Store Process

Approving Authority

Signature

Nature of Change
 INDEX
1. PURPOSE........................................................................................................................................4
2. FIELD OF APPLICATION.............................................................................................................4
3. REFERENCES AND ASSOCIATED DOCUMENTS...................................................................4
4. DEFINITIONS AND ABBREVIATIONS......................................................................................4
5. RESPONSIBILITY..........................................................................................................................5
6. PROCEDURE..................................................................................................................................5
7. RECORDS.......................................................................................................................................6

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1. PURPOSE
The purpose of this procedure is to establish a documented procedure to define the receipt, storage,
issue, returning of stock, quality and maintenance process at

2. FIELD OF APPLICATION
This procedure applies to processes from receipt to delivery and maintenance of all IMTE’s.

3. REFERENCES AND ASSOCIATED DOCUMENTS

The standards or documents listed below are considered as references to this procedure:

Document Code Document Designation

4. DEFINITIONS AND ABBREVIATIONS

Abbreviations/Words Definitions
MR Management Representative
IMS Integrated Management System
GM General Manager
IMTE’s Inspection, Measuring, and Testing Equipment
QA / QC Quality Assurance / Quality Controller
MSDS Material Safety Data Sheet
ERP Enterprise Resource Planning

5. RESPONSIBILITY
The overall responsibility for the content, quality, adequacy, and continuing applicability of this
document lies with the store department.

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6. PROCEDURE
RECEIPT:
1. The Received Item / Material will be checked and verified by the Storekeeper with PO / DC /
invoice Number and store in charge records for the receipt of the material in the ERP system.
2. The keeper checks the received items for quantity against the PO / DC and verifies the general
condition of the material.
3. All the IMTEs used for inspection should be calibrated.
4. The materials are stored in the designated place.
5. If the incoming material is found to have any Quality problem at the receipt stage, then it is
returned to the concerned supplier by the store in charge or will follow according to the
instructions from the General Manager.
6. All the non-conformances observed will be handled as per the procedure for the control of
non-conforming products.
7. The quality problem material will be noted down by the store in the keeper’s separate register
for further reference.

STORAGE:
1. The incoming materials are stored in a designated place with proper identification.
2. The incoming items are protected from damage, distortion, and rust.
3. For the material with shelf-life regular checks at regular intervals are carried out
4. All hazardous materials should be maintained with MSDS.
5. Nonconformance and damaged materials will be suitably identified as quarantine and
prevented from delivery.

ISSUES & RETURNING:

1. The outgoing materials are taken by the concerned persons along with the delivery note to the
respective clients as per the delivery plan.
2. The delivered materials are to be noted down in the ERP system.

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 3. If the material is not delivered due to some unforeseen reason, the delivery person is
responsible for, submitting back the non-delivered material to the store by the end of the day.
The same material is kept in a designated area, by the storekeeper, for deliveries in the future.
4. Any material returned from the site by the engineer shall be tagged by part number to re-
arrange it properly.
5. At the end of the day the storekeeper will lock the store.

STOCK:
1. The stock of materials is maintained in the ERP system by the store in charge.
2. The stock of material is regularly updated for individual Material / Items against the delivery
process.
3. Material / Components that have shelf-life and issues that can be reviewed once a month by
store I/C for their suitable conditions. If the items are found not okay, then suitable action is to
be taken by the Store in charge along with BM.
4. Material Stock assessment and verification of the stored stock for its usability are carried out
by the Store in charge on a yearly basis.
5. All the material is stored and issued using the FIFO (First in First Out) technique.

7. RECORDS
The following records are maintained through this procedure:
 Delivery Note
 IMTE’s Calibration Report / Card

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