Water Service Providers: Union of Palestinian

Union of Palestinian ‫اتحاد مقدمي خدمات‬
Water Service Providers ‫المياه في فلسطين‬
Terms of Reference for Consulting Services
Preparation of a Study about

Improving Water & Energy Efficiency in Water and Wastewater Facilities
Introduction
For many years UPWSP provided and still providing many supportive areas to water service
providers such as conducting knowledge exchange sessions, workshops, conferences, training
events, and periodic meetings in the fields of management, administration, and technology.
The services provided covered different fields that are necessary for efficiency and continuity
of water providers such as wastewater management, operation and maintenance of water
supply systems, non-revenue water, software and systems for utility management, geographic
information system (GIS), customer service management, and financial management.
UPWSP work continuously for improving water and energy efficiency in water and wastewater
facilities owned and or operated by UPWSP members in Gaza and West Bank where
accordingly UPWSP will perform this study where the results will be shared through capacity
building component for the Engineers and operators of selected WSP.
The study under consideration will provide and establish the principles for improving water
and energy efficiency at water and wastewater facilities as a pilot case study where similar
activities will be expanded to include another group of facilities based on the lessons learned
upon completion of this study.
The study will cover Seven wastewater pumping stations in different locations in Gaza Strip
and one water pumping station in Nablus in West bank. The selected locations are:
1. UNDP Wastewater P.S (Khan Younes)
2. Block O Wastewater P.S (Rafah)
3. Hesbit Al Samak Wastewater P.S (Khan Younes)
4. Al Majadla Wastewater P.S (Khan Younes)
5. Al Qatatwa Wastewater P.S (Jabalia)
6. Batn Al Sameen Wastewater P.S (Khan Younes)
7. Al Sawarha Wastewater P.S (Al Nusseirat)
8. Ein Dafna water P.S (Nablus)
This project is funded by German Government through the Deutsche Gesellschaft für
Internationale Zusammenarbeit (GIZ) and will be managed by the Union of Palestinian Water
Service Providers, UPWSP.
Union of Palestinian Water Service Providers (UPWSP)
Phone: 02 240 2437 Suliman Al Tawil Building

mobile: 0595563555 Al-Itha'a Quarter, Al Mubadeen St.
E-Mail:info@upwsp.org Al Bireh – West Bank
Facebook: www.facebook.com/upwsp
Study objectives
The main objective of this consultancy service is to conduct detailed study for improving water
and energy efficiency for targeted water and wastewater facilities owned and or operated by
selected UPWSP members in Gaza and West Bank, and the outcomes shall be brought forward
to the second phase to implement and apply for pilot measures to improve water and energy
efficiency in different facilities. The project also involves capacity building measures for the
operators of the selected facilities.
In specific, the objectives of this study from the respective importance to the UPWSP are
comprising of several tasks listed here below:
o To Evaluate the existing operational conditions of selected pumping stations in
Gaza and West Bank.
o To achieve optimal operation procedures and recommendations and apply it to
solve the existing problems and failures including the production of standard
operation procedures SOP.
o To recommend technical measures to be taken to scientifically achieve the
procedures to rehabilitate, extend, or reconstruct the existing facilities.
o To improve output of existing facilities - when output can be maximized owner
gets the most benefit from his investment.
o To improve energy efficiency - continuously monitor the fuel inputs and utility
outputs to optimize energy efficiency and utilities operation
o To introduce alternative energy sources such solar and wind energy
o To carry out training in Gaza and West Bank for the other service providers in
order to share the study results and to enhance practical knowledge exchange
o To introduce SCADA.
o To evaluate PLC and MDB.
1. KEY ISSUES
At each existing pumping station, there are different levels of operational problems due to
equipment aging, improper designs and installations. Some of them are working properly but
needs more technical and operation evaluation requested by Coastal Municipalities Water
Utility (CMWU) and major detectable problems and faults include but not limited to:
▪ The pump does not deliver the required quantity compared to energy
consumption (high deviation in the pump curve),

▪ Frequent electrical failures,

▪ Repetitive electric grid power cut off and fluctuation which lead to
increase in the number of starts for pumps motors shortening the life
of drive motors
▪ Wearing out and cavitation of the pump impellers due to the improper
design of mechanical pipework installations.
▪ High water leaks from heavily deteriorated and corroded pipes
▪ Drop in voltage,
▪ Lack of appropriate controls and protection systems.
▪ Inadequate sizing of pipes,
▪ Improper PLCs performance and inadequate control systems,
▪ High vibration with annoying sound
2. TASKS TO BE PERFORMED
1. Data collection
Collecting data and determine the general operating conditions of water facilities
and specify for the most effective energy saving opportunities.
2. Field Measurements
Carry out all relevant field measurements for each facility focusing electrical,
energy and hydraulic parameters enabling the calculation of specific energy
consumption as per each electric appliance and each facility and provide energy
balance to determine the main losses of energy and recommend for mitigation
measures.
3. Analysis of collected Information - Assessment of Existing Facilities

Once fieldwork is finished, a series of office activities must be completed in order
to proceed with the energy saving methodology.

4. Operating Strategies: Energy Saving Opportunities

After determining the greatest energy consuming elements, saving measures shall
be identified and a plan of implementation shall be prepared. Such opportunities
may include but not limited to:
• Loss reduction in electrical installations
• Improving the efficiency of electric motors
• Improving the efficiency of pumps
• Improve electrical power supply and control systems connecting the
pumps.
• Loss reduction in network
• Leak reduction
• Improve monitoring and control systems
• Improve operation
• Improve maintenance
• Replace power supply, by utilizing nonconventional energy sources
Changing Tariffs for energy supply
5. Utilization of Nonconventional (renewable) Energy Sources

A study for the potential sources of nonconventional energy as a replacement
source to power supply at water and wastewater facilities will be taken in
consideration.
Renewable energy sources are divided into two categories. The first includes
sources where energy is harvested directly from natural resources such as sunlight
and wind. The second includes sources where energy is harvested from organic
matter or biomass, which can be used directly as fuel.
A renewable energy source in the action plan design described in section 6 below
will be recommended and considered
6. Energy Saving Measures Evaluation

Based on identified energy saving opportunities, the parameters needed for the
evaluation of the energy saving measures shall be identified. An identification for
such measures that may include the following will be taken in consideration:
• Direct and indirect energy and cost savings
• Total amount of investments necessary for implementation
• Additional costs (operating, maintenance, and equipment materials, such
as lubricants or gaskets)
• Financial indicators (pay-back, net present value, and analysis of the
lifecycle of the project)

7. Action Plan
Physical and theoretical basis, procedures, Implementations, repairs, and specific
activities that allow a water service to carry out the energy saving in pumping
systems shall be developed all based-on data collected and analyzed as well as
saving opportunities identified.
Action plan shall include the preparation of the following:
• Concept report
• Feasibility report
• Design Drawings
• Technical Specifications
• Bills of Quantities
• Time Implementation Plan
• Financial Implementation Plan:
o Short term
o Mid – term
o Long-term
8. Training
To guarantee that the assessment of the existing facilities and the identified
energy saving opportunities will be considered by the higher and lower
management levels at each targeted facility a capacity building program will be
carried out for the different levels of management of the selected facilities in Gaza
and West Bank.
Such program shall include but not limited to the following activities:
o Explain methodology used to assess the existing water and /or wastewater
facilities
o Explain all measures used to identify the opportunities of water and energy
savings.
o Conduct site visits to targeted facilities and demonstrate the methods used
to assess the existing conditions of the facility with all needed indicators and
to what extent the saving opportunity is valid and can be considered for
further actions.
o Explain all results and conclusions of the conducted assessment and show
how it is important to implement the tasks related to opportunities of water
and energy savings

o Assist the high management level in preparing the Immediate, Short, Mid,
and Long-term implementation plans.
o Conduct site visits to newly constructed facilities equipped with most recent
technologies (where possible) related to Energy Management System EMS,
SCADA, automatic control valves, monitoring & control, and non-
conventional power supply.
o Provide training for O&M operators on energy efficiency technologies,

energy saving potential and alternative fuel use technologies.
o Provide O&M manuals, models, and software.
o Prepare training packages that include training plans, training materials,

assignment of trainers, and logistics arrangement;
o Schedule training events in coordination with the UPWSP, so that the UPWSP
will be able to send invitations to Water Service Providers (WSPs)
accordingly.
o Implement 2 training events; 1 in West Bank and 1 in Gaza as indicated in the

above-budget table.
o Prepare training certificates of the participants and distribute them on the

last day of each training event, GIZ and UPWSP Logos should be included in
the certificates.
o Prepare a final report about the training events with detailed information
about each training event concerning the training objectives, approach,
participants, evaluation of the training, recommendations for upcoming
training events, etc.
3. EXPECTED OUTCOMES
The main outcome from this proposal is the identification of energy saving opportunities
and the application of these opportunities on site considering the approved budget.
Among such opportunities the following:
o Reducing losses in electrical installations

o Improving the efficiency of electric motors and pumps, water systems

operations, and maintenance practices
o Reducing losses in the network
o Defining a leak reduction program
o Technology upgrade
o Incorporation of renewable energies
o Providing professional training for the service providers
4. PROJECT WORK SCHEDULE

The tasks proposed to be implemented starting from 14-7-2020 until 31st Oct. 2020
Consulting company should include in the technical proposal a detailed time schedule shows
project activities in the logical order within the determined time frame, duration of each
activity and interdependence of the project activities.

5. KEY STAFF, LOCATION

The following key staff will be needed to conduct the listed tasks and for the
successful completion of this study and the trainings:
Number Position Location
Gaza & West

1.1 Team Leader
Bank
- University qualification (BSc in Civil, Mechanical or Energy Engineering.
- Master degree in water, Environment or Energy Engineering is required
- Excellent in English language skills.
- 10 years of professional experience in the water and energy sector
- 5 years professional experience in design, tendering, implementing a/o operating pumping
stations
- 5 years management/leadership experience as project team leader or manager in a
company.
- Regional experience in water and energy projects is plus.
- Experience in financial management of projects.
- Experience in Reporting
- Experience in the field of training (Water/Energy)
Gaza & West
1.2 Mechanical Engineer
Bank
- University qualification (BSc in Mechanical Engineering).
- Master degree in water, Environment or Energy Engineering is a plus.
- 5 years of professional experience in the water and energy sector (Design a/o Contracting)
- 3 years professional experience in design, implementing a/o operating pumping stations.
Gaza & West
1.3 Electrical / Energy Engineer
Bank
- University qualification (BSc in Electrical / Energy).
- Master degree in water, Environment or Energy Engineering is a plus.
- 5 years of professional experience in the water and energy sector (Design a/o Contracting).
- 3 years professional experience in design, implementing a/o operating renewable energy
systems.

1.4 Hydraulic Engineer Gaza & West

Bank
- University qualification (BSc in Water / Mechanical Engineering)
- Master degree in hydraulics is a plus
- Excellent in English language skills
- 5 years of professional experience in the water and energy sector (Design a/o Contracting)
- 3 years professional experience in pumping stations
Gaza & West
2 Backstopping staff
Bank
The bidder must provide a clear overview of all proposed short-term experts and their
individual qualifications.

6. Price Offer:
The Bidder should submit their price offers through filling the below table
Unit Total
Number Description Unit Quantity Cost Cost
(ILs) (ILS)
1 Study, analysis and Re-design
Working
1.1 Data Collection 10
Days
Working
1.2 Field Measurements 10
Days
Working
1.3 Information Analysis 15
Days
Working
1.4 Energy Saving Opportunities 15
Days
Working
1.5 Energy Saving Measures 10
Days
Working
1.6 Action Plan (Design Documents) 30
Days
Working
1.7 Reporting 20
Days
2 Professional Training
Professional Training for 2 Weeks Two
Working
2.1 Training Sessions (1 in Gaza and 1 in 12
Days
West Bank)
Logistics (Venue cost, breaks, meals), for
Person
2.2 2 weeks (1 Week in Gaza, 1 Week in 200
day
West bank)
Total Amounts

Please note the following regarding the study:
1. The Consulting Company shall submit Three original copies and three electronic
copies of the study documents mentioned in Item 9 and in Items 1 and 2 of the
above table (Study, Analysis and Re-design, Concept repots, Feasibility Report,
Design Report, Tender documents, Professional Training, Completion Reports
after implementation, etc.)
2. The Consulting Company Shall provide UPWSP by weekly progress report for
the project activities shows the detailed planned works compared by the detailed
completed activities
3. Selection of training participants will be done by UPWSP.
4. The Consulting Company shall give a presentation to the UPWSP Board of

Directors and GIZ representatives for the project procedures and outcomes.
5. Consulting company is not allowed to replace any of the approved staff unless
there's an justification and an approval from UPWSP
6. The Consulting Company shall submit clear description for the training outline in
the offer.
7. The consulting company- shall submit the training material includes the study
outcomes and lessons learned where the material subject to UPWSP approval.
8. The consulting company have the responsibility to perform the project tasks even
though the current disturbed situation due to COVID -19, for any extreme
situations UPWSP have the right to have the suitable decision regarding the
project implementation (Cancelation or Suspension or Continue) without any
financial impact on the UPWSP.
9. The Consulting Company must deliver from the Study that will be carried the
following
a. Concept repots
b. Feasibility report
c. Design report

d. Tender documents
e. Completion reports after implementation
10. The Consulting Company shall submit 3 original copies and 3 electronic copies
of the following outputs:
- The training course materials
- Signed Trainees attendance sheet
- Copies of certificates distributed to the participants
- Final Report on the training event, key issues dealt with, and recommendations
1. Duration and Input
The a.m. work shall be duly undertaken within 14 weeks starting from the date of signing the
contract tentatively on 15/ July / 2020 and ending on 31 Oct. 2020. The Consultant company
shall take the following dates in consideration
- Offer Submission dead line 7th July 2020
- Evaluation of offers and selecting the consultation company 14 July 2020
- Kick of Meeting 15th July 2020
- Project Finish Date 31st Oct. 2020
2. Project Evaluation:
1. The bidders shall present in the technical proposal their experience related to the
study scope of work and training.
2. The Price offer for training events shall include venue and catering cost
3. The Bidder will be responsible for all required logistics to complete study
activities (Permits to Gaza, Accommodations, transportations…)
4. The Bidder shall have specialized staff in Gaza and West Bank for the study
activities as well as for the Trainings in Gaza and West bank.
5. The Bidder shall submit a valid deduction at source with the offer, any offer
without valid deduction at source will be rejected.
6. The price offer has to be vat excluded.
7. The bidder shall include in the technical offer the detailed work methodology and
work plan.
The bidder’s offer shall include the CVs of staff proposed in the technical offer.

8. The bidders shall submit their technical and financial offers each one in a closed
separate envelop.
The total evaluation mark will be as follows:
 Highest technical score gets the weight of offer 60% of the total mark.
 Lowest financial offer gets the weight of 40% of the total mark.
Any bidder has a technical evaluation score less than 50%, will be rejected and his
closed envelop of the financial offer will be send back.
3. Submitting the offer
The Bidders shall submit technical and financial offers each one in a closed separate
envelop in the UPWSP office at 7th July 2020 before 1:00 pm.
The contact person for this project is the Projects Manager, Eng. Ali Odeh,
Mob. +972595563555, Mail, ali.ta.odeh@gmail.com or Eng. Lama Abu Shamsieh
+972599087364
4. Payments
The tasks specified in the Terms of Reference shall be duly undertaken within the period
specified. Payment arrangements, other terms, conditions and/or obligations will be stipulated in
the contract. UPWSP will provide the consultant with relevant documentation and available
information regarding the project details.
Attachment: Technical evaluation grid


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Union of Palestinian ‫اتحاد مقدمي خدمات‬

Water Service Providers ‫المياه في فلسطين‬

Terms of Reference for Consulting Services

Preparation of a Study about

Union of Palestinian Water Service Providers (UPWSP)

Phone: 02 240 2437 Suliman Al Tawil Building

Union of Palestinian Water Service Providers (UPWSP)

Phone: 02 240 2437 Suliman Al Tawil Building

▪ Frequent electrical failures,

3. Analysis of collected Information - Assessment of Existing Facilities

Union of Palestinian Water Service Providers (UPWSP)

Phone: 02 240 2437 Suliman Al Tawil Building

4. Operating Strategies: Energy Saving Opportunities

5. Utilization of Nonconventional (renewable) Energy Sources

6. Energy Saving Measures Evaluation

Phone: 02 240 2437 Suliman Al Tawil Building

Phone: 02 240 2437 Suliman Al Tawil Building

o Provide training for O&M operators on energy efficiency technologies,

o Provide O&M manuals, models, and software.

o Prepare training packages that include training plans, training materials,

o Implement 2 training events; 1 in West Bank and 1 in Gaza as indicated in the

o Prepare training certificates of the participants and distribute them on the

o Reducing losses in electrical installations

Union of Palestinian Water Service Providers (UPWSP)

Phone: 02 240 2437 Suliman Al Tawil Building

o Improving the efficiency of electric motors and pumps, water systems

4. PROJECT WORK SCHEDULE

Union of Palestinian Water Service Providers (UPWSP)

Phone: 02 240 2437 Suliman Al Tawil Building

5. KEY STAFF, LOCATION

Number Position Location

Gaza & West

Union of Palestinian Water Service Providers (UPWSP)

Phone: 02 240 2437 Suliman Al Tawil Building

1.4 Hydraulic Engineer Gaza & West

Union of Palestinian Water Service Providers (UPWSP)

Phone: 02 240 2437 Suliman Al Tawil Building

Union of Palestinian Water Service Providers (UPWSP)

Phone: 02 240 2437 Suliman Al Tawil Building

Please note the following regarding the study:

4. The Consulting Company shall give a presentation to the UPWSP Board of

Phone: 02 240 2437 Suliman Al Tawil Building

1. Duration and Input

Phone: 02 240 2437 Suliman Al Tawil Building

The total evaluation mark will be as follows:

3. Submitting the offer

Attachment: Technical evaluation grid

Union of Palestinian Water Service Providers (UPWSP)

Phone: 02 240 2437 Suliman Al Tawil Building

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