RT HYOR Government of India

Ra Tos Ministry of Railways AzadiKa

Amrit MahotsaV
ed a (Railway Board)
2021/RS(G)509/2(E 3352278) New Delhi, dated 12.07.2023

Principal Chief Materials Manager,

AllZonal Railways
Sub: Revised Stores Shield Criteria for Zonal Railways w.e.f. FY 2023-24
Ref: Railway Board letter of even no. dated 25.07.2022
Twenty two(22) Criteria for Stores Shield for Zonal Railways was last updated on 25.07.2022
vide letter under reference.
Now, it has been decided that one more parameter in respect of Average P.O. e
Modification request pendency time be included in the Stores Shield criterion from 2023-24 onwards
which is as follows:
Additional Parameter for Stores Shield Criteria from 2023-24 onwards

SN Max. Period of
Parameter Criteria for allotment of marks Marks Source
Marks consideration

80+20 100 Daily Average iMMS

Average P.O. Target- 10days (Maximum) from March to /IREPS
e-Modification
request Fullmarks for achieving Target February
pendency
time 5 Bonus mark for every 1day reduction
23 in average pendency time from 10
days. Max bonus Marks - 20.

For average pendency time greater

than 10days, 3 marks to be deducted
for every 1 day increase from 10 days.

The above criteria shall be monitored from 1st August 2023 onwards. Accordingly, revised
consolidated Stores Shield Criteria is placed at Annexure-A
This is isSued with the approval of M/T&RS. 12723

Chandah Kumar)
Director Railway Stores/lC
Railway Board
Copy to:
MD, CRIS for kind information and necessary action
Room No. 363, Rail Bhawan, Raisina Road, New Delhi-110001
 Annexure A

Proposed Revised Stores Shield Criteria

SN Period of
Criteria for allotment of Max.
Parameters Marks consider Source
marks Marks
ation

Monthly average of Fullmarks for 100% availability 100 100 March to iMMS
availability of Safety (>1month stock). Reduction of February
items 5 marks for every 0.25%
reduction in availability.
(Monthly availability will be
average of daily availability)

Monthly average of Fullmarks for 100% availability 50 50 March to iMMS

availability of (> 1month stock). Reduction of February
Passenger 5 marks for every 0.25%
Necessity reduction in availability.
2
(Monthly availability willbe
average of daily availability)

Monthly average of Target- 99% 200 + 50 250 March to iMMS

overall availability of February
items Full marks for 99% availability.
5 bonus mark for every 0.1%
additional availability over the
target.
Below 99%, deduction of5
marks for every 0.25%
3
reduction in availability.

(Monthly availability will be

average of daily availability)

.23
 Average settlement (For both stock and N/stock a) 80 + 200 March to IREPS
time of tender cases cases) 20 February
b) 80 +
Target a) TC case- 80 marks for 20
TCcases- 45 days achieving 45 days. 1 bonus
DA cases- 15 days marks for every 1 days
reduction below 45 days (max.
20 bonus marks).
Deduction of 2 marks for every
increase of 1day in average
tender settlement time

b) DA Case- 80 marks for

achieving 15 days. 4 bonus
marks for every 1day reduction
below 15 days (max.-20 bonus
marks).
Deduction of 8 marks for every
increase of 1day in average
tender settlement time.
(If already decided cases are
reopened for decision, then the
final date of settlement shall be
considered for evaluation).

Physical Monthly Full marks for achieving target. 100+ 50 150 March to iMMS
Average Inventory 5 bonus marks for every 1% February
Turn Over Ratio reduction from target (max.
(without fuel and bonus-50 marks)
without scrap) Deduction of 2.5 marks for
Target 30%; every 1% increase over the
5
target.
(Monthly average of Physical
TOR)

Full marks if average time to 40+10 50 March to iMMS

Timely publishing of
tenders for non float tenders of non-stock February
stock demands demands is within 30 days from
registration of demands. 1
bonus mark for every 3days
6
reduction in time.
Deduction of 1 mark for
additional 1day over 30 days.

Target- 7 days 34+6 40 March to iMMS

February
Timely grant of Fullmarks for achieving target.
Receipt note Deduction of 2 marks for each
(average no. of 1day average delay.
days from Date of
7 actual receipt of Below7 days, 2 bonus marks
material in depot to for every 1day reduction.
date of RO)

Target - Average 7
days
 Slow moving items Target- 10 % a) 40+10 100 March to iMMS
(defined as item b) 40+10 February
whose annual issue (February end Position of
value<25% of slow moving items, for both
opening Balance as Nos. and value)
on 1st March +
annual receipt Fullmarks for achieving target.
during March to Deduction of 2 marks for every
Feb) 0.5% increase above target for
both (a)and (b). No marks for
a) In terms of No, of >10% achievement.
Slow moving items
(as % of total stock Below target,2 bonus mark for
items excl. scrap) every 0.5% reduction for both
(a) and (b).
b) In terms of value
of slow moving
items (as % of total
stock value at Feb
end, excl. fuel
&Scrap) Target-15% 80+20 100 March to IREPS
Percentage of
retendered cases February
(as % of total tender Full marks if 15% or lower and
cases decided 4 bonus mark for every
including Retender) reduction of 1% below 15%.
Target-15%, 4marks deduction for every
Medical items(82 increase of 1% in achievement
Group) would be above 15%
excluded

Coverage of non Full marks for achieving non 40+ 10 50 March to iMMS
stock demands stock demand coverage of 90% February
within 6 months(% and above.
of demands covered Above 90% 1bonus marks for
in 6 months) every 1% increase.
Below 90%, deduction of 1
10 mark for every 1% reduction in
achievement. No marks for
achieving below 50%

Clearance of Target- 3% of total rejection 20+20+20 60 March to iMMS

Rejection Cases Full marks for achieving target. February
Deduction of 2 mark each for
Pending rejection every increase in pending
more than 60 days rejections (a)number and
(number and value (b)value by 1%.
both) as % of No marks for pending
cumulative rejection rejections (both number and
during last year Value) above 10%
(number and value
11 both) (c) Average age of pending
Rejection cases at the end of
February- Fullmarks for upto 6
months, 10 marks for above 6
months to 1 year and no marks
for more than 1year average
age.

I2:9-23
 Clearance of Stock (a)Full marks to lowest and 50+30 80 March to iMMS
Sheet - others will be ranked 2 to 17. February
Value (absolute) of Deduction of 3 marks for every
pending Stock drop in rank.
sheets in Rs. Lacs
per Rs. 100 cr of (Average of monthly position
transaction (i.e will be considered)
receipt + issue)
excl. fuel. (b) Average age of pending
12 Stock Sheets at the end of
February- Full marks for upto 6
months, 15 marks for above 6
months to 1year and no marks
for more than 1 year average
age.

Adequacy of (Monthly average based on 150 150 March to iMMS

Coverage daily average) February
(Items with stock + Full marks to rank 1.
live cldues having Subsequently deduction of 9
valid DP> 6 months marks for every drop in rank.
13 all the time as % of
total stock items
excl. scrap)

Average time Lower the better. 100 100 March to IREPS/

taken in release of Full marks to rank 1. February iMMS
PO after Tender Subsequently deduction of 6
Settlement. marks for every drop in rank.
14

Sanction and Sanction of M&PWork-20 20+ 80 March to Data to be

receipt/execution of marks each for number and 20+ February entered by
M&P and Works value 20+ Railways in
(both revenue and 20 IMMS/REP
capital) Receipt/execution of S in e
M&PWork- 20 marks each for MCDO
To be evaluated in number and value
terms of number
and value per 100 Rankingshall be made for each
crores of issue excl. separately. Highest ranked will
fuel. Period shall be get 20 marks for each and
taken as just deduction of 1 mark for every
completed calendar drop rank.
year closing on
15 December 31st (position as on 1st January to
be seen)
a) No. of
M&PWorks
sanctioned
b) Value of
M&PWorks
sanctioned
c) No. of
M&PWOrks
received/ executed h?-23
d) Value of
M&PWorks
received/ executed
 Innovation/ Each railway to give its best 3 30+30+ 90 March to Railways
Achievement/ Good innovation/ achievement good 30 February
work done work done upto February of
current FY. Somne indicative
criteria are - Innovation,
Achieving economy, Manpower
Savings, increasing efficiency,
Image makeover, Enhancing
safety of Man and Material etc.,
special work done, work of
specific projects allocated from
Railway Board etc
The achievements should be
measurable and verifiable.
16 Supporting
Documentation/details should
be submitted.
3 nominated PEDs/EDs shall
evaluate each innovation/
achievement good work done
out of 10 marks independently.
Sum of this will give the marks
out of 30. For each
innovationlachievement/good
work done. Total 90marks

Procurement of Ratio of value of procurement 50 50 March to GeM

common use of goods through GeM by total February Database
Goods by stores value of POs issued to trade by
17 officers through the Railway. Full marks to Rank
GeM 1. Subsequently deduction of 1
marks for every drop in rank.

Procurement of Total annual Procurement of 100 100 March to Railways

Services by stores Services(value in Rs Cr) February
officers through through GeM. Ful marks to
GeM Rank 1. Subsequently
18 deduction of 2 marks for every
drop in rank.

Implementation of % of demands for issue of 100 100 March to iMMS data

UDM- Issue of stock items generated through February
material through UDM. Higher the better. Full
19 demands marks to Rank 1. Full marks to
generated in UDM rank 1. Subsequently deduction
of 2 marks for every drop in
rank.

Implementation of % of numbers of bills 100 100 March to IPAS Data

e-Bills for supply processed online to total bills February
contracts paid. Higher the better. Full
20 marks to Rank 1. Subsequently
deduction of 2 marks for every
drop in rank.

i2'7-23
 Manpower Relieving of transferred officers 100 100 March to IRCMS
Planningg - Timely -within 15 days (average time) February data.
execution of inter 100 Marks
zonelinter-unit
transfer orders of -within 16 to 23 days (average
Gazetted officers time)- 75 marks
21
-within 24 to 30 days (average
time) -50 marks
- Relieving of transferred
officers beyond 30 days
(average time)-0 Marks
Handling of Target=90% 80+20 100 March to From
Warranty February Railways
Complaints Full marks for achieving target.
Deduction of 2 marks for every
No. of Warranty 0.5% decrease below target.
22 Complaints cleared
from March to Feb 2bonus mark for every 0.5%
as % of (Opening increase.
Balance as on 1st
March + Arising
from March to Feb)
Average P.O. e Target- 10 days (Maximum) 80+20 100 Daily iMMS
Modification request Average /IREPS
pendency time Full marks for achieving from
Target March to
February
5 Bonus mark for every 1
day reduction in average
23 pendency time from 10
days. Max bonus Marks - 20.
For average pendency time
greater than 10 days, 3 marks
to be deducted for every 1
day increase from 10days.

24
MTRS 200 200 March to Railway
February Board
Total 2500

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