CONCEPT NOTE

MINISTRY OF BASIC, HIGHER, AND TECHNICAL EDUCATION - MANAGEMENT

COMMITTEE MEETING

Rationale:

A management committee is a group of key managers in the ministry that make

decisions collectively about relevant subjects related to the organization's proper
functioning. It generally applies to the managerial authority within the hierarchical
structure of the MBHTE. The target delegates in this ManCom are the officials that are
tasked to ensure supports in the ministry's vision, purpose, aims and updates on
programs, issues and concerns and other related projects and programs. Management
Committee meetings are vital to the effective functioning of the committee and
its ability to carry out its role in the Ministry of Basic, Higher, and Technical
Education.  Thus, the ministry would like to highlight that these committee
members are the means by which the Committee exercises its collective
responsibility for leading the Ministry.

Objectives:

 Monitoring and reviewing progress towards meeting the

aims of the ministry;
 Monitoring financial, administrative and budget
performances;
 Ensuring all activities are consistent with the ministry’s
purpose, mission and 12-point agenda;
 Identifying the bottlenecks and issues faced by the
ministry;
 Planning annual general meetings;
 Initiating and reviewing internal and external policy
positions and statements;
 Deciding on management and governance systems and
processes;
 Delegating work in the regional and division level;
  Discussing and making decisions on new proposals;
 Planning for the future and identifying new opportunities;
and
 Deciding on appropriate staffing requirements, staff terms
and conditions.

Proposed Date:

Proposed Venue

Participant:

Participants and delegates for this Management Committee Meeting

shall consist of 45 pax including the Schools Division Superintendents,
Division and Section Heads, Director Generals, and etc.

Budgetary:

Food    
Breakfast 350.00/head x 45 pax x 5 78,75
   
days 0.00
40,50
Snacks (AM and PM) 180.00/head x 45 pax x 5 days  
0.00
78,75
Lunch 350.00/head x 45 pax x 5 days  
0.00
78,75
Dinner 350/head x 45 pax x 5 days  
0.00
Hotel Accommodation    
1,125 x 45 pax x 4 nights    202,500.00
Per Diem    
2,400 x 45 pax    108,000.00
75,0
Transportation Allowance    
00.00
Venue Rental - Convention Center (3 days) x 45,0
 
15,000.00 00.00
Supplies and Materials:   19,4
 60.00
2,0
Ballpen - 4boxes*500pesos  
00.00
5,0
Notebook Medium - 100pcs*50pesos    
00.00
2,4
Pentelpen - 4boxes*600pesos    
00.00
2,4
Kraft Envelop - 3reams*800pesos  
00.00
Expanded Long Envelop - 1,5
   
100pcs*15pesos 00.00
2,6
Bond Paper short & A4 - 2boxes*1300pesos  
00.00
1,5
Long Bond Paper - 1box*1500pesos    
00.00
1,0
Manila Paper - 100pcs*10pesos  
00.00
Cartolina - 100pcs*8pesos    
800.00
Meta Cards - 4packs*65pesos  
260.00
Masking Tape - 10pcs*45pesos  
450.00