HSE-003-HSE Plan - RV-02

Project/Contract Ref:
CONTRACT NO. : LPS-01
TITLE: PROPOSED 2B+G+6 LA PLAGE SOUTH-1
HSE PLAN
HSE-003|Rev02|10 th JAN 20
RV-02 10-01-2023 For Information

RV-01 27-12-2022 Jomy johny
Rev. Date Description Prepared by Checked by Approved By
HSEO SR project Operational
Manager manager
Sl no Title Page No:

1 Introduction & Scope 3
Hexatech international
Project HSE Plan
1.1 Purpose 3
1.2 Review of HSE Plan 3
1.3 Project Organization 4
2 Reference Documents 4
3 Abbreviations & Definitions 4
4 HSE Management System 8
4.1 General Requirements 8
4.2 Company Management Policy 8
4.3 Planning 9
4.3.1 Hazard and effects 9
4.3.1.1 Hazard Analysis & Risk Assessment 13
4.3.1.2 Environmental Impact Assessment 15
4.3.2 Statutory & Contractual Obligations 20
4.3.3 Project HSE Objectives 21
4. Implementation and Operation 21
4.4.1 Overall Responsibilities 21
4.4.1.1 Personnel General Responsibilities 21
4.4.1.2 Supervisor’s General Responsibilities 22
4.4.1.3 Management’s General Responsibilities 25
4.4.2 Instruction (Health, Safety & Environment) 25
4.4.2.1 General 25
4.4.2.2 SPME HSE Rules and Regulations 26
4.4.3 Communication 36
4.4.3.1 Communication Tools 37
4.4.3.2 OPS Management Meeting 39
4.4.4 Documentation 39
4.4.4.2 QSE System Procedures 39
4.4.4.3 Quality Process Documents 39
4.4.4.4 Reference Documents 39
4.4.5 Control of Documents 39
4.4.6 Process Control 39
4.4.7 Emergency Preparedness & Response 39
4.5 HSE Inspection 43
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HSE-003|Rev02|10th February 2022
Project HSE Plan
4.5.1 General 43
4.5.3 Incident Investigation, non-conformity, corrective 45
4.5.3.1 Incident and Dangerous Occurrence Response and Reporting Procedure 47
4.5.3.2 Control of Non-Conformance / Preventive Action 51
4.5.4 Control of Records 52
4.5.5 Complaints 52
1. Introduction and Scope
1.1 Purpose
This document is the Hexatech international LLC , Health, Safety,and Environmental Plan prepared
in accordance with Qatar Construction Specifications 2014. This plan has been prepared by Sidra
Agricultural Company, for all its Projects, to address the health, safety, welfare, and environmental
requirements of the project. Hexatech international company develops this plan and keeps it up
to date throughout the project. All those involved in this project shall comply with this plan, and
provide the client with the information they have, which is required to keep this plan up to date
and effective.
This project shall be designed and constructed in such a way that the risk to the health and safety
of all people engaged in its construction, future use, cleaning, maintenance and demolition are
eliminated or reduced to an acceptable level.
This document is based upon the Qatar Construction Specifications 2014. It is not intended that
this document will reproduced detailed procedures and arrangements that are contained within
other relevant documents. However, it does give information on which detailed procedures and
arrangements are applicable and where they can be found.
This is a living document and it is subject to be revised at any time.
1.2 Review of HSE Plan
2nd January 2020 – 10th January 2023
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1.3 Project Organization
2. Reference Documents
Project personnel and contractors taking part in the site works will be required to comply with the
contents of this document.
QCS - (Qatar Construction Specifications 2014)
HEXA - IMS Manual based on ISO Standards
3. Abbreviations and Definitions
The following terms and abbreviations are used throughout this document and their definitions are
elaborated below;
IMS: Integrated management system - Part of the HEXA management system, used to
develop, implement and maintain its Quality, Environmental, Occupational health and safety-
related policy and manage its related aspects.
NOTE 1: This management system is a set of interrelated elements used to establish policy and
objectives and to achieve those objectives.
NOTE 2: This management system includes organizational structure, planning activities,
responsibilities, practices, procedures, processes and resources.
Organization: Sidra Agricultural Company, abbreviated as HEXA, as a company, corporation, firm,

enterprise, authority and institution or part or combination therefore, with its own functions and
administration.
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Customer: The persons from outside the Organization or other Organizations to whom HEXA
provides services.
Interested party: Person or group, inside or outside the workplace, concerned with or affected
by the Environmental/ OH&S performance of HEXA.
Supplier: The external organizations which supply products and/or services that HEXA uses in
order to deliver services to its customers.
Personnel: Trained and skilled staff and temporary/ contract workmen who have been retained/
employed by the Organization to do a specific function, which finally adds up to the service given to
the customer.
Auditor: Person with the competence to conduct an audit.
Document: Information and its supporting medium.

NOTE 1: The medium can be paper, magnetic, electronic or optical computer disc, photograph or
master sample, or a combination thereof.
Record: Document stating results achieved or providing evidence of activities performed.
Procedure: Specified way to carry out an activity or a process.

NOTE 1: Procedures can be documented or not.
Work place: Any physical location in which work related activities are performed by HEXA
personnel or personnel under the control of HEXA.
Environment: Surroundings in which HEXA operates, including air, water, land, natural resources,
flora, fauna, humans, and their interrelation.
NOTE: Surroundings in this context extend from within HEXA to the global system.
Environmental aspect: Element of the organization's activities or products or services that can
interact with the environment.
NOTE: A significant environmental aspect has or can have a significant environmental impact.
Environmental impact: Any change to the environment, whether adverse or beneficial, wholly or
partially resulting from the organization's environmental aspects.
Occupational health and safety: Conditions and factors that affect, or could affect the health
and safety of employees or other personnel (including temporary workers and contractor
personnel), visitors, or any other person in the workplace.
Hazard: An act with a potential for harm in terms of human injury or ill health or a combination of
these.
Hazard identification: Process of recognizing that a hazard exists and defining its characteristics.
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Risk: Combination of the likelihood of an occurrence of a hazardous event or exposure(s) and the
severity of injury or ill health that can be caused by the event or exposure(s).
Risk assessment: Process of evaluating the risk(s) arising from a hazard(s), taking in to account
the adequacy of any existing controls, and deciding whether or not the risk(s) is acceptable
Note: Risk that has been reduced to a level that can be tolerated (as low as reasonably practicable)
by the organization having regard to its legal obligations and its own OH&S policy is termed as
Acceptable risk.
Safety: Freedom from unacceptable risk of harm.
QHSE policy: Overall intentions and direction of HEXA related to its quality, environmental,
occupational health and safety performance as formally expressed by the top management.
NOTE: The QHSE policy provides a framework for action and for the setting of QHSE objectives and
targets.
QHSE objective: Overall goal, consistent with the QHSE policy, that HEXA sets itself to achieve.
These are quantified in the case of Quality and quantified where practicable in the case of
occupational health & safety and environment.
QHSE target: Detailed performance requirement, applicable to HEXA or parts thereof, that arises
from the QHSE objectives and that needs to be set and met in order to achieve those objectives.
QHSE performance: Results of HEXA’S management of its QHSE aspects, measured where
practicable. The performance measurement includes measuring the effectiveness of the
organization’s controls
NOTE: The process need not take place in all areas of activity simultaneously.
Preventive action: Action to eliminate the cause of a potential nonconformity or other

undesirable potential situation.
NOTE 1: There can be more than one cause for a potential nonconformity.
NOTE 2: Preventive action is taken to prevent occurrence whereas corrective action is taken to
prevent recurrence.
Prevention of pollution: Use of processes, practices, techniques, materials, products, services or

energy to avoid, reduce or control (separately or in combination) the creation, emission or
discharge of any type of pollutant or waste, in order to reduce adverse environmental impacts.
NOTE: Prevention of pollution can include source reduction or elimination, process, product or
service changes, efficient use of resources, material and energy substitution, reuse, recovery,
recycling, reclamation and treatment.
Health: Identifiable, adverse physical or mental condition arising from and/or made worse by a
work activity and/or work-related situation.
Incident: Work related event(s) in which

- An injury or ill health (regarding of severity) or fatality occurred, or could have occurred.
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- An environmental aspect could have resulted in an impact.

NOTE-1 an accident is an incident which has given rise to injury, ill health, fatality or environmental
impact.
NOTE -2 an accident where no injury, ill health, or fatality or environmental impact occurs may
also be referred to as a near- miss”, ‘close call’ or dangerous occurrence.
NOTE-3 an emergency situation is a particular type of incident.
Audit: Systematic, independent and documented process for obtaining “audit evidence” and
evaluating it objectively to determine the extent to which “audit criteria” are fulfilled.
Non-conformance: Non-fulfilment of a requirement of any of the clauses of QMS/ EMS/ OHSAS
standards or any deviation from work standards, practices, procedures, legal/ regulatory
requirements, management system requirements etc. that could either directly or indirectly lead to
injury or ill health, property damage, damage to the workplace or environment, or quality of end
product or service, or a combination of these.
Corrective action: Action to eliminate the cause of a detected nonconformity or other

undesirable situation
NOTE 1: There can be more than one cause for non-conformity
NOTE 2: Corrective action is taken to prevent recurrence whereas preventive action is taken to
prevent occurrence.
Continual improvement: Recurring process of enhancing the Integrated Management System in

order to achieve improvements in overall environmental performance, consistent with HEXA’S
QHSE policy.
4. HSE Management System
4.1 General Requirements
Sidra Agricultural Company developed and implemented an Occupational Health and Safety
Management System in order to support and promote good health and safety practices in balance
with the socioeconomic needs.
The Occupational Health and Safety Management System at Sidra Agriculture Company meets the
requirements of the international standard OHSAS 18001:2007, ISO 14001:2004 and ISO 9001:2008
standards. It addresses the OH&S policy commitments to comply with the applicable legal
requirements and other non-legal requirements to which it subscribes, to the prevention of injury
and ill health.
4.2 Company Management Policy
Consistent with commitment to continual improvement, the Top Management has formulated and
approved a Quality, Health, Safety and Environmental Policy. This has been communicated to all the
employees and exhibited at several locations of the premises occupied by the organization. The
Management Representative ensures that all the employees and personnel working on behalf of
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the organization understand the intent of the policy well. The text of the policy statement is as
follows.
QHSE Policy
Hexatech international LLC Company recognizes that it has a legal duty of care towards protecting
the health and safety of its employees and others who may be affected by the company’s activities.
It is committed to protecting and promoting the health and safety of its employees and others to
prevent injury and ill-health and recognizes that managing health and safety is a business critical
function.
Hexatech international LLC Company in all our operations, promote the highest standards in
Health, Safety and Environmental preservation and protection by establishing, implementing and
maintaining a comprehensive management system that will include but will not be restricted to;
 Seeking external advice as necessary to keep the health & safety policy, working practices and
equipment up to date and in accordance with current legislation.
 Providing all employees with information, instruction training and supervision as is necessary to
secure their safety and health at work and the safety of others who may be affected by their
actions.
 Ensuring the working environment of all employees is safe and without risks to health and that
adequate provision is made with regard to the facilities and arrangements for their welfare at
work
 Develop and implement safety standards, safe working practices to ensure compliance with legal
and other requirements.
 Striving to achieve continuous improvement in Health & Safety performance.
 Assure adequate medical care and rehabilitation of the occupationally ill and injured.
 Monitoring activities undertaken to maintain agreed standards.
 Develop, maintain and improve our environmental management system which aims to preserve
the environment through abatement of contaminants in air, water and land,
 Comply with applicable Environmental Legal and other requirements,
 Impose effective waste management with emphasis on waste minimization and recovery,
 Promote environmental preservation awareness to employees, suppliers and visitors,
 The health, safety and welfare of our employees, and others associated with our works not been
compromised for other objectives.
We will set challenging objectives and targets, to be achieved through planned and monitored
programs and achieve high level of quality, environmental and safety stewardship.
We will ensure that adequate and appropriate resources are made available to fully implement
this QHSE policy and continually review the policy’s relevance with respect to legal requirements,
organizational improvement and business development.
We will remain proactive to change.
4.3 Planning
4.3.1 Hazard and Effect
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Risk is present in all human endeavors. The Group Risk Policy and Guidelines describes risk as it
applies to the complete business. This chapter addresses the identification of HSE hazards and
evaluation of HSE risks, for all activities, products and services, and development of measures to
reduce these risks.
HEXA activities have the potential to harm people and the environment, to cause damage or loss
to assets, to cause financial loss and to adversely impact the Company reputation.
A Hazards and Effects Management Process (HEMP) provides a structured approach to managing
the hazards and potential effects of HEXA activities. There are numerous techniques to carry out
HEMP, and the technique can be chosen should be aligned to the scope of work, risk scenarios in
that work, etc. Once this is known, an appropriate technique can be chosen, such as Hazard
Identification (HAZID), Hazard Analysis (HAZAN), Hazards and Operability (HAZOP), Task Risk
Assessment (TRA), Quantitative Risk Assessment (QRA), Job Safety Plan (JSP), etc.
Effective application of HEMP involves four steps: Identify, Assess, Control and Recover, and all
steps will generate records. These steps cover identification of the major hazards to the people
and the environment, assessment of the related risk, as well as implementing measures to
control these risks, and to recover in case these measures fail.
4.3.1a The first stage in HEMP is to systematically identify the potential health, safety, and
environmental threats, hazards, and effects of your activities and operations. Threats, hazards,
and effects identification is conducted at an early stage in the design and development of new
facilities, equipment, and/or processes. This permits sound HSE practices, systems, and
equipment to be 'designed-in,' and allows for a wider choice of hazard prevention, risk reduction,
mitigation, and recovery measures to be employed than with existing facilities. Continual hazard
identification and risk reduction is required at existing facilities to maintain and improve HSE
performance. Threats, hazards, and their consequences can be identified and assessed in a
number of ways, ranging from the simple to the complex, as shown in the order below:
· Through experience and judgment.
· Using checklists.
· By referring to regulations, codes, and/or standards.
· By undertaking more structured review and analytical techniques.
Risk controls should include prevention, mitigation, and recovery measures. The following table
illustrates the difference among these various types of controls:
This first stage in HEMP also begins the formal process of documenting and recording the HEMP
process. This is an important activity in that it creates a “risk history” for the organization, and
provides traceability when managing risk overall. This stage is also where risk(s) can begin to be
registered,‟ whereby a Company, Asset, or local risk register is established and populated with
results of HAZID activities, for example.
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4.3.1b The second stage in HEMP is to assess the health, safety, and environmental risks of all
activities, and then to rank these risks. Once the hazards and effects have been identified, their
consequences and likelihood can be assessed, evaluated, and the risk level determined. It is
important to contrast quantitative risk assessment (QRA) with qualitative risk assessment. Neither
is a “better” means of evaluating risk than the other, and either or both can be a valid means of
evaluation of a particular risk.
Both methods use the same basic steps of hazard identification, consequence assessment, and
exposure assessment in order to characterize risk. The primary differences in the methods are the
level of complexity in these steps, as well as the level of experience and expertise of the personnel
carrying out the assessment and a commensurate increase in the resources required to complete
the exercise. Typically, qualitative risk assessment is used
1), to determine if a quantitative assessment is required, and
2), as a screening tool prior to the completion of a quantitative assessment.
4.3.1c The third stage in HEMP, developing fit-for-purpose risk controls, requires use of
appropriate risk control identification techniques, such as HAZOP.
Application of the technique chosen should cover:

· All activities, products, and/or services controlled by PDO, and those influenced by PDO, such
as supplier, contractor, and sub-contractor activities.
· The activities, products, and/or services carried out by all personnel having access to the
workplace and facilities at the workplace including suppliers, contractors, and/or sub-
contractors.
· Routine (frequently performed), non-routine (infrequently performed), and/or emergency
operating conditions and activities. Sometimes the categories of normal and abnormal
operating conditions are also considered.
· The lifecycle of an asset or activity, from the planning stage, through operation to
decommissioning, and disposal and restoration.
CONTROL USE DESCRIPTION AND EXAMPLE

PREVENTIVE MEASURES To reduce the likelihood / Examples include guards or shields
probability of hazards or to (coatings, inhibitors, shutdowns),
prevent or avoid the release separation (time and space),
of a hazard. reduction in inventory, control of
energy release (lower speeds, safety
valves, different fuel sources), and
administrative (procedures, warnings,
training, drills).
MITOGATION MEASURES To reduce or limit the Active systems

number and severity of the - Intended to detect and abate
consequences arising from a incidents, i.e., gas, fire, and smoke
hazardous event or effect. alarms, shutdowns, deluge systems.
Passive systems
- Intended to guarantee the primary
functions, i.e., fire and blast walls,
isolation, separation, protective
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devices, drainage systems.

Operational (non-physical) systems
- Intended for emergency
management, i.e.,
contingency plans,
Procedures, training, drills.
RECOVERY MEASURES Includes top events All technical, operational, and

organizational measures which can:
- Reduce the likelihood that the first
hazardous event or „top event‟ will
escalate or develop into further
consequences. Provide lifesaving
capabilities should the „top event‟
escalate further.
Development of risk controls should consider the “SAC Hierarchy of Risk Controls” as described
below.
HEXA Hierarchy of Risk Controls

In all cases, risk controls should be developed and established so that risk reduction achieves a level
that is ALARP. The HEXA Risk Assessment Matrix is to be used as a standard to identify controls that
reduce risk to ALARP. This Matrix for Risk Management is shown below.
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Depending on what the threat and/or hazard is, the same control may be used to prevent, mitigate,
and/or recover from a threatening and/or hazardous event. For example, all measures ranging from
the first steps in mitigation through to reinstatement of the operation assist in preparing for recovery.
An important outcome of HEMP is identifying the HSE risks arising from SAC operations that are
classified as “high,” prioritizing these, and identifying the actions that must be taken to manage
them. These actions are defined as HSE Critical Activities and are a focus of HEXA ‟S HSE Management
System.
4.3.1d The fourth and final stage in HEMP is to ensure the necessary steps are planned to be able to
recover from the release of a hazard, should the controls that have been put in place fail to prevent its
release. Recovery from the consequences of the release of a hazard requires careful planning. Even
with a comprehensive range of controls in place to prevent the release of hazards and/or their effects,
things can still go wrong.
Should the controls fail to prevent or avoid the release of a hazard then some kind of counter
measures are required to limit the number and severity of the consequences of the hazardous event or
effect. These counter measures are aimed at mitigating the consequences of the hazard and aid in
reinstatement of the normal operation or activity.
4.3.1.1 Hazard Analysis and Risk Assessment

Introduction
This procedure is to help in identifying the hazards that are present within the working activities
and provide guidance on the development and preparation of work method statement and risk
assessments, in support of ongoing development and endorsement of the hazard control and
analysis system.
Risk Management is recognized as playing a crucial and integral role in the effective
implementation of the company HSE MS. It is intended that all aspects of the Company’s business
affair will be conducted in such a manner as to maintain the level of risk to personnel and company
assets to “As Low as Reasonably Practicable” (ALARP).
Definitions
Risk assessment: Is an assessment of a task that assesses risk in term of both severity and
probability.
Hazard – Any existing or potential condition in the work place which, by itself or by interacting with
other variables, can result in deaths, injuries, property damages and other losses.
Responsibilities
Project / Contract Manager

1. Shall ensure that a system for carrying out work method statements and risk assessments is in
place and is being applied as part of the Hazard control and analysis strategy.
2. The requirements of these procedures are known and understood by sub-contractors at the
kick off meeting stage.
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Field Supervision
1. Assist in developing work method statements and risk assessments.
2. Liaise with other discipline/task supervision to ensure that conflicts of interest are
accommodated.
3. Ensure that the requirements identified during the development of the method statement and
assessment are adequate in terms of detail and are being effectively communicated to all
personnel involved with the task.
HSE Department
1. Assist the line managers in ensuring that the requirements outlined in this procedure are
understood and are being implemented.
2. Review and comment on all method statements and risk assessments as applied to critical tasks
and activities such as heavy lifts, complex rigging studies, unusual tasks and other events as
judged necessary.
3. Audit the task against the requirements specified to ensure compliance.
Sub-contractors(When required) will have responsibility for the following:
Mostly Hexatech international LLC Company Companty works as a sub-contracts but in any case, if we
have sub contractors working under us they will have to comply with below responsibilities;
1. Co-ordination, development and implementation of a safe system of work that includes the
requirements of this procedure.
2. Ensuring that sufficient resources are available to address the requirements of this procedure in
a competent and efficient manner.
3. Ensure that their staff is fully aware of the contents of this procedure and that the work method
statements and risk assessment are prepared and cascaded down throughout the workforce.
Hazard Identification and Risk Assessment
Hazard Identification
a) Risk Management is considered to be a continuous process, which involves conscious
awareness and dynamic change to the constant alterations within business and operational
activities.
b) In order to achieve the Company’s objectives of reduction in accidents, maintenance of a safe
workplace and prevention and control of environmental pollution, it is necessary to Identify,
Evaluate and Control hazards and their effects.
c) In the event of an accident or unexpected incident, plans are required to be in place, which
will reduce the adverse effects that may occur. These plans will enable the Company to
recover from such effects and return to normal operation.
d) The hazard identification process includes consideration of current, new and future activities
and facilities within the Company’s operational sphere.
e) The process of Hazard Identification includes:
- Information based on experience and understanding of the work process activities. - Review
of performance against established standards and accepted criteria.
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Risk Management
a) Risk Assessment requires the quantification and evaluation of the effects of hazard exposure to
personnel plant and business activities.
b) The Risk Assessment process needs to be considered as a continuous requirement for effective
Risk Management to allow for removal, reduction and improvement of risk exposure and
therefore enhance the “risk control”.
c) Risk Assessments shall be conducted at different levels and stages of HSE MS as follows:
- Initial Baseline Generic Risk Assessments to allow prioritization for action and strategy planning.
- Specific Risk Assessments prior to mobilization of workforce on site.
Criteria for Risk Assessment

In order to conduct an effective and practical Risk Assessment, the following stages shall be
followed:
1. Identification and analysis of hazards through Main contractor form.
2. Assessment and evaluation of risk.
3. Monitoring of effectiveness of control measures.
4. Maintenance and reinforcement of control measures.
5. Review of Risk Assessment.
Standards
Concerning the implementation of the Policy for Risk Management, the Company shall:
1. Identify hazards of current, new and proposed work procedures and business activities using
appropriate techniques.
2. Set acceptable risk levels “As Low as Reasonably Practicable”.
3. Conduct risk assessments and prioritize action requirements for all work activities.
4. Regularly review and update risk assessment records.
5. Provide appropriate information on control measures using the published Company Safety
Procedure manual or other appropriate documentation.
4.3.1.2 Environmental Impact Assessment
Purpose
The purpose of this Environmental Management Plan (EMP) is to:
· define the main legal basis for the HEXA Project related to environmental matters;
· define Company’s main environmental objectives;
· describe the HEXA project management system with respect to environmental matters
including lines of responsibility and lines of communication;
· define Company requirements to contractors’ environmental management systems, planning
and implementation;
· define Company requirements to emergency response procedures related to spills and other
environmental accidents;
· define Company requirements to environmental reporting and handling of the reports;
· define requirements to employee environmental induction and training;
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· Give an overview of expected environmental impacts related to the construction phase and
commitments with respect to control, mitigation and monitoring.
Abbreviations
EIA Environmental Impact Assessment

EMP Environmental Management Plan
EMS Environmental Management System
HSE Health, Safety and Environment
HEXA Hexatech international LLC
SCENR Supreme Council for the Environment and Natural Reserves
Scope
The current issue of the EMP is valid for the initial installation work, including pvc pipe laying, early
works and site preparation. It covers mainly aspects that are relevant for these activities.
Environmental Management
HEXATECH Environmental Policy

Environmental Goal:
Hexatech international LLC Company Company recognizes its activities have an impact on the
environment and is committed to minimizing environmental impact to the greatest extent possible.
Sidra is committed to creating an organizational culture emphasizing environmental excellence as
an integral part of its operation and a core company value.
Sidra Agricultural Company is committed to;
 Minimizing and reducing impact on the environment and promote sustainability through
efficient use of resources
 Preventing pollution and protect the environment
 Complying with all environmental legislation, regulations and codes of practice
 Continually improving environmental performance
Environmental Management System implementation:
Sidra Agricultural Company will promote and implement its Environmental Management System
and strive to be a leader in environmental stewardship.
With this, Hexatech international LLC Company in all our operations, promote the highest
standards in Environmental preservation and protection by establishing, implementing and
maintaining a comprehensive management system that will include but will not be limited to:
 Integrate the consideration of environmental concerns and impacts into all of our decision
making and activities,
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 Implement detailed procedures and policies to ensure compliance with international and
local standards and legal requirements,
 Promote environmental awareness among our employees and encourage them to work in
an environmentally responsible manner,
 Train, educate and inform our employees about environmental issues that may affect their
work,
 Reduce waste generation and promote the reuse and the recycling of materials,
 Promote efficient use of materials and resources throughout our facility including water,
electricity, stationary, and other resources, particularly those that are non-renewable,
 Be transparent in reporting all environmental incidents, investigation of incidents and
implementation of corrective measures to prevent reoccurrence,
 Communicate our environmental commitment to clients, customers and the public and
encourage them to support it,
 Strive to continually improve our environmental performance and minimise the social
impact and damage of activities by periodically reviewing our environmental policy in light of
our current and planned future activities.
 Monitoring activities undertaken to maintain agreed standards.
 Develop, maintain and improve our environmental management system which aims to
preserve the environment through abatement of contaminants in air, water and land,
 Promote environmental preservation awareness to employees, suppliers and visitors,
Hexatech international LLC will continually strive to improve the Environmental Management
System and performance through executive management setting HSE targets, objectives and goals
and communication these to all our employees.
Environmental Objectives for the Installation Phase
HEXA has as objectives for the installation phase that the work shall be performed in a timely
manner with minimum impacts to the environment and within the national and local statutory
framework. Environmental considerations shall be part of all work planning, and impacts shall be
controlled to a necessary minimum. Whenever environmental impacts are unavoidable, it shall be
ensured that the necessary permits are obtained, and that appropriate mitigation plans are
established and implemented.
Environmental Management System (EMS)
The EMS for the installation phase is an integrated part of the overall project execution
management system. The management system comprises the following elements:
· Establishing policies and objectives

· Planning and analyses
· Implementation
· Monitoring, evaluation and reporting
· Corrective action as necessary
· Management review of the EMS
The Project Management shall establish and communicate the policies and objectives, and shall
initiate planning and analyses at the Project general level.
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Responsible managers shall ensure that relevant requirements are settled into contracts.
Implementation of the requirements will generally be Contractor’s responsibility. Contractors shall

initiate environmental planning and analyses within their area of responsibility. When appropriate,
one contractor may be nominated to coordinate environmental management plans between
contractors.
Contractors shall perform monitoring and self-checking to ensure that the control measures are
effective in achieving the desired results. Reports to Company shall be submitted on a monthly
basis.
Company will audit contractors and perform verification activities with respect to adherence to the
statutory and contractual requirements.
Contractors shall implement corrective actions whenever necessary in order to correct non-
conformances.
Company Project Management will review the overall system through audits and examinations, and
will implement system improvements as necessary.
Environmental Management Planning
Identification of Legal and Other Requirements
Through the EIA, the main legal requirements with respect to environment have been identified,
and some specific requirements have been set in the conditions of the EIA approval. These EIA
approval conditions related to construction have been incorporated in this document. However, as
the plans for the construction phase were not very detailed at the time of preparing the EIA, the
individual contractors shall familiarize themselves with the regulatory requirements and take these
into account when planning the work.
Identification of Environmental Aspects
Through the EIA the main environmental aspects of the construction phase have been identified,
and have been addressed in this EMP document. However, the environmental aspects of the
construction plans will have to be re-assessed and detailed by the contractors in their specific
environmental management plans.
Establishment of Environmental Plans and Procedures
This document comprises the framework for environmental plans and procedures on the overall
project level for the installation phase. In addition to the statutory requirements and specific
commitments, outlines of possible control measures and mitigation have been given here.
Contractors shall observe these requirements and commitments in their work planning and
execution, and shall consider the proposals given with respect to control measures and mitigation.
Adopted control measures shall be described in the Method Statements.
Project Contractors shall ensure that their sub-contractors follow prevailing procedures and as
necessary develop supplementary procedures for their own work.
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Environmental Permits
In addition to the Approval of the EIA, specific permits will have to be obtained for parts of the
construction work, if this has not been covered in the Approval of the EIA.
General Environmental Requirements and Procedures Waste
Management
Contractors shall establish and keep updated waste management plans for their own work. This
shall include:
· Forecast of expected waste, by categories, generated during execution of the work

· Possibilities / plans for recycling / reuse
· Plans and procedures for collection and storage
· Disposal options and preferred solution(s)
· Agreement(s) with waste contractor(s)
· Documentation
All waste handling shall be performed in a safe manner in order to minimize risks of spills to the
environment and exposure of hazardous substances to personnel.
Possibilities for recycling drums, metal, oil, wood, paper, plastic and other recyclable materials shall
be explored, and shall be implemented when possible. This may include returning such materials to
the supplier or to local industries in Qatar. Contractor shall submit a notice of his recycling plans to
Company.
Wastes that may not be recycled or reused shall generally be delivered to MIC’s waste treatment
facilities according to MIC’s regulations.
Dust Control
Contractors shall take necessary measures to avoid undue emissions of dust during construction.
This will mainly be in the form of water spray on roads and stockpiles of dusty materials. In addition,
vehicle emission inspections should be carried out in order to identify vehicles that need service and
repair.
Contractors shall include the appropriate and relevant measures in their work procedures.
Handling of Fuels, Lube Oils and Chemicals
Fuels, lube, oils and chemicals shall be safely transported and stored. Spill prevention measures and
emergency plans shall be established and described in the work procedures. Drums and tanks shall
be properly labelled, and material safety data sheets (MSDS) shall be available at Contractor’s site
office. Company shall have a copy of these.
Import of any chemical, which is not currently licensed for import to Qatar, must be cleared
towards the authorities by Contractor according to the statutes in the Environmental By-Law.
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Contractor shall keep an inventory of oils and chemicals that are stored and used at Company’s Site.
Noise Control
Noise control measures shall be established in order to meet the statutory limits in the Environment
By-Law. The applicable limit will be 85 dB. If activities are planned that will or may exceed the
standards, Company shall be notified in advance. The notification shall describe the activity, the
location and duration. Possible noise reduction measures shall be described, as well as proposal for
monitoring. If these measures are insufficient or unfeasible, Company will notify relevant
authorities and other parties that may be exposed. Company will initiate noise monitoring on an as-
needed basis based on contractors’ construction plans.
Housekeeping and Tidiness
Contractors shall keep their areas tidy and free of any debris from all the activities. Material and
tool storages shall be well organized in such a way that the activities are not obstructed.
Contractors shall carry out necessary inspections to maintain their work areas tidy. Inspections shall
be recorded, including any corrective actions initiated.
HEXA will establish the main traffic patterns and rules for traffic to, from and within the Site in
accordance with main contractor directives. The traffic plans shall take into account safety aspects,
smooth traffic flow, the potential impacts on the community and the environment and minimize
these impacts as far as practicable.
Emergency Preparedness
Contractor’s project emergency plans as required in Company’s “HSE Requirements in

Construction” shall comprise potential environmental accidents. Company shall be notified of
environmental risks associated with the work, so that coordinated emergency plans may be
considered.
Control and Monitoring
Contractors shall establish and document the necessary control and monitoring systems to ensure
that the environmental requirements are implemented within their own area of responsibility. Non-
conformances shall be reported to Company.
Company will check contractors’ monitoring systems and as necessary establish systems for
monitoring cumulative impacts of the total construction activities.
Information, Training
Contractors shall inform their personnel about the relevant rules and procedures and make them
aware of environmental aspects related to their work. Personnel shall have the necessary
competence and training to perform their tasks in accordance with the environmental
requirements.
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Reporting
Company will submit a quarterly environmental report to the client. The report will be in the format
specified given by the main contractor.
Any spill or significant violation of regulations shall be notified to Company immediately, who will
inform authorities as deemed appropriate.
Communication with the Community and Other Stakeholders
Contractors shall notify Company of activities that may need to be informed about to the
community and/or neighbor industries in due time (e.g. excessive noise, blasting, heavy traffic,
obstructions to other activities).
4.3.2 Statutory and Contractual Obligations

HEXATECH shall ensure that its employees comply with all applicable aspects of health and safety
legislation. HEXA shall also ensure the achievement and maintenance of the health and safety
standards contained in Approved Codes of Practice and HSE and other recognized guidance
documents. In addition to statutory responsibilities as employers, self-employed persons or
employees, all Contractors, Sub-Contractors, their employees and agents must comply with:
(a) The current edition of the HEXA Safety Rules in use at that site, and any associated relevant
Safety Rules Codes of Practice.
(b) The HEXA Code of Practice for the Health and Safety on Site, and
(c) HEXA Safety Procedures and/or Local Management Instructions specified in the contract.
Statutory obligations HEXA recognizes its responsibility to comply with all relevant statutory
health and safety requirements and will ensure that it observes such requirements accordingly.
HEXA will establish and maintain a range of safety management techniques designed to ensure
compliance, such as preparation of safety plans, risk assessments, safety guidelines in work
procedures and adequate communication systems. The principal statutory health and safety
requirements to be observed during the execution of the project include all relevant national,
provincial and municipal laws and regulations. Other international standards will be used for
guidance.
Contractual obligations HEXA recognizes its contractual obligations to ensure that the ongoing
safety of the public and all project personnel during the execution of the works is given priority.
This Health & Safety plan describes how it is intended to satisfy these obligations and to manage
and co-ordinate all site operations accordingly.
4.3.3 Project HSE Objectives
SAFETY AND HEALTH OBJECTIVES
The main objective of this plan is to drive HSE improvement throughout the contract in all Serious
Services locations in a consistent manner and to ensure that the HSE performance targets set out in
this plan are achieved through action items planned.
· Achieve continuous improvement

· Manage the activity more effectively for the minimization of incidents through hazard elimination
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and control measures.

· Zero recordable injuries and environment incidents
· Reduce risk as low as reasonably practicable
· Training to ensure competent workforce.
· Meeting the Key Performance Indicators (KPI) targets.
4. Implementation and Procedures
4.4.1 Overall responsibilities
4.4.1.1. Personnel General Responsibilities

Every person employed in project has a statutory duty to take reasonable care for the health, safety
for them and take proper precaution to protect environment as far as reasonably practicable. The
duty of care also extends to others, who might be effected by the employees’ actions or omission at
work.
With regard to the statutory duties imposed on their employer, they must co-operate with their
employer to enable him to comply with relevant statutory provisions.
No person shall intentionally or recklessly interfere with or misuse anything provided for safety,
health and welfare under the relevant statutory provisions.
All personnel shall wear or use the appropriate safety equipment or clothing and use appropriate
safety devices.
All personnel shall report any accidents , damage , any unsafe act or conditions noticed to their
immediate supervisor, irrespective of whether any persons are injured or not.
All personnel are encouraged to make suggestions to improve health and safety to their supervisor
and the HSE officer
4.4.1.2. Supervisors General Responsibilities

Project Engineers
He is accountable to the project operation for the implementation of the site HSE Plan and the
operational planning of all areas under his control.
He shall establish and maintain a direct line of communication between himself and the HSE Officer.
He shall ensure that staff and employees under his control are conversant with the relevant
requirements of HSE Plan and those duties and responsibilities are assigned as appropriate for
effective implementation.
He shall ensure that periodic test, inspection and maintenance on plant and machinery are carried
out.
He shall ensure that there is sufficient firefighting, and first aid equipment available for activities
within the project of work and shall ensure that the equipment is maintained in good order.
He shall regularly review the HSE procedure to ensure that they are adequately cover his work area
and where necessary carry out risk assessments and develop further appropriate procedures to
control those risks.
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Ensure all work activities are covered by comprehensive method statements and risk assessments
Ensure that method statements affecting their works are briefed to the work force and they receive
a prestart briefing before commencing work each shift. Shall be responsible for completing /
recording these briefings and maintain records for audit purpose.
He shall monitor all operations being carried out in the areas under his control to ensure that they
are carried out in accordance with both the Site HSE plan and any relevant procedures.
He shall attend and participate in site HSE meetings.
He shall ensure that all accidents and any dangerous occurrences happening within the project are
reported as required by the site accident / Company Emergency protocol.
Site Engineer/Foreman
They shall be familiar with all safety procedures relating to the work carried out under their
supervision.
They shall ensure that their subordinates receive clear safety instructions relating to the work that
they are carrying out.
a prestart briefing before commencing work each shift. Shall be responsible for completing /
recording these briefings and maintain records for audit purpose.
They shall ensure that the workplace is maintained in safe and tidy condition.
They shall take prompt action to rectify unsafe conditions.
They shall give full cooperation to HSE officers and comply with his recommendations.
They shall ensure that all necessary safety devices are provided and used, all site personnel under
their control are provided with and wear necessary Personal Protective Equipment (PPE), and that
all safety procedures pertaining to the works are complied with.
They shall carry out regular inspections of the workplace.
They shall be familiar with all emergencies and Accident Reporting Procedures and ensure that they
are known to their subordinates, and implement those procedures as required.
They shall promote safety awareness through leading example.
They shall ensure that all new operatives under their control have received induction training
before commencing work.
HSE Manager
To plan, direct and supervise the HSE functions and activities.
Co –ordinate HSE steering committee.
To establish a HSE management system and ensure its implementation.
To represent the HSE Department at all management meetings either internally or externally.
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Project HSE Plan
To identify the need for and liaise with third parties for specialized training of Hexa project
workforce including the training of sub – Contractors where required. To liaise with Sub –
Contractors management on all issues relating to HSE. To plan and schedule HSE system and
compliance audits of both HEXA and subcontractors required.
To promote a ‘Best Practice” through benchmarking and communicate the results to management
for assessment and possible implementation.
Co-ordinate with other Senior Project Staff relating to scheduling of activities and manpower
requirements and ensuring adequate coverage from HSE during execution of the works.
To establish Key Performance Indicators (KPI’s) for HSE where trends are measured ‘Root Causes’
identified and improvement programs implemented.
Ensure that all staff within HSE department is aware of and has access to the approved procedures
and working practices required to be used on the works.
That all HSE records both electronic and hard copy is maintained.
Ensure that method statements have been reviewed and that critical activities identified have been
‘Risk assessed” and that relevant inspection and test plans are attached and endorsed by the
relevant authorities
HSE Officer
Stationed ‘on site’ and reporting to HSE Manager on HSE matters.
Reports to the Project manager / HSE Manager regarding day – to day inspections and tours.
Monitor compliance of project personnel and Sub – contractor on the approved Project safety Plan
and safety procedures and processes, method statements and associated risk assessments.
Immediately report any Non – conformances, corrective action reports or safety violation issued to
the Project engineer verbally and by hand written report copied to the HSE department.
Liaise with Project manager with tool box talk’s topics and material received from HSE office.
Chair Project internal site safety meetings including sub – contractors HSE representative.
Liaise as necessary with site staff on matter concerning HSE.
Attend Project HSE Coordination meetings.
Expedite the closing out of any Non Conformances or Corrective actions through the Project group
as a result of inspection or audit carried out.
Conduct daily safety inspections to monitor works against documented safe system of work / Permit
to work.
Prepare daily safety inspection report and send a copy to Project manager/ HSE Manager.
Any Imminent Danger will be immediately brought to the individual concern and it should be
reported to the Project manager / HSE manager in case of the work requiring to be ceased.
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He will ensure that all accidents, near miss incidents, dangerous occurrences are immediately
reported to the project manager and HSE Manager by phone and later by hand written preliminary
report from concerned supervisor.
He will investigate all accidents, near miss incidents in his area and will submit a detailed report to
HSE Manager within 48 hrs.
Attend Safety meetings (Site and Combined) – raise safety issue.
Attend the weekly safety tool box talk meetings. Create safety awareness amongst all employees on
incidents; accidents occurred during the week and on specific situational hazards.
He will be the coordinator to Project manager and his team in handling “EMERGENCY” situations.
4.4.1.3 Management’s General Responsibilities
General Manager
Initiate the company’s policy for the control of injury, damage and fire.
Overall control of Health safety & environment of the Project.
Will Chair the HSE steering committee.
Set, promote and implement a company HSE Policy.
Ensure that arrangements and resources for implementing the policy are adequate and reviewed as
necessary.
Institute a proper system for investigation, reporting and estimation of the cost of injury, property
damage and fire loss. Initiate analysis to discover accident trends and promote action to prevent
recurrence.
Discipline any management staff for failing to discharge satisfactorily the HSE responsibilities
allocated to him.
Set a personal example.
Project Manager
Overall responsible to implement company HSE policy in the project
Co-ordination, supervision and administration of the entire work undertaken by his project in
respect of HSE management, including all, Sub contractors and suppliers.
Set, promote and implement a Project specific “HSE Plan” and policy.
Ensure that arrangements and resources for implementing the policy are adequate and reviewed as
necessary.
Make sure, at the planning stage and throughout the work phase, allowance is made for suitable
and sufficient resources to enable the jobs to be done with minimum risk.
a prestart briefing before commencing work each shift. All such briefings must be recorded and kept
for audit purpose
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Institute a proper system for investigation, reporting and estimation of the cost of injury, property
damage and fire loss.
Initiate analysis to discover accident trends and promote action to prevent recurrence. Discipline
any management staff in his/her division for failing to discharge satisfactorily the HSE responsibility
allocated to him /her.
Set a personal example.
4.4.2 Instructions (Health, safety and Environment)
4.4.2.1 GENERAL
Safe Work Instruction's are a set of written instructions that identify the health and safety issues
that may arise from use of the machinery and equipment or be based on a task or process.
A safe work procedure should identify:
1. the steps that are to be undertaken that pose risk

2. any control measures that have been built into these tasks
3. any training or qualification required to undertake the task
4. personal protective equipment to be worn
5. Actions to be undertaken to reduce the risks in undertaking the task.
Safe work instructions do not replace the requirement for training; they may however be used to
supplement or guide the training process and provide reminders for staff on the operating protocols
and controls.
4.4.2.2 HSE RULES AND REGULATIONS
JOB SITE INSPECTIONS
The safety person or other designated person will tour each job site and observe potential
safety/health hazards, including the potential hazards of excavation, lifting and or confined space
and develop a plan for safeguarding his company's workers which may include the following:
1. Removing the hazard.
2. Guarding against the hazard
3. Providing personal protective equipment and enforcing its use.
4. Training workers in safe work practices.
5. Coordinating protection of workers through other contractors.
A record of all safety inspections and correctional steps will be kept.
PERSONAL PROTECTIVE EQUIPMENT
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1. Head protection will be worn on job sites when there are potentials of falling objects, hair
entanglement, burning, or electrical hazards.
2. Eye protection will be worn when there are potentials of hazards from flying objects or
particles, chemicals, arcing, glare, or dust.
3. Protective footwear shall be worn to protect from falling objects, chemicals, or stepping on
sharp objects. Athletic or canvas-type shoes shall not be worn.
4. Protective gloves or clothing shall be worn when required to protect against a hazard.
5. Harnesses and lanyards shall be utilized for fall protection as required by Construction Safety
Standards.
SAFETY RULES
ALL OF OUR SAFETY RULES MUST BE OBEYED. FAILURE TO DO SO WILL RESULT IN STRICT
DISCIPLINARY ACTION BEING TAKEN.
1. Keep your mind on your work at all times. No horseplay on the job. Injury or termination or
both can be the result.
2. Personal safety equipment must be worn as prescribed for each job, such as: safety glasses for
eye protection, hard hats at all times within the confines of the construction area where there
is a potential for falling materials or tools, gloves when handling materials, and safety shoes
are necessary for protection against foot injuries.
3. Precautions are necessary to prevent sunburn and to protect against burns from hot materials.
4. If any part of your body should come in contact with an acid or caustic substance, rush to the
nearest water available and flush the affected part. Secure medical aid immediately.
5. Watch where you are walking. Don't run.
6. The use of illegal drugs or alcohol or being under the influence of the same on the project shall
be cause for termination. Inform your supervisor if taking strong prescription drugs that warn
against driving or using machinery.
7. Do not distract the attention of fellow workers. Do not engage in any act which would
endanger another employee.
8. Sanitation facilities have been or will be provided for your use. Defacing or damaging these
facilities is forbidden.
9. A good job is a clean job, and a clean job is the start of a safe job. So keep your working area
free from rubbish and debris.
10. Do not use a compressor to blow dust or dirt from your clothes, hair, or hands.
11. Never work aloft if you are afraid to do so, if you are subject to dizzy spells, or if you are apt to
be nervous or sick.
12. Never move an injured person unless it is absolutely necessary. Further injury may result. Keep
the injured as comfortable as possible and utilize job site first-aid equipment until an
ambulance arrives.
13. Know where firefighting equipment is located and be trained on how to use it.
14. Lift correctly - with legs, not the back. If the load is too heavy GET HELP. Stay fit. Control your
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weight. Do stretching exercises. Approximately twenty percent of all construction related

injuries result from lifting materials.
15. Nobody but operator shall be allowed to ride on equipment unless proper seating is provided.
16. Do not use power tools and equipment until you have been properly instructed in the safe
work methods and become authorized to use them.
17. Be sure that all guards are in place. Do not remove, displace, damage, or destroy any safety
device or safeguard furnished or provided for use on the job, nor interfere with the use
thereof.
18. Do not enter an area which has been barricaded.
19. If you must work around power shovels, trucks, and dozers, make sure operators can always
see you. Barricades are required for cranes.
20. Never oil, lubricate, or fuel equipment while it is running or in motion.
21. Before servicing, repairing, or adjusting any powered tool or piece of equipment, disconnect it,
lock out the source of power, and tag it out.
22. Barricade danger areas. Guard rails or perimeter cables may be required.
23. Trenches over five feet deep must be shored or sloped as required. Keep out of trenches or
cuts that have not been properly shored or sloped. Excavated or other material shall not be
stored nearer than two feet from the edge of the excavation. Excavations less than 5 ft may
also require cave in protection in some instances.
24. Use the "four and one" rule when using a ladder. One foot of base for every four feet of
height.
25. Portable ladders in use shall be equipped with safety feet unless ladder is tied, blocked or
otherwise secured. Step ladders shall not be used as a straight ladder.
26. Ladders must extend three feet above landing on roof for proper use.
27. Defective ladders must be properly tagged and removed from service.
28. Keep ladder bases free of debris, hoses, wires, materials, etc.
29. Build scaffolds according to manufacturers' recommendations.
30. Scaffold planks shall be properly lapped, cleated or otherwise secured to prevent shifting.
31. Use only extension cords of the three-prong type. Use ground fault circuit interrupters at all
times and when using tools in wet atmosphere (e.g. outdoors) or with any temporary power
supply. Check the electrical grounding system daily.
32. The use of harnesses with safety lines when working from unprotected high places is
mandatory. Always keep your line as tight as possible.
33. Never throw anything "overboard." Someone passing below may be seriously injured.
34. Open fires are prohibited.
35. Know what emergency procedures have been established for your job site. (Location of
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emergency phone, first aid kit, stretcher location, fire extinguisher locations, evacuation plan,
etc.)
36. Never enter a manhole, well, shaft, tunnel or other confined space which could possibly have a
non-respirable atmosphere because of lack of oxygen, or presence of toxic or flammable gas,
or has a possibility of engulfment by solids or liquids. Make certain a qualified person tests the
confined area with an appropriate detector before entry, that the necessary safety equipment
is worn. Standby person may be required to be stationed at the entrance.
SAFETY DISCIPLINE
A. Three-Step System
First violation: Written warning; notation for personnel file and

Violator will report to HSE Office.
Second violation: Written warning; five days suspension without pay
Third violation: Written warning; termination
Safety Violation Letter will be endorsed to HR Department from HSE Office. HR Department
will give the necessary discipline as per Company Rules and Regulations.
B. A record will be maintained of all discipline. Safe
Work Practices Fall Protection
The purpose of Fall Protection is to protect HEXA workers and its subcontractor if there is from the
risks of injuries due to falls when working at elevated heights. All workers must comply on the fall
protection procedure provided by Sidra Agricultural Company. Fall protection training will be
provided to all workers prior to starting work that meets QCS Occupational Health and Safety
Regulations. Documentation is required for workers certified/trained in fall protection.
All workers are responsible to utilize fall protection in areas where it is possible for a worker to fall
a vertical distance of greater than 1.83 meters or 6 feet from a temporary work area or 1.2 meters
or 4 feet from a permanent work area. The following fall protection hierarchy will be followed.
1. Eliminate the fall hazard/potential.

2. Substitute
3. Isolate/Separate
4. Conventional Systems or Engineering Controls (Guardrails / Fall Restraint / Fall Arrest)
5. Trainings, Competency to Operatives
6. Procedures (Control Zone and Monitor)
7. PPE (Body Holding Device)
The hierarchy noted above must be followed in the order identified. Each practice must be found
not practicable with the work process before moving onto the next.
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Where work activities are taking place on a roof, no personnel may approach within 1.98 meters or
6.5feet of the leading edge without the use of fall protection system in place. A Control Zone that
meets the legislated requirements must be installed 1.98 meters or 6.5 feet back from the leading
edge.
A Personal Fall Protection System consists of four distinct parts:

1. Body Holding Device
2. Rescue Plan
Body Holding Device

A body holding device is another term for a fall protection harness. Depending on the type of work
being conducted a specific harness may be required.
Rescue Plan
A Rescue Plan is required for all fall protection scenarios. Only qualified, trained persons are
permitted to rescue a worker who has fallen and is suspended. In most circumstances it is the local
Fire Rescue Service that provides high angle rescue.
Training and Supervision

No personnel will be permitted to use fall protection unless provided with adequate instruction and
training. Proof of training documents are filed and recorded under SAC HSE Department. All workers
who are authorized to be using fall protection must be supervised by the responsible supervisor.
Standards
All fall protection equipment is to be used as per manufacturer’s instructions and applicable
standards. All fall protection equipment must be CSA or ANSI Approved. (i.e. lifting/rigging slings are
not permitted to be used in a fall protection system.
Careful consideration is required to ensure that each piece of equipment is “compatible” with each
system component. 100% fall protection is required on all SAC project sites. This is defined as
constant fall protection at 6’ or above which could include systems such as double shock absorbing
lanyards etc.
Scaffolds
Where work cannot safely be done on or from the ground, or from part of a building, or other
permanent structure, there shall be provided, placed and kept in position for use and properly
maintained either scaffolds or, where appropriate, integrated ladders or other means of support, all
of which shall be sufficient and suitable for the purpose for which it is used. The erection of all
scaffolds must be done by a competent person, as per industry standards and Project Client
requirements. Current OH&S guidelines / manufactures specifications must be adhered to when the
use of a scaffold is required (meaning proper deck, all braces, etc.) Scaffold greater than 2x the
height of the minimum base dimension requires out riggers to increase the base dimension on all
sides and/or to be rigidly tied back to structure at specified intervals. (This includes guardrail heights
of the scaffold).
Supervision of Work
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No scaffold shall be erected or be substantially added to or altered or be dismantled except under

the immediate supervision of a qualified person and by trained and experienced personnel. During
scaffold erection and dismantlement fall protection is required. The qualified erector is required to
provide a written fall protection plan prior to commencing erection or dismantling of the scaffold.
Upon completion of the scaffold erection, the qualified erection Supervisor will install a tag
indicating that the scaffold is ready for use and advise as such.
Maintenance of Scaffolds
Every scaffold shall be properly maintained and every part shall be kept so fixed, secured, or placed
in position as to prevent accidental displacement.
Construction and Material

Every scaffold, and every part thereof, shall be of good design and construction, of suitable and
sound material and of adequate strength for the purpose for which it is used. The type and quantity
of material shall be in accordance with current OH&S regulations and manufacturers specifications.
Partly Erected or Dismantled Scaffolds

Any scaffold that is partly erected or partly dismantled cannot be used unless it is deemed safe for
use by the responsible erection Supervisor. In case a scaffold that is partly erected or partly
dismantled does not comply with OH&S either:
· a prominent warning notice indicating that the scaffold or part, as the case may be, is not to be
used
· Is affixed near any point at which the scaffold or part, as the case may be, is liable to be
approached for the purpose of use, or access to the scaffold or part, as the case may be, shall be
prevented by suitable barriers or other equally effective means.
· Scaffolds that are load bearing, must adhere to industry practices as well as have engineered
stamped drawings immediately available in accordance with OH&S Regulations.
Inspection
Scaffolds are required to be inspected prior to each shift. A Scaffold inspection tag will be provided
by Main Contractor to the subcontractor/trade contractor that is required to be affixed to the
scaffold and signed off each shift by the identified qualified competent person.
Open Penetrations (floor/wall)

All floor and wall openings in a floor, walkway, roof or wall must be securely covered with a cover of
adequate size and strength or with guardrails. Covers will be clearly marked with a circle and an ‘X’.
Workers should avoid crossing over covered floor openings when possible. Mobile equipment,
scaffolds, or other materials will not be placed on covered openings.
Ladders
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Ladders shall be checked by the user for general condition prior to each use. Ladder use will be
followed in accordance to the manufacturer’s specifications and recommendations. Due to product
specification changes that may occur, the users when in doubt should always consult the
manufacturer’s specifications. If the ladder is found to be unsafe, it must be tagged out and
removed from service immediately and destroyed. No worker shall use the top three rungs on a
step ladder. All portable extension ladders shall extend a minimum of 36 inches (1 meter) past the
area to be accessed. Three point contacts must be maintained at all times when climbing a ladder.
Equipment and/or materials shall not be carried up a ladder. A rope shall be utilized to transport
equipment and/or materials.
Extension ladders must be tied off (secured) at the top and bottom at all times unless the ladder is
being used for short duration work and is being stabilized by another worker. One worker shall hold
the ladder while another worker climbs and secures the ladder. Only then can the worker stabilizing
the ladder let go of the ladder.
Communication and Signage

Every project site will be equipped with signage that informs all workers and visitors of the
regulations, hazards and site or job specific safety equipment required. Any unsafe area should be
identified with a barricade and hazard signage.
Fire Protection
A fire extinguisher rated at not less than 20lb. ABC Dry Chemical shall be the minimum standard for
general use on the project site.
All fire extinguishers shall be inspected monthly and identified as such on the monthly inspection
tag required by the NFPA (National Fire Protection Association).
All inhabited spaces on the project site will have a fire extinguisher immediately accessible. This
includes offices, lunch rooms and storage areas.
Fire extinguisher access shall not be covered or blocked by material or debris. Clear access to fire
protection equipment must be maintained. Fire blankets shall be used beneath or adjacent to any
welding/burning operation where it is necessary to catch sparks or slag. Fuel storage areas will
have a fire extinguisher nearby within close proximity, not immediately adjacent to the storage
area. Any equipment with a combustion engine is required to have a fire extinguisher attached,
unless there is an integral automatic fire suppression system designed into the equipment. Any
fuel tanks on site must be grounded during transfer or fuel.
Motorized vehicles (i.e. trucks, excavators, tractors, etc.)

All operators and passengers in vehicles shall wear their seatbelts while being transported in the
vehicles. No personnel are permitted to ride in the back of any vehicle, unless designed to transport
passengers in this manner. All vehicles and equipment required by legislation and applicable
standards will have a functioning reverse audible warning device. In the event that the vehicle or
piece of equipment does not have this device as per the legislated requirements or applicable
standard, the operator is to utilize the horn or a spotter and horn combination.
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All operators’ of motorized equipment shall hold a current operator’s license for the equipment
they are operating. Excavators of all classes shall be only operated by trained and certified (as per
the law) operators and must be operated within the parameters of the equipment design.
Manual Lifting and Moving Equipment and Material

Back injury is the leading cause of lost time injuries. Experience and statistics have shown
prevention programs significantly reduce the incidence of back injuries. Below are a few basic
suggestions to lifting that may prevent the occurrence of a back injury.
· Avoid lifting where possible and practical by pushing, pulling, rolling or sliding the object to be
moved.
· Use mechanical aids (hand trucks, carts, winches, forklifts, etc.)
· Request help from other employees when necessary, particularly when you find yourself in a
difficult or awkward lifting situation.
· When lifting heavy objects from the floor or ground can't be avoided, here are some basic
principles to prevent back pain and injury:
· Plan the lift
· Lift only loads you can safely handle.
· Establish good footing.
· Keep the load close to the body.
· Bend at the knees as you grasp it and keep your eyes looking straight ahead
· Get a full handgrip and keep your body erect.
· Lift smoothly by straightening the legs (avoid jerky or snatching lifts).
· Avoid the lift and twist action. When turning, shift the position of your feet rather than twisting
yourbody at the waist.
· Reverse the procedure to set the object down.
REMEMBER that the secret to proper lifting is to bend your knees, not your back, and let your leg
muscles do most of the work.
Electrical Safety
All electrical equipment shall be of construction grade and CE approved. This means that it mustbe
certified in accordance with the electrical code. Portable electrical hand tools must be double
insulated or grounded. All electrical cords and cables if practicable must be elevated or covered to
protect them from damageand to mitigate tripping hazards. Qualified electricians are the only
personnel authorized to repair electrical equipment. Field repairs or tampering with any electrical
equipment by unauthorized personnel will not be tolerated.
Temporary lighting must have guards over bulbs. Electrical cords must be of commercial gauge with
heavy-duty insulation, weather and sun resistant with a ground conductor and free from splices. All
electrical equipment is to be visually inspected by the user daily or before each use. When
performing work on live electrical equipment, lockout must be used. All trades performing this
workmust submit their own lock out procedure to the main contractor and/or client for review and
approval.
Electrical cords are tested for grounding every three months and the identified color of electrical
tape is put on the male end of thecord approximately 4” from the plug. Color Coding depends on
the procedure of the main contractor and/or client. This program is the responsibility of the owner
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of the electrical cord. Electrical cords found in use not inaccordance with the assured grounding
program will be removed from service until confirmed. All temporary electrical cords must have
GFCI protection.
Hand and Power Tool

All workers using hand/power tools are to inspect these tools prior to each shift to determine if
they are in a safe operating condition. Ensure all guards are in place and operational (i.e. grinder
guard and second handle in place). All tools requiring repair or missing guards will be immediately
removed from service and reported to the workers supervisor. Such tools will be taken out of
service, tagged and repaired before making them available to any other worker. Only hand tools
that are in good condition and that are the right tool for the job should be used. User must be
properly instructed, trained and able to provide proof of training. Ensure all power tools are
switched off and plug out when not in use.
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Welding
Special precautions must be taken to ensure proper ventilation and air quality of area when
burning or welding as well as ensuring proper personal protective equipment is used including the
use of fireblankets to prevent fire or damage to other products as required. Fire blankets must
always be kept in good condition. In the event hot work must take place inside the building,
adequate notice to the Project Superintendent is required, so that adequate ventilation can be
evaluated or other controls implemented. A hot work permit must be completed and signed off by.
Use of local exhaust ventilation (smoke eater) will likely be required.
Sufficient welding screens/blinds must be used during welding operations to protect persons from
welder’s flash. A 20lb, ABC Dry chemical fire extinguisher must be readily available in the
immediate vicinity of any welding/burning operations. Welding/burning shall never be performed
on flammable materials, barrels or other systems that may have contained a combustible or
unknown product and have not been cleaned or purged.
Workers shall ensure that all welding leads and oxygen/acetylene hoses are clear of walkways and
stairways by routing them away from walk areas or by suspending them overhead. And that all
short orunused pieces of welding rod are discarded or put away.
All oxygen/acetylene bottles shall have the regulators removed and caps in place when not in use
and shall be stored and transported in such a manner as to prevent personal injury or property loss.
Flash back arrestors shall be installed on both the torch and the regulator ends of the hoses.
Housekeeping
Housekeeping is a basic requirement on all construction sites and must be maintained at all times.
Special attention must be given to maintaining clear walkways and roadways. Removal of trash,
slipping and tripping hazards, and proper storage of materials is an ongoing requirement. Trash
containers and/or garbage cans must be available in the various work areas. Removal of protruding
nails staples, screws or other objects that present a hazard to personnel orequipment.
Hoses, cables and cords where practicable should be suspended from overhead or effectively
coveredwhen on the ground. Excess hose, cord, cable found on the ground shall be removed from
the workarea.Any cylindrical waste (i.e. welding rods, conduit, pipe, coil rod) shall be removed from
the floor, groundand gratings.Scaffold decks must be kept clear of debris.
Material and Equipment Storage

All materials must be properly stacked and secured to prevent sliding, falling or collapse. Aisles,
stairs and passageways must be kept clear to provide for the safe movement of personnel and
equipment andto provide access/egress in an emergency.To protect the other parties, tools and
equipment are never to be left unattended. Always store tools and equipment (unless flammable,
corrosive, or explosive) within a designated storage area or a construction area. The tools should be
locked up or locked to a secure object to prevent theft.
Cellular Phone Use

Personal music devices (radios, IPods, MP3 Players, etc.) are not permissible on construction and
maintenance sites.
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At no time are operators of equipment or vehicles permitted to use a cell phone while operating
the equipment. The standard rule for employees required to use a cell phone while on site is to
stop and move to a safeplace, where you can be aware of any potential hazards around you such
as moving equipment, and conduct your phone conversation. No personal cell phone usage is
permitted on site unless you are using that phone for company business and emergency calls.
Dust and Airborne Aerosols

Construction activities and airborne particulate matter (dust, smoke, etc.) often go “hand-in-hand”,
meaning construction and renovations often result in the creation of airborne dusts and other
matter. For healthy people, unprotected exposure to these contaminates often results in nothing
more than a brief period of sore eyes and minor irritation of the airway. However, to ill individuals,
exposure to even a minor concentration of airborne contaminate may result in serious health
consequences.
During construction activities, small dust particulate and other microscopic entities travel through
the airways, and if not controlled they could travel to non-construction areas. These microscopic
entities could travel to non-construction areas that treat ill or injured persons that require a “clean
air”environment. Therefore, “dust-control” procedures were developed to control construction
generated dusts and other contaminates within a specific and controlled boundary.
Procedures within construction zones may include, but are not limited to the following:
 enclosing a construction zone with temporary walls, structures, or hoarding
 negative pressure within construction zones;
 procedural changes for activities that generate dust;
 air cleaners; and
 worker education, training, and supervision.
Noise and Vibration

Noise created during construction process may produce or have adverse effects upon residents in
the area. Noise is a reality of the process of construction, but all efforts must be made to reduce,
eliminate, or schedule activities that generate noise that could be considered excessive. Main
contractor and/or client project management team to identify and provide to subcontractor/trade
contractors a copy of the local municipal noise by laws that indicates days and times that
construction work is permitted. If construction activities that generate noise are required outside of
the identified times, a noise variance must be applied for with the municipality. It is duly noted that
municipal approval for a noise variance may take time and this time must be considered in advance
of the application.
Activities that generate considerable noise during the process of construction will be identified on a
daily basis. Notification of tasks and times of noise creations will be relayed to the managers of
thearea’s most likely to be affected. Not all noiserelated tasks can be detailed, but identifying the
ones that are foreseeable will allow the management directed forcesor owner staff the opportunity
to direct their procedures accordingly.
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Unauthorized Areas
Effective measures must be taken to prevent unauthorized public access anauthorized areas.
Particular consideration is needed where the public may have access - unauthorized, or otherwise -
alongside a pool which is empty, or at a reduced depth. The need for edge protection must be
considered where appropriate.
Accidents
All accidents must be reported to the supervisor and inform the health and safety environment
team, this includes accidents to members of the public as well as employees.
Permits
A permit to work system may be used to coordinate work and particularly to approve work, which
affects construction operations. (i.e. Confined Space Entry Permit, Hot work, Lifting or Lock out)
Coordinate to the main contractor and/or client permit approver for specific requirements prior to
the start of work.
Smoking
All construction sites are designated non-smoking. Smoking is only permitted in designated smoking
areas. These smoking areas will be identified on the site plan.
4.4.3 Communication
The purpose of the HSE communication systems is to provide Management, Supervision and
workers with up-to-date information regarding health, safety, and environment requirements and
issues at the site level. Equally important, this communication system provides an opportunity for
participation, involvement, feedback, and HSE awareness for all personnel.
4.4.3.1 Communication Tools
Project HSE Committee Meetings (Joint Health and Safety Committee)

The Project HSE Committee develops and promotes the environmental and safe work practices as
well as makes recommendations to management that will improve compliance performance as well
as the health and safety of the workers on the project. The Project HSE Committee will be chaired
by the Project Manager. Projects will establish a Joint Health and Safety Committee (JHSC). Where
required by legislation, the structure, functions, membership, and authority of the JHSC must meet
jurisdictional legislative requirements. Committee meetings provide the forum required for
communication amongst project stakeholders that include the owner, architect, consultants, and
contractors. Committee meetings keep everyone's concern for health, safety, and environment
front and centre. From the committee, members are expected to distribute information, decisions,
and procedures to their managers, supervisors, workers, and suppliers. To be practical and efficient,
the size of the committee must be limited. However, membership can rotate to allow as many
people as possible to benefit from the experience of committee work. Contractors, whether on-site
full time or on a sporadic or inconsistent basis, are required to send a representative to each Joint
Health and Safety Meeting. Joint Health and Safety Committee Meetings will be held the once a
month for the duration of the project, with the JHSC Safety Inspection conducted 1-2 days before
the meeting.
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Weekly HSE Meeting

The purpose of the Weekly HSE meeting is to provide timely information on health, safety, and
environment items that relate to project activities. Weekly HSE meetings are conducted by
supervisors and/or lead-hands and provide an important communication link to each crew. These
meetings must be held each week within the first two days of the week. Topics for discussion
should pertain to health, safety, and environment matters only. Minutes of these meetings are
recorded on the Weekly HSE Meeting form and submitted to the responsible Project Manager for
the respective trade.
Types of Communication
There are many examples of technical strategies for safety communication. The most commonly
used methods for internal communication include presentations to senior management, staff and
HSE Committees, team meetings, emails, videos, noticeboards, newsletters, poster displays and
signage. Methods of external communication include annual reports, publications, telephone
enquiries, and submissions to government on changes to legislation. It is important that
information is presented in a manner that recipients can understand.
We also need to acknowledge that different approaches are required for different organizations
and situations (e.g., access to computers, non-English speaking background).
HSE mission statement, policy and strategic plan

A HSE mission statement and policy will assist to define and communicate the direction of the
safety process and will provide a reference for making HSE decisions. A HSE strategic plan can
communicate the objectives and priorities that are aligned with the overall business plan.
HSE statistics
An organization can communicate its performance through Graphs/excel sheet of lost time,
medical treatments, workers compensation rates, severity and incident rates, and positive
performance indicators. These are used to facilitate continual improvement and enhance the
accountability of line management for meeting an organization’s HSE objectives.
Safety induction
Information can be provided through HSE practitioners and supervisors on site rules and
requirements, emergency procedures and incident reporting to enable new employees, visitors and
contractors to carry out their duties in a safe manner from the moment they come on site.
Risk assessment
Anyone can be at risk without realizing it. Some hazards such as heat, chemicals and moving parts
communicate an immediate threat of injury. However, the risk cannot always be perceived, e.g.,
carbon monoxide is highly toxic and has no smell. A risk assessment can help identify workplace
hazards that pose a risk to people and the environment, assess the magnitude of those risks, and
apply controls to mitigate risk.
Manuals, checklists and operating procedures

An organization’s safety manual consolidates the rules and requirements for working safely.
Checklists can used be as ‘checking tools’ (e.g., inspection checklists) or guideline tools (e.g.,
operating checklists) to help prevent incidents and miscommunications, increase hazard reporting,
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better operate equipment, and make informed decisions about operation. Maintenance logbooks
provide a historical profile of plant and machinery. Operating procedures provide advice on
acceptable/safe work practices. The lock-out or tag-out of faulty equipment or work in progress can
communicate potential danger.
Hazards, incidents and near-misses

Communicating the results of a hazard or incident investigation demonstrates management
commitment in identifying and addressing underlying causes to prevent a recurrence. The
involvement of employees in suggesting strategies to prevent a recurrence encourages ownership
of the solution(s) and a desire to implement the recommendations. It is important to have on-going
campaigns to encourage the reporting of incident and injuries as many employees will not report
for fear of recrimination. This may be the case in some professions where injuries are regarded as
part of the job. Reporting near-misses ensures remedial actions are implemented prior to an
incident causing injury or ill health. Safety alerts draw attention to issues that may require
immediate attention.
Training
Training is conducted to respond to gaps in knowledge (proactive approach), to target high-risk
groups or areas (reactive approach), and to adjust perception of risk. Programs that work well are
applicable to lifestyles both at and away from the workplace, e.g., personal fitness, hygiene, cancer
awareness, workplace stress. To instill positive attitudes and behaviors toward HSE, proactive
programs must be designed with staff’s needs in mind. Training in safe work methods should
involve raising employee’s awareness of their true values towards health and safety. For example,
employees may believe that they value cutting corners to get to a meal break because they have
not consciously considered their more long-term values. Long-term values include being able to
work without injury so they can continue to provide for their family. An effective tool is to ask
employees to consider what they truly value more, overriding a machine guard to finish the job
earlier (at the risk of being severely injured) or working safely to be able to continue to provide for
their family.
Safety Week
A safety week aims to promote a happier and healthier workplace by raising the level of
awareness amongst SIDRA employees, and demonstrating commitment from management. Such
events provide an excellent opportunity to showcase health and safety at its best, and it's where
creative activities can be offered. Activities can include seminars, videos, an evacuation drill,
health checks (e.g., cholesterol test, blood pressure check, hearing test, etc.), a catered function,
and a promotional competition. Safety promotional items given out can include pamphlets. And
certificates.
HSE Conferences
HSE conferences provide an opportunity to share broad information on HSE and case studies from
different organizations. They provide a forum for meeting with other HSE professionals and
managers.
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4.4.3.2 OPS Management Meeting
4.4.4 Documentation
4.4.4.1 Project HSE Plan
4.4.4.2 QSE System Procedures
4.4.4.3 Quality Process Documents
4.4.4.4 Reference Documents
4.4.5 Control of Documents
4.4.6 Process Control
4.4.7 Emergency preparedness Response
Emergency Response Plan
The purpose of the Emergency Response Plan (ERP) is to provide guidelines for the response
required in the event of an injury, fire, or any other emergency at a work site.
Definitions
Emergency Assembly/Muster Point: predetermined location where personnel will gather in

the case of an emergency evacuation.
Emergency Meeting Point: predetermined location where a designate will be sent to meet
responding emergency response crews.
Site Plot Plan

The site plot plan will indicate:
 access gates;
 site offices;
 evacuation routes to emergency assembly/muster points;
· emergency meeting points
· first aid room/trailer location;
· fire extinguisher / air horn locations;
· controlled product storage
Emergency Contact List: as part of the emergency response plan, the site will complete an
Emergency Contact List that shall be kept current, including the following information and
contacts:
· Site supervision;
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· Project management;
· Client representatives;
· HSE department;
· Government agencies;
· Medical transportation services and Medical services;
Emergency Coordination: Project Manager (or other designates) must be able to respond
to, and participate in, any emergencies that may occur. All subcontractors/trade contractors
should participate by identifying their qualified first aid personnel. The main responsibility
during an emergency coordination is to respond to the call for emergency help.
Procedures
1. General Provisions
a. If alarm sounded, stop work, do not panic and remain calm.

b. Turn off all energized equipment.
c. Stop all vehicles, equipment and immediately proceed to muster point, or pre assembly area.
d. Take the proper path and walk fast to the evacuation area.
e. Conduct head count.
f. Remain at assembly area until ALL CLEAR sound is sounded or until instructed by the
authorities.
g. Worksite must be equipped with emergency medical, fire fighting, environmental disaster
containment and other emergency equipment.
h. Notices giving the addresses and telephone numbers of the emergency services nearest to
worksite must be provided.
i. Report fires, chemical spill, toxic gas leak, fatal injuries, and other emergencies to the
managers, engineers, HSE personnel and to the management.
j. Sound the alarm system designed to the kind of emergencies.
k. Know the escape procedures and routes to take.
l. Never use elevators during emergency cases of fire and earthquake.
m. Location of Evacuation Area must be properly defined.
n. Conduct evacuation drill at least twice a year.
o. Create an emergency response team.
a. Emergency Response Team
Fire Brigade
- Shall act on fire and explosion accidents until professional help arrived.
- Shall conduct thorough search.
- Shall make safe attempt to extinguish the fire and do not endanger their life.
- Shall check all available firefighting equipment is ready for use.
- Shall ensure that all exits and passage ways are free from obstruction.
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Chemical Spill
- Shall act in the event of a spill involving release of a type or quanti ty of chemical
which does not pose an immediate risk to health and does not involved chemical
contamination to the body.
- Shall notify lab personnel and neighbours of the accident.
- Shall remove ignition sources and unplug nearby electrical equipment.
- Shall establish exhaust ventilation.
- Shall locate spill kit.
- Shall choose appropriate PPE.
- Shall confine and contain spill
- Cover with appropriate absorbent material.
- Acid and base spills should be neutralized prior to clean-up
Medical Rescue and Evacuation
- Shall act on fatal injuries until professional medical assistance arrives.

- Shall not move injured person unless necessary for their own safety.
- Shall provide necessary immediate lifesaving first aid treatment or CPR to the
injured person
- Shall retrieve and save parts of the body that may have been severed if this
happened.
- Shall check all available medical equipment is ready for use.
- Shall assist other emergency response team.
Communication, Transportation and Security
- Shall act on reporting the accident to the management.

- Shall sound the applicable emergency alarm or siren.
- Shall contact particular local emergency siren.
- Shall facilitate the transport of injured victim to the nearest hospital.
- Shall assist all personnel to the designated assembly area.
- Shall conduct immediate head counts once evacuation is completed.
- Notify the chief incident if there is a missing person to direct search and rescue without
endangering the members of emergency response team.
- Shall secure the area of accident.
c. Trainings
All personnel of respective ERT should undergo specified trainings to be qualified members.
Fire Brigade
- Fire Safety Training
- Emergency Response Preparedness Training
Chemical Spill
- Chemical Spill Response Training
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Medical Rescue and Evacuation

- First Aid Training
- Basic Life Support
Communication, Transportation and Security

d. Siren/Alarms
Disaster
- All long single sound that lasts 2 minutes
- A siren sounds 6 times broken by silence 5 times
e. Evacuation Steps
- Emergency Chief Incident Commander is notified.

- Emergency alarm signals is activated that an evacuation is to take place.
- Chief Incident Commander takes charge of the emergency.
- All personnel group to the assembly points.
- Roll call is taken to account for all personnel
- Emergency services arrive and responsibility is relinquished to them.
f. In case of earthquake
When the shaking begins.
- If indoor
 Observe the principle of DROP COVER and HOLD ON move only a few steps to a nearby
safe place.
 Stay away from windows
 Expect the fire alarms and sprinklers to go off during a quake in a high rise building
- If outdoor
 Find a clear spot away from buildings, trees and power lines.
 Drop to the ground
- If in the car
 Slow down and drive to a clear place
 Stay in the car until shaking drops
 When the shaking stops
 Check yourself for injuries
 Check other for injuries
 Look to extinguish for small fires
 Listen to the radio for instructions
 Expect aftershocks
 Get everybody out of the building when structure upon inspection have damage
 Call for emergency help if there is a life threatening situation
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g. If you discover a fire
- Take care of lives and personal safety first

- Activate the fire alarm
- Call the Fire Department and provide an accurate address
- If the fire is confined to a small, isolated area and you know how to use the fire extinguisher
you can try to put out the fire by aiming at the base of the flames.
h. In case of bomb threat
- Remain calm because normally bomb threats are conveyed by means of a phone
- Keep the caller calm and try to get answers on some basic questions.
 When is the bomb going to explode?
 Where it is right now?
 What does it look like?
 What kind of bomb it is?
 What will cause it to explode?
 Did you place the bomb?
 Why?
 What is your address?
 What is your name? - Do not excite the caller
 Be polite and professionally as possible. - Take all threats seriously
 Notify the Chief Incident Commander immediately for information regarding operations.
 Evacuate the facility if needed.
 Call the police department
 Notify the management using Emergency Contact List (Telephone Numbers and
Information
 Secure the site
 Do not allow anyone back in the site until the bomb squad has determined it is safe.
4.5 HSE Inspections
An effective tool to prevent any incident/accident and maintain good condition of tools,
equipment’s, PPE’s and the workplace.
HEXA is conducting inspections on all tools, materials, equipment’s and workplace on a daily and
monthly basis and/or as per required by the company and client.
4.5.1 General
Purpose
- To identify and correct hazards and potential safety risks associated with equipment, machinery,
environment, processes etc. which may have arisen since the previous inspection.
- To provide a measure of the effectiveness of safety management within HEXA.
- To provide a measure of how the HEXA is performing in relation to its annual HSE objectives.
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Project HSE Plan
HSE inspections includes the ff:

 Si te Ar e a
 Facility
 Workers Camp
 Warehouse
 Project Site
 Power tools
 Full Body Harness
 Fire Extinguishers
Records of Inspections
The performance of all inspections, checks, assessments, site tours etc. must be
documented.
As a minimum, the following information must be recorded:
· Type of inspection performed
· Inspector name
· Date of inspection
· Areas inspected
· Findings of the deviations found.
Inspection Guidelines
The following are general guidelines for conducting safety inspections. These guidelines
are applicable to all inspections.
When conducting a safety inspection:
1. Use a checklist that will be given to by the managers. Review the checklist before the
inspection begins.
2. Inspect the entire work area or facility.
3. Prepare an inspection sequence - inspect in one area at a time. (Focus
on one room at a time, one floor at a time.)
4. A supervisor or someone familiar with the facility and operation should accompany the
inspector to answer questions that may arise during the inspection.
5. Ask affected employees who work in the area for input. Try to resolve questions during
the inspection, rather than going back a second time.
6. Focus on unsafe acts and/or conditions.
7. Document observed hazard(s) clearly and accurately.
8. Document the participants.
9. Following an inspection, it should be agreed upon that;
a. reasonable dates for correction (based upon the hazard) will be set;
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b. priorities for correcting the hazards are set;

c. non-serious hazards are corrected as soon as possible;
d. serious hazards are corrected immediately;
e. if correction cannot be handled in a timely manner, the following measures
will be taken to protect employees:
1) work procedure(s) are changed;
2) machine(s) are taken out of service;
3) operation(s) will be stopped; and/or
4) any necessary action(s) will be taken to protect employees.
10. Prepare a written report.

11. A copy of the written report shall be sent for review to first-line and second-line supervisors,
HSE Officers and/or, other appropriate management personnel.
Observance of activities or occurrences requiring immediate action
During site inspections potential hazards/ unsafe practices etc. may be observed which are
considered to be of a serious nature. In such cases work must cease immediately until corrective
action has been taken. The Inspector/HSE must also notify the Site/Office Manager at the earliest
opportunity, who will monitor, advise and assist with any outstanding action.
4.5.3 Incident Investigation, nonconformity, corrective action and preventive action
Purpose
Investigations are a methodical examination of the facts of an incident that resulted, or could have
resulted in injury, illness, loss, property damage, or liability. They are conducted not to find blame,
but to determine root causes and ultimately determine corrective actions or controls designed to
prevent a recurrence of the incident.
Definitions
Incident: An incident is an undesired event that results in harm to people, loss of process,
environmental interference, property damage, or liability.
Near Miss: A near miss is an incident where something could have resulted in personal harm,
property damage, loss,or liability.
Loss of Process: Loss of process is an undesired incident that results in the disturbance of
normal construction operationscaused by an incident, damage to property, equipment, or the
environment.
Lost Time Injury (LTI): A lost time injury (LTI) is an injury where a medical professional directs
the injured worker to remain awayfrom work longer than the day on which the incident occurred.
Modified Work (Restricted Work): This refers to work duties that have been modified to
accommodate an injured worker who cannotperform their regular work duties as directed by a
medical professional.
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Project HSE Plan
Medical Treatment (Medical Aid): An injury or illness-related procedure other than first aid or
preventative treatment that is intended toprovide remedy or palliative care.
First Aid: Any one time treatment and subsequent observation(s) of minor, superficial injuries (ie.
minor scratches,cuts, burns, abrasions and splinters or foreign objects embedded only in surface
tissue that do notrequire the professional medical care of a medical professional even though such
an individual may have delivered the care.
Objective
The objective of investigating and reporting an incident is to determine the underlying causes that
allowed the incident to occur and to implement effective corrective measures regarding:
· An incident; Damage to property, equipment, and environment; and
· Loss of process.
An investigation is a systematic process of examination, observation, and inquiry comprised of
three parts including:
· Description of Incident
· The description identifies in detail how, when, and where the incident occurred including all
related factors (i.e. weights, heights, distances, time of day, weather conditions).
· Root Cause (Why did the incident occur?)
· What acts, failures to act, and conditions contributed to the incident.
· Recommendations
· After the cause of the incident has been determined, recommendations (corrective actions)
to prevent recurrence will be prepared.
4.5.3.1 Incident and Dangerous Occurrence Response and Reporting Procedure
Incident Investigation Procedure

The purpose of an investigation is to gather factual information which is pertinent to the incident or
near miss which has occurred. The investigation will be proportionate to the loss potential. As the
degree of loss potential increases, so will the degree of investigation. The following information has
been prepared to assist the investigation process.
Investigation Team
The SAC Project management team is responsible to conduct or assign someone to conduct on site
investigations. Where incidents involve serious injury or major equipment / property /
environmental damage, project management can request assistance from the district HSE manager.
Where minor incidents involving non-disabling injuries or minimal equipment damage occur, it is
permissible for the project management team to utilize a competent designate providing the
project superintendent oversees all investigation proceedings.
Incident Response
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First Aid/Emergency Services People’s lives and their well-being come first. Have first aid
administered following the emergency response plan.
Establishing Control
Establishing control at the scene where the incident occurred is critical to the success of the
investigation. The success of an investigation is generally the result of a prompt and efficient
response. Many things can happen in a short period of time that can mitigate or compromise
evidence and information. The following is a list of some initial steps to assist and support this
process.
Control Potential Secondary Occurrences
Prior to entering an area where an incident has occurred, an assessment of potential hazards must
be done. Secondary occurrences can sometimes be more serious because normal controls can be
weakened or modified as a result of the incident. Positive temporary actions need to be taken after
timelybut careful consideration of the consequences.
Photographs
Photographs effectively preserve the visual aspects of the scene. When properly done, they can
save hours of note taking, drawing, and writing. Photographs can also be used for training
purposes.
Photographs will be taken as follows:
· Use a long range, medium range, and close up sequence;
· Take a general scene photograph;
· Take a photograph of work station(s);
· Take a close up shot of deficiency items, damaged and impacted area(s);
· Photograph the scene from all sides; and
· Number each photograph and document the location of each shot on the sketch where the
incident occurred.
Sketching the Scene

A sketch will be made of the area(s) where the incident occurred. In most cases a plan view is
sufficient however, elevation views may be necessary to identify certain items. Sketches will
include directional orientation (i.e. North, South, East, West) so that recorded information
adequately describes the site where the incident occurred. Measurements will be included to
identify and determine who and what was where. Witness locations (when incident occurred) will
be noted on the sketch as well as photograph locations. Some affected areas may require a grid
that in turn will be included in the sketch. Identify Sources of Evidence Conditions can change quite
rapidly after an incident has occurred. Emergency rescue work involving equipment, machinery,
lights, ventilation, and people can alter the scene and destroy valuable evidence. The investigator
needs to know and recognize these things while taking other initial actions. This is when
photographs can be very useful. If photographs are taken, note the locations at which photographs
were taken on the sketch plan.
Preserve Evidence
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Project HSE Plan
Affected areas will be cordoned off, work stopped in that area immediately, and people restricted
from entering the area until the investigation has been completed.
Collection of Evidence
Equipment Examination
An investigation will include the tools, equipment, and materials that people were using at the time
of the incident. In some cases this may require the services of an expert. Guards, warning labels,
condition oftools, application of tools, equipment, and materials as well as wear and tear can reveal
evidence of what may have happened.
Records Check
Review all records (training, maintenance, schedule of work practices, and job procedures) to
determine possible contribution to the incident (PSI, work plans, drawing, JHA, disciplinary actions).
Medical Condition
Investigate thoroughly; that is, evaluate all factors that may or may not be relevant. Consider,
among other things, substance abuse, mental health, physical disabilities, fraudulent behavior, and
future job continuity.
Re-enactment
On occasion, a re-enactment of the incident may become necessary to see what happened and
how it occurred.
Re-enactment will only be used when:
· The information cannot be gained in any other way;
· It is vital to the development of remedial or corrective actions; and
· It is absolutely necessary to verify critical facts.
Interviewing Witnesses
Immediately after the site has been secured, witnesses must be interviewed . A witness is anyone
who knows something related to what happened.
Eyewitnesses and the people involved in the incident will be interviewed first. The first details from
these witnesses give the investigator symptoms of the problem(s) and/or causes of the incident.
The investigators will obtain more objective information when they demonstrate a calm,
supportive, non judgmental attitude.
The Interviewing Process

Interviews will be conducted as follows:
· Interview as soon as possible;
· Find fact, not fault;
· Interview near the scene (if possible) where incident occurred;
· Mark the locations where witnesses were when incident occurred on the site sketch;
· Interview one on one separately from other witnesses;
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Project HSE Plan
· Put the witness at ease;

· Ask open ended questions;
· Ask witness to complete a witness statement;
· Repeat information to witness for verification;
· Offer the witnesses a copy of their statements;
· Thank the witnesses for their time and effort; and
· Keep communication open by advising them if they remember anything else to call you.
Incident Analysis
After all information and evidence has been collected, the analysis of what happened can begin.
This process will include but not be limited to:
· Write down all facts;
· List the facts that contradict one another;
· Compare facts with physical evidence to establish the most likely answer;
· List the sequence of events;
· Identify root causes; and
· Corrective actions.
Notification/Report
Write the Report
The report will include all pertinent information including copies of gathered documents and
lessons learned.
Lessons Learned (Corrective Actions)

TEMPORARY ACTION includes those items that can be implemented immediately to prevent
recurrence of the incident.
PERMANENT ACTION includes those items that take substantial time to implement such as
trainingand/or developing or modifying a particular practice, standard, or procedure. In any case,
corrective action will be monitored until fully implemented.
Documenting and Reporting Procedure
General
All serious incidents including near misses must be reported, investigated, and documented
immediately. The success of the company HSE program depends entirely on the cooperation and
commitment of all employees to all phases of the program. It is of the utmost importance that all
managers and supervisors know and comply with the procedures as outlined herein. Investigation
action items are to be signed off by the Project manager.
Regulatory Reporting
All contact and reporting to government officials is to be done by the HSE manager. In regards to
injuries, all compensation carriers have specific legislative reporting requirements for the employer,
worker, and attending physician(s).
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Project HSE Plan
Internal Reporting
All incidents must be reported to the site supervisor immediately. All incidents that require medical
attention, or have the potential for medical attention require the immediate notification of the
project HSE supervisor. All serious incidents must be reported to the HSE manager immediately –
the notification of SAC and any government agencies will be coordinated by the HSE manager.
First Aid Injuries

All injuries, major and minor, must be recorded in the project first aid treatment log maintained by
the first aid attendant.
Medical Aid Injuries

All injuries requiring medical attention must use the following administrative procedures:
 The foreman or project HSE supervisor initiates the company medical treatment
memorandum.
 If possible, accompany the injured worker to the medical facility.
 After treatment, the attending physician completes the memorandum.
 The supervisor forwards copies of the memorandum to the HSE manager and retains a copy
for the site records.
Reporting Equipment and Property Damage

The HSE manager and the administration manager must be promptly notified of equipment or
property damage. The Incident Report Form must be completed for all incidents and forwarded to
the office for administrative processing.
4.5.3.2 Control of Non-conformance / Preventive action
A non-conformance means that something went wrong – a problem has occurred and needs to be
addressed. Non-conformances are addressed with corrective actions.
You may find a non-conformance in a service, a product, a process, from a supplier, or in the
system itself. It occurs when something does not meet the specifications or requirements in some
way. Those requirements might be defined by the customer, a regulatory body, or in the internal
procedures of the company.
A non-conformance could be identified through customer complaints, internal audits, external

audits, and incoming material inspection or simply during normal testing and inspection activities.
ISO 9001 requires that you document your non-conformance procedure and keep records of non-
conformance issues you identify and the actions taken.
Your non-conformance procedure will address how you deal with the problem:
How to decide on what immediate actions will be taken to correct the problem, and who is
responsible for the decision. These immediate actions can be seen as “damage control” and need
to: stop further non-conformance assess the effects of the problem – how much, how bad (e.g.
scrap / rework), contain the effects – e.g. quarantine defective items notify affected customers, if
necessary how reworked items should be checked (if different from normal inspection) how and
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Project HSE Plan
where a non-conformance should be recorded what steps should be taken to identify any defective
product released to a customer what, if any, concessions/discounts will be given to the customer
how a decision will be made on whether further corrective action is necessary Non-conformances
and other problems are recorded in Toolbox with “Issues”. Our user guide has more information on
how Toolbox helps you manage non-conformance and corrective actions.
The purpose of this procedure is to establish and define the process for identifying, documenting,
analysing and implementing corrective actions in order to eliminate actual non-conformances.
Identification of Non-conformances It is the responsibility of all employees to bring suspected non-

conformances to the attention of HEXA Manager/Supervisor, or other nominated representative.
Non-conformances are identified through the following activities:
 Internal audit fi ndings,
 Control of Non-conformances
 Third party audit findings
 Complaints (internal or external) Observation Incidents
 Housekeeping inspections
 Checklist findings Near-misses
Control of Non-conformances By whichever means a non-conformance is identified, the underlying

cause(s) of the non-conformance are investigated and appropriate corrective action(s) are taken
according to the nature of the non-conformance. Subsequent investigation and verification
activities are undertaken to determine the cause(s) Preventive action, such as implementing
modifying or enforcing procedures or other controls, is taken to avoid repetition of the non-
conformance Any corrective or preventive action taken to address the causes of the non-
conformance must be appropriate to the magnitude of problems and commensurate with the
impact encountered is documented
The HEXA has implemented and maintained a system for reporting and record keeping for non-
conformances, corrective and preventive action Any changes to the quality management
procedures as a result of corrective or preventive action are recorded.
Significant deviations from the quality policy are reported to Top Management at the next review
meeting. A report is submitted by the Manager as part of the Management Review process Where
preventive actions involve long term programming, these are considered in the setting of objectives
or targets.
Documentation & Records All documentation and records generated by the nonconformance
process are managed in accordance with ISO 9001:2008, Control of Non-conformances.
4.5.4 Control of Records
HSE Document and Record Management

HEXA utilize HSE documents such as procedures, work instructions, checklists and training tools to
ensure all those affected by the HSE Management System are aware of their roles and
responsibilities, maintain a safe work environment and comply with HEXA and regulatory policy and
standards. As a HSE Management System develops and is continuously improved, existing HSE
documents are often modified or new documents created. It is critical that a process is
implemented that ensures only current documents are used and obsolete documents are removed.
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Project HSE Plan
HSE records are important to the Management System in that they provide evidence of past
performance and allow organizations to demonstrate compliance to applicable requirements such
as regulations, HEXA standards and the organization’s specific procedures. It is important to
recognize that the primary purpose of an HSE Management System is HSE performance and not the
production and maintenance of documents. The Document Management Program should be
simple and effective but not the focus of the Management System. Compliance with this standard
will assist the organization to effectively manage its HSE documents, ensure the right information is
available to those who need it, and maintain critical HSE record(s). Management of HSE documents
and records through an existing and effective quality system (e.g. ISO9000) may be used to comply
with this standard.
REQUIREMENTS
The organization shall establish and implement a document and records management process for
the management of HSE documents and HSE records. As a minimum the process shall include the
following elements:
Requirements for HSE Documents:

· A method to identify current versions of HSE documents and ensure they are readily
available and can be easily located by the affected organizations and individuals
· A method for HSE document review, including the following elements at a minimum
· Identification of documents that must be periodically reviewed and updated
· Guidance on the purpose and process for review (e.g. to ensure that the intended results
are consistently achieved, affected operations and individuals are properly using the
documents, the documents are still appropriate for current operations and risks, etc.)
· Schedule or frequency of document review
· A method to track review dates to ensure documents are reviewed, revised as necessary
and re-authorized in accordance with schedule.
· Designation of individuals responsible and authorized to review, revise and approve HSE
documents
· A method to ensure obsolete HSE documents are not used records identification
requirements including the following documentation on all HSE records:
· Ownership
· Description of record contents
· Storage requirements to ensure records are stored and maintained in such a way that they
are readily retrievable and protected against damage, deterioration or loss
· Requirements for the proper identification, marking and destruction of sensitive and/or
confidential HSE records in compliance with HEXA policy.
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Project HSE Plan
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Project/Contract Ref:

CONTRACT NO. : LPS-01

TITLE: PROPOSED 2B+G+6 LA PLAGE SOUTH-1

RV-02 10-01-2023 For Information

Sl no Title Page No:

1. Introduction and Scope

This is a living document and it is subject to be revised at any time.

1.2 Review of HSE Plan

2nd January 2020 – 10th January 2023

1.3 Project Organization

QCS - (Qatar Construction Specifications 2014)

HEXA - IMS Manual based on ISO Standards

3. Abbreviations and Definitions

Organization: Sidra Agricultural Company, abbreviated as HEXA, as a company, corporation, firm,

Auditor: Person with the competence to conduct an audit.

Document: Information and its supporting medium.

Record: Document stating results achieved or providing evidence of activities performed.

Procedure: Specified way to carry out an activity or a process.

Safety: Freedom from unacceptable risk of harm.

Preventive action: Action to eliminate the cause of a potential nonconformity or other

Prevention of pollution: Use of processes, practices, techniques, materials, products, services or

Incident: Work related event(s) in which

- An environmental aspect could have resulted in an impact.

Corrective action: Action to eliminate the cause of a detected nonconformity or other

Continual improvement: Recurring process of enhancing the Integrated Management System in

4. HSE Management System

4.1 General Requirements

4.2 Company Management Policy

4.3.1 Hazard and Effect

Application of the technique chosen should cover:

CONTROL USE DESCRIPTION AND EXAMPLE

MITOGATION MEASURES To reduce or limit the Active systems

devices, drainage systems.

RECOVERY MEASURES Includes top events All technical, operational, and

HEXA Hierarchy of Risk Controls

4.3.1.1 Hazard Analysis and Risk Assessment

Project / Contract Manager

Sub-contractors(When required) will have responsibility for the following:

Hazard Identification and Risk Assessment

Criteria for Risk Assessment

4.3.1.2 Environmental Impact Assessment

The purpose of this Environmental Management Plan (EMP) is to:

EIA Environmental Impact Assessment

HEXATECH Environmental Policy

Environmental Objectives for the Installation Phase

Environmental Management System (EMS)

· Establishing policies and objectives

Implementation of the requirements will generally be Contractor’s responsibility. Contractors shall

Environmental Management Planning

Identification of Legal and Other Requirements

Identification of Environmental Aspects

Establishment of Environmental Plans and Procedures

General Environmental Requirements and Procedures Waste

· Forecast of expected waste, by categories, generated during execution of the work

Handling of Fuels, Lube Oils and Chemicals

Housekeeping and Tidiness

Contractor’s project emergency plans as required in Company’s “HSE Requirements in

Control and Monitoring

Communication with the Community and Other Stakeholders

4.3.2 Statutory and Contractual Obligations

4.3.3 Project HSE Objectives

SAFETY AND HEALTH OBJECTIVES