STEP-BY-STEP ONLINE APPLICATION GUIDELINES

Please contact the Call Centre: (021) 959 6767 should require more information not covered in this
document or the Online Application Frequent Asked Questions (FAQ’s)

IMPORTANT INFORMATION

CPUT has TWO different methods of applying. You have the option to choose only ONE of the
following:

 Online Web application – Free of Charge

 Paper-based Application (manual application process) = R100 Application Fee

Only the following applicants may apply online for the 2017 application cycle:

 First Time (that have never studies or applied at CPUT before)

 First Years only (excluding B Tech qualifications)
 Applicants with South African matric types (e.g. NSC, NCV, NTC3/4/5, SC etc.)
 South African citizens (in possession of a valid SA ID document)

 Paper-based application forms must be submitted to CPUT and cannot be faxed or e-mailed.
 Applicants must have a valid e-mail address and cell phone number in order to apply online. All
Communication with regard to your application will be sent via e-mail/sms. Should you not have
a valid e-mail address you can create an e-mail account using Gmail, Yahoo Mail or any other e-
mail provider you may prefer
 The online application has been tested and can be accessed via a PC or laptop. It is not
guaranteed to cater for Tablets or Mobile Phones
 Applicant has a choice of applying to a maximum of 3 choices. At least one choice must be
entered
 Applicants currently in Grade 12 must upload their Grade 11 and Mid-Grade 12 together with
their ID documentation electronically when applying online. All documents must be certified
(not less than 3 months old)
 Applicants that have previously completed their Grade 12 must electronically upload their
NSC/NCV results when applying online
 Supporting documentation must be certified (not less than 3 months old) and individually
scanned
 When uploading documents, ensure that the scanned file is a maximum of 2MB, and that all
documents are scanned in any of the following file types: tiff, pdf, jpg or gif
 Each document must be scanned and uploaded as separate attachments.
 Outstanding documentation can be e-mailed to Applications@cput.ac.za with the student
number noted in the subject line of the e-mail (e.g. 2017 supporting documents 217103872)

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 Access the following link: http://www.cput.ac.za/study/apply

 Follow the leading questions and select the appropriate one:

 Select NO to proceed to the next leading question

 Yes, but I did not finish the process – Select Yes in the case where you have exited the online
application process without a student number allocated to you
 Yes, I want to find the status of my application – This will take you to the Application Tracking
system on the website whereby you can view the applicant’s admission status and also be able
to download any acceptance/rejection letters

 Select NO to proceed to the next leading question

 Yes – Applicant will not be able to proceed. Currently online applications are only available to
applicants that do not have an existing student number at CPUT (has never applied or studied at
CPUT before). Applicants must follow the paper-based application process
 I’m not sure – This will take you to the Application Tracking system

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 Select NO to proceed to the next leading question
 Yes – Applicant will not be able to proceed. Currently online applications are only available to
applicants that do not have an existing student number at CPUT (has never applied or studied at
CPUT before). Applicants must follow the paper-based application process
 I’m not sure – This will take you to the Application Tracking system

 Yes – Select YES to proceed to the next leading question

 No - Applicant will not be able to proceedCurrently online applications are only available to
applicants with a South African ID. Applicants must follow the paper-based application process

 Yes – Select YES to proceed to the next leading question

 No - Applicant will not be able to proceed. Currently online applications are only available to
applicants whom have completed a South African School Leaving Type. Applicants must follow
the paper-base application process

 Undergraduate – Select Undergraduate to proceed to the next leading question

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 BTech or Postgraduate or RPL – Applicant will not be able to proceed. Currently online
applications are only available to First Year, Undergraduate (excluding B Tech) qualifications.
Applicants must follow the paper-based application process

 View the list of qualifications available for online by clicking on the “View the list of qualifications pdf
document
 Select “The qualification I want to apply for is on the list option to proceed to the next leading
question
 The qualification I want to apply for is NOT on the list - Applicant will not be able to proceed.
Currently online applications are only available to First Year, Undergraduate (excluding B Tech)
qualifications. Applicants must follow the paper-based application process

 No – Minor (younger than 18 years) must download the Minor Declaration form which the parents or
legal guardians must sign. Once signed, please scan and submit via e-mail to Applications@cput.ac.za
 Click on the Start the online application process to proceed with your application
 Yes – Selecting Yes will lead you to the following screen

 Click on the Start the online application process to proceed with your application and the following
screen will display

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 Do you already have a Student Number: Please enter NO

 Applicants that have applied at CPUT before (existing student number) cannot apply online and
must submit a paper based application form.

Returning to complete application:

 Select NO if you have accessing the online application for the first time
 YES – Select YES if you have commenced with applying online but did not complete the entire
process up until the upload of supporting documentation and confirmation of your student
number

 Enter your ID Number and select the button

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Consent to Process Personal Information

 Scroll down with scroll bar to read the entire POPI Act clause
 Click ‘I Accept’ and ‘Next’ button.
 You will not be able to proceed If you select the ’I do not Accept’ button

BIOGRAPHICAL INFORMATION

Nationality

 Are you a SA Citizen in possession of a valid SA ID/Birth Certificate? YES

 NO – No Non South African online application is permissible at this stage. Please submit a
manual application form
 ID Number: Enter your South African ID number

Personal Information

 Gender: Click on the arrow down to select your

gender
 Date of Birth: Enter date of Birth (e.g. 11-OCT-1999)
or select the button to enter from the

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 calendar provided

 Title: Click on the arrow down to select your title from the list provided
 Initials: Enter your initials in Upper Case
 Surname: Enter your Surname in Upper Case
 First Names: Enter your Full Names in Upper Case
 Maiden name: Enter your Maiden name in Upper Case (if applicable) or leave empty

 Marital Status: Click on the arrow down to select your Marital Status

 Home Language: Click on the arrow down to select your Home Language

 Ethnic Group: Click on the arrow down to select your ethnicity

 Are you Employed: Click on the arrow down to select either Yes or No
 Where have you heard about us? Select the button and select by clicking on the
appropriate description. Scroll with the scroll bar to view more options from the list

 Is a bursary required? Click on the arrow down and select No. This question is reserved for
future use. Please follow the bursary application process

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Address Information

 Street Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street in Upper Case
 Street Address Line 2: Enter your Suburb Name (e.g. Disa Heights) in Upper Case
 Street Address Line 3: Enter your Town Name (e.g. Brakpan) in Upper Case
 Street Address Line 4: Enter your Province Name (e.g. Western Cape) in Upper Case
 Postal Code: Select the button . All possible Postal Codes will be displayed

 You can enter your Postal Code in the field

for a quick display. Select the ‘Search’ button to display the appropriate list of values. Select the
correct Postal Code

 You can also search by the relevant Town Name .

 Select the ‘Search’ button to display the appropriate list of values. Select the correct Postal
Code Description from the list provided

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 Tick if your Postal Address is different from your Street Address: Click in the field provided
to enter a different Street Address In Upper Case. Do not select if the addresses are the same.
 Postal Address Line 1: Enter your Street Number and Name (e.g. 6 Blue Street in Upper Case
 Postal Address Line 2: Enter your Suburb Name (e.g. Disa Heights) in Upper Case
 Postal Address Line 3: Enter your Town Name (e.g. Brakpan) in Upper Case
 Postal Address Line 4: Enter your Province Name (e.g. Western Cape) in Upper Case
 Postal Code: Select the button . All possible Postal Codes will be displayed

 You can enter your Postal Code in the field for a

quick display. Select the ‘Search’ button to display the appropriate list of values. Select the
correct Postal Code

 You can also search by the relevant Town Name . Select

the ‘Search’ button to display the appropriate list of values. Select the correct Postal Code
Description from the list provided

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Contact Information

 Do you have a South African Cell Phone Number: It will automatically be set to YES
 South African Cell Phone Number: Enter your 10-digit without any leading + (e.g. 0829996229
Cell Phone Number. Do not enter spaces or any other characters
 Work Telephone Number: Enter your work telephone number without any spaces or – (e.g.
0224603139
 Home Telephone Number: Enter your work telephone number without any spaces or – (e.g.
0224603139
 E-mail: Enter a valid e-mail address
 Verify E-mail: Re-enter the exact e-mail address

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Residence Information

 Do you want to apply for residence? Click on the arrow down and select either YES or NO.
 Enter NO if no CPUT residence accommodation is required
 If Yes, then your CPUT residence application will be processed on submission of your online
application.

Disability Information

 Click on the field

 Disability: Select the button. Select ‘NONE’ in the case of no disability.
 Any Disability? Select from the provided list

 Remarks: Enter any remarks should you want to provide any further detail. Click on the ‘Add
disability’ button. Continue to add more disability information should you wish to.
 Click on the ‘NEXT’ button

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RESULTS DETAILS

Applicants currently in Grade 12

 Applicants already obtained School Leaving Certificate

 Are you applying for Undergraduate or Post-graduate? Click on the arrow down to select
‘Undergraduate’
 Are you completing or have completed a South African or International Matric? Click on the

arrow down to select ‘SA Matric’

 Matric/Grade 12 Year (YYYY): Enter the year that you have obtained/will obtain your Grade 12
(e.g. 2016)
 Matric/Grade 12 Examination Number (optional): Enter your Examination Number if you have
already passed your Grade 12
 Final School Leaving Certificate: Select the button and click on the appropriate School
Leaving Certificate

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NSC (Effective from 2008) – Learners currently in Grade 12
NCV (Effect from 2010) – Learner currently in final NCV year
NSC – Admission to Bachelor – Obtained National Senior Certificate with a Bachelor entrance
endorsement
NSC – Admission to Certificate – Obtained National Senior Certificate with a Certificate entrance
endorsement
NSC – Admission to Diploma – Obtained National Senior Certificate with a Diploma entrance
endorsement
NCV – Admission to Bachelor – Obtained National Certificate Vocational with a Bachelor entrance
endorsement
NCV – Admission to Certificate – Obtained National Certificate Vocational with a Certificate entrance
endorsement
NCV – Admission to Diploma – Obtained National Certificate Vocational with a Diploma entrance
endorsement
Entrance into Grade R – Applicants applying for Grade R qualification without a matric/Grade 12
Certificate
NTC3/N3/NSC – Applicants that have studied towards a National Technical Certificates/N3
certificate/N4 certificate
Other Senior Certificate – Applicants currently/already completed Home Schooling OR
Obtained Senior Certificate (pre 2009) with 2 Higher Grade, 4 Standard Grade subjects OR
1 Higher Grade and 5 Standard Grade subjects OR
1 Higher Grade subject, 4 Standard Grade and 1 Lower Grade subjects
Certificate of Complete Exemption – Obtained Senior Certificate (pre 2009) with all subjects on
Higher Grade OR
5 Higher Grade and 1 Standard Grade subjects
Ordinary Conditional Exemption - Obtained Senior Certificate (pre 2009) with 4 Higher Grade and 2
Standard Grade subjects

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Subject Details

Applicants currently in Grade 12

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Applicants already has passed Grade 12

School Leaving Subject: Select the button.

 You can enter a description in the field for a

quick display. Select the ‘Search’ button to display the appropriate list of values. Select the
correct subject

 Grade: This field cannot be changed

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 Description of Symbols:

Symbol Percentage Range

(Achievement
Level)
1 0 – 29%
2 30 – 39%
3 40 – 49%
4 50 – 59%
5 60 - 69%
6 70 – 79%
7 80 – 100%

Applicants currently in Grade 12:

 Final Gr 11 Symbol: Select the button and select the appropriate Symbol as indicated on
your Grade 11 results
 Mid Year Gr 12 Symbol: Select the button and select the appropriate Symbol as indicated
on your Mid-Year Grade 12 results
 Click on ‘ADD SUBJECT’ button
 Add all your subjects by repeating the steps listed above and clicking on ‘ADD SUBJECT’ button
for each subject entered
 Click on NEXT button

Applicants already obtained School Leaving (Grade 12) results:

 Final Gr12 Perc (%): Select the button and select the appropriate Symbol as indicated on
your School Leaving Certificate

 You may remove subjects already selected by clicking on the button

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 Click on the ‘OK to delete this data’ button and the subject will be removed from the list

EDUCATIONAL INSTITUTIONS/S

School Details

 Which school did you attend last: Select the button and select the appropriate Symbol as
indicated on your School Codes.

 You can enter a description in the field for

a quick display. Select the ‘Search’ button to display the appropriate list of values. Select the
correct subject
 Period of attendance: Start Year: Enter Year (YYYY) e.g. 2012
 Start Month (MM): Enter when started at School e.g. 01
 End Year (YYYY): Enter Year completed/currently in Grade 12 e.g. 2016
 End Month (MM): Enter the month when Grade 12 was/will be completed e.g. 11
 What are you currently doing?

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 What are your currently doing? Select the button and select the appropriate activity

 Only the following will display if you are currently in Grade 12

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Other Tertiary Institution Details

Applicants that have passed their Grade 12:

 Select NO and click on the NEXT button to continue

Applicant currently in Grade 12:

 NO will automatically be inserted and can therefore not be changed

ACADEMIC APPLICATION

Qualification Details

 Important: Your first choice of qualification to study towards must be selected and captured.
The next qualification that will be selected will become your second choice

 Academic Year: Enter the year of you are applying to commenct with studies e.g. 2017
 Limit your selection to a specific Faculty/School: Select the button and select the
appropriate Faculty

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 Choose a programme: Select the programme that you want to apply for. Only active
programmes will be displayed

 For which period are you applying? Select the button and select the appropriate Year of
Study e.g. Year One

 How would you like to study for this programme? Select the button and select the mode
of study (e.g. Fulltime or Part-time) as well as the Campus of Study (e.g. Part-time Bellville
Campus)

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 When would you like to study for this qualification? The field will be auto filled with YEAR (Jan-
Nov)

 Click on ADD QUALIFICATION button

 You may remove subjects already selected by clicking on the button

 Click on the ‘OK to delete this data’ button and the subject will be removed from the list
 Continue to complete all the fields should you want to apply for more than 1 programme
 Click on the NEXT button to continue with your application

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CHECK YOUR APPLICATION DETAILS

 In this section you are requested to verify your details captured before proceeding with your
online application.

 Your application has not yet been completed! Press the CONTINUE button to proceed with
your application

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 You may print the information by clicking on the PRINTER FRIENDLY FORMAT button and a
printed version will be display. Press the Control button on your keyboard & P to print to a
printer connected to your PC/laptop.

 Select the to continue with your application

 You may change/or go back to the information already captured by selecting the appropriate

process from the at the top of this page.

 Click the ‘CONTINUE’ button to continue with your application process

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RULES AND AGREEMENT

Agreement details

 Scroll down with scroll bar to read the Academic and Residence Rules and Regulations
 Click ‘I Accept’ button.
 You will not be able to proceed if you select the ’I do not Accept’ button

Login Information

 Login Pin Number: Create a Pin number that will allow access the Student Online
System (SOS) at www.cput.ac.za/SOS.

Rules for the pin:

 Pin length must not be less than 5 numeric digits (e.g. 24683)
 No alphabetical characters (e.g. Aa3689)
 No spaces allowed in the pin (e.g. 36 302)
 No adjacent repeating numbers within the pin (e.g. 11234)

 Press the TAB key or Click anywhere on the webpage to validate the Pin Number and to
proceed with your application process

 Click on the SUBMIT APPLICATION button to continue with your application or click QUIT
APPLICATION

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UPLOAD OF SUPPORTING DOCUMENTATION

Important:
 All documents must be certified (except programme specific requirements e.g. cover
letter)
 When uploading documents, ensure that the scanned file does not exceed xx, and tand
that all documents are scanned in any of the following file types: tiff, pdf, jpg or gif
 Each document must be scanned and uploaded as separate attachments.
 Your application will not be processed until all documents have been submitted.

 Do you have any electronic copies of certificates to upload? Enter Yes to submit
documents and click on the NEXT button

 The following screen display:

 Click on the Load/View Document to submit your first document (e.g. Grade 11 Final
Marks)

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 The following screen will display:

 Click on the UPLOAD DOCUMENT button

 Select the button

 Select your saved scanned Grade 11 document (document must be saved as .tiff,
pdf, .jpg or .gif) from your device

 Click on OPEN button and the following screen will be displayed:

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  Click on the SAVE and then the CLOSE button

 Click on the CLOSE button again

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 Continue to upload all the other required documents by following the above steps.

 Select COMPLETE UPLOAD button to finalise your online application process

CONFIRMATION PAGE

 Your Name and Student Number will be displayed. Please use the Student Number for
any further queries relating to your application submitted.
 Click on the EXIT button

 Close the online application process by clicking on the

 You will receive e-mail notification as confirmation of your online application

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 If you have indicated that you require Residence Accommodation, then the following e-
mail notification will be forwarded to you as confirmation of your online Residence
application

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