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NATIONAL CAPITAL REGION
DIVISION OF CITY SCHOOLS -MANILA

Office of the Schools Division Superintendent

July 11. 2023

DIVISION MEMORANDUM
No. 359 s. 2023

DIVISION GUIDELINES ON THE SUBMISSION OP SCHOOL FORMS FOR END

OF SCHOOL YEAR (EOSY)2022- 2023 AND OTHER RELATED REPORTS

To : All Public Elementaiy and Secondary School Heads

All Private School Principals/Administrators
AU State/Local University/College (offering Basic Education) Administrators
All Others Concerned

1. In accordance with DepEd Order No. 58 s. 2017: Adoption of New Forms for
Kindergarten, Senior High School, Alternative Learning System, Health and Nutrition, and
Permanent Records and DepEd Order No.4 s. 2014: Adoption of Modified School Forms(SFs)
for Public Elementary and Secondaiy Schools Effective End of School Year 2013 - 2014, all
public and private schools and SLUCs offering Basic Education shall submit final School
Forms 4, 5, and 6 for School Year 2022 - 2023 and other related reports.

2. School Forms(SFs) and other reports shall be submitted in hardcopy at the Planning
and Research Section, SGOD. All links for encoding and/or uploading of softcopies are
found in the SDO-Manila Planning and Research Unit Support Hub, Planning Page at
www.tinyurLcom/sdomanilaprs. Deadline of submission shall be on or before July 28,
2023 (Friday).

3. Below are the guidelines on the submission of School Forms 4, 5, and 6 for SY 2022
- 2023 and other related reports:

a. School Form 4(SF4)

i. For public schools, it shall be for the monthi of April, May, June and July
2023 while for private schools and SLUCs, it shall be the months within
the last quarter based on their respective school calendar.
ii. For Senior High Schools, entries in the SF4 should be broken down by
Track, Strand and Specialization (for each strand in TVL track).
iii. School Forms must be signed by the school head, compiled in one folder
for submission.
iv. For Public Schools Only: School personnel in charge of the report shall
encode in the Division SF4 Summary Sheet (link in the support hub) the
following information:
(1) Number of Registered Learners as of End of School Year

MEP/7.11.23 Submission of School Forms

SGODSIAS0711672/July 11,2023

Manila Education Center Arroceros Forest Park

Antonio J. Vlllegas St. Ermlta, Manila /
5272315 • 5275184 • 5275180 \J
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 (2) Total number of learners for the whole school year that are:
(a) No Longer Participating in School Activities
(b) Transferred-out
(c) Transferred-in

b. School Form 5(SF5)

i. SF5, signed by the school head, shall be submitted in the following format:
(1) Hardcopy - submission for all grades levels together at SGOD
(2) Softcopy - Upload clear scan or excel file converted to pdf format,
one file per grade level, at the support hub.
ii. For Public Schools Only: School personnel in charge of the report shall
encode in the Google Form the following information:
(1) Total Number of Learners that are Grade 1 Ready and Needs
Further Intervention (For Kinder Only)
(2) Total Number of Learners that are Promoted, Conditionally
Promoted and Retained (ES and JHS)
(3) Total Number of Learners that have Regular and Irregular EOSY
status(SHS)
(4) Total Number of Learners per Learning Progress and Achievement
(ES, JHS and SHS) classification based on general average.

c. School Form 6(SF6)

i. Hardcopy of SF6, signed by the school head, shall be submitted at the
SGOD,compiled in one folder per school.

d. School Calendar for SY 2023 - 2024

i. Applicable for private schools and SLUCs offering basic education only
relative to DepEd Order No. 88 s. 2010, Part V, Section 186.
ii. Upload a clear scanned copy of the School Calendar signed by the school
principal/administrator and encode the following information in the
Google Form found at the support hub:
(1) Schoollnformation
(2) Date of Beginning of School Year (BOSY)/Openmg of classes
(3) Total number of School Days
(4) Date of End of School Year (EOSY)/Last day of classes

4. For inquiries or clarifications, please contact the Planning and Research Unit, School
Governance and Operations Division (SGOD) at 8527-5216 or email at
planning-unit.manila@deped.gov.ph.

5- Immediate and wide dissemination of this Memorandum is desired.

RITA I^IDDLB,CESO V
Schools Division Superintendent