Navigation Title Accounts Payable Manager Template

Enter invoices Content This workbook is intended to help you keep you
Record Payments Made
The first two tabs allow for data entry, while the
Scheduled Payments Drop-down lists allow for a correct selection of t
Invoices Due at a Glance Random data has been entered to serve as exa
Define Categories Cells colored with a grey background contain fo

Customization difficulty (1-3) 1

Explanation of sheets
Enter Invoices: Invoice Date, Invoice #, Vendor/Supplier, Due D
the organizer to work properly. The expense cat
Record Payments Made: Choose the invoice # of the bill you have made
be populated with the information for that invoic
Record the amount paid toward the invoice in th
If you make a partial payment, the Balance Due
When you make your next payment, select the i
taking into account your previous payment(s). R
Scheduled Payments: This sheet will list all of your invoices, sorted fro
off, it will appear greyed and crossed out. (Displ
At a Glance: This sheet is fully automated but contains no gre
overview of what's coming due in the next 30 da
There are five columns to display five different "
(1) Overdue Invoices shows what invoices still h
(2) The next column shows invoices that are du
(3) The column after that shows invoices that wi
(4) The second to last column shows invoices th
(5) The last column shows the invoices that will

Lists: If you choose to use expenses categories, this i

drop-down menu on the "Enter Invoices" tab.

How to customize 1) Enter expense categories on the "Lists" tab. If y

and the table will automatically expand to includ
Once items are added to the table, the correspo
2) Enter your invoices on the "Enter Invoices" tab.
optional and do not have to be completed. All ot
3) Record your payments on the "Record Payment
Paid". Do not enter data in the columns with gra
4) To view the headings in Excel (Columns: A, B, C
box.
Accounts Payable Manager Template

This workbook is intended to help you keep your bills and payment dates organized.

The first two tabs allow for data entry, while the following two tabs provide a summary of the data and are fully automated.
Drop-down lists allow for a correct selection of the invoices to be paid.
Random data has been entered to serve as example and can easily be changed
Cells colored with a grey background contain formulas and should not be overwritten. Only enter data in white cells.
(There is one exception to this rule, see description of "At a Glance" tab below)

Invoice Date, Invoice #, Vendor/Supplier, Due Date, and Amount Due must all be filled out with the relevant information for
the organizer to work properly. The expense categories and notes/descriptions are optional.
Choose the invoice # of the bill you have made a payment to. All other columns except for Amount Paid will automatically
be populated with the information for that invoice number.
Record the amount paid toward the invoice in the Amount Paid column and the date of payment in the Date Paid column.
If you make a partial payment, the Balance Due will reflect how much is still owed on that particular invoice.
When you make your next payment, select the invoice # again, and the Amount Due will be shown as the Balance Due,
taking into account your previous payment(s). Repeat this process until the invoice is paid off.
This sheet will list all of your invoices, sorted from earliest (including overdue) to latest due date. Once an invoice is paid
off, it will appear greyed and crossed out. (Display only, no data entry.)
This sheet is fully automated but contains no grey cells in order to help visualize the data better. It will give you a quick
overview of what's coming due in the next 30 days.
There are five columns to display five different "at a glance" lists:
(1) Overdue Invoices shows what invoices still have balances due with past due dates.
(2) The next column shows invoices that are due today.
(3) The column after that shows invoices that will be coming due in the next 1 to 7 days.
(4) The second to last column shows invoices that will be coming due in 7 to 14 days.
(5) The last column shows the invoices that will be due in 14 to 30 days.

If you choose to use expenses categories, this is where you will set them up. They will populate the expense category
drop-down menu on the "Enter Invoices" tab.

Enter expense categories on the "Lists" tab. If you want more lines, you can just start typing below the last line of the table
and the table will automatically expand to include your new entries.
Once items are added to the table, the corresponding drop-down menus will automatically include them.
Enter your invoices on the "Enter Invoices" tab. The Vendor/Supplier, Notes/Description and Category columns are all
optional and do not have to be completed. All other columns need to be completed.
Record your payments on the "Record Payments Made" tab by entering data in columns "Invoice Number" and "Amount
Paid". Do not enter data in the columns with gray shading as these are automatically populated via formulas.
To view the headings in Excel (Columns: A, B, C… and Rows: 1, 2, 3…) go to the View ribbon and check the "Headings"
box.
Introduction Record/view payments View payment schedule

Invoice Date Invoice # Vendor/Supplier Expense Category

7/1/2020 102938 ABC Company Operating Expenses
7/2/2020 23094 XYZ Inc Cost of Goods
7/8/2020 111435-8 Sunnydale Supplies Administrative
7/14/2020 13 Cat Co Administrative
7/1/2020 99980 Corner Place Cost of Goods
7/10/2020 99991 Corner Place Cost of Goods
7/20/2020 20 Cat Co Operating Expenses
7/22/2020 112987-1 Sunnydale Supplies Miscellaneous
7/18/2020 4040 XYZ Inc Cost of Goods
7/22/2020 209 ABC Company Operating Expenses
7/21/2020 100022 Corner Place Cost of Goods
7/22/2020 182 ABC Company Miscellaneous
 Due at a glance

Notes/Description Due Date Amount due

7/18/2020 $ 300.00
7/20/2020 $ 52.50
Printer 8/31/2020 $ 450.30
7/16/2020 $ 90.00
8/31/2020 $ 203.00
7/15/2020 $ 380.00
9/20/2020 $ 108.40
8/21/2020 $ 48.30
7/30/2020 $ 33.90
8/15/2020 $ 155.00
7/24/2020 $ 99.00
7/22/2020 $ 200.00
Introduction Record/view invoices View payment schedule

Invoice # Vendor/Supplier Due Date Amount Due Amount Paid

23094 XYZ Inc 7/20/2020 $52.50 $40.00
111435-8 Sunnydale Supplies 8/31/2020 $450.30 $90.00
102938 ABC Company 7/18/2020 $300.00 $150.00
13 Cat Co 7/16/2020 $90.00 $55.00
13 Cat Co 7/16/2020 $35.00 $35.00
102938 ABC Company 7/18/2020 $150.00 $25.00
112987-1 Sunnydale Supplies 8/21/2020 $48.30
99991 Corner Place 7/15/2020 $380.00 $200.00
102938 ABC Company 7/18/2020 $125.00
111435-8 Sunnydale Supplies 8/31/2020 $360.30
23094 XYZ Inc 7/20/2020 $12.50 $12.50
 Due at a glance

Payment Date Balance

7/21/2020 $12.50
$360.30
$150.00
$35.00
$0.00
$125.00
$48.30
$180.00
$125.00
$360.30
$0.00
Introduction Due at a glance Record/view invoices Record/view payments

Due Date Invoice # Vendor/Supplier Original Amt Due

7/15/2020 99991 Corner Place $ 380.00
7/16/2020 13 Cat Co $ 90.00
7/18/2020 102938 ABC Company $ 300.00
7/20/2020 23094 XYZ Inc $ 52.50
7/22/2020 182 ABC Company $ 200.00
7/24/2020 100022 Corner Place $ 99.00
7/30/2020 4040 XYZ Inc $ 33.90
8/15/2020 209 ABC Company $ 155.00
8/21/2020 112987-1 Sunnydale Supplies $ 48.30
8/31/2020 99980 Corner Place $ 203.00
8/31/2020 111435-8 Sunnydale Supplies $ 450.30
9/20/2020 20 Cat Co $ 108.40
w payments

Balance Remaining
$ 180.00
$ -
$ 125.00
$ -
$ 200.00
$ 99.00
$ 33.90
$ 155.00
$ 48.30
$ 203.00
$ 360.30
$ 108.40
Go to introduction Record/view invoices

Overdue Due today

#NAME? #NAME?
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Record/view payments View payment schedule

Due in 1-7 days Due in 7-14 days

#NAME? #NAME?
Coming up later this month
#NAME?
 Go to introduction Record/view invoices Record/view payments

Expense Categories
Administrative
Cost of Goods
Operating Expenses
Miscellaneous
Operating Expenses
General
View payment schedule Due at a glance