Residential Building Audit

Item No. Particulars Audit Requirements

Risk Management
Maintenance Management
Asset Registry and Tagging Provide
Provide asset
52 weeksregistry and tagging
calendar for all building
of the Planned machineries
Preventive Maintenanceand equipment
Schedule
52 Weeks Calendar (PPMS) for Engineering and schedule of activities for Admin, Housekeeping and
Life Cycle Maintenance and Capital Plan Provide
Security a life cycle and capital plan for all major equipment, systems and
1 Safe Work Method Statement (working at facilities.
The process of identifying potential hazards, assessing their risk and recording
height, confined space, hot works) how to eliminate, or minimize, the risk to worker safety.
Maintenance Guidelines Show the Original Equipment Manufacturer (OEM) Maintenance Manual.
Equipment Service History Show
Show proper filing
proof that of machineries
work and equipment
permit is implemented. service
Proper filinghistory.
of records on a
Work Permit monthly basis.
Maintenance/Facility Inspection
2 Walkthrough Inspection Checklist Show
For
Show proof
façade, of
proof the weekly
that walkthrough
following
common should be inspection
answered:
area checklists report.
are implemented. Proper filing of
Common Area Checklist -Who
recordsis (specific
the consultant performingroof
area - amenities, the deck,
inspection?
etc.)
Major Equipment -Have the findings been reviewed by PMO approved Façade Consultant
-Were there any significant recommendations and outcomes? Have they been
Façade Management prioritized?
3
Façade Inspection Checklist -Have recommendations been put to the owners for works to be performed?
Elevator Management
Elevator Service Contract Show the third party vendor service contract and specific scope of work.
4 Service Reports Show
Show proper filing
proof that of service
elevator reports.checklist is implemented. Look for proper
inspection
Inspection Checklist filing on a monthly basis.
Mantrap Training Show
Provideevidence of rescue
idiot-proofing on training procedure
how to operate thesigned
gensetbymanually.
service provider
Provide
Diesel Generator Management document showing the proof of effectiveness.
Generator Service Contract Show the third party vendor service contract and specific scope of work.
Service Reports Provide
Show written
proper procedure
filing of serviceonreports.
how to operate the genset manually for no-load
5 Show proof
and with that
load genset
testing inspection
including the checklist is implemented.
basic troubleshooting. TheProper filing of
standards
Inspection Checklist records on a monthly basis.
running parameters should be reflected align it to original equipment
Idiot-proofing with Written Procedure manufacturer.
No-Load and with Load Testing Records Show proper filing of test reports.
HVAC Management
HVAC Service Contract Show the third party vendor service contract and specific scope of work.
6 Service Reports Show proper
Show proof thatfiling of service
HVAC reports.
inspection checklist is implemented. Look for proper
Inspection Checklist filing on a monthly basis.
Provide
Demonstrateidiot proofing
the process on how to operate
for isolating andthe HVAC manually.
de-isolating Provide system.
fire protection
Idiot Proofing with Written Procedure
document
Your process showing
shouldthe have proof
the of effectiveness.
following:
Fire Protection Management
-Who is authorized and trained to perform the isolation
Fire Protection Service Contract Show the of
-Register third
time party
andvendor
date and service
zone contract and specific scope of work.
being isolated
Service Reports Show proper
-Reason filing of service reports.
for isolation
Show
-Who proof that fire
performed theprotection
isolation inspection checklist is implemented. Look for
7 Inspection Checklist Provide idiot on
proofing on how to operate the Fire pump and Jockey pump
proper
-Expected filing a monthly
duration of basis.
isolation
Fire Safety Isolation Process manually. Test the effectiveness of idiot proofing.
-Process that ensures that de-isolation is attended to and never allowed to
Idiot Proofing with Written Procedure lapse
Provide written procedure on how to operate the fire protection manually
Testing Records A copyproper
Show
including MUST
Demonstrate be available
the filing
basic
the of in the
test reports
troubleshooting.
process for Fire
isolating Control
including
The Room.with
testing
standards
and BFP.detection
running
de-isolating fire parameters should
system.
Fire Detection & Alarm Management be reflected
Your processalign
should it to the the
have designed system pressure of the building.
following:
Show
-Who the available
is idiot
authorized tagging
and accomplished by security and technician in
FDAS Service Contract Show
Provide
charged.the third party
proofing
Isolation ontrained
vendor
valves how toto
service perform
contract
activate the
the isolation
and
fire specific
have ascope
detection and of work.
alarm system
Service Reports -Register
manually. of time and dateforandfire protection
zone should
being isolated proper tagging
Show proper
isolation filing of service reports.
details.
-Reason
Show proof
Provide for isolation
thatprocedure
written fire detection on howand to
alarm system
operate theinspection checklist
FDAS manually, howis to silent
8 Inspection Checklist -Who performed
implemented.
the alarm, howLooktothe isolation
for
check proper filing on asystem
the interfaced monthlyon basis.
this system and the basic
Fire Safety Isolation Process -Expected duration of isolation
troubleshooting.
Idiot Proofing with Written Procedure -Process that ensures that de-isolation is attended to and never allowed to
lapse
Testing Records Show
A copyproper
MUSTfiling of test reports
be available in the Fire Control Room.
Electrical System Management
Electrial System Service Contract Show the third
available
partytagging
vendoraccomplished by security
service contract and scope
and specific technician in
of work.
Service Reports Provide
charged. idiot
Show proper proofing
Isolated on how
filingdetectors
of service to transfer
should have athe
reports. electrical
proper taggingsystem fromdetails.
isolation
9 emergency
Show proof power to normal
that electrical power
system and redundant
inspection checklistsystem manually and
is implemented. vicefor
Look
Inspection Checklist versa.
proper filing on a monthly basis.
Idiot Proofing with Written Procedure Risk Register is your recognition of risks that have been identified on your site
Testing Records as risks
theto
Provide
Test eitherprocedure
written PMO,ofMegaworld
effectiveness or operate
on proofing.
idiot how to the public.
theThis is notswitch,
transfer just operations
bus duct
specific
transferbutandextends to equipment,
other electrical financial,
equipment vendor
manually relatedthe
including risk,basic
building
Risk and Breach Registry condition, environmental
troubleshooting. health & safety, administration and contracts
10 Risk Management Report (identify low,
Issuance medium
of breach & high)
register should be served to board of trustees and/or
Proof of Breach Register developer if and only if they did not approve the corrective actions required to
Incident Management eliminate the risk on site after a formal report.
Incident Reporting
Conduct training and understanding on how to use escalation chart to all PMO
11 Incident Reports Proper filingand
employees of all incident
third party reports
vendor employees. Random employee should
Escalation Chart discuss the escalation chart during the audit.
Emergency Procedures Manuals

Evacuation Training (fire and earthquake)

Emergency contact numbers and call tree should be posted in admin office and
command center. This should be readable if possible with logo.
Evacuations Plans
12 Evacuation plans should be clearly posted showing evacuation paths which
identify exit routes, life safety systems and emergency equipment that is
necessary for safe evacuation.

Must be updated & posted at designated areas according to local government

and bureau of fire guidelines
 Emergency contact numbers and call tree should be posted in admin office and
command center. This should be readable if possible with logo.

12 Evacuation plans should be clearly posted showing evacuation paths which

identify exit routes, life safety systems and emergency equipment that is
necessary for safe evacuation.
Emergency Response Team (ERT) Drills
Must be updated & posted at designated areas according to local government
Emergency Contact list and Escalation and bureau of fire guidelines
Procedures
Recovery Plan Provide written procedure and guidelines on saving files, checking of the last
13 Written Guidelines/Procedures update and proper safe keeping of the external hard drive or cloud storage
Who will check the files, what is the frequency of checking, who are the
services
Archiving of C:\ drives
person(s) that will safe keep the files.
Service Failure Procedures
14 Show proof of business continuity plan and emergency plan. Discuss this to
Business Continuity Plan
emergency response team with sign off. Provide proper filing.
Environmental Health and Safety
Safety Manual

15 Latest copy of Safety Manual and Conduct training and understanding on safety manual to all PM employees and
Demonstrate your familiarity third party vendor employees. Random employee should discuss some items in
safety manual during the audit.
All PM employees and third party vendor employees are expected to perform
Employee and Third Party Vendor Risk Review an assessment of risks and hazards associated with the normal day to day
Injury or Illness / Work Accident Illness
16 performance of their role
Report (WAIR)
Safety Audit Compliance on monthly safety audit. Povide proper filing
Show
Fit-outproof of WAIR
guidelines, report
Safety andsubmission
other buildingto DOLEoperation reminders.
Induction of Employees and Contractors
17 Proof of Induction (HRR, FOG, Safety, etc.);
general and site specific Show proof that site specific and general induction is implemented on site to
Material Safety Data Sheet all contractors performing major construction or high risk works.
18 Material Safety Data Sheet (MSDS) of Show copy of MSDS of chemicals used in the building. Ensure that one central
Chemicals copy is available at PMO
Hazardous Materials Register
19 Show that site has a current register of hazardous substances. Storing and
Register and Evidence of proper disposal
disposal of those should be aligned with DENR guidelines and process.
Restricted Area Access Procedure Provide written procedure on entering the restricted area in the building. This
20 Written procedure will be tracker
Log-in verifiedshould
by security and/or
be posted engineering.
beside the door of restricted area. Proper filing
Log-in document tracker of log-in
Wet tracker.
weather and spill procedures for the deployment of cleaners, matting and
Wet Weather and Spill Procedure signage should be available. The correct type of matting is being used in wet
conditions and that they are being appropriately maintained.
21 Written procedures
Typhoon Preparedness Checklist Show evidence that typhoon preparedness and wet weather condition is
A spill procedure
implemented is required
on site. Providefor the following
proper filing. where applicable water/flooding,
Smoking Area fuel spillage,
Should be chemical
aligned with spillage.
EO 26 and/or Local Government Standards. Approved
22
Designated Smoking Area (DSA) by the City Health Office
Contract Management
Demonstrate your compliance with the procurement procedures.
Procurement Procurement process and tender documents have been processed in the
24
Written Procedure approved manner as per requirements of the Internal Audit Team.
Proper filing of all service and equipment contracts for the building operation.
Contract Documentation Provide tracker that includes expiration, rates and other important information
25
Contract Filing and Tracker needed.
Insurance
Property Insurance Show insurance policy and official receipt.
Vendor's Commercial General Liability
26 Show comprehensive general liability insurance policy and official receipt.
Insurance (CGLI) Show Fidelity bond policy for service providers who are handling payments
Vendor's Fidelity Bond
and ARs
Contractor's All Risk Insurance (CARI) Show contractor's all risk insurance
that you understand the trendpolicy
of how andyour
official receipt.
building consumes
Minutes of the Meeting electricity,
Proper water
filing of and diesel.
minutes of the meeting with vendors, contractors, building
27
Minutes of the Meeting (MOM) staffs, residents, Annual General Meeting and other external party.
Armed with this knowledge you are then expected to be able to:
Vendor Management -Explain unusual patterns of consumption
Contractor's Log Book -Put
Showefficiency measures
the contractor's in place
logbook.
28 Signed Minutes of Meeting (MOM) -Prepare justifications
Proper filing of signedto your owners
minutes to improve
of the meeting performance
with vendors and contractors.
Vendor Scorecard Show
Service
-Plot semi annual
theprovider
results fromvendor
should score
have to
month card.
anmonth Provide
annualon audit proper
andfiling
and plan
a graph system.
for the
post property.
in inside the This
Admin
Vendor Audit and Plan will be evaluated by the property manager.
Office.
Sustainability
Utilities Consumption -Cost in Php/sqm benchmarks should be compared across the managed
building.
Monthly Water Potability Show that the property is compliant with monthly water potability testing
29 Consumption Tracker -Show
Identifycarbon footprintwater
the electricity, monitoring
and diesel management initiatives that you have
Utilities Management Initiatives implemented. Provide proper
Provide acceptable operating parameters filing of report for on
youreach
HVACinitiatives.
as part of energy
Equipment Operating Parameters management initiatives.
Waste Collection Demonstrate the waste collection records for the past 12 months. Proper filing
30 Waste Tracker of waste collection records.
Recycling Program Provide recycling programs in place.
Administration
Training Show certificate, attendance, or any proof of training from Head Office.
31
List of Training Activities Provide proper filing of the evidence.
Document Management
Show filing procedure of your contracts, reports, leases, drawings/plans,
32 Document Management Register Implement the standardized
technical reference material,site 201filing
file ofsystem andand
all staffs naming convention.
occupants. Show
Filing System Procedure evidence of proper filing.
House Rules, Fit-out Guidelines and Board
Resolutions
Copy of Master Deed of Restrictions Show a copy of Master Deed of Restrictions
Copy of SEC Certificate Show aa copy
Show copy ofof Secretary
By-Laws and Certificate
Articles of Incorporation under Condominium
Copy of By-Laws and Articles of
33 Association Inc
Incorporation
 33 Show copy of House Rules and Fit-out Guidelines and annual review. Provide
Copy of House Rules and Fit-out Guidelines proper filing forof
Show evidence these documents
annual issuanceand readilyRules
of House available in Admin
and Fit-out Office. to all
Guidelines
Evidence of Issuance of House Rules and
Fit-out Guidelines Tenanta and
Show copyUnit Owners.
of consolidated Board Resolutions Approved by the Board of
Board Resolutions Trustees
Media Policy Show Media Policy. Standard signage for CCTV recording should be available
34
Awareness of Media Policy and visible before you enter the building.
Property Management Agreement
35 Updated Property Management Contract Show
Show copy of updated
evidence Property
that service levelManagement contract.
agreement and key performance index were
Evidence how the site staff is informed on
the SLAs and KPIs discussed and understood by each employee.
Accounting
Accounting Management
Compliance with finance and accounting policy.
36 Accounting and Finance Audit
Compliance
The training with
should internal
cover and
the external
following:annual accounting audit.
Written Procedure -Procedure
Provide to maintain
proper filing of the security
hard copy of tightness
standard to the building
procedures.
Provide a writtenhow
-Show evidence procedure
are the that state
security the structure
officers of access card, and
are inducted/training authority
the
Security Practices and Procedures level of access card, access card approval, the access card issue and record
frequency of re-training.
Security Personnel Training keeping.
-Frequency of typeprocedure
of checksthat
conducted
Provide a written state the structure of different level of keys,
37 List of Training Activities -Who reviews
authority those reviews and ensure all finding are closed.
Procedurelevel
stateofthekeyfrequency
issue, approval
of the structure,
audit, whatthe keys
& how issue
the andshould
audit record be
Access Card Audit keeping.
conducted, who will review and sign-off the audit closure and tracking the
38
Written Procedure closure of the audit.
The procedure state the frequency of the audit, what & how the audit should
Security Key Control be conducted; who will review and sign-off the audit closure and tracking the
Written Procedure closure of the audit.
39
Surveillance CCTV,
All keysX-ray
and machine
card access andhasother security
a copy in the facility
key cabinet. The key cabinet should
Key Cabinet have a lock and only the authorized person has the access on the key cabinet.
Provide a procedure to maintain the security tightness of parameter doors
Perimeter Doors particularly fire egress doors, frequency of type of checks conducted and who
40
Written Procedure reviews those reviews and ensure all finding are closed.
Violation on Rules and Regulations Provide a consolidated file of monitored violations committed by the residents
41
Monthly Monitoring in the property
Statutory Body and Authority Requirements
Permits and Licenses
OBO/LGU/PEZA/BFP
PERMITS A (NON-RECURRING)
Occupancy Permit
Building Permit
Fire Safety Inspection Certificate (FSIC) -
Occupancy
Certificate of Electrical Inspection (CEI)
PERMITS A (RECURRING)
Certificate
Fire Safety of Annual Inspection/Building
Inspection Certificate (FSIC)
Annual
Show up-to-date renewal
Permit to Operate - HVAC
Certificate of Electrical Annual Inspection
Permit to Operate - Elevator
Permit to Operate - Genset (LGU)
Permit to Operate - Pumps
Permit to Operate - Mechanical/Machinery
Permit to Operate Sanitary/Plumbing
Business / Mayor's Permit
Barangay Clearance
Locational Clearance
PEZA - Registration Agreement or
Certificate of Registration
Community Tax Certificate
Health / Sanitary Permit
42
DENR/LLDA
Environmental Compliance Certficate
(ECC) / Certificate of Non-Coverage (CNC) Show the updated Permits and Reports
Haz-Waste Gen. ID
Discharge Permit for STP (DENR/LLDA)
LLDA Clearance (Locational Clearance)
Certificate of Interconnection
Discharge Exemption Permit (DENR/LLDA)
Permit to Operate - Genset (DENR)
Managing Head
Pollution Control Officer
Self-Monitoring Report (SMR)
Compliance Monitoring Report (CMR)
PRC/ERC/DOLE
Professional Mechanical Engineer (PME) Show retainier contract
Mechanical PRC-COC Show up-to-date renewal
Genset COC (ERC)
DOLE Establishment Registration
 BOSH / COSH Safety Officer
Annual WAIR Report
BIR and Taxes
BIR Permit (COR)
Income Tax Return (ITR) - Quarterly Show up-to-date renewal and remittance
Real Property Tax (RPT)
VAT (2550) - Quarterly
Customer Service
Show written procedure and guidelines. Ensure proper filing on all procedure
Written Procedure and Guidelines
and
Shouldguidelines.
comply with hospitality audit and major items needed to on a day to
Compliance with Customer Service Audit
day performace
Show or deliverables
that customer of Customer
service ticketing system Service Team. monitored and
is implemented,
43 Helpdesk Management
updated.
Show Show
proof thatthe escalation
customer process issurvey
satisfaction followed for each concern.
is implemented. Provide proper
Customer Satisfaction Survey
filing.
Show minutes of the meeting with the Client and Tenant. This shoud have a
Client/Tenant's Regular Meeting
separate filing system.
Start-up
Transition Tracker Report Show updated or closed trasition tracker report.
Show the As-built Plans, list of equipment and specifications, equipment
Building Turn Over
44 manuals,
Ensure warranties andofcertificates.
implementation move-in procedure. Show move-in clearance proper
Move-in Clearance Show recordsand
andmonitoring.
copy of all permits
filing system Provide and licenses
checklist for turned over by the
each requirement.
Permits and Licenses developer. Provide proper documentation and filing of all escalations and
Pandemic Protocol concern during the turn over.
Covid-19 Written Procedures Show a copy of the updated Covid-19 protocols
45
Replace awritten
Provide proceduremonitored
list of violations with by
VIOLATIONS
the PMO andMONITORING
Security committed by the
residents
1
 Property Name:
Date of Audit:
Residential Building Audit
Item
Particulars Site Specific Requirements Compliant Audit Findings
No.
Risk Management
Site Specific Requirements Remarks

Asset Registry and Tagging ###

52 Weeks Calendar ###

Life Cycle Maintenance and

###
Capital Plan
1 Maintenance Management
Safe Work Method Statement ###

Maintenance Guidelines ###

Equipment History ###

Work Permit ###

Site Specific Requirements Remarks

Walkthrough Inspection
Maintenance/Facility ###
2 Checklist
Inspection
Common Area Checklists ###

Major Equipment
Site Specific Requirements Remarks
3 Façade Management
Façade Inspection Checklist ###

Site Specific Requirements Remarks

Elevator Service Contract ###

Service Reports ###

4 Elevator Management

Inspection Checklist ###

4 Elevator Management

Mantrap Training ###

Site Specific Requirements Remarks

Generator Service Contract ###

Service Reports ###

Diesel Generator
5
Management Inspection Checklist ###

Idiot Proofing with Written

###
Procedure
No- Load and with Load Testing
###
Records
Site Specific Requirements Remarks

HVAC Service Contract ###

Service Reports ###

6 HVAC Management

Inspection Checklist ###

Idiot Proofing with Written

###
Procedure
Site Specific Requirements Remarks

Fire Protection Service Contract ###

Service Reports ###

Fire Protection Inspection Checklist ###

7
Management
Fire Safety Isolation Process ###

Idiot Proofing with Written

###
Procedure

Testing Records ###

Site Specific Requirements Remarks

FDAS Service Contract ###

Fire Detection and Alarm

8
Management
 Service Reports ###

Fire Detection and Alarm Inspection Checklist ###

8
Management
Fire Safety Isolation Process ###

Idiot Proofing with Written

###
Procedure

Testing Records ###

Site Specific Requirements Remarks

Electrical System Service
###
Contract

Service Reports ###

Electrical System
9
Management Inspection Checklist ###

Idiot Proofing with Written

###
Procedure

Testing Records ###

Site Specific Requirements Remarks

Risk Management Report ###

10 Risk and Breach Registry

Proof of Breach Register ###

Incident Management
Site Specific Requirements Remarks

Incident Reports ###

11 Incident Reporting

Escalation Chart ###

Site Specific Requirements Remarks

Evacuation Training (Fire &
###
Earthquake)

Emergency Procedures Evacuation Plans ###

12
Manuals
Emergency Response Team
###
(ERT) Drills
 Emergency Procedures
12
Manuals

Emergency Contact list and

###
Escalation Procedures
Site Specific Requirements Remarks

Written Guidelines/Procedures ###

13 Recovery Plan

Archiving of C:\ drives ###

Site Specific Requirements Remarks

14 Service Failure Procedures
Business Continuity Plan ###

Environmental Health and Safety

Site Specific Requirements Remarks
15 Safety Manual Latest copy of Safety Manual
###
and Demonstrate your familiarity
Site Specific Requirements Remarks
Injury and Illness/Work Accident
Employee and Third Party Illness Report (WAIR) ###
16
Vendor Risk Review
Safety Audit ###

Site Specific Requirements Remarks

Induction of Employees
17 Proof of Induction (HRR, FOG,
and Contractors ###
Safety, etc.)
Site Specific Requirements Remarks
18 Material Safety Data Sheet
MSDS of Chemicals ###

Site Specific Requirements Remarks

Hazardous Materials
19 Register and Evidence of Proper
Register ###
Disposal
Site Specific Requirements Remarks

Restricted Area Access Written Procedure ###

20
Procedures
Log-in Document/Tracker ###

Site Specific Requirements Remarks

Wet Weather and Spill Written Procedure ###

21
Procedure
Typhoon Preparedness Checklist ###

Site Specific Requirements Remarks

22 Water Potability
 22 Water Potability
Monthly Water Potability Test ###

Site Specific Requirements Remarks

23 Smoking Area
Designated Smoking Area (DSA) ###

Contract Management
Site Specific Requirements Remarks
24 Procurement
Written Procedure ###

Site Specific Requirements Remarks

25 Contract Documentation
Contract Filing and Tracker ###

Site Specific Requirements Remarks

Property Insurance ###

Vendor's Commercial General

###
26 Insurance Liability Insurance (CGLI)

Vendor's Fidelity Bond

Contractor's All Risk Insurance

###
(CARI)
Site Specific Requirements Remarks
27 Minutes of the Meeting
Minutes of Meeting Records ###

Site Specific Requirements Remarks

Contractor's Log Book ###

Signed MOM ###

28 Vendor Management

Vendor Scorecard ###

Vendor Audit and Plan ###

Sustainability
Site Specific Requirements Remarks

Consumption Tracker ###

29 Utilities Consumption
Utilities Management Initiatives ###
 29 Utilities Consumption

Equipment Operating
###
Parameters
Site Specific Requirements Remarks

Waste Tracker ###

30 Waste Collection

Recycling Program ###

Administration
Site Specific Requirements Remarks
31 Training
List of Training Activities ###

Site Specific Requirements Remarks

Document Management Register ###

32 Document Management

Filing System Procedure ###

Site Specific Requirements Remarks

Copy of House Rules and Fit-out
###
Guidelines
Copy of Consolidated Board
Resolution approved by the
Board of Trustees
Master Deed and Deed of
Restrictions, House Rules, Copy of Master Deed and Deed
33 of Restrictions (MDDR)
Annual General
Membership Meeting
Copy of SEC Certificate

Copy of Articles of Incorporation

and By-Laws
Evidence of Issuance of HRR
###
and FOG (Annual)
Site Specific Requirements Remarks
34 Media Policy
Awareness of Media Policy ###

Site Specific Requirements Remarks

Updated Property Management
Property Management ###
35 Contract
Agreement
Evidence how the site staff is
###
informed for the SLAs and KPIs
Accounting
 Site Specific Requirements Remarks
Accounting and Finance Audit
###
36 Accounting Management (Internal & External)
Written Procedure (Accounting
###
Policy)
Security Practices and Procedures
Site Specific Requirements Remarks
Security Personnel
37
Training List of Training Activities ###

Site Specific Requirements Remarks

38 Access Card Audit
Written Procedure ###

Site Specific Requirements Remarks

Written Procedure ###

39 Security Key Control

Surveillance ###

Key Cabinet ###

Site Specific Requirements Remarks

40 Perimeter Doors
Written Procedure ###

Site Specific Requirements Remarks

Violation on Rules and
41
Regulations Monitoring ###

Statutory Body and Authority Requirements

Site Specific Requirements
OBO/LGU/PEZA/BFP (Non-recurring) Remarks

Occupancy Permit ###

Building Permit ###

Fire Safety Inspection Certificate

(FSIC) - Occupancy ###

Certificate of Electrical Inspection

(CEI) ###

OBO/LGU/BFP (Recurring) Remarks

Certificate of Annual
Inspection/Building ###
 Fire Safety Inspection Certificate
(FSIC) Annual ###

Permit to Operate - HVAC ###

Certificate of Electrical Annual

Inspection ###

Permit to Operate - Elevator ###

Permit to Operate - Genset (LGU) ###

Permit to Operate - Pumps ###

Permit to Operate -
Mechanical/Machinery ###

Permit to Operate
Sanitary/Plumbing ###

Business / Mayor's Permit ###

Locational Clearance ###

Barangay Clearance ###

Community Tax Certificate ###

Health / Sanitary Permit ###

DENR / LLDA Compliance

Environmental Remarks
Certficate (ECC) / Certificate of Non- ###
Coverage (CNC)
42 Permits and Licenses
Haz-Waste Gen. ID ###

Discharge Permit for STP

(DENR/LLDA) ###

LLDA Clearance (Locational

Clearance) ###

Certificate of Interconnection ###

Discharge Exemption Permit

(DENR/LLDA) ###
 Permit to Operate - Genset (DENR) ###

Managing Head Certification ###

Pollution Control Officer

Accreditation ###

Self-Monitoring Report (SMR) ###

Compliance Monitoring Report

(CMR) ###

PRC/ERC/DOLE Remarks
Professional Mechanical Engineer
(PME) ###

Mechanical PRC-COC ###

Genset COC (ERC) ###

DOLE Establishment Registration ###

BOSH / COSH Safety Officer ###

Annual WAIR Report ###

BIR and Taxes Remarks

BIR Permit (COR) ###

Income Tax Return (ITR) - Quarterly ###

Real Property Tax (RPT) ###

VAT (2550) - Quarterly ###

Customer Service
Site Specific Requirements Remarks
Written Procedures and
###
Guidelines
Compliance with Customer
###
Service Audit
43 Hospitality Management
 43 Hospitality Management
Helpdesk Management ###

Customer Satisfaction Survey ###

Client/Tenant's Regular Meeting ###

Start-up
Site Specific Requirements Remarks

Transition Tracker Report ###

Building Turn Over ###

44 Start-up Management

Move-in Clearance ###

Permits and Licenses ###

Pandemic Protocol
Site Specific Requirements Remarks
45 Covid-19
Written Procedure ###

###

Audited by: Acknowledged by:

Auditor Property Manager

Date: Date:
Property Name: 0
Address:
Date od Audit: 30-Dec-99

Total Audited
Item Topic Compliant Non-Compliant Not Applicable
Items
1 Risk Management 0 0 0 0
2 Major Equipment 0 0 0 0
3 Incident Management 0 0 0 0
4 Environmental Health and 0 0 0 0
Safety
5 Contract Management 0 0 0 0
6 Sustainability 0 0 0 0
7 Administration 0 0 0 0
8 Accounting 0 0 0 0
9 Security Practices and 0 0 0 0
Procedures
10 Statutory Body and 0 0 0 0
Authority Requirements
11 Customer Service 0 0 0 0
12 Start-up 0 0 0 0
13 Pandemic Protocol 0 0 0 0

Summary

Compliant 0
Non-Compliant 0
Not Applicable 0
Total Audited Items 0

Date
Summary Update
Reported
Compliant 0
Non-Compliant 0
Not Applicable 0
Total Audited Items 0 0

Previous
Summary Recent Audit
Audit
Compliant 0
Non-Compliant 0
Not Applicable 0
Total Audited Items 0 0
 Walkthrough
Responsible
Risk Rating
PMO MCD MPO Mall Estate Hotel
High
Medium
Low
Total Items 0 0 0 0 0 0

Walkthrough
Update (PMO) Responsible
Risk Rating
Done Ongoing/Pending MCD MPO Mall Estate
High
Medium
Low
Total Items 0 0 0

Walkthrough
Recent Audit (PMO) Responsible
Risk Rating
New Findings Balance items MCD MPO Mall Estate
High
Medium
Low
Total Items 0 0 0
 CMT BDI

0 0

Responsible
Hotel CMT BDI

0 0

Responsible
Hotel CMT BDI
0 0
IF Findings < Margin, Compute ; IF Findings > Margin, 0%

Audit Grading System Y2023 N/A Total Audited Items Compliant Non-Compliant
Process & Documentations 0 0 0 0 0
Contracts & Insurances 0 0 0 0 0
Permits & Licenses 0 0 0 0 0

Total Items 0 0 0

Findings Margin
HIGH 3
Walkthrough Inspection MEDIUM 5
LOW 14

90% - Passing Grade OVERALL RATING

 Weight Rating
10% #DIV/0!
25% #DIV/0!
25% #DIV/0!

60% #DIV/0!

Weight Rating
25.00% 25.00%
10.00% 10.00%
5.00% 5.00%

40% 40.00%

OVERALL RATING #DIV/0!