How to Guide:

Assigning Australian Trade Training College permission to access USI transcripts

The following document is a guide to assist learners with assigning Australian Trade Training College access to
view their previous training which has been reported against their USI account. This allows Australian Trade
Training College to grant credit transfers for any previous training learners may have received and been recorded.

1. Log in to their USI portal via https://portal.usi.gov.au/student

 Learner will need to click the ‘I agree to the Terms and Conditions’ box and click ‘Next’.
 Input USI / email address and password credentials.
 (If credentials are unknown click on forgotten your password or USI).

2. Once logged in click on ‘Provide your USI’.

3. Click on ‘Add Organisation’.

4. Input Australian Trade Training College Organisation Code: 31399 and click ‘Search’.

How to Guide - assign USI permission.docx Page 1 of 2

Issued/Revised 1/0 05/04/2018 UNCONTROLLED COPY WHEN PRINTED
 5. Click ‘add’.

6. Click the ‘View Transcript’ and ‘View Details’ boxes and ‘update details’ if the learner wishes for us to update
details on their behalf.
 We recommend the learner to give us access for the full duration of their training i.e. apprentices 4 years
and trainees 1 or 2 years.
 Once all data has been selected click ‘Save’.

Please note that only training received from 2015 will be recorded, any training completed prior will need to have a
statement of attainment/certificate issued by the RTO. For more information relating to USI’s the learner can be directed
to the USI factsheet - https://www.usi.gov.au/about

Source: Australian Government USI – www.usi.gov.au

How to Guide - assign USI permission.docx Page 2 of 2

Issued/Revised 1/0 05/04/2018 UNCONTROLLED COPY WHEN PRINTED
Medical Declaration
History or informed of
1. Have you ever been diagnosed with Tuberculosis (TB)? Have you ever had to take treatment for Tuberculosis {TB)? O Yes O No
2. Have you ever been in close contact at work or at home with a person known to have Tuberculosis (TB)? O Yes O No
3. Have you ever been admitted to hospital and/or received medical treatment for an extended period for any reason (including for a
major operation or treatment of a psychiatric illness)?
O Yes O No
4. Do you suffer, or have you ever suffered, from mental health problems? OYes ONo

5. Have you ever been told you are HIV positive? OYes ONo

6. Have you ever had a positive Hepatitis B or Hepatitis C blood test? OYes ONo

7. Do you have or have you had cancer in the last 5 years? OYes 0No

8. Do you have high blood sugar I diabetes? OYes 0No

9. Do you have heart problems, including high blood pressure or a heart condition that you were born with? OYes 0No

10. Do you have a blood condition? OYes 0No

11. Do you have bladder or kidney problems? OYes 0No

12. Do you have a physical or intellectual disability that makes it difficult for you to function independently (for example, to move OYes 0No
around or learn) or be able to work full-time?

13. Are you, or have you ever been, addicted to drugs or alcohol? OYes 0No

14. Are you taking any prescribed pills or medication (excluding oral contraceptives, over-the counter medication and natural OYes 0No
supplements)? If yes, please list these.

Client declaration

D * I confirm that I have read and understood the eMedical Client Declaration and consent to my medical information being submitted electronically to the Department.
Full Name Date Signature
Character Declaration If you answered ‘Yes’ to any question , give details, including the date of
the charge, the outcome and any penalty imposed.
Also attach court documents (for example sentencing remarks or court
Have you, or any other person included in this transcripts).
application, ever:
Where relevant, provide a copy of all declared orders (for example, any
• been charged with any offence that is domestic or family violence orders, child protection orders, or orders that
currently awaiting legal action? No Yes prohibit the applicant from having contact with another person for their
• been convicted of an offence in any country personal protection). You are only requested to declare an order where
(including any conviction which is now the applicant is the respondent or subject of the order. You are not asked
removed from official records)? No Yes to declare an order where the applicant is the person requiring personal
protection.
• been charged or convicted of family or
domestic violence offences or similar related
offences? No Yes
• been the subject of a domestic or family
violence order, or any other order, of a tribunal
or court or other similar authority, for the
personal protection of another person? No Yes
• been the subject of an arrest warrant or
Interpol notice? No Yes
• been found guilty of a sexually based offence
involving a child (including where no
conviction was recorded)? No Yes
• been named on a sex offender register? No Yes
• been acquitted of any offence on the grounds
of unsoundness of mind or insanity? No Yes
• been found by a court not fit to plead? No Yes
• been directly or indirectly involved in, or
associated with, activities which would
represent a risk to national security in
Australia or any other country? No Yes
• been charged with, or indicted for: genocide,
war crimes, crimes against humanity, torture,
slavery, or any other crime that is otherwise of
a serious international concern? No Yes
• been associated with a person, group or
organisation that has been/is involved in
criminal conduct? No Yes
• been associated with an organisation engaged
in violence or engaged in acts of violence
(including war, insurgency, freedom fighting,
terrorism, protest) either overseas or in
Australia? No Yes
• served in a military force, police force, state
sponsored/private militia or intelligence
agency (including secret police)? No Yes
• undergone any military/paramilitary training,
been trained in weapons/explosives or in the
manufacture of chemical/biological products? No Yes
• been involved in people smuggling or people
trafficking offences? No Yes
• been removed, deported or excluded from any
country (including Australia)? No Yes
• overstayed a visa in any country (including
Australia)? No Yes
• had any outstanding debts to the Australian
Government or any public authority in
Australia? No Yes