4 IRON ORE ~ MAINTENANCE PLANNING BIBLE | Rachel witamsTABLE OF CONTENTS Create a Notification. Search for Part availability in Store. Create a Breakdown Work Order without Components Create a Breakdown Work Order with Stock Items... Create a Breakdown Work Order with Non Stock Items, Add external Service to a work order (Limits). Adding a variation to a service order..... Create a Service Entry Sheet from your UWL notification. Emergency Purchase Order Procedure (Materials). Emergency Purchase Order Procedure (Services) Review Outstanding Work on an Asset. How to Un-Techo a work order... Dumping into Supervisors Daily Work Plo: Mass Work Order Status Change. How to View a PRT on a work order. ... Closing off a Work Order (Time confirming, Techoing) Dumping from SAP into Microsoft Role Entering Engine Hours... Creating a reservation. Modifying a BOM... Deleting line items off a BOI Creating a BOM (Bill of Materials). R4046 Schedule compliance (how to set up the KPI report). Key Dates for schedulini Searching for a Vendor. Creating a direct purchase for non stock items Creating a direct purchase for stock items .. Entering Behavioural Observations. View outstanding work that has not been confirmed.. Viewing capacaities in CMO7.... Entering Leave in Prospect.. Updating a PRT in documentum.. How to check time confirmations on a work order Updating engine hours entry list. Aas Creating a direct purchase for labour hire (not thru a work order). Repairables (sending items offsite for repair — red tags)... Searching for a PRT document (when you don’t have a work orderTABLE OF CONTENTS Create a Notification. Search for Part availability in Store. Create a Breakdown Work Order without Component: Create a Breakdown Work Order with Stock Items. Create a Breakdown Work Order with Non Stock Items. Add external Service to a work order (Limits) Adding a variation to a service order. Create a Service Entry Sheet from your UWL notification... Emergency Purchase Order Procedure (Materials). Emergency Purchase Order Procedure (Services). Review Outstanding Work on an Asset How to Un-Techo a work order..... Dumping into Supervisors Daily Work Plod. Mass Work Order Status Change. How to View a PRT on a work order. Closing off a Work Order (Time confirming, Techoing| Dumping from SAP into Microsoft Project .. Entering Engine Hours. Creating a reservation. Modifying a BOM. Deleting line items off a BOM Creating a BOM (Bill of Materials). Setting Up Favourites. Selecting different Variant view: R4046 Schedule compliance (how to set up the KPI report) Key Dates for scheduling Searching for a Vendor Creating a direct purchase for non stock items Creating a direct purchase for stock items Entering Behavioural Observations......... View outstanding work that has not been confirmed. Viewing capacaities in CMO7. Entering Leave in Prospect. Updating a PRT in documentum. How to check time confirmations on a work order Updating engine hours entry list. Creating a direct purchase for labour hire (not thru a work order). Repairables (sending items offsite for repair — red tags)..... Searching for a PRT document (when you don’t have a work order).CREATING A NOTIFICATION 1. Enter the transaction code IHO1 in the SAP command box. Click @ to start the transaction. @ noi SAP Easy Access of & aes > Gy Favorites The following screen will open up: 2. Type in 3001 in the “Functional Location” Field, followed by the machine number. IE 300106H385 3. Tick the following boxes: | © Location Hierarchy © Equipment Installed ‘© Equipment Hierarchy © Expand ConstrctnType * BOM Explosion -| 4, Click ExecuteThis will bring up the functional location structure for that particular machine. From here you willl need to drill down to the appropriate level applicable to the work you are requesting. Lst_Eott_ Golo ExrasEnyronment_Seaings system Help @ 17 @@e Cam S666 aE On Functional Location Structure: Structure List GEG GE) | Lewieatoe RTE SSS Reta re Hat truck 1. Use the Mllana lito ravigate through the o ‘9611205 Koratsu 730£ 4 levels until you find the required level at which KonaTsu 730€ HauLTauck ¢eu.csy | YOU are going to raise your notification. | fogite eveete! on the blue level, not the pink, yellow or red) 2. Once you have reached the lowest level, tick the checkbox next to the corresponding level! iyarauite Syd unvt Protect a © steoring Structure |oooooo0o00000 Brakes: (note: you must always raise your notifications 3. Click ‘Go To’ — ‘Create Notification’ — ‘General’ as shown: Feleristton!" OBRHG Honsteu 7908 Hut Truex a | Hrtrautie Syston Unit Protection, Manageent & Cone teeta Stroaure 2 WRARRATARAR, servers ouap ray trocture Operators esd Fete & tunres ceooosoecg epepogocsec3 ThbEb ae, BS BEE weThis window shows the three previous notifications for the selected functional location. This enables you to determine if a notifiation has already been created for the work you are requesting. Review this list to check if the notification is already in the system. Tf the work you are requesting is not shown in the list, clic If the work is in the list displayed, you can double lick on the notification to go into the notification and display extra details. 7 i oni i | ieee)1. Notification Description: A description of the task ie Steering mud flaps missing aaah 2. Priority: Select the appropriate priority from the list Te 2™ Scheduled Week a8 a8 14808 nt 3. If there is any extra information ie labour requirements, part numbers. Enter this info in the 4, FunctFailure: Click your cursor in the ‘FunctFailure’ field, then click the e. NOTE: if your cursor is not in the field the f @! Box | 5. Use the ° to expand the selections, 6. Once you have determined the appropriate Functional Failure, highlight the selection and click [7 choose),Once all of the above fields have been entered, Click Print ooneon 18882 Geer dae sh gy 0 ‘ae CO) Waiter — mw 507) BR ate asians Oo ‘Notification 11858705 | [= Select Shop Papers = ouipuibsriee | Click KOS HIBRS! KOS POL a MOM en SS You have now created and printed a notification.eae ees eee es eeeSEARCH FOR MATERIALS USING MMBE 1. Enter the transaction code MMBE in the SAP command box. Click (@ to start the transaction, \/> Gi Favorites The following screen will appear Type 3001 in the plant lick to search for material| @ ieee Gee STi Eee ea mpay Code Plaestorage LocatoniBatch ex 0 eee Click Fl and select “Manufacturer Part Number’ as per below: Siok Gverview a) oreo | Soe | | 2h toy Poet sete tots Reece Powis Est Gow syetem Hee (ae | | | | arenes a To search for Mfr Part Number, type in the rol wera vera. “>| manufacturer's part number in the "Mfr Part " ice Number’ field using a * at the start and end of 1 seit ein the part number. Ie if the part number was || Hacewie — ygaw 07298-01016, enter it as *07298*01016*. This || Pia 2 will broaden your search. fi (et med uber Similarly if you want to search by material || suc description, in the ‘Material Description’ field, Ht type in a description again using a * at the start [| omic 0 and end. Ie *Glove* | Enter 3001 in the ‘plant’ field. click #7)A List will now be displayed of all the matches from your search term. __ fete MEETEIMEMEL Owintnte , Matediynaeid Dain Meat Dee Once you have found your material, highlight the line and click #7) he Ge eC] saat: eo = f Eloeo sies cpeit txke | so Set Saek commie Click execute [@! | Dil veron 1 | DisplayUrtoneasuie | Dine zara Snek Lines | Elecimal lace as por unt | | | Raetant | wisterage Location | lesen ch tkThe following screen will show how many are available. it _Getn_Sebge_Eorrenh Stim Lp You can now create a work order to have these materials booked out.CREATING A WORK ORDER 1. Enter the transaction code IHO1 in the SAP command box. Click @ to start the transaction. > Gi Favorites: The following screen will open up: 2. Type in 3001 in the “Functional Location” Field, followed by the machine number. IE 300106H385 3. Tick the following boxes: © Location Hierarchy © Equipment Installed © Equipment Hierarchy © Expand Constctn Type a es im | Comesar | Contye seseenbtios | Bowmen os, Che eotieThis will bring up the functional location structure for that particular machine. From here you will need to drill down to the appropriate level applicable to the work you are requesting. Pot et ono eums_Enarnes Gets eter He d sh €0@ Gum Shan Br Os Functional Location structure: Structure List @) GEG) &| tevets shove | Spenacoiopse| Functions) Toc 306186H365 Description Q6NBBS Kenateu 730 Haut Truck 1. Use the Bland Balto navigate through the | SUNS 96985 Koeateu 730 H levels Until you find the required level at which isc urey 729e wutrucx @u-es) | YOU are going to raise your notification. ene ask (note: you must always raise your notifications on the blue level, not the pink, yellow or red) 2. Once you have reached the lowest level, tick 1 the checkbox next to the corresponding level | a i > | dooooooo0oo000 3. Click ‘Go To’ — ‘Create Notification’ — ‘General’ as Iyarautie system Ut Protection, Monagowent Conae cea, a | stoveture bony Tey Goooesoooo soosocooosoo oO gz wee z # 3 i § WEEEE GRE, = Sipention Rear RightThe following screen will appea -_ a OC | This window shows the three previous notifications for the selected functional location. This enables you to determine if a notifiation has already been created for the work you are requesting. Review this list to check if the notification is already in the system. If the work you are requesting is not shown in the list, click @, If the work is in the list displayed, you can double lick on the notification to go into the notification and display extra details.CRE Ei oe er 1L, Notification Description: A description of the | task ie Steering mud flaps missing se scars rvewur. | 2, Priority: Select the appropriate priority from the li samen nun Hegt eee Te 2" Scheduled Week if itis secondary maintenance| or Immediate if itis a breakdown work order. es revues 130 wate 3. If there is any extra information ie labour | Sone Tea waiae were | requirements, part numbers. Enter this info in the | white box. ig) 4. FunctFailure: Click your cursor in the O im| ‘FunctFailure’ field, then click the [2 . | NOTE: if your cursor is not in the field the (* box will not display. 1 5. Use the ” to expand the selections. 6. Once you have determined the appropriate Functional Failure, highlight the selection andce Maplenene nleaion 6 Golo Eagt_ Engen oy tp GROW WO ree Zi — ves (1 Stoning oa Fins = g If this work order is for a breakdown, Tick mente int ott ug —_ietrenasarseHauT.| the Breakdown box. If it is not for a Er ac ine wanes IB50 1 001) GR Mooie Matra breakdown, leave the box un-ticked. Press enter on your keyboard ‘One you have pressed enter on your keyboard, the following box will appear if you ticked the breakdown box. click @ Ke DNE vam oeeo Rap mick euorert ently sete Request sonata 00.00-09 Cees 94.052 Seirg tara rae ‘nh Remon? Hoa ae a 2 ‘Change status 1. Click 2; next to ‘APWO Approved 5 tL ReoeandCies 5 IN sey rea ti for W/O Creation’ 2. ClickClick a i, ass gn Bt Gas Ener Sonia nana Ee na ee your cursor in the ‘order type’ field click atl Penna pant a0 Foro anwerkcaior 28/3001 ERabeMssnerce [PE SE oe co teen tee enti eee eee ee Aehomiston 1841082 Sting Fos istng g orostoae shoH6 Kerns TNE Ha T_ onamisoestn rae Panels uae Select your order type: ~ | PM02 — secondary work is the result of an inspection or observation. Preventative maintenance { PMO3 — breakdown work is when the productive unit fails to meet its required function. Click you cursor in the ‘PMActType’ field and click the [ NOTE: Make sure your cursor is clicked in the field otherwise © won't appear Cpe sng Wahine weve MD 7 301 Ctybet ace reves ae Select the appropriate activity type le “Inspection for Asset Condition’ ie ‘ice: ot ou enas_Engonmet sim 1301, eRe aie. |e NBT 7 9091, Mable Eau Man rogue 008K ‘nee Hom 7 Hat Te | fue Loe aovosioestau pe Pate Sune iment stot 18.60.2600 16:21:28 hreeown gna o9.c0.0 reac ue "we Et ie Sia toast some ae | SE ot ete es tao ie & a a [satan Be | ‘eushmanraecars | In the WKCt/Pint Field, type in the work centre ie: in Saath nme Rc “| M1350A = Fitter es bce M1350B = Electrician M1350C = Boilermaker — iF In the ‘Work Durtn’ field, type in the amount of —_~J E hours the job is going to take ie re | a ~ and then click Print | dM [= Sir eee [aren Gn oe eS va ale | ee aes ee eer Ss a aCREATING A WORK ORDER WITH STOCK ITEMS 1. Enter the transaction code IHO1 in the SAP command box. Click @ to start the transaction. Functonal.ecaten noise 2. Type in 3001 in the “Functional Location” Field, || followed by the machine number. IE 300106H385 3. Tick the following boxes: © Location Hierarchy © Equipment Installed Equipment Hierarchy Expand ConstretrType BOM Explosion 4. Click ExecuteThis will bring up the functional location structure for that particular machine. From here you will need to drill down to the appropriate level applicable to the work you are requesting. Fe Edit Golo Estas Environment gettngs System Help @ 7 (5 60@ Dam Ste HH Of Functional Location Structur structure List i { “[& BB) AE) Leer ado | Spanacoapee || Boand via z Functionst Toe senreena@s on ea eg eae Setcrotinn GED Koetay 7206 Haul rusk 1. Use the Hil sna Bito navigate through the | ‘(aeona6e: “poems eokses Konatsu 730 levels until you find the required level at which KoraTSU 730€ HauLTRUCK @u-cs) | YOU are going to raise your notification. psa SECTENEE Beaton (note: you must always raise your notifications | on the blue level, not the pink, yellow or red) 2, Once you have reached the lowest level, tick. the checkbox next to the corresponding level. > Ooooooooo000o structure Ic el _Et_goe_ uss conned gat cos Fi unction, Beek yet a] 0] 3. Click ‘Go To’ - ‘Create Notification’ — ‘General’ as shown: furetonat 108 elerlotive G68 Wanatey TORE fast Truck oO ae OBES Konstan 7296 Ha Truck a OE ME, 8) 1.000 6h ry eee acre Fat ove et Bier 6 tage ‘alta Fptraur ie ston Unit Protection, ranagenent ¢ cone feectng Beaune 2 é i i Web WE, Structure bony tray ooooo%e0ss sescooooosoo Bh ‘Stopeneon fess BohtThe following screen will appeal | This window shows the three previous notifications for the selected functional location. This enables you to determine if a notifiation has already been created for the work you are requesting. Review this list to check if the notification is already in the system. If the work you are requesting is not shown in the list, click @, pl If the work is in the list displayed, you can double lick on the notification to go into the notification and display extra details. sea esas1. Notification Description: A description of the task ie Steering mud flaps missing : sons cwtsrinasrreeut. | 2« Priority: Select the appropriate priority from the list oe Te 2" Scheduled Week if it is secondary maintenance | or Immediate if itis a breakdown work order. Co a 8 { 00 Clnewaew | re 1200) nem 3. If there is any extra information ie labour i requirements, part numbers. Enter this info in tt”) | white box. 4. FunctFailure: Click your cursor in the ‘FunctFailure’ field, then click the [, NOTE: if your cursor is not in the field the [* box will not display. { Frenne Gt se0 tom Seiten tana oe Pra 7 Aal : —— Ei 5. Use the © to expand the selections. SSeS [| &- Once you have determined the appropriate || oma fmt — eee ; Functional Failure, highlight the selection and |S a lick W. i 88 Beate fi$B] Create PIM Notification: Maintenance EIA 1G Pavel zT Nateion ——HEA1052 Meng dps msi ofer o ese 2000) = ORE” wm ah | rete ln oe ae [Senn a re (sm the Breakdown box. If it is not for a breakdown, leave the box un-ticked. -| Press enter on your keyboard ‘One you have pressed enter on your keyboard, the following box will appear if you ticked the breakdown box. Click @ If this work order is for a breakdown, Tickiaymnsreieen Got bigs eromert senses = aoe BE] Create Pm Noteatton: Maintenance Hott, DR ® Orem keane ree ‘aon Deceramn Seo nape ar 1. Click ‘@ next to ‘APWO Approved for W/O Creation’ 2. Click ©click 3] Pysoexers eon g4t geo cogs ean sot @ = 8 Cee Sis So malom BE] Create PAYotifcadion: Maintenance Nott. we ann @ aver nam 1m \m samara Fon. 9.554 Ch Fa 00) a a1 3900 bes Fncfaiwe WAH Ot) waa Rer a Desoibn onerous priser | Nottesen 1644082 meng Wad ap iso = a ‘Ben arte ous Put your cursor in the ‘order type’ field and click 9501-2901 Rabe Mattensne Descipion soning uudFiaps mieong& AGA WG rel Netiskon 46182 lung ad Fas ming z sa 20 Hise Preouckevnt 200100086 ese vematsu TSE Ha, Foneionaie, —SMMMSHSIRU pans Pana cue Feuer ee si iiss | en sg ni ® ert sinoece suchas 8 fect svomteri Md Peesgamar a a ‘San wage sng (cy Gms an = event A 30H ciey Bt scp ale Pecans rene Select your order ty PM02 — secondary Work is the result of an inspection or observation. Preventative maintenance PM03 — breakdown work is when the productive unit falls to meet its required function, Click you cursor in the ‘PMActType’ field and click the [& NOTE: Make sure your cursor is clicked in the field otherwise [ won't appearSelect the appropriate activity type fe aS “Inspection for Asset Condition’ click @ Create Secondary Maintenane: Re) ele) | Pe) ee oe ao. 3 "Mo | Bec stt 16.00.2008 14°54) Pry | sasem. 16.08.2506 1654 Reson oimaneestay Fue 206 area TaN Ha Tek 4 | [ee iaw ees lpesicon vista 0:09 esa a 4PREEEEE BEESBEER usa 10 eto, Ci ‘ice 19 weiner a In the WkCtr/Pint Field, type in the work centre ie: M1350A = Fitter M1350B = Electrician 0} M1350C = Boilermaker In the Work Durtn’ field, type in the amount of hours the job is going to take a Fill in the following fields: Component = material number (you can search for material numbers in MMBE — Stock overview) 1. Enter the material number you found in MMBE under the ‘component’ heading 2. Reqment Qty = Quantity requiredEEEEEEE ee Bal gue cose crt gain ue 1 18 668 508 8085 bn ow ‘ondary Maintenance : Component Overview asa eoee denny Wo Fp eieg a |. Roe RR Un eh) ie ag Scroll across to the Recipient and Unloading point columns. 3. Recipient = Machine number ie 06H385 4. Unloading Point = B025 BRK MEM Consolidation Click @ If more materials are required repeat the above steps on the next line Sts Bese Feta Bete Deters) Bete hae etme etme Gens etm eto Betas etaeat| tensa Berm Berna etna Berna Sten Fete a Sa iCREATING A WORK ORDER WITH NON STOCK ITEMS 1, Enter the transaction code IHO1 in the SAP command box. Click @ to start the transaction. ey 2. Type in 3001 in the “Functional Location’ Field, followed by the machine number. IE 300106H385 3. Tick the following boxes: Location Hierarchy Equipment Installed Equipment Hierarchy Expand ConstrctnType BOM Explosion 4, Click Execute ©This will bring up the functional location structure for that particular machine. From here you will need to drill down to the appropriate level applicable to the work you are requesting. ie List_Eult_Qolo _Edras Eniroament Setings Sys Functyonat Jee saov96H9es Descristion zt ooooooooo000 (84905 Konatsu 7906 Haut Truck { 1. Use the land Blto navigate through the levels until you find the required level at which { you are going to raise your notification. ) (note: you must always raise your notifications on the blue level, not the pink, yellow or red) 2. Once you have reached the lowest level, tick the checkbox next to the corresponding level |te Uet_Eol goo Ets nonnont Setnge sem Hey @ Fincionst Toe SNR ESC iotiae!” mb Hessten THE Hea Track CaeaioeizesssisoceneeemmR OmoeG Kontsu 750E Haut Tek omersu 730 rau rRICK_ (Buc) ‘rakes fe ‘bie clecteve Final orsve Syeten Ft ys eo Line ton ot eage ton Yertone © farantie Syston Unit Protection, Manaenoot & conse teeta Stroare ace srucrine [0 sooszera 1.008 ante t Soares, Strooture feces Haye Ssponston Frere Lert jon rent Hight Ssponston Ree Lote Spansion Rose Rane Ooooewn|ga oogsoooosoas The following screen will appear. to 3. Click ‘Go To’ - ‘Create Notification’ — ‘General’ as shown: 33 |This window shows the three previous notifications for the selected functional location. This enables you to determine if a notifiation has already been created for the work you are requesting. Review this list to check if the notification is already in the system. If the work you are requesting is not shown in the list, click @, If the work isin the list displayed, you can double lick on the notification to go into the notification and display extra details, 1. Notification Description: A description of the task ie Steering mud flaps missing| euoneat pent 2. Priority: Select the appropriate priority from the list Te 2™ Scheduled Week if it is secondary maintenance or Immediate if it is a breakdown work order. 3. If there is any extra information ie labour requirements, part numbers. Enter this info in the white box. a) 4. FunctFailure: Click your cursor in the ‘FunctFailure’ field, then click the &. NOTE: if your cursor is not in the field the [&? box will not display. IBS] Create Fi lotreoton: Malnennee Not Fino ton eee Soncsmmaet =) is con | (SS) -epeeretnn a eo = Ok = kee | eet fe sexe Vee) eee / 2 ee ececrment crane SS 5. Use the ° to expand the selections. 6. Once you have determined the appropriate Functional Failure, highlight the selection and click [whate nonieracerotteaton Est So e936 enasimen sum Hop jotifcatlon: Maintenance Notif. 2 Ct Nttston 841062 tein Med Fas esi uate Val 309 800 eon Karas 730 HT paousescIm rane Parte Ouse 001 nattenaceRegost If this work order is for a breakdown, Tick the Breakdown box. If itis not for a breakdown, leave the box un-ticked. Press enter on your keyboard FR isms, eee iii FY ee = oo : @One you have pressed enter on your keyboard, the following box will appear if you ticked the breakdown box. Click 7 31st sd 200) Rlibeoeteae recr—_uns ei al Sevan 21. Click for W/O 2. Click49641062 sining ud Flan tsaing g awe ‘Hie a (rane 1 einaett screen core ana 8 HoT. | Fri ce sor FandedSan 1.00200 0900.0) Piety GAME FegiledEse—€7.9.20m) 23:80:59 Claes Ne) 1300) voweeue hae 00) 01) Nasonowe rane a Ein Feo ines fowdnee Put your cursor in the ‘order type’ field and click | renmapes 01 | oat owen «M2601 HORM nance mu il TEL a ais | besiton Song Foe meng | aeore Doe s veces =" Ss ame g sores oH Komseu7oNE Hou. mmumigesarad pass Pals ounce q Select your order type: PM02 ~ secondary work is the result of an inspection or observation, Preventative maintenance PM03 — breakdown work is when the productive unit fails to meet its required function. 2 Se eH Pannrgpan 301 {an wncanee BD 10Click you cursor in the PMActType’ field and click the [See See ee & NOTE: Make sure your cursor is clicked in the field otherwise (8? won't appear Select the appropriate activity type ie “Inspection for Asset Condition’ Ciick @ { 0.209 IE oe oeonmen 2, Se psi Sugar ng Blea vache Hap SO con FS] tet an CHERie 30n1 £6 oo tas enone oiten ey ie Pit Twig eas ag rsiun cro mae ‘Biers ume M61 / 301) vote Ep auc GED 1 5901 SR MO Man Pan uae shee mses 0s aT Select a priority as shown 12Inthe WECt/Pint Field type inthe werk centre i: M1350C = Boilermaker In the ‘Work Durtn’ field, type in the amount of hours the job is going to take f Baath ine ROD 28506 eget ‘yee SEL OAT Par fue sre (aa FS a Teas Fill in the following fields: LEAVE THE ‘COMPONENT’ field blank. 1. In the ‘description’ column, type in the part number followed by a brief description as shown 2, Reqment Qty = Quantity required 3. UM = unit of measure for example: ea 3, Recipient = Asset # ie Truck number 06H385 4. Unloading Point = 8026 BRK MEM Breakdown lick If more materials are required repeat the above steps on the next line The following screen will appear: 14Requeement ay Price teal Grou Purch grup Agroonent ‘ods eeent Reais PL.Dety Tene ‘ender at No 2upphing Requirement ay Price Matos croup Puce. group ‘Agreement ‘ond recinlent auetlonor PLDaW. Tene Vendor Wat No Supping Plant 2.000 2 aaa (2.000 |EA"| sonsting a to Recors Unlosang Port 6002 BFICSTORE “acing uber oR Pros. Time ver ioe on eecout Vendor no Record loadng Point B02 RC STORE “Thigg Number oR PONTE mponent Overview 1. Type in the price 15ce ‘Qiier_ ot glo Estas Ensronment_sistam c ‘omponent Overview fondo: Pm2|2118504 Engng hut oun ut B syste _REL_MIAT PRT FRC_SETC Requirement ay 2.888 EA) consti Price 204.70 ‘nw er 1 om Matera Group cn Aco Puch gu enor Joye bio Recors Goode meertohtie2 loading Port 002 BRIETORE Reausloner PL be Tne ‘arr Na 1. Select the most appropriate Material Suieg Plat Group by clicking 2. Refer to the procurement officers sheet a to find out who your purchasing group will ize be Ie: 308 = Warren Zeplin, 303 = Bob Es smith syestatus REL ANAT PRT Requirement 2.000 EA sortsting Pace 208.70 | (AD per 1k Malenaloroup 666 iL Account Pur. grous 368 TVD ‘Vendor ‘Agreement ! Inte Resora Goods recipient OSH 462 Unloading Point 8002 BRK STORE Roqulstioner —wiTTiara “racking Number FLDel. Time OR Proc. Time Vendor Mat. No. Supplying Pant 1. Requisitioner = Your sap ID 2. Tracking number = your payroll numberPace atari Group Purch. group ‘Agroemert (9000s recipient Requisitoner PL Doli. Time ‘Vendor Mat No, Supplying Plant Requirement aly 2.080 uo ‘sit a82 willtara = Te aoe a i Read Unloading Pott 8002 6R Tracking Number 314161 OR Pie. Time 5. Put your cursor in the “Vendor” column and Click een ene 176. In the “name” field, type in the name of your vendor and ensure you put a * at the start and end. Ie *westrac* 8, Highlight the appropriate line and click 18Reautemertay Pace ‘Aageement ‘Goode rcipiant Requtstoner PL Del. Time ‘Venda at Ne, ‘Supping Plant Eat_gelo 2 0 G 204 70 mo ss 007 RT¥9| Hi 482 vir | son ing per ft esau vendor Info Record Unloading Point ‘iselng Number 31716) OF Proc Tne [o02 eek stom 1. Type in the appropriate G/L account Te: Gaskets, seals and packing = 403200 (refer to the sheet ‘MEM cost elements’) 19ie ‘der £01 Qoio_ gs _Enoronment_sesem He Requirement ay 2.008 Pree 206.78 Material Group 65 Pure group 308 RTO Agreament 1 Info Record ‘Goods recipient OGHI482 ‘Unoacing Pent Requisitoner —silliara PL Dell Time ORFroc. Time ‘Vendor Mat. Ho. 7 1002 BRK STORE click 4] 1. IF the below message appears,ie click the (ARP and then click prin & to print work order ‘ode eu favo eras ewmwrart gam Bb. Sass ae 6a 2 /freate Secondary Malnt Central Header We Bnlae Dale [ie ae RR Spree Bi [rete mace ‘Bes g > ei a iz If the part is urgent, you will now need to email the procurement officer you selected and ask them to send the part air freight, road express etc. Only do this if the part is urgent. O 2ofADD EXTERNAL SERVICE TO A WORK ORDER (LIMITS) (Use this procedure if you require labour onsite. Use this procedure if you are not sure of the EXACT price of the service, this will enable you to change the $ value when it comes time to receipt the service as long as it it less than the price you have raised the service order for) 1, Once you have created your work order, Enter transaction code IW32 in the SAP command box, click (@ to start the transaction. Menu Edit Eevorites Eidtas System Help | SAP Easy Access HR AROS Ah Oe‘the work order number. Hit enter. (enti aL OF es ie Pe cee BE 1. On the 2™ operation change the control key to PMO3 (external services). 2. In the ‘operation short text’ type in the work ie Cummins to change out hoses. 3. In the ‘Work’ and ‘Duration’ columns leave them blank 4. Scroll across to the ‘Unloading Point’ column and type in 8002 ‘aipic—eeme| 5: In the ‘Recipient field, type in the machine number ese |e 6. Click @ CALIPres ae REL uF oars mane PRT FRC_SETC Changs eases Coste vendor oRece ‘aang Pont opcsafiet Caner arco 1. Put your cursor in the "Material Group’ Field and click @ie Qider Ede Goto igs Enyronment Syetom Help wv a | S85) Change Breakdown Maintenance 3114442 jon one i | GSA SMe el crmtoamen| Ce I a Onter (PHS st1444as Syssteks REL CHF GHPS HANG PRT PRC SETC 1. Select the appropriate material group ie ‘onsite labour hire’ pr shorttt cummins tl Operation aly 1.080 Price 0.66 atrial Group Purch, group areement Recipient onus Reequstioner PLOW. Time onder (PaO [a1 Taaaz6 Sye.slatue REL GNF GHPS HANG PPAT 3. Purch.group =330 (this will always be the number for Brockman) oO 4, Requisitioner = Your SAP ID ie WILLIARA 5. Tracking number = Your payroll # Opr.shorttad Cumming te chap Operation gy | a0 rice ‘8.00 1 Material Grows ‘Cost Element Purch group 3 Vendor Agreement In Recor Reeiplent ons? Unieading Point 8002 Eek STORE Requisitoner —WILLIAR Traciing Number PL Dotty Time Fw order ‘ (vibe) eal FEA at tt ot 64 ca r rr zr =ie ‘cer EM goto exgs_Ergonmert_system onier Pog tt4aen5 Change out hoses Qyesietue REL OF BHPS WANG PPRT FRC SETC 1. Put your cursor in the ‘Vendor Field and click mr shotion (iia a ane a nose Operation ety 1 099. SRV soem Pre 09 wu per Matta oeup 615 Continent Puch gun 3307 #119, Vendo teem orernerd : inf aeons ecient 67 ‘rlosang Poi 6002 BRMSTORE Reauisttoner WiLL IARA Tracking Number 11161 Pr.Dal Tine Fiore eee eee =! and select ‘Vendors {by Country/Company Code’ end y ewe ‘andr tas es ‘erry a ease ype) ‘encore esiereeeres (a. team pr shot Speraon gy 1 000 Pie oso Meieit coup O15 Puch gu 338 1 FTL0 Requleuorer VILLASType in your vendor name in the ‘name’ field. Ensure you put a * at the beginning and end of your name to broaden your search options Click ower pas |aTTaNNDS | hangeal | Srestome REL GNF HPS HAN PPET PRC a0 1 ato Click on the appropriate vendor Ie Port Hedland, South Guildford Clickpr. short text pera aly Pree Matava Group Purch. oroup ‘areernent ecient Rogulettoner PF Dally Time ‘comm 1 000 (9 00 ais 320) # etT0) Info Resors onus? nloading Point 6007 BR STORE WILLIARA “racking Number |Recipi ‘O75 9/4 es ox ex at exon cv cx| opaton ey trio Overall limit = how much the service is going to cost Expected Value = same value in that you typed in the ‘overall limit’ Cost Elem. = 424170 (for labour)= “att Ett sto fs eager Sgro Click Save The following screen will appear: eq ton onooz ‘tope cewakurpae rane aSFill out the fields using the below as a guide: (FES00re oF work TenPLaTE | eq net 0002 : Beope or worker tube corse ly Seopa tuna Ln TEBLATE 61_DESCRIE THE WORK TO BE PERFORNED. ‘Garni fo hoses GTI 009410 hours pe Ae Ste Corace Che ening 49 8505 | DEQORIBE WHERE THE WORICWLL BE PERFC Boamennine se 183 DESCRIBE WHEN THE WORK PILL DE PERFORMED (DESCRIBE WITH WHAT SPECICATION THE WORM OE UT wal {DESCRIBE WHO SUPFLES TE MATERA ‘Sumine (08 DESCRIBE HOW THE WORIGRIL BE WEABURED vm (OF DEBCRRE ATWIRT PONTWILL THE WORK BE ASCEPTED ae Once you have filled in all of the field, click > 10[pce wreTy HecrwT Sere Whe coroadorbe east prepa ae submt toa] Fj See eraresenvers Ped and click tis brecu ature convactrHoath, San ang Ei \iletomelwejob meeting to requteé io? om Whe cormatr ba equredi ond dao say estas? ithe corr reqaed cond domme a wert fe neretons? ‘ape ofthis ob reaure ue fl erenon ofl taien? ‘i adtiont or tsmosa nt be eased is ab? ‘comoresea gasses esd wl veana be iso? tne cormactorbs eauretb deep afore eauaton overs lr? tlhe conmsdorbe equa prow stoi supin lie wake? ‘rwaasunettance ora merge ecuod tr centacarennies? lhe conmatarbe eeuedt rode dining was, wash fies ene ses? a | QoooooD of po Comenenis In the ‘Work Area’ Field, type in *380* Click 4) noone: a uwEucaseReousen EOL GH ENtomert Sim Hew | 983] Change Purch “Ceeunes renew on) Ol) TTT loo cooeooo Oooo Secreto S50 toxin ene vias {[iooneam covemnsny ember nain | Seoorens0 S00 ime a ene | spoovezos soo neareupor tgs snaten Ul soooveao So werent ton aga Soovitaes so\Weemersestteacsneesn| Chick BA] | Click Sott4ios 500 WV Bostnn Suro Subeten Spores 5001 BesnnBteNo a {2ottei00 Seokunmatancen Gf sors seo viarhouse S=os16200 spd Becenn tmny ‘i reeds curelanceorheathmniarna be required for conkerar employees? Select the appropriate work area for the job you are requesting, IE 380 Workshops 20 ooo0000 of 12[ewe ewer cHeciuer a Featine item 0002 ovation, 380-016 Tick the Required boxes: | Decetton seo voRCsiors ‘ing contr be requed prepare and sub enal Heath, Gsfly ane Enionmanal atin an betes ‘i eotscterempiyees be require io pricipte inwork rug ae leet eng? ‘vin jo cure» nstime corractor Hes, Sef and Endowment epreseniane? ‘stoma prod mowing bo requited eis eb? aie ‘lt conrectorbe vequed to onde daily esi ahy necige? ‘iin eonrsciorte reqs to coneve documented cay woke nspectons? Q a a a a a ary porn ojo eque use ofl preverin otal pretecson? a i ado or tempor ighng be raqued ets ob? a a a o 5 ic ‘il eompressed gasses te used or wil weldng be conduces a pat sis ob? tine cantar be eure to veep formal evecution of ereigeney pla? ‘line contactor be ure to prove sti supple atine work ste? |) wtmedcal umotnceornoath montoan be requ fr contactor ompovoee? tthe corractr ue autre rows crning Wate, wash facilis a ol estes? eee Ensure that the very last box is ticked ‘Is the Job safety checklist comp! Esns corey cHeouusT ‘tse esol lta sien nates aw? Fa Queso ‘stood Bae Chechist Conic? This will now go to Brockman’s procurement officer in Perth and they will ensure that it has the appropriate documentation ie Quotes attached and then turn this into a Purchase Order.ADDING A VARIATION TO A SERVI! RDER Use these steps if you have received an invoice and there is not enough money on the puchase order to pay the invoice. NOTE — only use these steps if the service order was raised through the imaintenancce order. 1, Enter the transaction code IW32 in the SAP command box. Click &% to start the transaction. ‘sns_Eot_Feontes_Boae The following screen will appear: [4 ‘Qyder Edit Golo Eras _Enyonment system Help fe @ Planning | Ce ‘Type in your work order number, hit enter | Note if you do not know your w/o number you can find it by opening up your purchase order and clicking on the ‘account assignment’ tab.foe as HT te, a ee Sesties “RL OF PE AE FT mC sec EEN a vow choy _F%| mye Voto 20.0 mnbe 2 Oman 188 Ho oy ae ie bose ee | Cina oho B ‘Change the control key from PM01 to PMO3 tie bate F‘nda 446067 18 Remove suneing Ae est teatro enon wet200 BREA BSD a) mmo jects FEL AF GPS Ma PAT RC. sEIC Soot Pas 2o0t Pat in the ‘operation short text’ line, type in ‘variation to 3100x0000 ‘ge elt Gob eae Caveurate a5 mL faeanate wo. 2 fanate a2 a 8 ora omaveo S26 SRK NEM CoN. sorzeRk store 11, 1 UgTarsesee {ero back across to the left and highight the lie Click onne following screen will appear: Qider_Edt Gop Glas _Enyrorment_ Sytem Hote Gat @=] Change Breakclown Maintenance 31169767: Operation Overview Baan Be: r a cer S| 31788767 Rav uel Ap B ‘jsstiue _AEL_ CHF SPE ne PRT pRe_ sere lore Opt shottiot Vatafon to 3100060839, Se Eli tT cick on|¥I to the error Malet Soup Cost lemon message that appears fox 1 ee 2 bet Tan Peover Opt. shorttent Operation aly Price Material Group CostElement nae Purch group cae) Vendor Agreement ! Info Record Recipient ovHt00 Unloading Peint 6025 BRK MEM CONSOLIDATIOL Requistioner Tracking Number PL Dette Time Fworder 1 io100 i359, 3001 PHot ior10 350A 3001 PHOT 120 13504 3001 PHatpr. short tt persion ay Pace Matenal Group Purch, group ‘Agreement ocplent Requisitoner PL. Dal. Time opr. shorttex Operation aty Price Material Group Purch group ‘Agreement Recipient Requlstoner PI Dell. Time His. ar ReL_GHE_GNPS NANG PERT FRC _SETC oa) 91169767 REL_CNF_GNFS MANO PPRT PRC STC [i= Change Brealawn Waintenance 31160767. Exemal Proce atisarer Purch Group = 330 Requisitioner = Your SAP ID Ie WILLIARA Tracking number = Your SAP number enor Info eco Unloading Point 6026 BRK yEMCONSOLIOATIO Tracking Number EW onde amen Mi3508 13508 Click in the vendor field and search for the vendor [Remove eauesing Abin ‘Vtaono 3100060528 1.009 [SRY] Sort Tem Gas aw | pe oe Costetement 0] BVO Vendor imam iii vat t Info Record ir on wad. arnieo | Unlosting Point 6025 ERIC EW CONSOLIDATIO. wie) ‘Tsckng turer Jooas RK NEM CONBOLIOKTIO Fworder a ] ‘3001 Prat 3001 PHOT ‘et ene 361 Fret 13808 113608 eo i308‘order Eat goto _Emas _Engronment system Help 3) a eae 5 Shoe i] Change Breakdown Maintenance e 31169767: Operation ‘Overview pr. shorted Variation 3100060630 Operation qy 1-000 “SAV sontTep Pies Og (wp a) Natori Group OE Coetctement Purch. group 3564 R110 Vendor ea Agreement fo Recor FP cnint Unlessing Point 6025 BRK WEN CONSOLIDATION ccuistioner Lie Tracking Number 31178) | Pwo wood 113604 3661 PHO’ he following screen will appear: BSBGERERE! ¢_.;: OVER Sen SOType in the $ amount required to make up the total of the invoice in the ‘overall limit’ and ‘expected value’ fields as shown Cost Element = 424170 (for labour) BEREEEERUESEEBEEEE i aESEREREEBERGEECEEE| BERR ERBT3 You will now need to fill out the scope of work as per below:The following screen will appear: score oF NOR TeMPLATE Regine tem wor Spe tweets funber cop etoile 1 CESCRIE THE WORK TORS FERFORIED 07 DEBORA WITH NRAT SPECICATION THE WORLOALL BE DUCT 16 DESCRGE HOW THE WORIWAL BE WEREURED Fill out the fields using the below as a guide: [fe score or womicteweare Regine tem 0002 HE ‘Scope otwotompl Number 1060163 ‘Scope arwale Lam, TRPLATE 1 DESOREE THE WORK TO BE PERFORMED ‘omansteihasesto 073700 6170 pours pe alnhed ane ie Chis Gein 163 8535, (02 DESCRIBE VERE THE WORK WAL BEFERFORNED 5 DESEREVEN THE WORK WLL BE PERFORNED (4 DEBORIE VATH FAT EPEOFIONTION THE WORKWAL EE BUTT (05 DECREE HO SUPPLIED THE WATER Sanne (6 DESoREE HOW THE WORKVWLL BENEASURED Ti (7 DEGEIGE AWA POINT WL THE WORK BE ACCEPTED ‘Once you have filled in all of the field, click on 10Se Rea ootea Lecton ea Deon ‘ane yt ne ona erequodtoprepee an subi fornal Wi corner ompoyees be roquledo perpen vous yt ison rqure aut cna Heath, Sab aE lature nena meeing be remedies ot sey ‘ne cervstobe equ conve daly re-set mesings? ‘censor be rqure ie conduct documenta day work nections? ‘any petin otis eb ecuire use otal preenton oa ror? ‘yt acne rrr lata be required is jos? ies it ies? Place your cursor in the ‘Location’ Field and click (@° 1 coooooo of Bi OG | ‘comntsIn the ‘Work Area’ Field, in *3B0* Click ‘goopoo5 bo ici ana npr dh ra has de? = ‘ucrseoRequeson Est gol enorme dyson He 10707375 en emus Yo coat we eaute cone ay psi samy trae? (oe contactor te recur conf eon dat Won ote spectre “va anoran ots lsc ort ie centr berwaecs pode teal sips awh se? ‘medical sarin erheah org be omuod wr cna copiyees? ‘Wie conecorbereutecla pose ing vs washes dicate? loo coooooo oooo 12Cae nna, eet = eS waae es Change Purchase Req. 10707375 eet ree On|) 97 GH) EH Personal Satin | Pr Se requlsiion 10707375 vt Fed Worchea_ 380-016-2020 380 TIA Boeken eerpsuBeion deooreat 20 eaner mo aon "380-014-2035 380 11kV Brockmen power siaton substation You are requesting, IE 380 Workshops ‘eooreau sev ancinn pai me ana omeans so tivarinertmrhnceseain] Click Zeooteat So veces ros ee, seocit2025 200110" Becimencurberabaasn | Select the appropriate work area for the job SO0014-2085 30 HAV Brockman Slaher Na 7 abel ae ‘320.014.2080 280 Narimull etneaton 20018 2Bovarehouee 3000162010 260 srecananWrehouse, {390:016-2010 260 recon 320.016-2015 2608 380.016-2020 380 Ngetullvorkehoo a poor fest is 30 GooooOo of 1] tesa suneitaes or heath moraodng be raqurd fr eonacer employees? |e s08 carery cHecasT Regine tem 0002 Location 200-016 Tick the Required boxes: Deseton 380 WoRKGtOrs ‘wate cotracor s equedio prepare and aubril a fom Hest, Sf end Erormentl ion Pin before i cera employer be ruredi papain yorkie dug ad toholtstna? | Pui jo eeu atti contactor Heath af are nvonmentleprasentate? ‘ara eralrejob mang be req 1 mi ob? Satay atte contactor be request cordut dally pr cil ste mostngs? ‘ar he contaco be required conduct documented day work te hsgedtons? ar an poren erie 0 requ use fa xoventon ef ertao? ar sdatena or tempor ing be ruled i jo? ‘Wi cerpiesees gees be used oxi welding be concucld 9 patie job? ate contac be required develop a foal acu enc plan? ar he conto be requedto prof sta spokes atthe werk ste? at media stveitance or ne ‘ate conaco be rec cnt be quedo corto employees? ng a Ifo o@o0s00 oso Comments 13Ensure that the very last box Is ticked ‘Is the Job safety checklist completes?" and click y, tewoewrevcHsoaust | coxa 016 esegon 0 won Syl eotingo uments? (oer sei peor pete vedpmeninlicedhee? Is doo Stayer Comat [This will now go to Brockman’s procurement officer in Perth and they will ensure that has the appropriate documentation ie Quotes attached and then turn this into a Purhcase Order. Once this has been turned into a Purchase order you will be able to pay your invoice.CREATING A SERVICE ENTRY SHEET FROM YOUR UWL NOTIFICATION You will receive a notification in your “My Worklist” similar to the below: Click on “Launch Transaction” Click on “DocNo” saan ea eTThe Below Screen will ob . esi Click on f, open up the invoice, ey ceeeampareneng | a Eg Click on “=! again to close the big white screen, ya oe ee Teroisee ar oF Samsnr od. See ae = t+—_] Check that the PO number on savemiae 2 the screen matches the PO Glevn owe M89. Ga, [a] Number on your invoice ee ro Mais fete aoe oo ot dmc, omcmy | ECP ie ge Sap:oe | aonmroraw Your PO number will default | The below screen will appesfield as shown od a In the “Short Text” type in the invoice number and a brief description of the setvice performed In the “reference” field, type in the invoice number as shown below Copy the Short text from up the top and past it into the Short Text SERERSGEREERSEESUn = Ea Gross Price = price off invoice excl. GST Hoa |JEEERERESRTE SE EaEzee @@ BE) tonos7azao Pashenow DSS Write down the Entry sheet number ona piece of paper : Click 8? FIRST \d 2 cick (A next 3 Click SUEDE SeraYou will now need to go back to keep green arrowing back until you get to your “Display Cockpit” screen as shown below: Type in the entry sheet number you wrote down and the year in @a aes ae ROT Thangs Cac document Tne RCS CMR! sol aD ae eeTROUBLESHOOTING ‘SCENARIO 1: Ifa red cross appears when you ate in the below screen or you get an error message saying ‘PO end date = .oxx, service entry not permitted’ when you double click the ‘00010’ it means that the delivery date is in the past, you will need to email Tasha Thomas and ask her to change the delivery date on the PO. Once she has changed the delivery date the red cross will disappear and you will be able to complete your SES. Ie En Sheet_syster He Ponce ° eat If there is a red cross here, it means the delivery date is in the paste (GPO end te =01 1208, Sie Ent pari.SCENARIO 2: If when you are entering in the gross price and you get an error message stating ‘No overall limit ‘of 000m for unplanned services exists”, it means there is not enough money left on the purchase order and you will need to raise a variation. If the variation is under $500 you can simply email Tasha Thomas and ask her to add the amount to the purchase order, if it is more than $500 you will need to raise a variation (see instructions on raising a variation for a service order). EEEEEEEESEES a el @ cr ct Bune? |, ti of sd ea es ees es geEPO PROCEDURE ~ STEP BY STEP ERIALS i. Open up http://rtcf.riotinto.org/ rotinto/dispatch cai/f.rtpoutofhou2 2. Click a 3. Fill out details in the collaborative forum as per below:4, Click Save 5. You will now be given a WA0000%0x« number. This number will become your purchase req and purchase order number. 2 . Print out the document and fax to vendor N . Open up MES1N in SAP and create a purchase book req as per below: ‘Sistem Hele (Bere ‘lee Breck. Presta. Fics ero. Pics. 1. Click on "Purchase requisition” up the top left hand corner of your screen and select “Purchasing book Req” Type in your WA0000.00% number you created in the yellow box and hit enterHeader ‘g) Gia) inet — )yno9002905 source Determination 1, Put an “F” in the “A” column (this is so that the costs go back to the work order you have raised), a ‘ Euchase Requsiton Edt Goto Ervronmant Sytem Help 3 Create Purchase Requisiti 7 waLLara 31116 2. In the ‘short text’ column, type in ian aH the part number and description aLLaea 11161 WALLA 211161 vara atte WALLA 21161Purchase Requistion Edit Goto Environment _ Syste a F 138-2514 TIOHTENER tea H te : 3. In the “Quantity” column put in your required quantity 4. In the “Unit” column, type in the unit of measure for example: ea, Purchase Requisition Edit Golo Environment _ystern Help WILLIARA WILLIARA at atte atii6t atte ante atte atte aiti61 311161 aime Purchasing Book Req T)/ WA88062386 is =a F 138-2514 TIGHTENER 1 ea 5. Put your cursor in the “Des.Vendor” column and Click WILLIARA 31° WILLIARA 31 WILLIARA 31 WILLIARA 31° WILLIARA 31° WILLIARA 31° WILUIARA 31° WILLIARA 31° WILLIARA 31° WILUIARA 31°6. In the “name" field, type in the name of your vendor and ensure you puta * at the start and end. Ie *westrac* 7. Click [i] 8. Highlight the ay line and click | 7 propriateie ce 9. In “Mat! Group” type in 065 (this will always be 065) WHLLARA. 311161 WaLLiaRA 311161 WALUARA. a11161 WLLARA 211161 WLLARA 311161 WLUARA 311161 WLLARA 311161 waLLiarA 391161 WLLARA 211161, WILLIARA 10. Refer to the procurement officers sheet to find out who your purchasing group will be le: 308 = Warren Zeplin, 303 = Bob Smith (this is found hanging up in the supervisors office) 11, Once entered, click @ or hit enter on your keyboard WILLiaR® WILLA ILLIARA WALLIARA TRILLIARA aittat atte! a6 ante aintat att6tThe following screen will appear: i inifon_Ed® Goto Eruonmact! System Help PuctasingBookRey © wnn00"2505 Zlanuee Detainaton tC aie WULRRA. 2186 WmULRa 21K161 x 1 1922610TOKTENER ma [1iseasieTionTENeR 12. Click (©) to select the drop down list “unloading point’ e Purchase Requisition Edit Goto Enyronment system Help 5 o Create Purchase Requisition 13. Select your unloading point 14, click lv]ic Document Oram Erector oa) mene st. [ em) TF 158-2514 TOHTENER jun 1000 A 10059721 Heayy Moot. Avie 21161 WMLLARA 311161 WILUARA 311181 WMLUARA 311161 WMLUARA 311101 WMLUARA 311761 WMLLARA 311161 72409 2008 (GB) | essa ] Cement eon ei Guinn canes ath cone ae 15. Type in your “Recipient” ie 0790 16. G/L Account = refer to the GL account sheet in the folder on the desk 17. Type in your work order number in the “order” field. ra ‘wrnsce Rennes ovo etvemact cote ey a ‘Mules Croate Purchase Requisition aoe 18. Click on the “Valuation” tab (***please not if an error comes up down the bottom left hand side of the screen asking ‘can delivery date be met’, hit enter on your keyboard") 19, Type in the price of the part in the “Valuation Price” field tar Sen ty inaste meres ansunrie aucebeeney MD 11 ek Tone 000 a0hase Reguslion E68 G00 En oe iat — {UaifOes Vendor [Mail toup |PGr [Requisnr ali [walerat JRO Bh 0050721 Hea obl. 908 LLNAA 31116! WRLARA 911151 WEVA 311181 WaLNen 310101 Wana 311151 wunen 311151 wanes 211181 Oo 20. Don't click Save if you have more parts to add, simply repeat the above steps. If you just have one part, click save. rere eee Biten 1) 8-814 woHTENeR af aI STM RT et ON YoluatonPice PAGE uD 1 ER TolaValue me 0 Frowabon Eosode Reset Edi Racit Doe nna 8. Repeat these and the above steps (starting from entering “F” on the next line) if there is more than one part. 9._ If there is only one part on the order click save (© 10. You will now nead to fill out an “exception request” form and have it signed off by a stratum 3. An example of how to fill one out is located in the EPO folder in the supervisors office. 11. Once you have filled out the exception request and had it signed, you will need to scan email it to yourself and save it in your my Documents 12. Open up MES3N and check that the PR displayed is the one you are working on. Attach the exception request to the PR as per below:1. Click on “Create”, then “Create attachment” 2, Find your saved document in My Documents 3. Click open Note: There wont be a message that pops up to advise that it has attached but it does attach. If you want to check, you can click back on create and “attachment list” and your document should be there. 13. But wait there’s more......... You now need to email your purchasing officer Ie Digby, Sonja and ask them to turn PR WAQ000%«« into a PO and that the exception request form has been attached to the PR. Also ask them to advise you once this has been done. 14. Once they have turned it into a PO they SHOULD advise you and you will then need to give the WA0000%« number to stores and have them do a “goods receipt” on it (provided the parts have arrived on site). 15. File any documentation in the EPO folder under the appropriate letter.EPO PROCEDURE — CREATE A SERVICE ORDER Use this procedure if it is a weekend and you need to get labour out for a service ie Womald to repair fire supression on loader etc. 1. Open up http://rtcf.riotinto.ora/riotinto/di i/f.rtpoutofhou2 2. Click here. 3. Fill out details in the collaborative forum as per below: (RS Ene geiey BuTETARE Oren Pree ‘asia ott as #9 ‘commenter entree tiger eemrtn Spe ana nara aE anh ent abate r= Sez.. Click Save . You will now be given a WA0000%xx number. This number will become your purchase req and purchase order number. . Click “print preview” and Print out the document and fax to vendor . Open up MESIN in SAP and create a purchase book req as per below: ws No ie Ewshaes Reqiston Go Golo Ervenment_em_t Create Purchase Requisition (sou Deteniaon Pica Beek, Pics eree. loser. Pics Bock Pi reek Pics eck Pics ec, Pics ie, 1. Click on “Purchase requisition” up the top left hand corner of your screen and select “Purchasing book Req” i a wits Type in your WA0000%0x number you created in the yellow box and hit enterBurthaseRequistion Eat Goto Enyronment system Help Header 1 Ise Purchase requisition 7) Wsource Determination \ 2, In the ‘short text’ column, type in the part number and description ce Burchsse Requlstlon Et Golo _Envronment Sistem Help Purchase requiiéon 1) El ouce Determination gs | Sela Fs i 3 i ! Bi: is Labour Fie or Fire Suppression 0790 Tew 330 E Lu 3. In the “Quantity” column put 1 4. In the “Unit” column, type in srv (for a service) 5. in the “PGr’ type in 330 (this will always be 330 for Brockman)= Labour His for Fire Suppression 67H00 1 sw 330 5. Put your cursor in the “Des.Vendor” column and Click 6. In the “name” field, type in the name of your vendor and ensure you put a * at the start and end. Ie *westrac* 7. click ilPurchasing BookRea *) vao060e Header ‘Si f 8, Highlight the appropriate line and click | ¥ 7 r ryate| LabourhieierFire Suppression O7H00 1.000 GRV320 10080721 FD 2004 Phot 9. In the ‘A’ column type in an F (this is so that the costs will go back to a work order) 10. In the ‘I’ column type in a D (this is for a service) 11. IN the “delivery date” column type in the last day of the current month 12. In “Mat! Group" type in 015 (this will always be 015) 13, Once all of the above is entered, click @ or hit enter on your keyboard The following screen will appear:rien 2 FrownI ucnsteRoqusden Git fe vrs Sum i il os create Purchese Roqulsifon Pounsaonni on) (Ole 2G fie ia 3 qe i wine asp “sora ‘Leber ter Fo Supsston THD 1.00 FY 530 FD aaocame “Type in the cost of your service in both the “overall limit” tab and also the ‘expected value’ fields. click & or hit enter on your keyboard once you have entered the price in both #4 fields In the “G/L Account” type in 424170 work order number: erLaccount 424110 Click @ [1 iLabour ee ora Suppression 7H00 =) (Sw) EY Galo) In the “Order” field type in the | ie a vaeae “ooo RV 29010060721, ‘Ler Bren {1} Fe oppresn 7H99 The following screen will appear: LeScore Onward iewmAse Rexte tom Soe ewe 81 DEGCRIRE THE WORKTO BE PERFORMED (2 EGCRIGE WHERE THE WORICWLL BE PERFORBED SS 03, DESCRIBE WHEN THE WORKCWLI BE PERFORNED 0 DESCRIBE AI HAT EPECIICATION THE WORK WALBE AULT (5 DESORIBE WHO SUPPLIES THE MATERIAL 26 DESCRIBE HOW THE WORICWLL OE WERURED 67 DEBORIBE AT WEATFOINT WLL THE WORK BE ACCEPTEDFill out the fields using the below as a guid [score orvoncrerime eatin an coon: Specter ‘oms y Senet sam ranare 81 DESORIOE THE WORK TOBE PERFORMED ‘reine incsos io OTHIDU 4770 phew ar parsunchod aioe Ste Comat cine Gone 143 898 {82 DESORIGE WHERE THE WORK WAL BE PERFORNED ‘Broriman ane Sie Ta Sarin 2008 0 DESCRIEE TH WHAT S>ECPICATON THE WORK WAL BE BUILT ee a ee eas eee ek 25 BESCRIGE Wid SUPPLIES THE WATER 05, BESCRIGE HOW THE WORKCWLL BE MEASURED [ee eee ol ce ae | 7 ‘GESORIGE AT WHAT PONT WALL THE WORKBE ACCEPTED oo Once you have filled in all of the field, click onKewooewerceecast z B eae de oom Location iC I Daseeson Yule cineoresrunet penne sane em a Vil coniracior employees be required t participate m weekly Field and lick jogs tain cactus - lms et meena rcured eee a any ‘ne errata cna eae hs ator? oO Wile coriractorbe required conduct documented daly work ee inspections? Q ‘alaronin i rot real penron lort o ‘atacand orion tig ease? Qo a o 0 o = ot compreseeeyaess used ow canducad a ate i a8? ‘lm erect equted dov.p a foral cua ot meen an? ‘abe corr be rie prove stall supose wot sts? ‘putas suneteneorheath mon to rod tr contacter spojeea? ‘ne conrcerb requ provide inking ws, aah atts and ae oees? aa ‘@ a ai 8s ou acai =] same we Ale In the ‘Work Area’ Field, type | in *3B0* IF Click #1 | [Se 7 | a | ue areas) _ a | ea a | hg) SESSeeeeee cee g | 10a teesten = Deseo [vn camprssoa paces ososr a eto bo toned ei ote? ‘alin cota be meuked is cvlgafealevacustn ec enerere ae? fm eee reer temie nations smtioren, loo poooooo ofoo iWPurchase Requlson ft Golo _Enonment Systm tetp {B3] Change Purchase Req. 10707375 “Documenveniew on PI] 7 a9) | ae Purchase requition 7 10767375 | Find Werk area a yf SelList oT |__|] sooeatae 0 itiiedmancene svositon | Select the appropriate work area for the job |] snocteanas ano svete csterevetton i | |] sp0-0142030 300 1147 erectman ab substation you are requesting, IE 3BO Workshops | j] s80.0142026 380 1147 Erckman power tation subst oe | |] snocte2040 900 iv Broknanatte bie tat sb] Cicye WA] ||] pro-42048 380 rev bresinan een Hous sat | 1] se0c142050 280 s1kvrcenan heros par 4380.0142085 250 Ih/ Eoin Sate J fat |__| pecinsa2060 380 namie substan | 360.018 200 Warhou 1380-016 2010 380 Brockman rgecRouse | ee ||] /s80-0162010 320 exstan os plat worknop ] || s20-c1e2015 sgp-octmen moate eauipment workshop |] 320-016-2029-80 Nemmasa workshop 3 | |] s00u-~ sao wat. tes ic | | ‘Yoel medical sureliance or head monitoring be required for contractor employees? 20 oooDo0o oog [von ewer cusciaser a eatin tm 0002 Laeaion 360-016 Tick the Required boxe Desert 20 voncstnes ‘ti enact te equ to prope and submit fal Host, Sate and Erwonmenta cen Plan before ‘yn contrat smpioyes ne eau w pancowe in workste cua and ono tsing? ‘vats jb eau a sims conaeor Hah, Sey and Exvtonnenatrprosontatue? Wil fra prof meeting be requires fr sob? sate ‘yn tne contactor be equ cerdust does te moots? tie eonractor be request cena documenta daty work ste mspectons? ‘it ay porton ofthis jb que us of lpreanon or fl petcton? |i adetona er temoarary iohtig bo roqutea otis job? il compressed gasses be used or wi welaog be conducted as part 00? tine estar be equodta deeiop afore eracuton or emargeney pen? ‘ate contactor be equedto provide sald supplies eine work ste? ‘i esta! suvettance or heath mont be eauied tx corractrampayees? ‘ale contact be equirato pre omnking way, was ea foo] gO osoosoo osog ‘commentsEnsure that the very last box is ticked “Is the Job safety checklist completed?’ and click [exeurcy oeousr z 5 re etn cone Lcaton 0.016 Desetpton 520 voRESOPS ‘tn: specs precal protec equpet not tle here? Finavon Jothedob Exe Chaclot Compleat? ‘You will now need to fill out an “exception request” form and have it signed off by a stratum 3. An example of how to fill one out is located in the EPO folder in the supervisors office. ‘Once you have filled out the exception request and had it signed, you will need to scan email it to yourself and save it in your my Documents 10. Open up MES3N and check that the PR displayed is the one you are working on. Attach the exception request to the PR as per below: 9.1. Click on “Create”, then “Create attachment” 2. Find your saved document in My Documents me —-| 3. Click open un ywwneonnanany»_ajwy_ Note: There wont be a message that pops a cee Up to advise that it has attached but it does wwienres es m/s vasa | attach, IF you want to check, you can click back on create and “attachment list” and your document should be there. 11. You now need to email your purchasing officer (Tasha Thomas) PR WA0000%«« into a PO and that the exception request form has been attached to the PR. Also ask them to advise you once this has been done. 12. Once they have turned it into a PO a few weeks/months (depending on the vendor) later you will receive the invoice via your worklist (Ebydos) and you will need to Create a service entry sheet for it. 13. File any documentation in the EPO folder under the appropriate letter, 4REVIEW OUTSTANDING WORK ON A MACHINE Use these steps to bring up a list of outstanding work on a particular piece of equipment. 1. Enter the transaction code 1W28 in the SAP command box. Click to start the transaction. ‘serceee ia | EcP (9 60m BB sepat | OvF |‘Change Notifications: Selection of Notifications aaa Pe REET . Type in the functional location end of the ID as shown<<< Example for Fixed plant is 3001CV0310* a 3. To search within a date range, type in the date range in the ‘Notification date’ field or similarly leave the fields blank to bring up all outstanding notifications/orders | Bane | 4. Click Execute [l £26) eB epat|vR| It = E n ‘The following screen will appear which shows a list of all of the outstanding notifications for that piece of equipment. If you want to open up the work order, double click on the work order number and it will take you into that work order. Ie st Edt lo teaton Enfonnet_gtnas Sten Hep Change Notifications: aaa nea naa HAD i vin | \ Te et ae Seen ee Roce | ism ann aac sousoino—haulrone eS Eo anie « sas ium ome eon sienat — acleeiraciautaniie Wonmeiiars ao Toca 3 N20 Hm Romaimpesegay — SwDRENORR hue oo ere es He. 3 sane some! Kecmcencael ~‘smemem ai Sumtsocats | Sn eae eee scum «tae Manan oo ee le ae ken [fe ioe | ait ARNE aaceyameiNOmOM) aa Gece || Me ae ee 123 cieaan 3 Mean cxmm Werte” Wleenige SRURMIIOE ia cor om 05002008 4 11352764 ‘Seatumeter suppert nat working, SODIOGH3GASTRU CABI Structure Opersiors Cad ‘w135008NO HIGHAM Hea’ Aw RGSS RN) Sula || me Atwe Se (equipment ID) ie 300106H384* ® >>>ensure you put 3001 in front of the equipment ID and ensure you put * at theTO SEARCH HISTORY OF JOBS if oi Ee a 7 E z ee 5 = | | Semen 2s | ie . ‘ dee E # : = |The Following Screen will appear:4, Click Execute (© ii ac ea icon | ‘avenioee pea We cries He ae fossa oe cee seen 4 ener com 92062008 4 11361618 Retard light on EWS panel shining throug [each 4 sistem sme ‘pein eeeeeon His Gee ee eee eee ee a cael The following screen will appear which shows a list of all of the outstanding notifications and closed notifications for that piece of equipment. If you want to open up the work order, double click on the work order number and it will take you into that work order. : ~ 0H 1. Click the 2. Type in the functional location (equipment ID) ie 300106H384* >>>ensure you put 3001 in front of the equipment ID and ensure you put * at the end of the ID as shown<<< 3. To search within a date range, type in the date range in the ‘Notification date’ field or similarly leave the fields blank to bring up all outstanding notifications/orders 2 LEcrn 0m Bean ove SoorneHAEED —_Hydaule sem sooraeraae 6s36¢hamasu7ME Hau TUK W250. NOPR ORES OOAMDS Sooraersnorss ——uloLube D604 NOPRoRAS oDW/OS OTOR-SRLSTEY CAB Shute Openixscob——I35DK HOP ORAS ODA SOIOGSSEISTC) CAB ShutzeOpewinsad L250. OG. SotomonTre) CAO Sours Opens cad 95D OBO. AHH 2DOIORCENRD HPI Hesse Pes wien NOPR ORAS MAT, 2OOIOG-USTRU CAB SoueNe Openrscad L360. OG. HII DOUTORSSSTRU CAB) Stuhr perdosCab LD Och) aHHOW Ti -TECO A WORK ORDER Use these instructions if a work order has been techo'd and needs to be re-opened. 1. Enter the transaction code IW32 in the SAP command box. lick to start the transaction. i > Gorice Dj Crose-Application Components b BLosistics > GAccounting D GHuman Resources DG information systerns > Gi ToolsClick on ‘Order’ Functions’ ~ ‘Complete’ ‘Cancel Technical Completion’ as shown below: Click SaveDUMPING INTO SUPERVISORS DAILY WORK PLOD Open up your week in Microsoft Project Scroll to the last line and highlight both the functional location column and the work order number columns, scroll all the ah to the io to select them al copy the selectionOpen up S:\Brockman\MEM\Schedules\Daily Work Schedules 2008\New Version template UPDATED. : { = Click on the first tab ‘SAP 3 Dump” ' H { t o| i C i { t = __|| Paste the copied cells from MS Project —| into the excel spreadsheet as shown.Go Back into MS Project and scroll to the last line again and select the ‘Job Description’ column and and ‘Start Date’ Column and again scroll all the way to the top. to highlight them all. Copy the selection. Go back into your excel spreadsheet and paste the copied cells next to where you have pasted the first. two columns as shown below:OBE-FL21-GENR 1521570 MOBE-FLOV-200 "1612050 You will now notice that arrows aj Produce Uni Ho Yale bonSfe 2 1 Alea 1 Main shop nop Dil Feet Day ispectons Daly GET nspectione Product Unt. S0106H148) '8 Senice 250 Hs) Meckaical ur at the headirClick on the drop down ; arrow in the first column and [= | scroll down and select E ‘planks’ | Highlight all of the lines, (EXCEPT —=| THE FIRST LINE) right click with your mouse and select ‘delete row’ as shown2M) set. Y tore 2 ier ce i vein. —or ‘est to Coles... bvenced Fit, { Soo Sa eee o i & eae (ee eae 3 [ 3, 4 - Click on “Data” “Filter” - “Auto s Filter” to take the auto filter off { a Taare S| 10 MW t ol Your list will now be displayed in order of Monday dayshift, Monday nightshift, Tuesday Dayshift, ee out etc. { { OQ;15 sera 16 sn0insHaae 7 mowers ig 0105He 19 SoIO7Hiae? 2B SOIBRPSTNS m4 “11521906 ar arews01 22 SO1-MOBE-FL21-GENR'TISZ1570. 23 SOL. MOBE-FLOT-200 11502359, 24 soiosHia6s 25 mower 25 ovsHiaes Toa Fee Va Dhl lee Oty nsec seven 6 aly Cet epectare saz 6 “11496605 A Semvice (260 Hrs) Mechanical ‘9106/2006 6:00] Ziosiss Rare Arey Eg aon bush soarens 60 (21366434 Drivers side window scratched (scope) ‘9106/2006 6:00] i37es68 Hees seit cnet is wis (scone) ‘9/06/2008 6:00 tan Com sit 6 ans 6 sowzma6cr ee ‘9106/2006 6:00] Sect 2 aver 0) enn scenic} ‘21317614 Replace R/H access ladder 9706/2008 18:00] goo Raper ue ne Src 1) 237 | Highlight all of Monday dayshift’ jobs as 50718 ‘st6882 suszraa0 fez shown (look at column D to determine if they are dayshift or nightshift) CUT these items. i i Brockman Maintenance ‘Dally Work Schedule © i —— oe | ae Lewes ane ee ee ee ‘ey ceric Click on ‘MOND’ tab and paste the cells Pe ee ee under the Mobile Equipment heading Se es as shown. ea fee beer 1 LP #60 {comers Oc A A 7m am, un) v \ ~ Repeat these steps for Monday nightshift, Tuesday dayshift etc.MASS WORK ORDER STATUS CHANGE 1. Enter the transaction code 24022 in the SAP command box. Click @ to start the transaction. P Garb Ta » otice © Gi rose Appian Components & Catosistes eo) & Gaccountns & Caviuman resources ©) 6 Giemsa & GrToals ‘The following screen will appear: Type in the ‘Main Work centre” Type in the plant Hse teeem : a Sets baie 8 ern : 8 eo‘Type in your ‘earliest sched. Start date’ and ‘earilest sched. Finish date’ for the week you are working on. Click executeCue Scroll through the list to make sure there eae are no work orders in there that shouldn't Hf be in there 1 ae +P*note — ensure there are no service fm orders in the list that you change the jaiaanas status to ‘schd’ *** { :PRC EET FeO ra revowsunorne ere fee am mewcrrceme fee aa = -s = checked the list, click on to highlight all of the work ordersust nt S06 seas stem ep @nel opeton eesti Bowe cocase ‘Chachi ReetedieRenses Click on ‘SCHD — Scheduled” click {¥) ‘rorosaysEnn9 arora anienco ‘aurea? Sora norma oie? saioeeet soorrneaee sootia2e 2oorne26 nerotat ETE REL cieE IC PR BETE EL OMPSIEWC PRC BETE REL owes iowC PR BETO REL wanCAMAT PRC STC REL WINGWEFT PC BETE REL MANCMGFT PRC SETC RL WwCPRE ETE ek GuPswicrRe sero EL OMPEWNIC PRO SETE EL ouesienc PRO SETE Fn so iss $040 sono soo sev sev sor naar ono ineewe oem oe anace esn26K0 tea2ev0OW TO VIEW A PI NA WORK 1. Enter the transaction code IW32 in the SAP command box. Click @ to start the transaction. & “Men dit Eavortes Edias System Help 2022 A @ > Dotice > a Cross-Appiicaion Components > CiLogistes Sb BAccouniing > G]Human Resources Gi information systems b BToote | i Type in your work order number as shown below: Hit enter & Order Edt Goto Exige Environment system Help BaClick on Operations Tab ai (506.200 15 05 200 MGEOL m0Bz] Change Primary Maintenance 11503007: Operation Overview DTA OT Pie cect ecen |) ie Ee ade as EEPEEiE EEteaie Highlight the operation line as shown Click ie ‘Sint EO eo Broturtn RessuresTocs_Opaiten Ensormint isan Hele 1 ) 668 I0n Stns palm Change Maintenance Order: PRT List for Operatl ovr 1500007 onertpe PAT son Dereon _0841250n 7306 ABCD Germ ‘cha. “0818S SO He chai Highlight the line as shown Click on |Double click on the ‘microsoft word’ document and this will open up the PRT attachment for you to viewCLOSING OFF A ORDER NFTRMIN ENTERING NOTES AND TECHNICALLY COMPLETING) Use these steps if a work order has been finished and you want to close it off and add history and complete a time confirmation. 1. Enter the transaction code CAT2 in the SAP command box. Click to @ Start the transaction. SAP Easy Access Oe / oO = ‘SG SAP menu © GaRio Tinto > Bote b Gi cross-Appiiction Components > BLoaistes > GAccounting > GlHuman Resources > Gainformation systems > GToois The Following screen will appear: 2. Change the Key Date to the date you are entering the time confirmation for Data Ent Profle neaL@9 ey date 00.00. 2008 Pereennel Seacion “Data Entry Profile’ should always Personnai Number 317181 ——_—Rachol Wiliams default to MPA100, if it doesn't type it into the field***If you are entering your own time for the work order leave the personnel number as it will automatically default to your name and SAP number. Time Sheet Edit Goto System Help : 2 Time Sheet: Initial Screen © @ @ J it you are entering on someone else's behalf type in their personnel number and hit enter, \ if you don’t know their personnel number you | can search for it by using the below steps: IF | "| you have their personell number you can skip to page 4. 3. Make sure your cursor is in the Personnel ‘number box and click P4800 MPa Wei order 8.08 (cst ene 4. cick Y=) and select Person IDEt eo Sacer Yo azemyPune Pa en anenece-Wor: oer aye 6.2 } 5. Type in the persons first and last name as shown 6. Glick ¥1 Data Entry Profle Key data annel SelecionThe Persons name will now show in the “Personnel Number” field f — es ; —| 7. click (7) || Data niy Prone Neatoa MPA Maintainers - ‘Work Orier || Key date 00.00.2608) | eceanaraaneiony 7 |[Pucowetnunber PATIL) Rutten | 8. In the 'Rec.Order’ field, type in the work order number 9. In the ‘Activity’ column type in the operation number off the front page of the printed work order“Time Sheet: Data Entry View ana F som Sraan | Poomlitumear 211161 Rahatvtlas cost 2003100108 eure. ‘ata ay Peed 36-2008 - 0.86, 2000 200 10. Type in the hours worked under the correct day as shown below: Je 3hrs worked on Thurs 05.06.08 Cas 11. Double click on the field where you just typed in your hours Ie in the case below double click on the 3. 12, Click the button next to ‘Final 13. Click =