Customizing of advances posting with G/L indicator (after notes

2395866, 2381664 and 2379656 have been implemented)

In Transaction PRT3 the transaction key HRV is now available to customize and in View V_T706K
you’ll have a new checkbox Special G/L. If this is checkbox is marked, the first symbolic account is
now converted via the transaction key HRV instead of HRT. The offsetting posting is still converted
via HRP. The desired special G/L indicator must be maintained directly in PRT3 (see below). Only this
one can be used. Usage of more than this one special G/L indictor is not possible. The reconciliation
account maintained for this special G/L indicator cannot be posting with VAT code. Also posting of
advances with CO account assignment is not possible.

1) Assignment of wage types to expense types for per diems (V_T706B1_A)

In order to avoid inconsistencies with already posted advances before the new function was
activated, you’ll need to delimit the wage type assignment for per diem expense type VORS
in order to use a new wage type for the advance starting from the desired begin date:
a) Old
b) New:
2) Assignment of wage types to symbolic accounts (V_T706K)
In V_T706K leave the entry for the old wage type as it is (without G/L indicator flag) and
create a new entry for the new wage type with G/L indicator flag checked:
3) Assignment of symbolic accounts to G/L accounts (transaction PRT3)

a) Posing keys must be 29 / 39 . The desired special G/L indicator must be assigned here.
The special G/L indicator must not be dedicated for noted items nor must it be dedicated
for bills of exchange. The chosen special G/L indicator shall not be selected from
payment.
 b) The general modificator is the first symbolic account in V_T706K (+90 -> 1190)

Example: posting of a travel request containing an advance of 100 €:

a) Posting of the advance with PRFI/PRRW:

Account Posting Key Sp. GL indicator Debit Credit

Employee vendor 29 A 100

Employee vendor 31 100

b) Payment of the advance in financials:

Account Posting Key Sp. GL indicator Debit Credit

Employee vendor 100

Bank account 100

c) The expense report with the final expenses is posted with PRFI/PRRW. The final expenses are
300 €

Account Posting Key Sp. GL indicator Debit Credit

Employee vendor 39 A 100

Employee vendor 31 200

Expense account 40 300