MINUTES OF THE MEETINGS

Minutes of the meetings are notes taken to record meaningful discussions, decisions
and key takeaways from meeting. The meeting minutes are later on reviewed to
set agendas for future meetings.

A detailed record of everything discussed and decided upon in a meeting. It includes the
meeting agenda, attendees, timelines, and motions or decisions. Usually written in a
formal tone and format. Used as an official document to reference in the future.

Why taking minutes of the meeting important?

Taking meeting minutes is important for documenting meeting details, such as what the
group discussed, reports that were reviewed, proposed activities and future topics for
the next meeting. These details allow those who were present to recall important
information and prepare for future meetings.

What are the meeting minutes use for?

Meeting minutes record the important events of both formal and informal meetings. Some of the
most common uses of meeting minutes include:

 Record keeping of takeaways and objectives of the meeting.

 Summary for those who couldn’t attend the meeting.
 Legal documents in case of formal meetings
 Reference document for future meetings

Elements of meeting of minutes

 Date and time

 Names of present and absent participants
 Location
 Meeting agenda
 Topics discussed
 List of motions raised, and voting outcomes
 Key takeaways
 Next actionable steps.

If the purpose is to discuss the progress of an ongoing project, then minutes should include: 
  Project status
 Supplementary documents
 Next tasks assigned
 Name of individuals assigned for each task
 Deadlines set for following tasks

MEETING MINUTE TEMPLATE

- Time and Place

- Name of the present and absent attendees: 
- Approval of previous meeting minutes: 
- Agenda discussion
- 2nd agenda discussion: 
- End time of meeting and new meeting date and time announcement: 

REFERENCES:

https://www.mindmesh.com/glossary/what-are-meeting-minutes

https://www.indeed.com/career-advice/career-development/meeting-minute