Presenting information

Main topics

 Writing a report
 Tables
 Diagrams
 Spreadsheets
Reports
The purpose of reports, their subject matter, contents, and style vary widely
 Clarity
 Structure
 Balance
Reports
Desired features:
 Title
 Identification
 Sections
 Terms of reference
 Recommendations
 Conclusion
 Appendices
 Sources of information
Tables

Heading
Diagrams
A bar chart presents vertical bars on a chart.

There are three types of bar charts:

 Simple bar charts
 Component bar charts, including percentage component bar charts
 Multiple (or compound) bar charts
 Simple bar chart

25000

20000

15000

Year
Sales $'000
10000

5000

0
1 2 3 4 5
 Component bar chart

80,000

70,000

60,000

50,000
West
40,000 East
South
30,000 North

20,000

10,000

0
Year 1 Year 2 Year 3
 Percentage component bar chart

100%

90%

80%

70%

60%
West
East
50%
South
40% North

30%

20%

10%

0%
Year 1 Year 2 Year 3
 Multiple bar chart
40,000

35,000

30,000

25,000
North
20,000 South
East
15,000 West

10,000

5,000

0
Year 1 Year 2 Year 3
Pie chart

Year 1 Sales $'000

North
South
East
West
 Scatter diagram

Cost $
50,000

45,000

40,000

35,000

30,000

25,000
Cost $
20,000

15,000

10,000

5,000

0
0 2,000 4,000 6,000 8,000 10,000 12,000 14,000 16,000
Spreadsheets
Software packages useful for processing large numbers.

Examples: MS Excel, Google sheets

 Helps in quicker processing of large numbers

 Improves accuracy
 Information can be converted to graphs, diagrams etc.
Thank you