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AO2 Recalibrated IPCR Final
AO2 Recalibrated IPCR Final
DEPARTMENT OF EDUCATION
Caraga Administrative Region - XIII
DIVISION OF AGUSAN DEL SUR
Gov. D.O. Plaza, Government Center, Patin-ay, Prosperidad, Agusan del Sur
INDIVIDUAL PERFORMANCE COMMITMENT AND REVIEW FORM [IPCRF]
Name: Name of the Rater:
Position: Administrative Officer II Position of the Rater:
Division: DIVISION OF AGUSAN DEL SUR Date of Review:
Rating Period: JUNE- AUGUST 2023
School :
5 4 3 2 1
1. RECRUITMENT & SELECTION
Provide human resources management support in
the following HR-related functions:
a. recruitment and selection of applicants in the
school assigned Always provided support Usually provided support Normally provided Often provided support in Sometimes provided
in the following HR- in the following HR- support in the following the following HR-related support in the following
b. promotion and deployment of personnel in the related functions under the related functions under the HR-related functions functions under the HR-related functions under
SEPT-JUNE 20% Efficiency 5 5
assigned school by checking and validating the recruitment & selection recruitment & selection under the recruitment & recruitment & selection the recruitment & selection
within the cluster schools within the cluster schools selection within the within the cluster schools within the cluster schools
completeness and authenticity of documents to be assigned. assigned. cluster schools assigned. assigned. assigned.
submitted to the HRMO for preparation/issuance of
appointment
c. Prepare ERF of qualified teachers and submit to
SDO for processing
B P 2. PERSONNEL RECORDS
A a. Update regularly 201 files and maintain database
E
of personal information of school personnel
S
R
I b. Act/assist the designated Agency Authorized
S Officer (AAO) in the field in terms of
C verifying/approving GSIS loans and agency
O remittance advice (ARA) as may be delegated
c. Assist in the daily time record (DTR) of school
E N personnel and submit monthly report of service 100% completely and 85% completely and 75% completely and 50% completely and
65% completely and
accurately performed and accurately performed and accurately performed and accurately performed and
D (Form 7) accurately performed and
N applied with 0 or no applied with 1 - 3 times applied with 4 - 6 times applied with more than 10
applied with 7- 9 times
d. Monitor and record attendance/absence of school SEPT-JUNE 15% QET record of delay within the delayed within the cluster delayed within the cluster times delayed within the 5 5
U delayed within the cluster
personnel and report to school head issues and cluster schools assigned as schools assigned as schools assigned as cluster schools assigned as
E schools assigned as evident
evident to the MOVs evident to the MOVs evident to the MOVs evident to the MOVs
C concerns related thereto submitted. submitted. submitted.
to the MOVs submitted.
submitted.
L e. Acts on application for leaves of school
A
personnel and facilitate recommendation by the
T school head and approval by the SDS
I A f. Update vacation service/leave credits of school
personnel and regularly communicate to all
O
D concerned
N g. Maintain the confidentiality of personal
M information of school personnel to which he/she has
legal access.
I
S 3. COMPENSATION & BENEFITS
E N
Always provided support Sometimes provided
R I in the following HR-
Usually provided support Normally provided Often provided support in
support in the following
in the following HR- support in the following the following HR-related
I A
O
D
N TO BE FILLED DURING PLANNING TO BE FILLED DU
M
ACTUAL ACTUAL RE
PERFORMANCE INDICATORS RESULT
I S
S WEIGHT Q E
MFO KRAs OBJECTIVES TIME LINE QET
N a. Compute and submit to SDO applicable personnel PER KRA
E
benefits for processing, funding, and release (e.g.
Always provided support Sometimes provided
R I maternity benefits, step increment, salary in the following HR-
Usually provided support Normally provided Often provided support in
support in the following
differentials, overtime pay, proportional vacation in the following HR- support in the following the following HR-related
V related functions under the HR-related functions under
pay, etc) related functions under the HR-related functions functions under the
S compensation & benefits
compensation & benefits under the compensation & compensation & benefits
the compensation &
SEPT-JUNE 15% QET within the cluster schools benefits within the cluster 5 5
I within the cluster schools benefits within the cluster within the cluster schools
T b. Monitor and prepare notices for step increments assigned with schools assigned with
assigned with schools assigned with assigned with
C and adjustments of school personnel and submit to completeness, accuracy
completeness, accuracy completeness, accuracy completeness, accuracy
completeness, accuracy and
HRMO for checking and verification and 0 or no records of more than 10 times
R and 1 - 3 times delayed. and 4 - 6 times delayed. and 7 - 9 times delayed.
E delay. delayed.
c. Process retirement/separation benefits of school
S A personnel for indorsement by the school head to the
SDO
T 4. OTHER HR-RELATED FUNCTIONS
-
I a. Update school personnel of the latest HR-related
policies
O b. Develop and present to the school head/HRMO
A innovative strategies in improving HR practice in
N the school
d
c. Assist the school head in performance
m Normally provided Often provided support in Sometimes provided
management, rewards and recognition, and learning Always provided support Usually provided support
support in the following the following HR-related support in the following
development policies and practices implementation in the following othe HR- in the following other HR-
i other HR-related functions functions under the HR-related functions under
in the school SEPT-JUNE 15% Efficiency related functions within related functions within 5 5
under the recruitment & recruitment & selection the recruitment & selection
the cluster schools the cluster schools
n selection within the within the cluster schools within the cluster schools
d. Prepare and submit HR-related reports to school assigned. assigned.
cluster schools assigned. assigned. assigned.
i head/HRMO
e. Coordinate regularly with the HRMO in the
s
implementation of HR policies and guidelines
t
f. Facilitate submission and approval by the SDS of
r Permit to Study/Practice of Profession, Authority to
Travel, and other school requests for school
a personnel.
t a. Facilitate procurement of supplies, materials,
equipment, etc of the school based on approved
i SIP/AIP or as directed by the school head.
v b. Ensure that supplies, materials, equipment, 100% completely and 85% completely and 75% completely and 50% completely and
65% completely and
textbooks, and other learning resource materials are accurately performed and accurately performed and accurately performed and accurately performed and
e accurately performed and
PROPERTY stored properly in a secured facility. applied with 0 or no applied with 1 - 3 times applied with 4 - 6 times
applied with 7- 9 times
applied with more than 10
SEPT-JUNE 15% QET record of delay within the delayed within the cluster delayed within the cluster times delayed within the 5 5
CUSTODIANSHIP delayed within the cluster
c. Keep an updated inventory of all supplies, cluster schools assigned as schools assigned as schools assigned as cluster schools assigned as
schools assigned as evident
materials, equipment, textbooks, and other learning evident to the MOVs evident to the MOVs evident to the MOVs
to the MOVs submitted.
evident to the MOVs
O submitted. submitted. submitted. submitted.
resource materials.
f d. Issue supplies, materials, equipment, textbooks,
f and other learning resource materials to requesting
teaching and non-teaching personnel of the school.
i
a. Assist the school head in the preparation of
c School Form 7 (SF 7)/loading of teachers.
b. Assist the school planning team in the 100% completely and 85% completely and 75% completely and 50% completely and
e 65% completely and
preparation of SIP/AIP. accurately performed and accurately performed and accurately performed and accurately performed and
accurately performed and
r GENERAL applied with 0 or no applied with 1 - 3 times applied with 4 - 6 times applied with more than 10
ADMINISTRATIVE c. Provide general administrative support to school SEPT-JUNE 10% record of delay within the delayed within the cluster delayed within the cluster
applied with 7- 9 times
times delayed within the 5 5
head and teachers like reproduction of learning delayed within the cluster
SUPPORT cluster schools assigned as schools assigned as schools assigned as cluster schools assigned as
schools assigned as evident
materials, encoding of reports, preparation of evident to the MOVs evident to the MOVs evident to the MOVs
to the MOVs submitted.
evident to the MOVs
documents, etc. submitted. submitted. submitted. submitted.
I
Perform other functions as may be assigned by the
I School Head.
a. Assist the School Head on the preparation of the
following documents such as but not limited to:
• Cash disbursement register
• Authority to debit/credit account 100% completely and 85% completely and 75% completely and 50% completely and
65% completely and
accurately performed and accurately performed and accurately performed and accurately performed and
accurately performed and
applied with 0 or no applied with 1 - 3 times applied with 4 - 6 times applied with more than 10
FINANCIAL applied with 7- 9 times
SEPT-JUNE 10% Efficiency record of delay within the delayed within the cluster delayed within the cluster times delayed within the 5 5
I
c of the Philippines
ENT OF EDUCATION
inistrative Region - XIII
OF AGUSAN DEL SUR
enter, Patin-ay, Prosperidad, Agusan del Sur
MMITMENT AND REVIEW FORM [IPCRF]
ACTUAL RESULTS
SCORE
T AVE.
5 5.00 1.00
5 5.00 0.75
TO BE FILLED DURING EVALUATION
ACTUAL RESULTS
SCORE
T AVE.
5 5.00 0.75
5 5.00 0.75
5 5.00 0.75
5 5.00 0.50
5 5.00 0.50
TO BE FILLED DURING EVALUATION
ACTUAL RESULTS
SCORE
T AVE.
5 5.00 0.50
5.00
DANDY V. ANINO
APPROVING AUTHORITY/ Administrative Officer V
Annex F
ACTUAL RESULTS
MFO KRAs OBJECTIVES TIME LINE WEIGHT PER KRA PERFORMANCE INDICATOR ACTUAL RESULTS SCORE
Q E T AVE.
BASIC 1. Ensures all transaction and/or expenditures Recording of Fifteen [15] [transactions] to Evaluated, Validated and Recorded the
EDUCATION had been recorded accordingly to the individual school subsidiary ledger cards, monitor Fifteen [15] financial transactions to
SERVICES - individual school subsidiary ledger of and update the status of cash advances, and post it's individual school subsidiary ledger
Administrative elementary schools. the prepared Liquidation Reports to the Cash card
Assistant- III ACCOUNTING AND JANUARY - Disbursement Journal [CDJ]
15% 5 5 5 5.00 0.75
RECORDING DECEMBER
2. Ensures that Liquidation Reports and other Reviewing, analyzing and evaluating the Transmitted the validated Ninety Four
financial records of every Elementary, documents of the Fifteen [15] transactions against [94] Liquidation Report to the
Secondary School [non-implementing] and the individual object of expenditures reflected in Accounting Section of Division Office
other Special Projects [PAPS] are properly the National Expenditures Program [NEP]; on the prescribed and agreed date of
prepared, reviewed, evaluated and submitted to Ensuring the accuracy of the fifteen [15] submission
FINANCIAL Division Accounting office on time. JANUARY - documents submitted for liquidation in conformity
40% 4 4 3 3.67 1.47
REPORTING DECEMBER with the Approved WFP/APP
3. Monitors and Evaluates the status of FUND Monitoring and evaluating the FUND RELEASES Submitted the Fifty Five [55] cash
RELEASES to every elementary schools, and the monthly STATUS of ALL school fund advances of School MOOE and
secondary non-IUs, and Special Projects allocation for fifteen [15] elementary schools, Two Twenty Three [21] SBFP in the
[PAPS] within the district assigned in [2] Secondary non-Ius schools, and Eleven [11] Division Office based on the nature
accordance with the approved General special projects within the district in accordance to and breakdown of releases.
FUND Appropriation Act [GAA] JANUARY - the approved GAA
20% 5 4 4 4.33 0.87
MANAGEMENT DECEMBER
4. Checks, Evaluates and recommends proper Checking, Evaluating and recommending proper Submitted the monthly reports of all
treatment, correct supporting documents of all procedures in terms of supporting documents elementary and secondary schools at
transactions per breakdown or nature of attached, nature of the transactions involved in the Division Office, and other related
expenses for all elementary schools, secondary conformity with the COA auditing rules and agencies requiring submission of all
non-IUS schools and special projects in regulations, and DepED policies issued. financial reports on time
FUND conformity with the COA rules and regulations JANUARY -
15% 5 5 5 5.00 0.75
MANAGEMENT and DepED policies DECEMBER
4. Checks, Evaluates and recommends proper Checking, Evaluating and recommending proper Submitted the monthly reports of all
treatment, correct supporting documents of all procedures in terms of supporting documents elementary and secondary schools at
transactions per breakdown or nature of attached, nature of the transactions involved in the Division Office, and other related
TO BE FILLED DURING PLANNING TO BE FILLED DURING EVALUATION
expenses for all elementary schools, secondary conformity with the COA auditing rules and agencies requiring submission of all
non-IUS schools and special projects in regulations, and DepED policies issued. financial reports on time
FUND JANUARY ACTUAL RESULTS
MFO KRAs conformity withOBJECTIVES
the COA rules and regulations TIME LINE- WEIGHT PER KRA
15% PERFORMANCE INDICATOR ACTUAL RESULTS 5 5 5 5.00 SCORE
0.75
MANAGEMENT and DepED policies DECEMBER
Q E T AVE.
BASIC 5. Provide technical support to Elementary and Providing financial information to 15 Elementary Conducted orientation on financial
EDUCATION Secondary Non-IUS School Heads and School School Heads and 11 School Coordinators. systems, its functions and
SERVICES - Financial Staff. accountabilities
Administrative TECHNICAL JANUARY -
10% 5 5 5 5.00 0.50
Assistant- III ASSISTANCE DECEMBER
3 Displays emotional maturity and enthusiasm for and is challenged by the higher goals. 5 3 Applies negotiation principles in arriving at win-win agreements. 5
Prioritize work tasks and schedules (through Gannt charts, checklist, etc.) to achieve goals
4 4 Drives consensus and team ownership of decisions.
Works constructively and collaboratively with others and across organizations to accomplish
5 Sets high quality, challenging, realistic goals for self and others. 5
organizational goals and objectives.
Professionalism and Ethics Service Orientation
Demonstrate the values and behaviour enshrines in the Norms and Conduct and Ethical Standards for
1 Public Officials and Employees (RA 6713) 1 Can explain and articulate organizational directions, issues and problems.
Practice ethical and professional behavior and conduct taking into account the impact of his/her actions Takes personal responsibilty for dealing with and/or correcting customer service issues and concerns.
2 and decisions. 2
Maintains a professional image: being trustworthy, regularity of attendance and punctuality, good
Initiates activities that promotes advocacy for men and women empowerment.
3 grooming and communication. 5 3 5
Participates in updating office vision, mission, mandates and strategies based on DEPED strategies and
4 Makes personal sacrifices to meet the organization's needs. 4 directions.
Act with a sense of urgency and responsibility to meet the organization's needs, improve system and Develops and adopts service improvement program through simplified procedures that will further
5 help others improve their effectiveness. 5 enhance service delivery.
Examines the root cause of problems and suggests effective solutions. Foster new ideas, processes, and
Achieves results with optimal use of time and resources mist of the time.
1 1 suggests better ways to do things (cost and/or operational efficiency).
Avoids rework, mistakes and wastage through effective work methods by placing organizational needs Demonstrates an ability to think " beyond the box". Continously focuses on improving personal
2 before personal needs. 2 productivity to create higher value and results.
Delivers error-free outputs most of the time by conforming to standard operating procedures correctly
and consistently. Able to produce very satisfactory quality of work in terms of usefulness/ acceptability
Promotes a creative climate and inspire co-workers to develop original ideas or solutions.
3 and completeness with no supervision required. 3
Expresses a desire to do better and may express frustration at waste or inefficiency. May focus on new Translates creative thinking into tangible changes and solutions that improve the work unit and
4 or more precise ways of meeting goasl set. 5 4 organization. 5
Makes specific changes in the system or in own work methods to improve performance. Examples may
Uses ingenious methods to accomplish responsibilities. Demonstrates resourcefulness and the ability to
include doing somethng better, faster, at a lower cost, more efficiently, or improving quality, customer
5 5 secceed with minimal resources.
satisfaction, morale, without setting any specific goal.
5 - Role Model; 4- Consistently Demonstrate; 3- Most of the time demonstrate; 2- Sometimes Demonstrate; 1- Rarely Demonstrate
CORE SKILLS
Oral Communication
Follows instruction accurately. OVERALL COMPETENCY RATINGS
Expresses self clearly, fluently and articulately.
4.5
Uses Appropriate medium for the message. CORE BEHAVIORAL COMPETENCIES 5
Adjust communication style to others.
Guides discussions between and among peers to meet an objective. CORE SKILLS 4.5
Written Communication
Knows the different written business communication formats used in DEPED. OVERALL RATING 4.75
Writes routine correspondence/ communications, narrative and descriptive report based on readily
available information data with minimal spelling or grammatical error/s (e.g.memos, minutes, etc.).
Secures information from required references (i.e., Directories, schedules, notices, instructions) for
specific purposes. 4
Prepares basic compositions (e.g., letters, reports, spreadsheets and graphics presentation using Word
Processing and Excel. Note: There ratings can be used for the developmental plans of the employee.
Identifies different computer parts, turns the computer on/off , and work on a given a given task with
acceptable speed and accuracy and connects computer peripherals (e.g., printers, modems, multimedia
5
projectors, etc.)
Utilizes technologies to: access information to enhance professional productivity, assists in conducting
research and communicate through local and global professional networks.
Recommends appropriate and updated technology to enhance productivity and professional practice.
LEADERSHIP COMPETENCIES
Leading People
Uses basic persuasion techniques in a discussion or presentation e.g., staff mobilization, appeals to
reason and/or emotions, uses data and examples, visual aids. OVERALL COMPETENCY RATINGS
Persuades, convinces or influence others, in order to have a specific impact or effect. CORE BEHAVIORAL COMPETENCIES
"Sets a good example", is a credible and respected leader; and demonstrates desired behavior. CORE SKILLS
Forwards personal, professional and work unit needs and interest in an issue.
Assumes a pivotal role in promoting the development of an inspiring, relevant vision for the
organization and influences others to share ownership of DepEd goals, in order to create an effective
OVERALL RATING
work environment.
Sets performance standards and measures progress of employees based on office and department targets. Note: There ratings can be used for the developmental plans of the employee.
Provides feedback and technical assistance such as coaching for performance improvement and action
planning.
Performs all the stages of results-based performance management system supported by evidence and
required documents/forms.
PART III - SUMMARY OF RATINGS FOR DISCUSSION
The signatures below confirm that the employee and his/her superior agreed to the contents of the performance captured in the form.
Employee- Superior Agreement
DANDY V. ANINO
SCHOOL HEAD
Approving Authority/ Administrative
RATER RATEE / Administrative Officer II Officer V
Republic of the Philippines
Department of Education
Caraga Administrative Region
DIVISION OF AGUSAN DEL SUR
Gov. D. O. Plaza, Governement Center, Patin-ay, Prosperidad, Agusan del Sur
PURPOSE: [ ] To meet the competencies of current position. [ ] To increase the level of competencies of current position.
[ ] To meet the competencies of the next higher position. [ ] Others, pls. Indicate: _________________________________.
______________________ (Specify: Desired next higher position)
Status of
Unmet Competencies/ Support Needed/ Completion
Specific Behavioral Indicators NOT Developmental Completion
Competency Areas Competency Area for Priority Development Activity Involvement of Date (Month
Demonstrated Objectives Completed (Yes or
Development Others and Year)
NO)
Expected Actual
11 Employee Signature Date 12 Supervisor's Signature Date 13 Head/Assistant Head of Office's Signature Date
14A Updated (Initials) Date 14B Updated (Initials) Date 14C Updated (Initials) Date
15
Check Applicable copy designation as shown: Employee's Copy Supervisor's Copy HRD's copy
Republic of the Philippines
DEPARTMENT OF EDUCATION
Caraga Administrative Region
DIVISION OF AGUSAN DEL SUR
Gov. D.O. Plaza, Government Center, Patin-ay, Prosperidad, Agusan del Sur
ISSUES AND CONCERNS ACTION TO BE TAKEN TIME FRAME PERSON INVOLVE REMARKS
Delayed processing of cash advance after submission Observe the 3- day release of cash advance from the submission SDS, Budget Officer, Accounting Staff
Jan- Dec. 2021
to Division Office and absence of signatories (Division Office Level). and Cashier
Updates and other important information are not Memorandum or other means of communication should be given to
Jan- Dec. 2021 Accountant
properly dessiminated to the field bookkeepers the field bookkeepers.