Consent Agenda

Capital Procurements
From December 15, 2021 through January 18, 2022

A-1 PA0001514 Contract for Railroad Ties and Guard Rails $16,000,000.00

A-2 PA0001519 Contract for Switch Machines $1,500,000.00

A-3 PA0001520 Contract for Overhaul of Traction Motors $10,000,000.00

A-4 PO0071199-CO2 Change Order for Design Five Stations $134,155.39

Capital Total $27,634,155.39

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 Exhibit A-1

SUMMARY OF METRA PROCUREMENT

Award To: Stella-Jones Corporation Amount: $16,000,000.00

Procurement: Railroad Ties and Guard Rails Contract No.: PA0001514

Bid Opening: 12/10/21 Funding Source: Capital (FTA) (Funded at the Lead: C. Krakar
time of release)

Term: Two Years Type: Category: Responsible Dept.: Engineering

IFB Track Improvement Projects

ODBE:

No DBE goal – Procurement is for railroad ties and guard rails.

Recommendation:

Award a contract to Stella-Jones Corporation, the lowest responsive and responsible bidder.

Background:

This award provides for the procurement of timber railroad cross ties, switch ties and guard rails. Cross ties and
switch ties are rectangular shaped, support the rails which are affixed to them and transfer the load of a train to and
spreads it out along the track ballast. Track switches allow one track to diverge into two, and conversely, two tracks
to merge into one. Timber guard rails are installed on bridges to deter access to unauthorized areas. This material
will be utilized by the Engineering Department’s Track Division on an as-needed basis for railroad track
improvement projects system wide.

Bid Tabulation:

Email notifications were sent to 62 vendors registered for one relevant commodity in Metra’s vendor database. Two
vendors responded, and both have previously transacted business with Metra. The bids received are summarized
below:

Bidder Amount
Stella-Jones Corporation, Pittsburgh, PA $22,392,266.19
Appalachian Timber Services, Sutton WV $25,739,668.10

The bidders’ pricing is based upon an estimated quantity for evaluation purposes, to establish the lowest responsive
and responsible bidder. The not-to-exceed contract award amount of $16,000,000.00 represents the anticipated dollar
expenditure for the two-year contract term.

Stella-Jones Corporation is the lowest responsive and responsible bidder.

BR

PA0001514 – Stella-Jones Corporation – Railroad Ties and Guard Rails Page 1 of 1

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 Exhibit A-2

SUMMARY OF METRA PROCUREMENT

Award To: Alstom Signaling Operations LLC Amount: $1,500,000.00

Procurement: Switch Machines Contract No.: PA0001519

Bid Opening: N/A Funding Source: Capital (FTA) (Funded at the Lead: C. Krakar
time of release)

Term: Three Type: Category: Responsible Dept.: Engineering

Years Sole Source Signal/Switch Improvement Projects

ODBE:

No DBE goal - Sole Source Procurement – Switch machines are only available from a single source (Alstom
Signaling Operations LLC).

Recommendation:

Award a contract to Alstom Signaling Operations LLC. Award is made on a sole source basis.

This procurement is exempt from public bidding pursuant to Metra Ordinance No. NIRC 19-01, effective April
17, 2019, Section 2.3, Paragraph 2.3.3, which provides for goods or services that are economically procurable
from only one source.

Background:

This award provides for the procurement of switch machines. These items consist of machines, locks, gaskets,
switch boxes, caps, and controllers. This material will be utilized by the Engineering Department’s Signal
Division on an as-needed basis to facilitate trains being guided from one track to another on all Metra Districts.

These parts are proprietary to Alstom Signaling Operations LLC of Grain Valley, Missouri. Alstom Signaling
Operations LLC sells directly to the end user and does not use any distributors. Therefore, these parts can only
be purchased from Alstom Signaling Operations LLC.

CC

PA0001519 - Alstom Signaling Operations LLC - Switch Machines.docx Page 1 of 1

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 Exhibit A-3

SUMMARY OF METRA PROCUREMENT

Award To: Electric Motor Services, Inc. Amount: $10,000,000.00

Procurement: Overhaul of Traction Motors Contract No.: PA0001520

Bid Opening: 7/28/21 Funding Source: Capital (FTA) (Funded at Lead: K. Clifford
the time of release)

Term: Five Years Type: Category: Responsible Dept.: Mechanical

IFB Rolling Stock Overhaul Projects

ODBE:
No DBE goal – Procurement is for the overhaul of traction motors.

Recommendation:
Award a contract to Electric Motor Services, Inc., the lowest responsive and responsible bidder.

Background:
This award provides for the overhaul of traction motors for Metra’s F40 (EMD), F59 (EMD), and MP36 (MPI)
locomotives and switchers. Traction motors are attached to a locomotive’s axle by two large gears known as
pinion and bull gear. Traction motors convert DC electrical power received from the main alternator into rotating
energy. The main alternator is coupled to the diesel engine by a coupling disc and produces electrical AC power.
The alternator rotates at the same speed as the diesel through the coupling disc. This AC electrical power is
rectified into DC and used for propulsion of the locomotive by rotating the bull gear on the axle. This overhaul
consists of a complete traction motor overhaul, stator and rotor cleaning and replacement of bearings, coils, brush
holders, cables, and connectors. This service will be utilized by the Mechanical Department on an as-needed
basis to maintain Metra’s pool of service ready traction motors.

Bid Tabulation:
Email notifications were sent to 1,057 vendors registered for three relevant commodities in Metra’s vendor
database. Six vendors responded, and four have previously transacted business with Metra. The bids received
are summarized below:

Bidder Amount
Electric Motor Services, Inc., Hammond IN $7,671,565.00
Rail Products International, Inc., Columbus, OH $8,205,115.00
Sherwood Electromotion, Inc., West Seneca, NY $8,424,419.00
Walco Electric Company, Providence, RI $10,530,439.00
L&S Electric, Inc., Schofield, WI $13,311,939.00
Progress Rail Services Corporation, Albertville, AL $14,676,519.55

The bidders’ pricing is based upon an estimated quantity for evaluation purposes, to establish the lowest
responsive and responsible bidder. The not-to-exceed contract award amount of $10,000,000.00 represents the
anticipated dollar expenditure for the five-year contract term.

Electric Motor Services, Inc. is the lowest responsive and responsible bidder.
LL

PA0001520 - Electric Motor Services, Inc. - Overhaul of Traction Motors.docx Page 1 of 1

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 Exhibit A-4

SUMMARY OF METRA PROCUREMENT

Award To: Muller & Muller, Ltd. Change Order (C/O) # 2

Original Contract Amount: $4,263,986.51

Previous Change Orders Sum: $2,117,480.37

Procurement: Design Five Stations This Change Order Amount: $134,155.39

Revised Contract Total: $6,515,622.27

Contract No.: PO0071199

Term: Valid through Funding Source: Capital (IDOT/RTA) (Fully Lead: M. Delaney
February 20, 2025 funded)

Type: Category: Responsible Dept.: Project

LIQ Architectural & Engineering Services Delivery

ODBE:

Procurement is for a change order to increase the dollar value of a contract previously awarded with a 25% DBE
goal.

Recommendation:

Approve Change Order No. 2 to add funds to the contract for additional services.

Background:

On April 20, 2020, Metra contracted with Muller & Muller, Ltd., of Chicago, IL, to provide the design of five new
station facilities on the Metra Electric District’s Main Line at the existing 79th St., 87th St., 95th St., 103rd St. and
111th St. locations. Services include soil borings / geotechnical work; surveying, plats-of-survey work, and
rezoning; developing studies as required, including, but not limited to, line improvement, station and parking
facilities, site improvements (such as sidewalks, landscaping, bike racks, etc.), environmental assessment and
analysis; utility coordination, and property surveys as directed by Metra; architectural design; and historical site
research.

The following Change Order has previously been issued and is a 49.66% increase to the contract:

1: $2,117,480.37 and time extension

Change Order No. 2 is being requested to add $134,155.39 (2.10%) to the contract value to amend the original
project scope to include: additional historic preservation consulting services, additional topographic survey

PO0071199 – CO No. 2 – Muller & Muller, Ltd. – Design Five Stations Page 1 of 2
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services at 95th St. Station, and intersection signal design services at 95th St. Station in accordance with IDOT and
CDOT design standards.

Execution of this change order is contingent upon receipt of RTA concurrence.

All other terms and conditions remain unchanged.

AK

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