Chapter 1-5

Republic of the Philippines
Region IV – A CALABARZON
Antipolo City, Rizal
“The Acceptability And Effectiveness of using Student

Database Record System for Faculties in Gateways
Institute of Science and Technology Cogeo Branch”
Chapter I
Introduction
This chapter includes the Background of the Study,
Statement of the Problem, Hypothesis, Scope and
Delimitations and Significance of the Study.
Background of the Study
Martin Gibbs (2013). A record is a set of data stored
in the table e.g., costumer record. A record in a database
is an object that can contain one more values. Groups of
records are then saved in a table; the table defines the
data that each record may contain. In a given database,
there are multiple tables, each containing multiple records.
Think of the rows and the columns of a typical
spreadsheet rows are horizontal and go cross the spreadsheet
from left to right, whereas columns are vertical and flow
down the worksheet. Since a new row creates a new entry in
table/spreadsheet. It is called a record. The same is true
Information Communication Technology

1

in a database records stored in rows that make up the table.
The fields in the database are the columns. A fancy word for
a database record is a types. Study lessons on a relational
database may use this term additionally, the column can be
called an attribute, and that table or dataset is a
relation.
Records in the Database provide a practical way to
store and retrieve data from the database. Each record can
have different kinds of data, and thus a row could have
several types of information. A costumer record could
contain an I.D number, name, birthdate, cell phone number,
full name, Age, gender, Birthday, Address, Contact no. ,
Parents name, Grade and section, Email and status. A good
database design could include a primary key for the table.
This means that each record in the data set has one field
that is unique among all the records; it cannot be repeated
ID like Microsoft access let you easily set field to be the
primary key: this is usually a field that is auto numbered
and keeps adding as you add row/records to the table.

2

Statement of the Problem
The study aim to determine the percentage of the
Acceptability and Effectiveness of using student database
records system for Faculties in Gateways institute of
Science and Technology Cogeo Branch.
Specially, it sought to answer the following question.
1. How does student database records system prevents the
mishandling of students records and information?
2. How student database records system effective to use by
the Faculties of Gateways Institute of Science and
Technology Cogeo Branch in terms of:
2.1 Accuracy
2.2 Design
2.3 Time
2.4 Security
3. What is the purpose of the student database records
system?

3

4. How does the student database records system can be
used by Faculties in Gateways Institute of Science and
Technology?
5. How does Student Database records System will benefits
the Faculties in Gateways Institute of Science and
Technology?
Null – Hypothesis
This research conclude that the Student database
records system will not be accepted by the Faculties in
Gateways Institute of Science and Technology Cogeo Branch.
Significance of the Study
The Traditional of Schools, Teachers and to use the
records of the students in paper to keep it on their locker
in the School. To provide the fastest way of looking for the
records of the student. The researchers creates a program a
Student Database Records System, the purpose of this study
is to fasten the record findings of Student records
especially the Graduated students of the School

4

The following will benefits from this Study:
School:
The School will benefit such a way that the school
promotes a program. They exposed their students, teacher and
staff to an easy way to find records.
Faculties:
It will serve an easy way to find any records of the
students, Grades and past sections. Faculties that faces
problems finding old records this program will make it easy
and less stress for the Faculties.
Students:
It will serve as to easily find the student record, document
at the same time it take less time by using database record.
Researchers:
This research help the researchers to gain more about
making a system or application that is related to the

5

researcher course. This research can be a first step to
become an application developer in the near future.
Future Researcher:
This study will benefits the future researcher
whenever they will conduct the same study. It will also give
them an idea in making Student Database Record System for
their study.
Scope and Delimitation

6

This study focuses on the Acceptability and
Effectiveness of using Student Database Record for
Faculties. This settled in Gateways Institute of Science and
Technology (GIST) by Information Communication Technology
students.
The respondent are 10 Faculties in Gateways Institute
of Science and Technology (GIST) Cogeo Branch. Academic year
2019-2020.

7

Chapter II
Review of Related Literature
This chapter includes the Local studies, Foreign
studies, Local literature and Foreign literature, Conceptual
Framework and Definition of terms.
Local Studies
Celeda, Pareja & Enriquez (2015) Changes in
Information Technology allow schools to utilize databases
and applications such as Student Information System thus,
making the accessing of records centralized. One of the
changes that came about is the online -based applications.
These applications improved the traditional transaction
processing systems. Thus, most universities switch to the
online-based system because of it is effectively to acquire
process, store and retrieve information from the Internet.
Moreover, the system is accessible to all students’
information. Philippine Best Training System Colleges is
still using manual system and paper-based student
information system. Staff finds it tedious in searching and

8

preparing reports on student's information and also
laborious due to repetition of processes done in filing and
updating of records. As main goals of the school to generate
and disseminate new knowledge and technologies that will
promote sustainable resource development and enrich the
competent and effective services geared towards efficiency
and economy" the current system is inconsistent with the
asserted school's main goals.
Eileen Bayangan (2016) This study aimed to improve the
efficiency of the existing Student Information System of
Kalinga State University Rizal campus. To attain this
objective, an assessment of the existing system was done
through observation and interview methods from the Acting
Registrar, Campus Secretary, Faculty Members and students.
Results reveal that the existing student information system
met the five requirements: reusability, maintainability,
security, usefulness and functionality and evaluation on the
system appeal of a quality software only to a “moderate
extent”. Moreover, reliability of the existing system was

9

given a “low extent” rating. Based on the assessment
results, the existing student information system was refined
to include suggestions such as the inclusion of online query
access, online accessibility of student information, and a
role-based security in the system. During the try-out of the
developed student information system, it was assessed with
“high extent” of effectiveness in terms of all system
components except for its usability and efficiency which is
rated as “moderate extent”. The developed Student
Information System provided greater satisfaction to the
users compared with the existing system for an efficient
querying of student information records, keeping the student
records in a more secured manner, and it gives more reliable
information records of students in Kalinga State University
Rizal campus.
Rochelle D. Pacio (2013) Benguet State University
(BSU) is still using the traditional manual and
paper-based student information system. With the
current system, the registrar and accounting staff

10

finds it tedious in searching and preparing reports on
student’s information while the Office of Students Affair
and Dean’s Staff finds it laborious due to repetition
of processes done in filing and updating of records.
As main goals of the school “to generate and disseminate
new knowledge and technologies that will promote sustainable
resource development and enrich the academic programs
of the university” and “to establish competent and
effective services geared towards efficiency and economy”
the current system is inconsistent with the asserted
school’s main goals.
Cantos M. G. & Rabago L. W. (2015) This study
describes a conducive and structured information exchange
environment for the students of the College of Computer
Studies in Manuel S. Enverga University Foundation in Lucena
City, Philippines. The system was developed to help the
students check their academic result every end of the
semester, make self-enlistment that would assist the
students to manage their academic status that can be viewed
in their mobile phones. This system would also help the dean

11

to predict how many number of sections to be created for the
next semester. The researchers applied Hill Climbing
Algorithm search technique for the system particularly in
creating self-enlistment and finding the best set of courses
to the class schedule, and in projection of number of
sections to be created for the next semester. Rapid
Application Development (RAD) was utilized for the system
development; PHP as the programming language, and MySQL as
the database.
Jake Maggay (2018) This is a fully customized Student
Information and Accounting System of Cagayan State
University-Lasam Campus to facilitate the enrollment and
accounting process and to cater the needs of all the clients
and the staff in the delivery of frontline services. It is
also compliance to the mandate of the CSC in Section 5 of RA
9485 (Anti-Red Tape Act of 2007). This study followed the
framework of Design Science Research for Information
Systems, thus, the researcher identified the problems
encountered in the enrollment and accounting process,

12

defined the objective of the study, designed and developed
the system, deployed and evaluated, and presented the result
of the study. The SIAS operates in multiple computer units
over the network having a centralized database for data
storage and retrieval. It has different integrated features
that support the needs of the frontline service providers
and the clients. The overall functionality of the SIAS
increased the efficiency of the frontline service providers
since most of the processes are computerized and automated.
The result of the survey along with quality of services,
accuracy of records and reports, and timeliness reveals that
SIAS is significant and effective instrument in the delivery
of frontline services.
Valina et.al (2010) In this work entitled “Network-
based student Permanent Record keeping and Enrollment System
of Balian National High School”. This System was made to
lessen the time and effort exerted by both student and
school employees. It is also made to give accurate reports
and keep records of every students every students and for

13

easy and fast way of enrollment. There were also problems
and risks identified using a manual system that affects the
efficiency and effectivity of the processes in different
institutions
Ernest, O. & Santos, O. (2015) Information is an
important part of any system. In the academic world,
information is especially very important and essential.
Students have to register for courses, take attendance,
quizzes, and exams and as well as check their scores. Years
after graduating from the school, students come back asking
for transcript. It is therefore very important to handle
students' records in a way that is accessible, maintainable
and secure. The manual method of cumulating and storing
student record is often prone to various degrees of human
error and is also unsecured making it exposed to
unauthorized personnel. This paper presents the design and
development of a biometric student record management that
provides an interface between student and the institution to
enable prompt checking of grades, as well as track their
progress and efficiently record each student's attendance

14

for every lecture attended through the use of a biometric
device.
Malabanan, C.P & Abello A.I (2018) An interactive
kiosk is designed to provide ease of accessibility in
servicing student academic records. This will serve as an
efficient and accurate information management and quality
assistance in grade inquiry and TOR request for the students
and alumni. It reduces the queues in the retrieval of
student/alumni records and aims to cater faster processing
of documents requested by the students/alumni from the
Registrar’s Office such as copy of grades, checklist and
Transcript of Records. This will be beneficial significantly
to the Students and Alumni, Academic Head, Registrar, Staff,
and Faculty. The self-service kiosk plays an important role
in providing a quality service for the users with the
following advantages: frees up human staff, reduces customer
wait times, eliminates line-ups, shortens transaction times,
expand service capacity, increases number of transactions,

15

creates new service channels and service offerings, and
increases efficiency and productivity.
Microsoft Philippines Communications Team (July 3,
2016). Lyceum of the Philippines University has partnered
with Microsoft Philippines to upgrade its educational system
for more than 1000 faculty members and staff throughout its
5 LPU campuses. The partnership was formed to equip school
personnel in order to provide students the quality education
and services that the institution has been known for since
being established in 1952. “The new solutions brought new
improvements on the delivery of our services,” said Devy M.
Galang, Information and Communication Technology Director of
Lyceum of the Philippines University Manila Campus. “Our
stakeholders became more productive. They are now equipped
with the 21st century information skills and knowledge.”
Loire Dante (2012) The purpose of this report is to
explore and research the issues facing students using the

16

CSUBE online search and registration systems. Employed
various marketing research methodologies in order to
effectively acquire and formulate our data. These
methodologies included constructing a research problem,
research objectives and associated research a focus group
was arranged taken from a random sample of business
students. Information from the focus group was used
alongside the aforementioned marketing research
methodologies in order to create and compose a survey which
was sent out to the entire college of business in order to
gain a much more in depth understanding of our research
problem. She client therefore wanted to know what specific
problems the students while using the system as well as
their recommendation, suggestions and solutions to these
issues.
Foreign Studies
Otu, B.O & Bempah, A. (2014) The study examined the
management of student’s records at the Koforidua Polytechnic

17

and the implication for good governance. Governance is the
essential purpose of any organisation. Governance is the
process by which individuals organise themselves, function,
exercise authority and ensure continuity. In this study,
records keeping is a core component of good governance and
records enable programmes and services as well as public
access to them. Archival records support a variety of
functions and help institutions and society exploit the
value of individual and collective experience. Student
records are particularly important records series in any
educational institution. Student records are created for the
student once they enroll on the programme of the
polytechnic. The completeness and reliability of the records
are critical to the polytechnic system itself and to the
student. The study relied on the case study method which was
qualitative and investigative. Data collected was through
interview and observation and analysed qualitatively. A
total of 15 people been primary users of student records
participated in the study. The records life cycle was used
as the theoretical framework. Finding revealed the absence

18

of a records management policy and a weak programme
structure for managing records.
Feras Al-hawari (2017) This study discusses how the
software development team at the German Jordanian University
(GJU) adopted the project management and software
development processes in the ISO/IEC 29110 series to
implement a complex Student Information System (SIS).
Specifically, it identifies the key points to be taken into
consideration in the analysis, design, implementation,
testing, and deployment phases during the iterative and
incremental SIS development process. The SIS is a
distributed three-tier web-based application that enables
registrars to perform various tasks such as system setup,
admission, registration, grades processing, graduation, and
reporting. It was launched in the first 2015/2016 semester
and enabled administration to maintain a comfortable
learning environment, assess instructor performance, enhance
teaching practices, and improve course content.

19

Prusty, S. & Patnaik, R. (2017) University management
System deals with the maintenance of University data,
records, instructions, and students information within the
University. UMS is an automation system, which is used to
store the informations, students record, and information of
courses. Starting from registration of a new student in the
college, it maintains all the details regarding the
attendance and marks of the student. The project deals with
the retrieval of information through an INTRANET based
campus wide portal. It collects related information from all
the departments of an organization and maintains files,
which are used to generate reports in various forms to
measure Individual and overall performance of the students.
Development process of the system starts with System
analysis. System analysis involves creating a formal model
of the problem to be solved by understanding requirements.

20

Shaha Alotaibi (2012) The Content Management System
(CMS) changes the perspective towards the web design process
through allowing easily nontechnical users to manage
contents of their web sites. It has a wide range of features
that will satisfy the school communication needs that are
well served by dynamic web sites. Consequently, the main
goal of this work is designing an appropriate framework for
the School Content Management System (SCMS). This system
adopts CMS features for creating, editing, organizing, and
publishing content relating to different schools'
activities. These activities include school administrative
works, course management, and classroom management. © 2012
ICST Institute for Computer Science, Social Informatics and
Telecommunications Engineering.
Ihsan Ali Hassan (2018) There were a number of
problems associated with adopted manual methods to manage
student information in the Department of Student Affairs in
the College of Medicine-University of Diyala, these followed
regulations caused delay in the delivery of services to

21

students, inaccuracies in the completion of tasks and so on.
A new system designed and implemented by using the tools of
Microsoft Visual Studio 2010 (.Net Framework Environment)
and Microsoft SQL Server 2008 R2 to solve most of the
problems and obstacles resulting from the use of the old
methods and techniques. The main work of the software design
process included requirements analysis, database description
and logical structure design of the data. Database System
test results show that the database system meets the
requirements of each module with a graphical user interface
and simple procedures. Student data can be updated by the
administrator of the system efficiently, accurately in a
short time and in a flexible manner. Finally concluded that
adopted this new database student information management
system helps to accomplish the tasks at high speed and
accuracy, also helps the management of the college in speed
of decision-making, which helps raise the level of
performance of the college in general.

22

Samir El-Masri (2013) The Content Management System
(CMS) becomes an important technology in any educational
portal that will be used for organizing and facilitating
collaborative construction of contents within a consistent
framework. The CMSs have a wide range of features that will
satisfy the school communication needs between students,
faculty, administration, and community that are well served
by dynamic web sites. Consequently, the primary goal of this
work is designing an appropriate framework for the School
Content Management System (SCMS). This system adopts CMS
features for creating, editing, organizing, and publishing
content relating to different schools' activities. These
activities include school administrative works, course
management, and classroom management. We applied the Web
Engineering Method (WEM) which combining the characteristics
of UML based Web-engineering (UWE) and the Unified Software
Development Process (UP), a method used for situational
development of CMS-based Web applications.

23

Noraidah Sahari Ashaari (2010) One of the main
elements in educational portal is Content Management System
(CMS). CMS is a web application technology used for managing
contents on websites which easy to be updated by anyone who
uses a web form. By using CMS, teachers are authorized to
contribute materials for teaching purposes while the
students do their experiment to test their understanding of
the subject. Problem Statement: In order to monitor the
student's assessment progress and maintain the “engagement”
of the students to the curriculum and assessments'
activities, it is important for the parent to get the result
of the assessment via mobile services. Approach: This
research will concentrate on the analysis and development of
futuristic CMS model by using Web 2.0 development, but the
paper will explain the theoretical basis of this research
first. The characteristic of Flow Theory will be considered
to ensure the “engagement” of the student to the CMS exists.
Result: A CMS model which can be used in secondary school.
ICT Form five secondary schools subject will be used as a
sample of teaching and learning materials. The proposed CMS

24

can be embedded to the educational portal framework.
Conclusion: With the proposed CMS, it encourages the
“engagement” of the students in doing their curriculum
activities and at the same time improve their level of
understanding in ICT subject. As for their parent, they will
receive a message of their children's performance to help
them monitoring their children's performance in study.
Kornelis, M. & Seok Ock Y. (2014) In a population of
around 237,424,363 in 33 provinces, Indonesia is one
developing countries that needs an excellent School
Management Information System (SMIS) to accomplish its
educational mission. To reach the goal, it is necessary to
know the rules, culture of school and related data prior to
building the SMIS. This study is focused on the Indonesian
National Education Standards. It is has nine standards that
are described by the Regulation of Education Ministry. To
manage the schools' organization, this paper aims to develop
a SMIS based on the Indonesian National Education Standards
by using ARIS(Architecture of Integrated Information System)

25

to help schools run efficiently. The new system will be
built using UML(Unified Modeling Language), this new system
conforms to the education rules of the government. Finally,
the conclusion and future research are described.
Zhang, L. & Hu, Z. (2016) Traditional methods of
graduation management of college students were facing
challenges as the graduation number of students are
increasing annually. Those methods often error pone, and the
legacy systems cannot meet the requirement of fast response,
broad throughput and secure of a modern application service.
Therefore, in this paper a Meteor framework based high
performance cloud information system is designed then
implemented for college graduation management. Experiment
results show that the proposed system, compared with a php
implemented traditional information system, advances in
response speed and throughput size. Thus, it provides a
reliable platform for replacement of traditional systems of
college graduation management.

26

Brumbulli, M. & Topçiu, B. (2014) Web applications are
popular due to the ubiquity of the browser as a client,
sometimes called a thin client. The ability to update and
maintain web applications without dis-tributing and
installing software on potentially thousands of client
computers is a key reason for their popularity.This paper
presents a complex management information system designed
for Albanian high schools. The primary goal of this
application is to offer a suitable interface to its users in
order to simplify and reduce the time needed for information
and procedure management relating to different school
activities. This system is designed for three categories of
users: director, teachers and secretary. We aim to present a
mostly complete view of our application focusing especially
on the design process.

27

Local Literature
Mark Anthony P. Bautista (2014) Student Records
Information System (SRIS) is a computer application that
deals with the collection, organization, storage, generation
and publication of recorded information. SRIS provide
capabilities for entering student information, building
student record and managing other student-related data of
the school. Furthermore, it allows the quick flow and
accessibility of information. In this study, the development
of an SRIS in AIMS, particularly at the Center for Student
Services (CeSS) Department was explored.
Racenald Bryan Gonzaga (2013) The proponents plan to
propose an IT Capstone Project entitled “Class Scheduling
Management System for University of Rizal System”. This
proposed Capstone Project intended to help to assign and
plot the faculty of University of Rizal System on their
designated rooms and schedules. The software will be managed
and use by Administrative Dean and Program Head, the only

28

capable of editing and or altering the said program. The
proposed software will solve the existing problem
encountered in manual system used by University of Rizal
System.
Alvin E. Dela Torre (2019) The researchers conducted
an inquiry into the operations of the school. It was found
that a major part of their business process involves the use
of Google sheets to manage their data, e.g. student
information, teacher information, grades, etc., and is prone
to human error thus resulting to an inconsistent and
unreliable information. The goal of this project is to
produce a school portal and student information system which
will not only address the problem of data inaccuracy but
will also allow the stakeholders of the school
administrators, teachers, students, and parents to achieve a
better business workflow. The system developed specifically
handles senior high component of the K to 12 program wherein
a student enrolls in one of the four senior high academic
strands like ICT, HUMSS, STEM, and ABM. The created system,
which employed the agile methodology, handled student and

29

teacher records management, grades computation and
repository, curriculum administration, and scheduling. The
browser- based system was evaluated by the school with
satisfactory results. This paper shares the systems
implementation process and results.
Laila M. Alegado, (2015) The internet is a powerful
tool for connectivity. It has become the avenue for most
people to exchange information, knowledge, and apparently,
almost everyone is present on the web. The Online Alumni
Information System aimed to evaluate the status of the
existing alumni information system in the aspect of
accessibility, reliability and timeliness. It also
identified the problems encountered in the current alumni
information system, determine the features of good online
alumni information system, and design a prototype of online
alumni information system.

30

Tubongbanua, B.P. & Dahilan, K.V. (2017) The Cagayan
de Oro Academy for International Education is a web-based
information and monitoring system capable of carrying out
school transactions of the Cagayan de Oro Academy for
International Education. An online information and
monitoring system is complex and flexible and is designed to
meet distinct needs. In developing the proposed system, the
researchers used the Prototyping Life Cycle Model These
applications improved the traditional transaction processing
systems. Staff finds it tedious in searching and preparing
reports on student’s information and also laborious due to
repetition of processes done in filling and updating of
records. The proposed system caters posting and viewing of
grades, class schedules, students, guardians and staff
profiling and other important data needed in the system. The
Web-based Information and Monitoring System is an expansion
of a basic information system achieved through system design
of an improved or broader capability by functionally or
technically relating two or more information systems

31

Abe, C.J. & Palma, J. (2013) The Office of the Student
Affairs and Discipline (OSAD) of the University of the
Immaculate Conception is one of the offices that supervise
student academic and non-academic activities of the
students. The OSAD kept these records manually and stores
data in a computer and files them in the cabinet. However,
the current data management system of the OSAD is
implemented in a stand-alone basis. The stakeholders from
the different academic offices in the University are in need
of these data as reports to monitor their students. These
stakeholders are the Prefect of Discipline, Associate Dean
of all programs, the Vice President for Academic, Dean of
College, guidance Counsellors and Admission Officer. Thus,
the monitoring of student’s activities, especially their
offenses, is not properly organized. The proposed system
included features for the enhancement and maximization of
the current data management system of the OSAD. The design
of the system included UIC database to maximize the storage
capacity, an online feature that will allow stakeholders to
access records from the OSAD to maintain the monitoring

32

regularly, especially of students offenses. The current
system also can generate detailed reports using enhanced
tools for the academic stakeholders in a quick and easy way.
Rhowel M. Dellosa (2011) This is a Student Monitoring
System using low frequency Radio Frequency Identification
(RFID) and Short Messaging Service (SMS) in order to keep
track of the students within the school premises. A computer
program is to be developed to interact with the system. A
series of tests was conducted to prove the accuracy of the
entire system. With the aid of Chi-square test, the
researcher determined the significant difference between the
observed and expected data. The developed software can
capture and record the name, entry and exit time of the
students. Moreover, the developed software can monitor the
entry and exit time, account balance and schedules of
current classes of the student thru Short Messaging Service
(SMS).

33

Joseff L. Perez (2019) For the College of Psychology
to achieve the aims of its curriculum, there needs to be an
accurate or timely monitoring of the student’s progress. The
student’s progress is tracked through his or her student
reports. Thus, producing these reports in an efficient and
productive manner is essential to the accomplishment of the
department’s goals. This will produce a Web-Based Record
System for the College of Psychology that can address the
need of the department of the College of Psychology for a
secure, reliable, and convenient way of managing, storing
and retrieving records for making decisions and producing
actionable information from generated reports. Based on the
results of the operational, technological and economic and
schedule feasibility analysis, the system was able to
resolve the critical problems of the department. The
researcher was able to develop a secure database that can
store the records of all the important and relevant items
(e.g. 201 files, event waivers, thesis titles and
abstracts), a web application that can save new records and
search through all of the existing records, and a system

34

that can produce a comprehensive report of a student, and
reports regarding the state of the college’s students.
Padua, O.L. & Gonzales E.W (2015) Lan Based ISO
Database Management System is a computerized system for the
Quality Management and Planning Department of Letran Calamba
in processing and managing ISO documents. The developed
system would replace or improve the current manual system of
the office to give a better service quality to the clients.
The system was tested and evaluated by the QMPD personnel to
see if the study’s objectives had been met and if its will
be usefull on the Department of Letran Calamba
Belarmino, J.B & Javier, J.A (2014) One of the
responsibilities of the teachers is to monitor the
performances of the students based on their scholastic
achievements. However, there are some issues encountered by
teachers that need to be addressed such as, having a hard
time on some activities including: grouping his/her students

35

due to its large number, recording class participation
during class discussion and monitoring their students’
individual performance. To somehow help the teachers solve
this problem, the researchers decided to make an application
to monitor student academic records by automating the method
of recording class participation, applying a class record
feature to determine the grades of students and classify
them as to who are the fast or slow learners. Experimental
research method and Spiral process model were used
throughout the study. This method is done by comparing two
variables in relation to the changes of the other. The
researchers conducted a survey in UIC ITE faculty to assess
how the application affected their way of monitoring
students’ records. Researchers concluded that application
for monitoring student academic records is an effective tool
for monitoring students in a certain class

36

Foreign Literature
Christian Allard (2011) The Obama administration has
set a goal for the federal government to go completely
paperless by the end of 2019, by 2019, federal agencies will
manage all permanent electronic records in an electronic
format in US (Managing Government Records Directive,
2012).Digital recordkeeping is the backbone of open
government initiatives and should be integrated into
business processes (Presidential Memorandum—Managing
Government Records, 2011).
Jane Zhang (2012) This article reports on the findings
of a two-year study designed to investigate the validity of
the principle of original order when electronic records are
transferred from recordkeeping systems and processed into
digital archives. Guided by a knowledge framework identified

37

from archival literature, the author conducted case studies
of three digital archival projects to explore the
definitions, purposes, and representations of original order
witnessed in digital archives. The findings of the study
demonstrate a variety of structures and relationships of
records created electronically and identified and preserved
as such in digital archives, and highlight the possibilities
and challenges archivists face in digital archival
representation
Natalie Gagliordi (2013) In the past, universities
and large school districts in particular have created their own
bespoke student record systems. One such example is the Repository
of Student Information (ROSI) system at University of Toronto. With
growing complexity in the business of educational establishments,
most organizations now choose to buy customizable software, and
increasing numbers are buying software as a service (SAAS). Most
student information systems in use today are server-based, with the
application residing on a central computer server, and being
accessed by client applications at various places within and even

38

outside the school. But student information systems have been
moving to the web since the late 1990s and that trend is
accelerating as institutions replace older systems.
Emmanuel A. & Ojo O. (2017) The crucially, vitality and
indispensability of records keeping and management in the school
system cannot be overlooked because it is an essential ingredient
in the smooth running of the school system. This is because the
information either internally or externally generated assists the
school managers in their decision making process and equally
improves school implementation of functional records and
information management system keep school system on the right part
because records are the major administrative tool for the success
of any school system. The study examined the scope, phases, reasons
for, legal basis for and categories of records keeping and
management in the school system. It is then recommended that school
administrators and teachers to display their total commitment and
their professionalism by ensuring that school records are free from

39

mutilation, carefully marked for easy identification and are kept
in water aid or free proof cabinets.
Shadrack Katuu (2015) The development of education and
training opportunities for professionals in the archives and
records management (ARM) profession in Africa has been the
subject of a number of professional discussions in the past.
However, a significant number of recent developments and
trends have not been captured in these discussions. This
article provides a historical outline and some of the major
developments of ARM education and training in Africa. In
addition, it traces some of the key challenges educators and
trainers currently face. The article demonstrates the
diversity that exists in the African continent both in the
variety of institutions and the types of qualifications
offered in archives and records management. It provides a
glimpse of the growth of universities in the continent using
the case study of Kenya. While this growth provides greater
education and training opportunities, there is a need to

40

examine its impact on quality. The article suggests the
strengthening of graduate-level education as well as
participation in global research to mitigate against risks
in the quality of ARM education and training
Patrick Ngulube (2016) The rapid pace with which
technology is changing continues to pose a perpetual threat
to digital preservation. Although initiatives in digital
preservation in Europe, North America, Asia and sporadic
attempts in Africa appear to have yielded some level of
progress, permanent access to information and longevity of
digital records continue to be a problem. Whilst Africa’s
contribution to the growth of digital records may be
insignificant, it is growing and Ghana cannot be insulated
from this threat of digital growth. This paper examines the
current challenges of digital preservation in sub-Saharan
Africa with particular reference to Ghana. It identified
funding, level of security and privacy, skills training and
technological obsolescence as factors that pose key threats
to digital preservation. The paper recommends that the

41

ministries and agencies can address many of the digital
preservation challenges if they adopt backup, refreshing,
metadata and migration strategies.
Patel, K. & Nocker, S.G. (2015) This project aims to
provide an in-depth technical in-sight into development of
an innovative student attendance recording application using
emerging communication technologies. Development of the
Voice-over-IP Student Attendance Recording Application (VoIP
SARA) for the Box Hill Institute of TAFE (BHI) is presented.
This project demonstrates application programming, test bed
setup, design considerations, design decisions and future
plans, as well as creative usage of emerging communications
technologies. The developed application combines Cisco VoIP
telephony and network systems, and integrates it with
existing database systems with the aim to provide BHI’s
management with a cost effective, efficient and secure way
to record and retrieve student attendance data. This project
is a success and when fully integrated within the existing
system, it will provide BHI with a cost effective and

42

efficient student attendance recording and reporting system.
We conclude that this application has a potential for use in
recording and retrieving student attendance at other
Australian education providers.
David E. Johnson Jr. (2014) Management Information
Systems (MIS), although not clearly understood and defined
in the student affairs discipline, is employed in student
affairs offices throughout all colleges and universities.
The benefits of using MIS to handle such tasks in student
affairs as degree checking, classroom scheduling, transcript
processing, and financial aid processing is now realized and
appreciated by college or university administrators. This
paper will briefly define MIS, and the impact of MIS on
student affairs will be discussed. This paper also reviews
past and present MIS applications, and suggests some
possible future trends in the area of student affairs.
Additionally, this paper examines the benefits and drawbacks
of MIS applications in the student affairs area and outlines

43

the techniques that can be employed to design and implement
MIS in the student affairs environment.
Wazed Ali (2013) Management system is becoming
systematic and simpler day by day with the application of
computer aided software and internet. In this scenario,
Higher Education Institutes (HEIs) around the world are
developing Higher Education Management Information System
(HEMIS). In some countries, it is developing both at
institute and national level. In spit e of this, some
projects could not reach their desired target due to poor
project planning. Failure rate of such projects is high
particularly in developing countries. This is perhaps the
planning of such projects which requires combination of
management and IT knowledge and also the knowledge of
prevailing education management system of the institution or
the country. This article aims to provide concise and key
considerations in planning a HEMIS project. Keeping the
management issue during implementation and operation phase
under eye, planning considerations of HEMIS is depicted in

44

this article. Hopefully, this article will add some
additional information to the project planners.
Sheila Mukerjee (2012) This presents a practitioner's
view on student system implementations in the Australian
university sector. A student information system is a core
system of any university and integral to its operations and
services to students. These systems are constantly on the
list of major projects and at any point in time, a
university is either implementing a new system or upgrading
an existing one, or planning for either or both. These
projects are costly, time-consuming and share common
challenges that can be attributed to a combination of
factors including software implementations, peculiarities of
the individual institution, the sector, the software
supplier and the environment in which it operates. Themes
underpinning these challenges are explored and discussed
with a view to creating greater understanding of the many
facets that come into play. Questions are posed on future

45

needs and directions given the challenges ahead,
particularly the major sector reforms
Conceptual Framework – The conceptual framework of this
study are shown in Table 1.
Table 1
INPUT PROCESS Output
1.) Turn on the laptop.
Visual Basic 2.) Open the Visual

6.0 Microsoft basic 6.0 application.
Access
3.) Create Form.
Student
Mouse
4.) Add the tools and Database
Laptop components that needed. Record
System
Charger 5.) Design the Program.
Student 6.) Input the Visual

Information Basic codes.
7.) Run the program.
8.) Convert the program

as “.exe.” file
9.) Input the student

46

In the first frame the research listed the materials
and applications that frame needed to use like Visual Basic
6.0, Microsoft access, mouse, laptop, charger, and Student
Information (Name, age, gender, gr/sec, status, address,
cellphone number, and email).
In second frame the researchers represents the concept
behind the development of the Student Database Record
System. First is Turn on the laptop, Second, Open the Visual
basic 6.0 Application. Third, create the form and add the
tools and components that needed then design the program.
Fourth, input the visual basic codes the run the program.
Fifth, convert the program as “.exe.” file. Lastly, input
the student information.
In the third frame, the output of the program in the
study and the researchers called it student database record
system it is because of individual student information.

47

Definition of Terms:
Acceptability – the quality of being accepted.
Column - is a compression member.
Data – fact and static collected together for reference and
analysis.
Database - a structured set of data held in a computer,
especially one that is accessible in various ways.
Fancy - elaborate in structure or decoration.
Feature - a distinctive attribute or aspect of something.
Form – is a representation of a GUI window that contains
buttons and other components in creating a system.
Record - a thing constituting a piece of evidence about the
past, especially an account of an act or occurrence kept in
writing or some other permanent form.

48

Recording - the action or process of recording sound or a
performance for subsequent reproduction or broadcast.
Reliable - consistently good in quality or performance; able
to be trusted.
Spreadsheet - an electronic document in which data is
arranged in the rows and columns of a grid and can be
manipulated and used in calculations.
System – The main software component is itself an operating
system that manages and provides services to other programs
that can be run in the computer.
Program - a set of instructions that tell a computer what to
do.
Purpose - the reason for which something is done or created
or for which something exists.
Visual Basic - is a third-generation event-driven
programming language from Microsoft for its Component Object
Model programming model first released in 1991 and declared
legacy during 2008.

49

Chapter III
Research Methodology
This chapter includes the Quantitative Research
Design, Source of Data, Sampling Procedure, Data Collection
Procedure, Sample Size & Data Analysis Using Statistical
Method.
Quantitative Research Design
This study aim to access the Acceptability and
Effectiveness of Using Student Database Record for Faculties
of Gateways Institute of Science and Technology (GIST) Cogeo
Branch. The Descriptive Research Design was used in
gathering data needed in the study. The Descriptive Research
Design is used to accumulating information on current
situations and Conditions. It helps to furnish reason to the
questions of what, who, when, where, & the how of a certain
research study. Descriptive Research studies furnish

50

accurate data after subjecting them to a tough procedures &
using large amounts of day from a large numbers of samples.
The survey wielded by the researchers is categories as
descriptive design to obtained data. This is composed more
appropriate as the grant study deals with prevailing
conditions.
Sources of Data
Out of 21 faculties the researchers only get 10
respondents in Gateways Institute of Science and Technology
Cogeo Branch are the sources of data.
Sampling Procedure
The sampling procedure use in the study is the simple
random sampling. Simple random sampling is a process of
reflecting samples from a population in such a way that
every apparent samples that could be assigned has a
probability of being selected. The method prevents having

51

bias in the study and to reach easily the enough amount of
respondents.
Sample Size
A sample (n) is a choice of respondents for a research
study to prevent the total population (N). Making a verdict
about sample size for a survey is important. Too Enormous
sample may mean a waste of resources, Both compassionate and
financial. On the other hand, too small decreases the
utilization of the result. The researchers got 10
respondents out of 21 total populations of Faculties in
Gateways Institute of Science and Technology (GIST) Cogeo
Branch.
Quantitative Data Collection Procedure
In Gathering Data indeed for the study. Some
procedures were undertaken following policies or guidelines.
Permission to conduct the study was requested from
(The reason for getting permit from the office by using

52

letter of permission is to diminish of disturbing the
Faculties.)
After getting permission, the questionnaires was
distributed to the Faculties of Gateways Institute of
Science and Technology Cogeo Branch.
Responses to the surveys tallied, tabulated, computed,
analyzed and Enterprises.
Data Analysis using Statistical Computation
In order to quantify the data accumulate by the
researcher the following measures use:
The formula of mean: = ∑x ∑= Summation of
n x= Value of data set
n= Total no. of Value
1.) Summation of fx (total frequency and total of
numerical item) to determine the division of
respondents answers correspond to the selected
variable.

53

2.) Calculated weighted mean based on one to five
scales to entry to the status of Acceptability and
Effectiveness of using Database Records for
Faculties in terms of: Accuracy, Time, Design and
Security.
The Formula of General Weighted Mean:
GXw= ∑fx/n
Where:
∑= Summation of
f= Frequency
X= Numerical value of item
n= Number of total respondents
Xw= Weighted mean
Scale: Interpretation:
4.50 - 5.00 Strongly Agree (SA)

54

3.50 – 4.49 Agree (A)
2.50 – 3.49 Undecided (U)
1.50 – 2.49 Disagree (D)
1.00 – 1.49 Strongly Disagree (SD)
Chapter IV
Statistical Treatment
This chapter includes the collected data using

appropriate instrument and interpretation of data.
Number Strongly Agree Undecided Dis- Strongly Weighted
Agree (4) (3) agree Disagree Mean
(5) (2) (1)
1.) 7 3 0 0 0 47/10 =
(35) (12) 4.7
2.) 9 1 0 0 0 49/10 =
(45) (4) 4.9
3.) 5 5 0 0 0 45/10 =
(25) (25) 4.5
4.) 8 2 0 0 0 48/10 =

55

(40) (8) 4.8
5.) 6 4 0 0 0 46/10 =
(30) (16) 4.6
GXw= 4.7
Collected data using appropriate instrument
Table 1
Accuracy
In this table 1 categorized by Accuracy, in number 1
question the researchers gathered a total number of 7
(Strongly Agree) and 3 (Agree), it has a weighted mean of
4.7 verbally interpreted as Agree.
In number 2 question the researchers gathered a total
number of 9 (Strongly Agree) and 1 (Agree), it has a
weighted mean of 4.9 verbally interpreted as Agree.

56

weighted mean of 5.0 verbally interpreted as Strongly Agree.
In verbally interpreted as whole with the general
weighted mean of 4.7 that is Strongly Agree.
Table 2
Design
Number Strongly Agree Undecided Disagree Strongly Weighted
Agree (4) (3) (2) Disagree mean
(5) (1)
1.) 5 5 0 0 0 45/10 =
(25) (20) 4.5

57

2.) 6 4 0 0 0 46/10 =
(30) (16) 4.6
3.) 7 3 0 0 0 47/10 =
(35) (12) 4.7
4.) 5 5 0 0 0 45/10 =
(25) (20) 4.5
5.) 6 4 0 0 0 46/10 =
(30) (16) 4.6
GXw =
4.58
In this table 2 categorized by Design, in number 1

58

Table 3
Time
(5) (1)
1.) 9 1 0 0 0 49/10 =
(45) (4) 4.9

59

2.) 9 1 0 0 0 49/10 =
(45) (4) 4.9
3.) 9 1 0 0 0 49/10 =
(45) (4) 4.9
4.) 9 1 0 0 0 49/10 =
(45) (4) 4.9
5.) 9 1 0 0 0 49/10 =
(45) (4) 4.9
GXw =
4.9
In this table 3 categorized by Time, in number 1

60

Table 4
Security
(5) (1)
1.) 6 1 2 1 0 42/10 =
(30) (4) (6) (2) 4.2

61

2.) 6 1 2 1 0 42/10 =
(30) (4) (6) (2) 4.2
3.) 7 0 2 1 0 43/10 =
(35) (6) (2) 4.3
4.) 6 2 1 1 0 43/10 =
(30) (8) (3) (2) 4.3
5.) 6 1 2 1 0 42/10 =
(30) (4) (6) (2) 4.2
GXw =
4.24
In this table 5 categorized by Design, in number 1
(Strongly Agree), 1(Agree), 2 (Undecided), and 1 (Disagree),
it has a weighted mean of 4.2 verbally interpreted as Agree.
number of 6 (Strongly Agree), 1(Agree), 2 (Undecided), and 1
(Disagree), it has a weighted mean of 4.2 verbally
interpreted as Agree.

62

number of 7 (Strongly Agree), 2 (Undecided) and 1
weighted mean is 4.24 and the researchers verbally

63

Chapter V
This chapter summary of findings, presents the
conclusion and recommendation based on the result of the
study.
Summary
This study dealt with the assessment of the
Acceptability and Effectiveness of using database record
system for faculties in Gateways Institute of Science and
Technology (GIST) Cogeo Branch. These School are located in
the Region IV A CALABARZON.
This study covered the School year 2019-2020 and
involved all the 10 Faculties of Gateways Institute of
Science and Technology (GIST) Cogeo Branch. In as much as

64

this study dealt on the assessment of a Program. The
Descriptive method was used. The data were gathered through
a questionnaire which was accomplished by the respondents.
The Researcher made use of Interview in clarifying some
vague points revealed in the Questionnaire.
In the Statistical treatment of data, percentage,
ranking, mean and weighted average were utilized. These
statistical techniques helped the researcher in answering
the specific questions raised in the study.
Findings
This study yielded the following findings:
1. How does student database records system prevents the
mishandling of students records and information?
It prevents mishandling of records by having a
secured database to store student records. Also by having a
Login System to protect the student records.

65

2. How student database records system Effective to use by
the Faculties of Gateways Institute of Science and
Technology Cogeo Branch in terms of:
2.1 In verbally interpreted as whole with the general
weighted mean of 4.7 that is strongly agree in
terms of accuracy.
weighted mean of 4.58 that is strongly
agree in terms of design.
weighted mean of 4.9 that is agree in terms
of time.
weighted mean is 4.24 and the researchers
verbally interpreted as agree in terms of security.
3. What is the purpose of the student database records
system? The purpose of student database record system is

66

to lessen the time consumed in record keeping and searching.
Also for having a secured student records.
4. How does the student database records system can be used
by Faculties in Gateways Institute of Science and
Technology? Faculties can used it for encoding student
informations in easiest way and to secure the student
records in the system.
5. How does Student Database records System will benefits
the Faculties in Gateways Institute of Science and
Technology? Faculties can add or update the
informations of the student. Faculties can also search or
find student records in easy way whenever the student or
faculties need a record.

67

Conclusion
Based on the findings of the study. The following
conclusions are:
1.) The researchers conclude that the
respondents agreed that the Student Database
Record good and satisfy in terms of
Accuracy.
2.) The respondents are also agreed and satisfy
in Student Database Record in terms of

68

Design and Time it is convenient to use and
easy to understand.
3.) In terms of Security. The respondents are
not agreed that the Student Database Record
is not comfortable.
4.) The researchers concluded that the performance
of the developed Student Database Record System
is superior, more efficient and effective than
the old type of record keeping in the Gateways
Institute of Science and Technology.
Hypothesis
Based on the data gathered overall all Faculties
(respondents) said that the Student Database Record System
is accepted and effective to the faculties of Gateways
Institute of Science and Technology Cogeo Branch.

69

Recommendation
From the study, findings and conclusions the researcher
recommends the following:
1. It is recommended that the student database record
system be implemented in order to improve the delivery
of record keeping of student information as well as to
address the problems encountered with the old type of
record keeping.
2. The developed system should be given attention for
further study and enhancement especially in terms of
its usability and efficiency.

70

3. Additional measures to minimize the problems of
using the student database record system should be
studied and adopted.
4. The Acting Registrar, as well as faculty members
should be trained or at least be oriented on how to use
the developed Student Database Record System.
5. For Future researchers to have these key features
such as online inquiry of admission requirements,
personal information, student subjects enrolled and
class schedules, and knowing the overall performance of
a student

71

Appendices
Accuracy Question Number 3
Question Number 1 5*5 = 25
5*7 = 35 4*5 = 20
4*3 = 12 3*0 = 0
3*0 = 0 2*0 = 0
2*0 = 0 1*0 = 0
1*1 = 0 25+20+00+0 = 45
35+12+0+0+0 = 47 45/10
47/10 Weighted mean = 4.5
Weighted mean = 4.7
Question Number 2 Question Number 4
5*9 = 45 5*8 = 40
4*1 = 4 4*2 = 8
3*0 = 0 3*0 = 0
2*0 = 0 2*0 = 0
1*0 = 0 1*0 = 0
45+4+0+0+0 = 49 40+8+0+0+0 = 48
49/10 48/10
Weighted mean = 4.9 Weighted mean = 4.8

72

Question Number 5
5*6 = 30
4*4 = 16
3*0 = 0
2*0 = 0
1*0 = 0
30+16+0+0+0 = 46
46/10
Weighted mean = 4.6
Design
Question Number 1
Question Number 2
5*5 = 25
5*6 = 30
4*5 = 20
4*4 = 16
3*0 = 0
3*0 = 0
2*0 = 0
2*0 = 0
1*0 = 0
1*0 =
25+20+0+0+0 = 45
30+16+0+0+0 = 46
45/10 Information Communication Technology
46/10 73
Weighted mean = 4.5
Weighted mean = 4.6

5*7 = 35 5*6 = 30
4*3 = 12 4*4 = 16
3*0 = 0 3*0 = 0
2*0 = 0 2*0 = 0
1*0 = 0 1*0 = 0
35+12+0+0+0 = 47 30+16+0+0+0 = 46
47/10 46/10
Question Number 4
5*5 = 25
4*5 = 20
3*0 = 0
2*0 = 0
1*0 = 0
25+20+0+0+0 = 45
45/10
Weighted mean = 4.5

74

Time
5*9 = 45 5*9 = 45
4*1 = 4 4*1 = 4
3*0 = 0 3*0 = 0
2*0 = 0 2*0 = 0
1*0 = 0 1*0 = 0
45+4+0+0+0 = 49 45+4+0+0+0 = 49
49/10 49/10

5*9 = 45 5*9 = 45
4*1 = 4 4*1 = 4
Question Number 5
3*0 = 0 3*0 = 0
5*9 = 45
2*0 = 0 Information Communication
2*0 = Technology
0
4*1 = 4
75
1*0 = 0 1*0 = 0
3*0 = 0
45+4+0+0+0 = 49 45+4+0+0+0 = 49
2*0 = 0

Security Question Number 2
Question number 1 5*6 = 30
5*6 = 30 4*1 = 4
4*1 = 4 3*2 = 6
3*2 = 6 2*1 = 2
2*1 = 2 1*0 = 0
1*0 = 0 30+4+6+2+0 = 42
30+4+6+2+0 = 42 42/10
42/10 Weighted mean = 4.2
Weighted mean = 4.2
5*7 = 35 5*6 = 30
4*0 = 0 4*1 = 4
76
3*2 = 6 3*2 = 6
2*1 = 2 2*1 = 2

Question Number 4
5*6 = 30
4*2 = 8
3*1 = 3
2*1 = 2
1*0 = 0
30+8+3+2+0 = 43
43/10
Weighted mean = 4.3
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77

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_of_school_content_management_framework
Shaha Alotaibi (2012) Web Content Management System for
Schools [(Studies)]. Retrieved from https://www.
researchgate.net/publication/290295834Web
_C
ontent_Management_System_for_Schools
Zhang, L. & Hu, Z. (2016). A High Performance Information
System for College Graduation Management Cloud
[(Studies)]. https://www.researchgate.net
/publication/309439562_A_High_Perfor
mance_Information_System_for_
College_Graduation_Mana
gement_Cloud
Local Literature
Abe, C.J. & Palma, J. (2013). Student Offense Management
System of the Office of the Student Affairs and

84

Discipline [(Article)]. Retrieved from
https://ejournals.ph/article.
php?id=6106
Alvin E. Dela Torre (2019). An Agile Methodology Approach in
Developing a Student Information System [(Article)].
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.php?id=14072
Belarmino, J.B & Javier, J.A (2014). Developing Application
for Monitoring Student Records [(Article)]. Retrie
ved from https://ejournals.ph/article.php?id
=12626
Joseff L. Perez (2019). Web-based Record System for South
Ville International School & Colleges College
of Psychology [(Article)]. Retrieved from
https://ejournals.ph /article.php?id
=14081
Laila M. Alegado (2015). Online Alumni Information System
[(Article)]. Retrieved from https://ejournals.ph
/article.php?id=12056

85

Mark Anthony P. Bautista (2014). Student Records Information
System [(Article)]. Retrieved from https://ejournals
.ph/article.php?id=10424
Padua, O.L. & Gonzales E.W (2015). Lan Based ISO Database
Management System [Article]. Retrieved from
https://ejournals.ph/article.php?id=10912
Racenald Bryan Gonzaga (2013). Class Scheduling System for
URS [(Article)]. Retrieved from
https://ejournals .ph/article.php?id=879
Rhowel M. Dellosa (2011). Development of Student Monitoring
System with the use of Low Frequency Radio Fre
quency Identification and Short Messaging
Service [(Article)]. Retrieved from
https://ejournals.ph/article.
php? id=6683
Tubongbanua, B.P. & Dahilan, K.V. (2017).Web-based
Information Monitoring System [(Article)]. Retrieved
from https://ejournals.ph/article.php?id=
13825

86

Foreign Literature
Christian Allard (2011) Presidential Memorandum—Managing
Government Records [(Article)]. Retrieved from
https://www.scribd.com/document/320257725/
Review-of-Related-Literature
David E. Johnson Jr. (2014). Management Information Systems
and Student Affairs [(Article)]. Retrieved from
https://tandfonline.com/doi/abs/10.1080/
08886504.1990.10781948
Emmanuel A. & Ojo O. (2017). Record Keeping Management Practices
and Legal Issues in the School System [(Article)].
Retrieved from https://tandfonline.com/
doi/abs/10.1080/09720073.2017.
1335832

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Jane Zhang (2012) Order in Digital Archives [(Article)]
Retrieved from https://archivaria.ca/index.php
/archivaria/article/view/13410
Natalie Gagliordi (2013, August 21) Student information system
[(Article)] Retrieved from https://www.zdnet.com/article/
us-universities-at-greater-risk-for-security-
breaches-than-and-healthcare-bitsight/
Patel, K. & Nocker, S.G. (2015). Development of an
innovative VoIP Student Attendance Recording
Application [(Article)]. Retrieved from
https://
tandfonline.com/doi/abs/10.1080
/22054952.2010.11464048
Patrick Ngulube (2016). Key threats and challenges to the
preservation of digital records of public insti
tutions in Ghana [(Article)]. Retrieved
from https://tandfonline.com/doi/
full/10.1080/1369118X.2016.
1218527?src=recsys

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Shadrack Katuu (2015). The development of archives and
records management education and training in
Africa [(Article)]. Retrieved from https:
//tandfonline.com/doi/full/10.10
80/
01576895.2015.1050677?
src=recsys
Sheila Mukerjee (2012). Student information systems
[(Article)].Retrieved from https://tandfonline.com
/doi/full/10.1080/1360080X.2012.642332?src
=recsys
Wazed Ali (2013). Higher Education Management Information
System [(Article)]. Retrieved from https://
tandfonline.com/doi/abs/10.1080/0973
7766.2010.10700889?src=recsys

89

Questionnaire
Complete Name: ___________________________________
Direction: Please kindly indicate the degree of agreement by putting a check
mark (/) to which you have implemented/realized in each statement by using the
following scale:
5 – Strongly Agree (SA)

90

4 – Agree (A)
3 – Undecided (U)
2 – Disagree (D)
1 – Strongly Disagree (SD)
Accuracy SA A U D SD
5 4 3 2 1
1. Arrange/ classify the student
correctly according to their Grade
and Section.
2. Shows the basic Information of the
student.
3. The Student Database Record System
can lessen the information mistake of
student Data.

91

4. The system shows updated student
information.
5. Student Database Record System
indicate the accurate information of
each Student.
Design SA A U D SD
5 4 3 2 1
1. The design of the system is appealing
to the eyes of the Faculties.
2. The font size of the Student Database
Record System is readable.
3. The Graphic of the Student Database
Record System is impressive.
4. Student Database Record font color
is in contrast with the color of the
background.
5. The loading screen of the system has
a good and catchy design.

92

Time SA A U D SD
5 4 3 2 1
1. In having computerized Student
Database Record Systems saves time
for searching records.
Database Record System saves time
for inputting new records.
3. Student Database Record Systems
consumes less time than manual old
type for editing records.
Database Record Systems saves time
for editing records.
5. Student Database Record will not
consume time to saves the Student
Information.
Security SA A U D SD

93

5 4 3 2 1
1. Student Database Records provides a
secure, private and anti-leaking of
information of each student.
2. Student Database Records provides
safe handling of information.
3. Student Database Record can only be
use or open by Faculties.
4. The Student Database Record shows
the information of students that are
properly secured and stored.
5. The faculties cannot open Student
Database Record System without
logging in.

94

Documentation

95

In these pictures Maam Leticia and Faculties are answering
our survey questionnaires and evaluating our system.

96

In these pictures the Faculties taking survey
questionaires and evaluating our system.

97

Curriculum Vitae
Name: Alumisim, Terence Agustin P.
Complete Add: Blk 9 Lot 10 Phase II-B
Brgy. San Luis Antipolo City.
Email Add: Terence_alumisim@yahoo.com
Age: 18 years old
B-day: August 08, 2001
Mother’s name: Elsa P. Alumisim
Occupation: Housewife
Father’s Name: Davey M. Alumisim
Occupation: Assistant Treasury in Thunderbird
Educational Background
Primary: Bagong Nayon II Elementary School
(2013-2014)

98

Secondary: Bagong Nayon II National High School
(2017-2018)
Work Experience Other Skills
None None
Researchers Signature
Terence Agustin P. Alumisim

99

Name: Cierva, Yocel S
Complete Add: 425 Purok mapayapa
Brgy. Dela paz Antipolo City
Email Add: yocelcierva@yahoo.com
Age: 17 y/o
B-day: October 19, 2001
Mother’s name: Maricel S. Cierva
Occupation: House wife
Father’s Name: Deceased
Occupation: Deceased
Primary: Bagong Nayon IV Elementary School
(2013-2014)

100

(2017-2018)
Graphic Artist Playing Bass Guitar
Yocel S. Cierva
Name: Cesista, Michael Angelo

101

Complete Add: Blk 42 Lot 21 Sitio Tanglaw Brgy San
Isidro Antipolo City
Email Add: macesista123@gmail.com
Age: 17 Years old
B-day: Dec 30, 2001
Mother’s name: Raquel Dacuya
Father’s Name: Angelo Dacuya
Occupation: Painter
Primary: Bagong Nayon 4 Elementary school
(2013-2014)
Secondary: Bagong Nayon 4 National High School
(2017-2018)

102

None None
Michael Angelo Cesista
Name: Dealca, Jonas R.

103

Complete Add: Sitio Patnubay Brgy. San Luis Antipolo
City
Email Add: dealcajonas@gmail.com
Age: 19 Years old
B-day: May 10,2000
Mother’s name: Marilou R. Dealca
Father’s Name: Joselito B. Dealca
Occupation: Jeepney Driver
Primary: Sta Cruz Elementary School
(2013-2014)
Secondary: Maximo L. Gatlabayan Memorial National High School
(2017-2018)

104

House Boy None
Jonas R. Dealca
Name: Edano, Gabriel

105

Complete Add: Blk 1 Lot 22 Brgy. San Luis Antipolo City
Email Add: gabrieledano@gmail.com
Age: 18 Years old
B-day: Sept. 21, 2001
Mother’s name: Vivian C. Suravilla
Occupation: Sales Clerk
Father’s Name: Gabriel D. Edano
Occupation: Security Guard
Primary: Bagong Nayon II Elementary school
(2013-2014)
(2017-2018)

106

None None
Gabriel S. Edano
Name: Quinzon, John Francis

107

Complete Add: Blk 18 Lot 6 Calachuchi St. Brgy. San
Luis Antipolo City
Email Add: francisevae@gmail.com
Age: 18 Years old
B-day: February 1, 2001
Mother’s name: Jennifer Quinzon
Occupation: Canteen
Father’s Name: none
Occupation: none
Primary: San Luis Elementary school
(2013-2014)
Secondary: San Isidro National High School
(2017-2018)

108

None None
John Francis Quinzon
Name: Cortez, Kimberly

109

Complete Add: Sitio Kaysakat Brgy San Jose Antipolo
City
Email Add: kimberlycortez123@gmail.com
Age: 18 y/o
B-day: March 4, 2001
Mother’s name: Celia Cortez
Occupation: House wife
Father’s Name: Artemio Cortez
Occupation: Sitio Coordinator
Primary: Kaysakat Elementary School
(2013-2014)
Secondary: Kaysakat National High School
(2017-2018)

110

None Cook
Kimberly Cortez
Name: Familaran, Myra
Complete Add: Blk. 4 Lot 5 Brgy. San
Luis Sambaville Antipolo City
Email Add: familaranmyra23@gmail.com

111

Age: 17 y/o
B-day: May 08, 2002
Mother’s name: Catalina Familaran
Occupation: Midwife
Father’s Name: Romeo Familiaran
Occupation: None
Primary: Peace Village Elementary Schoo
(2013-2014)
(2017-2018)
Jo. Burger ,Fries station None

112

Amnet, Networks Researchers Signature
Myra Cornelio Familaran
Name: Tac-an, Russel T.
Complete Add: Blk 43 Sitio
Maligaya Baranggay San Isidro
Antipolo City
Email Add: tacanrussel08@gmail.com

113

Age: 18 Years old
B-day: Feb 16 2001
Mother’s name: Jemar J.Tadlas
Father’s Name: Welson A. Tac-an
Occupation: Crew
Primary: Bagong Nayon 2 Elementary School
(2013-2014)
Secondary: Bagong Nayon 2 National High School
(2017-2018)
None None

114

Russel T. Tac-an

115

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Republic of the Philippines

“The Acceptability And Effectiveness of using Student

This chapter includes the Background of the Study,

Statement of the Problem, Hypothesis, Scope and

Delimitations and Significance of the Study.

Background of the Study

Martin Gibbs (2013). A record is a set of data stored

in the table e.g., costumer record. A record in a database

is an object that can contain one more values. Groups of

records are then saved in a table; the table defines the

data that each record may contain. In a given database,

there are multiple tables, each containing multiple records.

Think of the rows and the columns of a typical

spreadsheet rows are horizontal and go cross the spreadsheet

from left to right, whereas columns are vertical and flow

down the worksheet. Since a new row creates a new entry in

table/spreadsheet. It is called a record. The same is true

Information Communication Technology

“The Acceptability And Effectiveness of using Student

in a database records stored in rows that make up the table.

a database record is a types. Study lessons on a relational

database may use this term additionally, the column can be

called an attribute, and that table or dataset is a

Records in the Database provide a practical way to

have different kinds of data, and thus a row could have

several types of information. A costumer record could

contain an I.D number, name, birthdate, cell phone number,

full name, Age, gender, Birthday, Address, Contact no. ,

Parents name, Grade and section, Email and status. A good

database design could include a primary key for the table.

that is unique among all the records; it cannot be repeated

ID like Microsoft access let you easily set field to be the

primary key: this is usually a field that is auto numbered

and keeps adding as you add row/records to the table.

Information Communication Technology

“The Acceptability And Effectiveness of using Student

Statement of the Problem

The study aim to determine the percentage of the

Acceptability and Effectiveness of using student database

records system for Faculties in Gateways institute of

Science and Technology Cogeo Branch.

Specially, it sought to answer the following question.

1. How does student database records system prevents the

mishandling of students records and information?

2. How student database records system effective to use by

the Faculties of Gateways Institute of Science and

Technology Cogeo Branch in terms of:

3. What is the purpose of the student database records

Information Communication Technology

“The Acceptability And Effectiveness of using Student

4. How does the student database records system can be

used by Faculties in Gateways Institute of Science and

5. How does Student Database records System will benefits

the Faculties in Gateways Institute of Science and

This research conclude that the Student database

records system will not be accepted by the Faculties in

Gateways Institute of Science and Technology Cogeo Branch.

Significance of the Study

The Traditional of Schools, Teachers and to use the