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10 1108 - Ijpsm 08 2015 0142
10 1108 - Ijpsm 08 2015 0142
www.emeraldinsight.com/0951-3558.htm
Abstract
Purpose – The purpose of this paper is to investigate how performance measurement systems (PMSs)
might be designed in order to empower managers of state-owned enterprises (SOEs) towards an active
work role.
Design/methodology/approach – The study is based on a conceptual approach that combines
insights from prior research on performance measurement with that on dimensions of psychological
empowerment. An exploratory case study is used to further develop propositions for the design of an
empowering PMS. Data from in-depth interviews with six managers of diverse SOEs located within a
German city enables the tracing of underlying causal mechanisms.
Findings – PMSs that are designed according to the principles of goal clarity, balanced goal difficulty,
autonomy-enhancing measurement, and a broad goal scope can positively influence the four
dimensions of empowerment: meaning, competence, self-determination, and impact.
Practical implications – The study’s propositions can be used to enhance the governance of SOEs
through a particular design of PMSs. This research thus responds to the call for a new generation of
governance mechanisms within the complex setting of SOEs.
Originality/value – Current research on PMSs is extended through the construct of psychological
empowerment. Thus, an existing governance mechanism is further developed towards being more
effective for use in the context of SOEs.
Keywords Performance measurement, Germany, Psychological empowerment, State-owned enterprises
Paper type Research paper
Introduction
Defined as enterprises that are directly or indirectly, fully or to a significant part owned by
the state, municipalities, or other levels of public authorities (Friedmann and Garner, 1970;
Grossi et al., 2015; OECD, 2005), “state-owned enterprises” (SOEs) are today largely hybrids
of public and private ownership (Bruton et al., 2015; Koppell, 2007; Thynne, 1994).
Accordingly, they face potential agency conflicts due to multi-layered ownership and
control models (Calabrò and Torchia, 2011; Kankaanpää et al., 2014). Further, SOEs are
simultaneously confronted with typically public-sector goals, such as public value
creation, and characteristically private-sector goals such as profitability and competitive
International Journal of Public
advantage (Bruton et al., 2015; Grossi and Reichard, 2008; Vagliasindi, 2008). This implies Sector Management
multi-layered accountability arrangements towards members of society, administrations, Vol. 28 No. 4/5, 2015
pp. 371-403
professional groups, and political representatives (Bovens, 2007; Christensen and © Emerald Group Publishing Limited
0951-3558
Lægreid, 2015; Verschuere et al., 2006), the mere volume of which challenges the effective DOI 10.1108/IJPSM-08-2015-0142
IJPSM governance of SOEs. Consequently, two reform waves have tried to deliver adequate
28,4/5 governance mechanisms in order to address this complexity (Christensen and
Lægreid, 2007; Christensen, 2012; De Vries and Nemec, 2013).
First, “new public management” (NPM) introduced a governance mode that focuses
on granting SOEs additional autonomy while making public actors directly
accountable for performance outputs (Christensen and Lægreid, 2015; Hood, 1995;
372 Palermo et al., 2010). Output-based governance sets goals, measures performance, and
uses incentives to direct SOEs towards the efficient fulfilment of public tasks
(Bouckaert and Halligan, 2008; Van Dooren, 2005; Frost and Morner, 2011; Pollitt and
Bouckaert, 2011). Thus, most NPM reforms are contingent on performance
measurement (van Dooren, 2005; Pollitt and Bouckaert, 2011). Performance
measurement systems (PMSs) are formal systems that set certain strategic outputs
and provide information about actual levels of performance (Franco-Santos et al., 2007;
Melnyk et al., 2014). Using them, public authorities aim to govern SOEs in the style of
the private sector. The concrete performance information use is manifold and takes
place in a next step; however, this paper focuses in particular on the measurement
perspective. The most widespread PMS is probably Kaplan and Norton’s (1992)
“balanced scorecard” with its strategic development (Kaplan and Norton, 1996, 2001),
but other formal and informal models also exist (e.g. Neely et al., 1995; Nudurupati et al.,
2011; Watts and McNair-Connolly, 2012). However, the measurement of managerial
performance in SOEs is particularly difficult (Aharoni, 1981; Bai and Xu, 2005) as it is a
highly complex setting, and international research still faces a research gap in this field
in general (Bruton et al., 2015) and in particular with regard to the measurement
perspective (for an exception, see Ramamurti, 1987).
Second, “post-new public management” (post-NPM) reforms attempted to
overcome the shortcomings of NPM reforms that did not succeed in significantly
increasing governance effectiveness (Christensen and Lægreid, 2007). They enhanced
the governance repertoire with a wide variety of new approaches that put more focus
on shifting power back to political and administrative bodies and, at the same time,
providing the latter with governance frameworks to help them govern inter-
organizational actions more effectively (Christensen, 2012). Central to these
approaches is a greater emphasis on common values, the increased involvement of
SOEs, and the provision of general frameworks for self-governance in order to
improve cooperation vis-à-vis public goals (Ling, 2002; Nabatchi, 2010; Sørensen and
Triantafillou, 2009).
At first sight, post-NPM governance approaches seemingly contradict NPM-based,
output-centred governance ones. Some scholars, however, are calling for both
approaches to be acknowledged as supplements to rather than substitutes for
each other (Christensen and Lægreid, 2007, 2011a; Christensen, 2012; Egeberg and
Trondal, 2009). According to this view, NPM does not need to be replaced (Pollitt, 2003)
but instead slowly enriched by post-NPM reforms, resulting in different governance
mechanisms coexisting alongside one another (Askim et al., 2014). This combination of
governance modes seems to be a satisfactory solution for complex governance settings
such as those of SOEs, as it enables flexible adaptation to changing governance needs
(Bruton et al., 2015; Christensen and Lægreid, 2010; Grandori, 1997, 2001a; Morner
and Misgeld, 2013). However, combining governance modes requires governance
mechanisms to be compatible (Lægreid et al., 2008; Schillemans, 2008; Sørensen and
Torfing, 2011; Verschuere et al., 2006). PMSs as typical output-based mechanisms are
likely to narrow managers’ views exclusively to the fulfilment of the respective goals
(Bhattacharyya, 2013; Jaworski and Young, 1992; Merchant, 1990), and are also even Performance
reported to be perversely used by public managers to support self-interests measurement
(Moynihan, 2008), whereas self-governance tries to broaden public managers’ views
towards an innovative and holistic fulfilment of public tasks (Sørensen and Torfing, 2012;
systems
Sørensen and Triantafillou, 2009). When it comes to whether or not PMSs are an effective
governance mechanism, research offers mixed conclusions (Cavalluzzo and Ittner, 2004;
Greiling, 2006) – which highlights the relevance of the question of how these systems 373
should be designed in order to produce the desirable outcomes.
PMSs do not have to narrow public managers’ views – they can also be designed to
broaden their views and thus to foster self-governance (see Walker et al., 2011). This is
the case if the systems do not hinder but empower managers to take an “active work
role”, one that allows them to grasp the complexity of public-task fulfilment and
intrinsically motivates them (Deci et al., 1989; Gómez-Miñambres, 2012; Spreitzer, 1995)
to contribute to the different aspects of public value. Therefore, in order to derive
adequate design parameters for PMSs, the present study introduces the concept of
“psychological empowerment” (Conger and Kanungo, 1988; Spreitzer, 1995; Thomas and
Velthouse, 1990), according to which, individuals can be empowered if they perceive their
work as being meaningful and themselves as being competent to fulfil it. Further, it must
be possible for them to shape their work in a self-determined manner and to influence it.
Empowerment is generally linked to improved organizational outcomes and performance
in the private (Arogundade and Arogundade, 2015; Drake et al., 2007; Haines and
St-Onge, 2012; Price et al., 2004) and public sector (Fernandez and Moldogaziev, 2013), but
has not yet been linked to SOE performance measurement. While a strong focus on
predefined performance measures under output-based governance usually decreases
managers’ empowerment by narrowing their sense of accountabilities, empowerment at
work builds up self-governance capacities (see Amundsen and Martinsen, 2015). Thus,
designing PMSs that are able to empower managers and thus self-governance is the key
to apposite performance management for SOEs in complex environments. Accordingly,
in this paper, the circumstances under which PMS can foster the psychological
empowerment of SOE managers are investigated.
The remainder of the paper is structured as follows: in the next section, the
psychological empowerment of managers as a driver of governance effectiveness in
the specific context of SOEs is identified, and the means by which empowerment can be
supported by a specific PMS design is outlined. Then, the case and research method
are introduced, and the empirical material is presented according to the study’s
theoretical framework. Finally, the research results are discussed, and their theoretical
and practical implications advanced.
Dimensions of empowerment
Clear and trustworthy
information
Goal clarity
Perceived meaning of
Transparency
managers’ work
Procedural fairness
Balanced goal
Exploratory use of
difficulty
Enabling autonomy
Autonomy-
enhancing
through participation
Managers’ perceived self-
determination
Strategic information
provision
Figure 1.
Proposed theoretical
Integration of non-financial
framework of
Broad goal
performance measures
scope
Perceived impact of
empowerment-
managers’ work
friendly PMS design Sensitivity for multiple
perspectives of public value
otherwise attracting negative media attention (Behn, 2003; van Dooren, 2005; Ho, 2006). Performance
At the same time, political constraints have a negative impact on the objectivity of measurement
performance measurement within SOEs (O’Connor et al., 2006). Agreed-upon
transparency requirements can break this negative spiral.
systems
Managers’ evaluation of the meaning of their work is a highly individual process.
Thus, the provision of goals must be clear and transparent not only regarding content
but also in relation to goal holders (van Gestel et al., 2012; Latham and Locke, 2007; 377
Locke and Latham, 2002). Clear task allocation additionally enables identification with
their own work (Grant, 2008) and therefore the assessment of its meaning. However, for
the managers of SOEs, clear task allocation is particularly challenging due to the many
actors involved in public-task fulfilment (Kankaanpää et al., 2014). This complexity can
be eased, though, through higher levels of perceived procedural fairness in the goal-
setting process, which in turn increases the acceptance of task-allocation processes
(Hartmann and Slapničar, 2012; He and Lau, 2012).
In short, this paper argues that an effective approach in shaping PMSs towards
enhancing perceived meaning at work includes the resolute provision of clear and
trustworthy information about goals, an overarching transparency in goal setting that
also encompasses the documentation of political directions, and the provision of
information about goal allocation, which, in the complex setting of SOEs, can also be
fostered through procedural fairness.
Performance measurement and managers’ perceived competence. “Competence” is an
individual’s belief in their capability to perform activities at work with proficiency
(Bandura, 1982; Conger and Kanungo, 1987; Spreitzer, 1995), and represents the second
dimension in which empowerment is manifested. PMSs regularly evaluate this
competence, as they set targets to be reached, assess their achievement, and give
feedback on the results (Franco-Santos et al., 2007). In this role, PMSs influence how
managers perceive their own competencies, and thus a particular PMS design can
foster or destroy these perceptions. For instance, PMSs that include unattainable goals
have been proven to have a dysfunctional impact on efforts, task-related behaviour,
and motivational levels (Becker and Green, 1962; Csikszentmihalyi, 1975). The level of
the attainability of set goals has a curvilinear effect on performance (Bandura, 1986);
adaptive behaviour is shown when goals are tight but attainable, but the goals are
abandoned when considered unattainable (Sandelands et al., 1988). Since competence
refers to an individual’s beliefs about their own capabilities at work, the assessment of
the attainability or unattainability of goals represents a high practical burden, as
subjective assessments are relevant in this context (Csikszentmihalyi, 1990). In order to
reduce uncertainties here, Hartmann (2005) found the application of multiple goals as
likely to improve task fulfilment in dynamic and uncertain contexts. Moreover, Dai
et al. (2013) recently showed that temporal landmarks increase goal-related behaviour.
Thus, the measurement of performance at certain times – for example, at the beginning
of a week, month, or year – can evoke a “fresh-start effect”. In addition, short-term
milestones allow the managers of SOEs to readjust their behaviours and self-images in
order to better achieve public goals. All of these mechanisms can foster an exploratory
use of performance measurement information (Speklé and Verbeeten, 2014)
and enhance single- and double-loop learning processes (Argyris and Schön, 1978;
Argyris, 1977), and therefore increase managers’ perceived competence.
Finally, perceptions of competence are closely linked to the controllability principle.
If SOE managers can control their goal achievement by controlling the actions leading
IJPSM to the achievement of these goals, and thus rendering performance possible, they
28,4/5 perceive themselves as competent. Also, particularly for SOEs, the acceptance of
measures by managers as realistic business goals has been revealed as a necessary
precondition for enabling performance (Bhattacharyya, 2013). However, despite being
widely acknowledged, this requirement is still not being fulfilled in many organizations
(Bhattacharyya, 2013; Burkert et al., 2011).
378 Overall, the exploratory use of performance measures integrating multiple measures
and milestones, as well as goal setting according to the controllability principle, can
foster managerial perceptions of competence.
Performance measurement and managers’ perceived self-determination. “Self-
determination” is an individual’s perception of the degree to which they have a
choice in initiating and performing work behaviours (Deci et al., 1989; Spreitzer, 1995),
and relates to the third dimension of psychological empowerment. Self-determination
takes place on a continuum between autonomous motivation, the perception of full
self-determination or controlled motivation, and the perception of being externally
determined and controlled (Gagné and Deci, 2005). PMSs are thus only able to empower
managers if they provide for the necessary autonomy (Krause, 2014).
Autonomy at work is always related to its counterpart, participation (Grant et al.,
2011; Hackman et al., 1975; Wilkinson and Dundon, 2011). In order to foster
self-determination, performance measurement has thus to enable high participative
involvement (Amabile, 1996). According to Kenis (1979), participative involvement in
the context of performance measurement “refers to the extent to which managers
participate in preparing […] and influence the […] goals of their responsibility centres”
(Kenis, 1979, p. 709). Performance measurement literature reveals increased participant
commitment, satisfaction, and motivation to improve set goals if participation
is enabled (Forde et al., 2006; Langevin and Mendoza, 2013; Locke, 1968; Strauss,
1998; Vroom, 1964; Wood and de Menezes, 2011), whereas assigned goals are
associated with resistance (Lee and Wei, 2011; London et al., 2004). Moreover,
opportunities to participate in goal setting further increase the willingness to contribute
to collective tasks (Lee and Wei, 2011) as well as to the social pressure to achieve
them (Groen et al., 2012).
In addition, managers of SOEs require strategic information as to where their
organization is heading in order to perceive that they have a choice in initiating
directive actions (Hall, 2011). Accordingly, the provision of strategic information
through PMSs increases managers’ self-determination (Chenhall, 2005; Hall, 2011).
Strategic information enables managers to independently make effective and efficient
decisions regarding methods, processes, and resources when performing public tasks.
Consequently, empowerment practices aimed at providing employees with job-related
knowledge improve internally perceived levels of performance (Fernandez and
Moldogaziev, 2011).
Thus, it is concluded that PMSs that embrace participation and provide strategic
information can foster self-determination.
Performance measurement and the perceived impact of managers’ work. “Impact of
work” constitutes the final dimension of empowerment, and reflects the degree to which
individuals believe that they can influence outcomes (Ashforth, 1989; Spreitzer, 1995).
Outcomes of SOEs are highly relevant for society through their wide-ranging effects on
citizens and private-sector industries (Grossi and Reichard, 2008; OECD, 2005). Thus, in
order to effect a positive change, managers of SOEs need to address multiple facets of
public value (Andersen et al., 2012; Meynhardt, 2009; Moore, 1995). However, when it Performance
comes to measuring SOE performance, research shows a tendency to reduce measurement
performance to some sort of financial dimension (Ramamurti, 1987), and thereby to
narrow the focus on managers’ possible impact. This kind of imbalance could have
systems
dysfunctional effects on managerial behaviour. As the specification of performance
measures determines the focus of managerial action (Bhattacharyya, 2013), an
imbalance towards financial measures is likely to lead to an overemphasis of 379
profitability or cost-reduction goals at the expense of a broad focus on public value.
Also, the inapt use of performance measures for managers’ self-interest has been
reported (Moynihan, 2008), with research showing managers of SOEs increasingly
displaying self-interest rationalities (Edeling et al., 2004). An SOE managerial business
philosophy that increasingly reflects the attitudes of private managers will result in the
neglect of public tasks, functions, and interests. This may be counteracted through the
integration of non-financial measures and taking a holistic approach to the assessment
of SOE managers’ contribution to public value.
A holistic approach within PMSs furthermore reflects multiple accountabilities
towards administrative, political, social, and professional groups (Bovens, 2007;
Pollitt, 2003; Schlenker et al., 1994). Although complex settings require complex
governance solutions, an approach comprising all accountability dimensions is also
seen as problematic. Ambiguities and conflicting goals that are likely to result from
the diverse accountabilities may lead to an unmanageable system ( Johnsen, 2001;
March and Olsen, 1995). However, if a PMS incorporates an awareness of these
problematic issues, this could encourage active communication and exchange
between SOEs, public authorities, and other stakeholders. This can be realized
through encouraging SOE managers to participate in administrative goal-setting
processes, occasionally inviting public authorities to advisory board meetings in
order to restrain non-transparent policy processes, and through defining benchmarks
(Amaratunga and Baldry, 2002; Askim et al., 2008) in order to enter into dialogue on
professional accountability with public bodies. So as to foster the perception of
socially imposed accountabilities, the public voice can be consulted in user boards, at
town meetings and public hearings, or through customer surveys (Sørensen and
Torfing, 2012), and the results integrated into the PMS, not only as quantitative
measures but also as qualitative statements (see Ferrari and Manzi, 2014). Ho (2006)
furthermore found that citizen involvement in performance measurement practices
increases the perceived usefulness of the data in the eyes of elected officials. Thus,
instead of targeting an inflated performance measurement approach that integrates
all accountability dimensions, the present study proposes a PMS that encourages
exchange and increases the comprehensibility of different accountabilities affecting
SOEs and managerial performance within.
In summary, PMSs that integrate non-financial measures to account for the
specificity of public-task provision and are sensitive to various public value
perspectives are more likely to increase SOE managers’ perceived impact.
Data collection
Initial contact was made with the ownership manager of Citee in April 2014 at a
conference during which he presented Citee’s new performance measurement and
management system. In order that the study’s authors could become more familiar with
the case and to confirm subsequent steps, a telephone conference was held. Next, the
case study was authorized by the municipal finance director, as well as by the mayor of
Citee. These steps were particularly important, as case accessibility is a primary
precondition for this kind of in-depth investigation. As this study sought to answer the
question of under which conditions PMSs can empower SOE managers, and as a
plurality of factors within the different empowerment dimensions is assumed to work
together to produce the desired outcome, the underlying case study approach
encompasses causal-process tracing (Blatter and Blume, 2008a, b; Blatter and
Haverland, 2012; George and Bennett, 2005). Furthermore, causal-process tracing as
a within-case approach explains the study’s single-case approach. The investigation
depended on gaining a comprehensive overview of the unfolding of all of the processes
that accompanied the introduction of the new PMS at Citee and the possibility of
gaining profound insights into the perceptions and motivations of important actors
(Blatter and Haverland, 2012).
Accordingly, during a preliminary meeting with the ownership manager at the
beginning of July 2014, key SOE managers were selected as interviewees. The main
selection criteria sought to strike a balance between SOEs from different sectors of
varying size and financial strength, and between SOEs in which CEOs were contracted
under the old as well as under the new performance measurement scheme. Theoretical
saturation defined the absolute number of the selected interviewees (Baker and
Edwards, 2012; Ullrich, 1999a, b). Real world occurrence established a natural limit to
this approach. For instance, no SOE manager of a small SOE existed who had been
contracted under the new PMS.
Table I summarizes the sample SOEs and the managers with whom interviews were
conducted, further to the initial interview with the ownership manager. As shown, a
balance was struck between SOEs with high, medium, and low impact, as measured by
IJPSM Managed Number of Capital Loss-/profit- PMS
28,4/5 SOEa employeesa,b stocka,c Sector making SOEd (new/old)
number of employees (SOE size) and capital stock (financial impact). Also, a diversity of
sectors and a balance between loss- and profit-making SOEs were taken into account.
Moreover, approximately half of the SOE managers chosen were employed under
the new performance management scheme and half were still under the old PMS. This
maximum variation enabled a diversity of empirical observations within the case study
(Blatter and Haverland, 2012; Miles and Huberman, 1994).
Altogether, six in-depth, face-to-face interviews were conducted in the third quarter
of 2014. All the interviews were tape-recorded and later transcribed. The interviews
lasted approximately 50 minutes on average, with the shortest being 37 and the longest
100 minutes. The trustworthiness of the data were increased by tape-recording the
consent of all the interviewees. In addition, a transcript of their interview was sent to
every interviewee shortly afterwards unless explicitly rejected. The interviews were
open ended and geared towards ensuring a deeper understanding of all evolving
processes and the interviewees’ cognitions in reaction to the differing measurement
practices. Primarily, the interviewees were asked about their role in their respective
SOE, about their own goals and those they pursue within their enterprises, about
their perception of the governance mechanisms in place, and, in particular, about their
experiences with the PMS and their interactions with the municipal ownership
management. They were also encouraged to freely describe the way in which the new
system was introduced, its components, and the targets that the city is pursuing with it.
Follow-up questions focused on increasing the richness of the collected data (Rubin and
Rubin, 2012), and the interviewers used Hermanns’ (2004) stage directions for
interviewing to establish a positive atmosphere and concentrate on the real-life world
without losing sight of the research question. Additional case-relevant documents, such
as internal documentation, presentations, and council documents, were also collected
and expounded during the interviews.
This case study approach permitted a refinement of the explanatory framework of
how PMSs can empower SOE managers, as well as an understanding of a possible set
of causal mechanisms behind it as the collected data allowed for finely grained
empirical insights and the consideration of a broad and diverse set of explanatory
approaches (Blatter and Haverland, 2012).
Data analysis
The empirical data from the interviews were transcribed and analysed directly after the
interview phase (Miles and Huberman, 1994) using MAXQDA 11 software (Flick, 2014;
Paulus et al., 2014). In order to ensure confidentiality, a numerical order was assigned Performance
to the interviewees (Manager I, Manager II, etc.). The data analysis process included measurement
re-listening to the recordings as well as reading and re-reading the transcript, on the
one hand (Windeck et al., 2013), and the coding and re-coding process on the other.
systems
The entire analysis followed the “four eyes” principle. The very first step of the coding
process sought to discover the structural aspects to the data, and, to this end, used open
coding (Glaser and Strauss, 1967). During this stage, repeatedly reverting back and 383
forth between empirical data and the broad theoretical basis facilitated the derivation
of the theoretical framework described above. In particular, after grouping
the discovered codes, there were received as the main in vivo codes, on the one
hand, ones such as “procedural fairness”, “controllability”, “participation”, or “diverse
accountabilities” that could be grouped alongside the concept of psychological
empowerment, and, on the other, a prevalent “goal congruence” code that reflected the
research question. “Goal congruence” was identified as the main purpose of PMS and
defined as transforming individual goals into organizational or collective goals
(Anthony and Govindarajan, 2014; Cugueró-Escofet and Rosanas, 2013; Locke and
Latham, 2002; Locke, 1996). However, despite being the main purpose of PMS, the
introduction of these systems is evidently not always recognized by managers as being
empowering. Moreover, at this stage of the analysis, even dysfunctional effects were
detected, in that managers’ existent orientation towards public service provision goals
had been distorted by a strong focus solely on financial goals. Indeed, this key aspect of
the first open-coding step led to the specification of the research question, which asks
how PMSs can be designed in order to empower managers towards public goal
fulfilment rather than diminishing their existing foci on public service fulfilment.
Once the real world-driven research question had been specified, an understanding
of the entire landscape had been gained, and the theoretical basis in the described
iterative process built up, the three-step coding approach laid down by Miles and
Huberman (1994) (see Windeck et al., 2013) was followed. Then, the in vivo codes were
further grouped and developed according to the study’s theoretical framework
(“theoretical coding”), and a “start list” was created around the four dimensions of
psychological empowerment. These served as the main coding families, which were
then enriched with subcodes. As a last step, this start list was revised during the data
analysis, its structure checked, and selective coding used to further elaborate the
study’s case (see also Glaser, 1992).
Once again, the researchers were constantly moving back and forth from the empirical
to the theoretical dimensions of the analysis (Dubois and Gadde, 2002). This single-case
study thus relies on abduction as a combination of inductive and deductive research
strategies (see Goretzki et al., 2013; Järvenpää, 2009). Given the complex background of
SOEs and the interplay of diverse mechanisms, abduction was identified as an appropriate
method for constantly refining the theoretical framework. Rather than striving for
generalization, the study aimed at a “possibilistic generalization” (Blatter and Haverland,
2012, p. 31), in order to gather in-depth knowledge about a possible combination of causal
conditions that might lead to managers’ empowerment through PMS.
Enhancing the perceived impact of managers’ work through a broad goal scope.
Managers in Citee did not display the increasingly self-interest-centred behaviour
predicted by the research (Edeling et al., 2004). Instead, they saw themselves as
public servants and mediators between political expectations, public needs, and
economic interests:
You know, whether I now have 10 or 12 thousand more or less, I can truly say to you that that
for me is no motivation. […] Because they pay us well. We have everything we want. Yes. So
someone, who, what do I know, is motivated by one, or maybe two or three months’ salary, if
that is their only motivation, then all I can say is that such people are in the wrong place
(Manager I; 53).
Also the research did not unequivocally confirm a shift in public managers’ behaviour
towards a style more in line with the private sector for all countries (see Xu-hong, 2004),
which supports the view of prior research that involvement in meaningful public Performance
service provision is an important incentive for public managers, compared to private- measurement
sector managers (Rainey, 1982). In general, managers in Citee did acknowledge their
multidimensional accountabilities and wished to have a dialogue with all involved
systems
parties. Correspondingly, Kroll (2015) identified stakeholder involvement as the second
most important factor for enhancing the use of performance measurement information.
To encompass the broad impact that SOEs have on society in general, the present 389
study found that PMSs should sensitize managers to and enhance dialogue concerning
all accountability dimensions. Examples of diverse dimensions not yet included in
Citee’s PMS but of crucial importance for the fulfilment of SOEs’ tasks were reported in
many of the interviews. These examples were presented according to the introduced
administrative, political, professional, and social accountability dimensions. Enhancing
sensitivity to these accountability dimensions within goal setting should increase
managers’ obligation to justify their actions towards all groups and not just
administrative bodies (Pollitt, 2003; Schlenker et al., 1994).
With respect to administrative accountability, Citee had laid down financial
requirements that managers must fulfil; thus “[…] to work economically as possible for
the city” (Manager II; 25) was at the core of SOEs administrative accountability:
So that’s the main thing; you know how bleak our budget is, I think soon we will become over-
indebted. I think the capital will soon be exhausted, I no longer remember exactly, but I think
by the end of the year at any rate (Manager II; 25).
With respect to political accountability, Citee exhibited a high level of involvement in
its owned enterprises. The city council in particular had a significant influence over
executive managers’ decisions:
There’s a market master who maintains order in the market, i.e. they check whether the
market regulations set for us by the board are being complied with (Manager II; 9).
But the ruling political parties, too, influenced the goals of the SOEs, with their political
ideas shaped by the expectations of their voters. This also encompassed, for example,
youth policy, with “talks [being] held with the youth welfare office” (Manager VI; 21).
Furthermore, every company specialized in a certain professional field containing
specific professional standards and benchmarks, and, consequently, “prescribed rules
and regulations” (Manager IV; 7) were important and formed part of day-to-day work.
The regulations were diverse, and ranged from broader, local area transport plans to
more detailed ones:
We have a local area transport plan which prescribes certain quality standards for the public
transport network. At the same time, we have set as part of Green Capital targets for the split
model – a gradual increase by 2035 from the current 19% to 25% (Manager V; 5).
With regard to socially imposed goals, this study proposes that the public voice should
become visible within set goals and performance standards. Related suggestions in the
literature include user boards, town meetings, public hearings, and customer surveys
(Sørensen and Torfing, 2012) as ways of integrating the public voice into PMSs. However,
social goals have, up until now, been absent from the goal-setting processes in Citee,
although non-profit enterprises in particular were very much aware of their social
accountabilities. They also recognized the social aims involved; for example, “[What]
we pursue is the provision of cultural necessities for the region” (Manager I; 20).
IJPSM The case of Citee furthermore illustrates that a holistic approach to all accountability
28,4/5 dimensions is crucial, as interdependencies exist with other empowerment components.
However, ambiguities resulting from diverse accountabilities could lead to an
unmanageable system and dysfunctionality ( Johnson, 2001; March and Olsen, 1995).
In Citee, in cases in which social accountability or professional accountability was
strongly perceived but administrative accountability was not (due to a lack of strategic
390 information), the perception of goal clarity was diminished, as financial goals lost their
substantiality without the necessary strategic background, leading to dramatic financial
grievances, even in cases where past financial results had been universally outstanding:
Everyone knows – and I am checking the actual numbers right now – that next year we
will have a deficit of 6.3; the following year, 7.2; the following year, 8.1; then 8.7, and then
9.9 million (Manager I; 75).
In perspective, the financial targets in particular are no longer achievable […], I have
an enormous need for maintenance, which has also not been displaced by the city
(Manager V; 79).
However, where all accountability dimensions were holistically perceived, weaknesses
in the PMS, such as unattainable performance goals, did not have such dramatic
consequences:
We will reach our targets but we are operating at the edge (Manager II: 81).
Discussion
In exploring the underlying case, this study has shown how PMSs that are designed in
accordance with the concept of psychological empowerment are able to foster
managers’ active work role and thus support the effective governance of SOEs. An
empowerment-friendly performance measurement design was proposed in accordance
with the four dimensions in which psychological empowerment is manifested: meaning,
competence, self-determination, and impact (Thomas and Velthouse, 1990).
Considering each dimension in turn, first, the meaning of SOE managers’ work can
be fostered through the provision of clear goals within a PMS. Goal clarity necessitates
that the goals imposed by administrative as well as political bodies be transparent.
Only in this way can a formal and institutional basis be established from which SOE
managers can form a clear view of the value that they place on their work in relation to
their own ideals or standards. However, a PMS needs to become established itself for it
to be perceived as clear and useful for assessing the meaning of one’s work. As was
shown in the case of Citee, this process can be additionally supported through
extensive communication, and, within this communication performance, priorities can
be established. Goal transparency can be fostered through a two-way exchange with
politicians (who are commonly reluctant to formulate and set transparent goals), while
procedural fairness can be fostered through transparent goal allocation. All of these
aspects helped the managers of Citee’s SOEs view their work as meaningful. In this
context, it is also helpful to use information systems as communication channels,
especially between SOE managers, administrative bodies, and politicians (Behn, 2003;
van Dooren, 2005; Ho, 2006), and communication channels can thus support reliable
documentation. With regard to the multiple accountabilities that SOEs face, procedural
fairness in a PMS can further support the active work role of managers as it increases
their acceptance of goal-allocation processes. The case study showed that PMSs that
standardize performance measurement procedures for all SOE managers through
higher acceptance of goals also increase the perceived value of their work and thus the Performance
meaning they attribute to their own work. measurement
Second, high degrees of perceived competence are crucial for empowering
managers. However, public managers are largely confronted with difficult and
systems
conflicting goals due to their manifold accountabilities, and goal difficulty has a
curvilinear effect on managers’ perceived competence. In Citee, increased motivation
and – particularly in financially strong SOEs – increased managerial innovation 391
capacities were shown when goals were demanding, but, as soon as these veered
towards unattainability and unreasonableness, managers became frustrated and
demotivated. Thus, exploratory use of a PMS can help maintain goals at the difficult
but attainable level. From what was observed at Citee, such exploratory use is possible,
as a PMS integrates a multiplicity of goals, keeps track of goal achievement in a
transparent way, sets milestones, and enables the adaptation of measures to the
specific needs of the SOE. Such an exploratory approach can provide a basis for the
managers’ personal development and thus can enhance managers’ perception of their
own competences.
Third, participation in goal-setting processes fosters managers’ perceived
self-determination. With respect to financial austerity, such participative processes
were limited for financial goals at Citee. Nevertheless, the case study revealed that the
detailed formulation of goals and measures is a way of enhancing managers’ perceived
self-determination and thus empowering them. In addition, the provision of strategic
information through PMSs was found to have untapped potential.
Fourth, a holistic view of goals can reveal the impact of a manager’s work to an
SOE manager. In this respect, it was interesting to observe that managers at Citee
largely saw themselves as public servants and acknowledged their multiple
accountabilities. Thus, they wished to have a PMS that took into account all the
accountabilities that SOE managers face as well as the goals resulting therefrom,
thereby enhancing any dialogue. This broadened view on goals is a crucial element of
a reconsidered PMS, but is limited, as it entails potential dysfunctionality and
unmanageability ( Johnson, 2001; March and Olsen, 1995). Thus, rather than
integrating all accountability dimensions as particular measures into a PMS, SOE
managers’ participation in administrative goal-setting processes, the occasional
invitation of public authorities to advisory board meetings, the use of other
professionals’ benchmarks, as well as listening to the public voice can all help to
broaden goals without making them unmanageable.
Each of the presented performance measurement elements considers and supports
one empowerment dimension. In this way, empowerment becomes a means for
enhancing the active work role of SOE managers and the governance of SOEs in general.
Conclusion
Previous studies have tried to determine whether PMSs lead to better outcomes in the
public context, with mixed results (Greiling, 2006). Some scholars have analysed
the factors that foster the use of the provided information (e.g. Ammons and Rivenbark,
2008; Kroll, 2015), while others have begun to examine how PMSs should be designed –
as opposed to whether or not they should be implemented – to produce the desired
effects (e.g. Padovani et al., 2010). However, to the present paper’s authors’ knowledge,
no study has been carried out within the specific context of SOEs. This study
therefore investigated how PMSs might be designed to increase the governance
effectiveness of SOEs.
IJPSM It found that, for the complex settings of SOEs, effective governance solutions require
28,4/5 compatible governance mechanisms, as combined governance solutions can adapt more
flexibly to the changing needs of SOE governance and respond better to historically
developed, coexisting governance mechanisms (Bruton et al., 2015; Christensen and
Lægreid, 2007; Grandori, 1997, 2001b). Instead of outlining the contradictory elements of
coexisting governance mechanisms, this study searched for possibilities for further
392 developing existing ones. In particular, it was investigated how a PMS, as the basis on
which most NPM governance mechanisms are built, can be combined with self-steering
governance mechanisms. When it comes to public value, it is important that SOE
managers take an active role in achieving public goals rather than merely pursuing their
own interests. Empowerment at work supports this, as it leads to increased task
motivation (Hall, 2008; Spreitzer, 1995). Thus, we further developed a model PMS
according to the dimensions of psychological empowerment (Conger and Kanungo, 1988;
Hall, 2011; Seibert et al., 2004; Spreitzer, 1995; Thomas and Velthouse, 1990), and
proposed an empowerment-friendly performance measurement design.
The study sought to discover under which conditions PMSs can empower SOE
managers, and hence, assuming a plurality of causal factors within the different
dimensions of empowerment, causal-process tracing was chosen (Blatter and Blume,
2008a, b; Blatter and Haverland, 2012; George and Bennett, 2005) for the “Citee” single-
case evaluation. The underlying causal mechanisms of the study’s theoretically
deduced concept thus were traced. Based on in-depth interviews with the executive
managers and the CEOs of various German SOEs within the “Citee” case city, the study
found that a clear, transparent, and fairly designed PMS, along with a balanced
approach to goal difficulty and the provision of strategic information through
performance measurement practices, positively influences all four cognitions in which
empowerment is rooted (meaning, competence, self-determination, and impact). It was
shown that these practices, together with a broad view and discussion of the manifold
SOE goals, could empower SOE managers. Consistent with these findings, an
“empowerment-friendly” performance measurement design was presented and the
implications for governance research in the post-NPM decade were outlined. This
facilitated the modelling of a theoretically derived, empowering PMS, enhancing the
framework with concrete propositions for its arrangement.
Limitations
This study focused on performance measurement practices. From a content-related point
of view, however, it is also important to assess the reasons why performance information
is being measured. For the public sector, strategic decision making, learning, controlling,
and budgeting as well as sanctioning and rewarding are revealed as purposeful reasons
for measuring performance information (Behn, 2003; Van Dooren et al., 2010; Kroll, 2015;
Moynihan, 2009). Accordingly, Van Veen-Dirks (2010) concluded that, depending on their
use, PMSs could be adapted. In the present case, the significant underlying performance
information use concerned the effective governance of SOEs. However, different
recommendations might be derived for other purposes.
Also, the context of the study’s findings was restricted to a German setting, which
provides opportunities for further research in other countries. Likewise, Citee was a
specific example, facing as it was the dilemma of extreme financial pressure (Döhrn
et al., 2013; Schwarting, 2004). However, the study’s findings might lead to different
empowering goals and structural conclusions in other municipal settings.
Moreover, a qualitative methodology was used to trace the underlying causal
mechanisms that could lead to managers’ empowerment through PMSs. In particular, the
relative meaning of empowerment with respect to governance effectiveness should be
tested, and the actual dearth of influence on self-governance elaborated. Through the
study’s purposive sampling (Table I), insights were gained into a diverse spectrum of
public tasks and accountabilities. However, as with other qualitative studies,
generalizations cannot be derived from it. The objective of process tracing is to refine
theory rather than generalize it (Blatter and Blume, 2008a, b; Blatter and Haverland, 2012;
IJPSM George and Bennett, 2005). Examining the applicability of this study’s refined results
28,4/5 within comparative case studies could be a possible next research step, and would help to
situate these results in a more general context. For instance, focusing on and elucidating
specific governance mechanisms vis-à-vis the specific business activities of SOEs,
executive managers’ positions, and/or SOEs’ legal forms could offer additional criteria for
further research on the design of empowering PMSs. Lastly, further quantitative research
394 is needed to support the current study’s framework. Nevertheless, this study and its
findings mark a starting point for the exploration of how PMSs as the foundation of
output-based NPM governance can be designed to simultaneously empower those whose
performance is being measured.
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Corresponding author
Martyna Swiatczak can be contacted at: swiatczak@uni-speyer.de
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