Report Writing

♦ Formal Address:
A report is a brief account of an event that has already taken place. The report
helps in recording the events of importance that occur in our day-to-day life. It
attempts to present the firsthand information of an incident or event. A report of an
event presents a record of events that took place. A report of an event includes
one’s ideas, opinions and impressions about the event.

♦ Points to Remember:

 Mention the place, date, time and other relevant facts about the event.
 Include information collected from the people around or affected by the
event.
 Write the name of the reporter.
 Provide a suitable title/heading.
 Write in past tense.
 Write in reported speech and use passive form of expression.
 Develop ideas (causes, reasons, consequences, opinions) logically.
 Write in a less formal and more descriptive manner, while writing a report for
a school magazine.
 Present your ideas and impressions to make the report interesting.

Question 1.
You are Sweety/Suresh of L.M. Jain School, Ajmer. As Secretary of your
School Co-curricular Activities Club, you visited a slum area in your city where
the people suffered a great loss of life and property in a massive fire. The
students of your school rendered their services and material help to the victims.
Write a report in 100-125 words for your school magazine.
Answer:

Students Service To Victims Of Fire

By: Sweety
L.M. Jain School

14th February, 20xx.

 A major slum area in Vilas Nagar was gutted by a massive fire on 10th
February, 20xx. The fire whose exact cause is still not very clear caused extensive
damage to life and property. Ten persons lost their lives, many were injured and
about two hundred people were rendered homeless. Our school joined and relief to
the victims. The students of our school got together and collected food packets, old
clothes, medicines, utensils, etc. to be distributed to these homeless and helpless
people. Ten students and three teachers personally visited this slum area to ensure
proper and fair distribution of the items that had been collected and thus provided
some relief to these unfortunate people in their time of crisis and misery.

Question 2.
Recently your school held a Seminar on Conservation of Water as a part of World
Water Day celebrations. As the School Pupil Leader of Maryland School,
Gurgaon, write a report in 100-125 words for a local daily. Sign as Pritham/Preeti.
Answer:

Seminar On Water Conservation

By: Preeti
Maryland School,

Gurgaon 16th March, 20xx

Our school organised a seminar on ‘Water Conservation’ as part of the

World Water Day Celebrations on 13th August, 20xx. The main aim of this
seminar was to remind us all about the need to save the government and the non-
governmental organisations in providing help water as it is a precious source
imperative for our survival.

distinguished environmentalists and eminent personalities were our guest speakers

and they reiterated the need not only of conserving water but also spoke at length
on how to conserve water by stressing upon the fact that each drop of water is
precious. Dr. Yashraj, an eminent environmentalist, suggested rain-water
harvesting as one of the best ways to conserve water.

Using visual aids to highlight his discourse, he suggested that to ensure availability
of water for the future generations the withdrawal of fresh water from an
ecosystem should not exceed its natural replacement rate. The seminar concluded
on the note that water conservation is the most cost-effective, environmentally
sound way to reduce our demand for water and so each one of us must do our bit
towards improving water management to enhance optimum use of water.

Question 3.
A major bus mishap which left several people seriously injured took place at
Nicholas Road, Nungambakkam, Chennai. Luckily no life was lost. Collect the
information from the eyewitnesses and send a report in 100-125 words to ‘The
Nungambakkam Times’. You are Vinod/Vinodhini, a reporter.
Answer:

Bus Mishap
Vinod, Staff Reporter

The Nungambakkam Times 14th February, 20xx

A major bus mishap took place at Nicholas Road in Nungambakkam, Chennai

yesterday at about 10 a.m. It resulted in serious injuries to almost twelve of the
twenty-five passengers who were on board the bus. Luckily though, there was no
loss of life. An eyewitness accounts how the high speeding bus overturned when it
took a sharp turn in an attempt to avert a collision with a truck that was coming in
the wrong direction.

The authorities have arrested the truck driver for his negligence. The bus driver
could not be taken into custody for overspeeding as he is admitted in hospital with
grievous injuries. The state government has announced a compensation of? 25,000
for those seriously injured and ‘10,000 for those whose injurious are not very
serious. A state-level inquiry has also been ordered into the mishap.

Question 4.
You are Poorva/Partha, Cultural Secretary of your school, D.B. Senior Secondary
School, Ambur. A week-long Music and Dance festival was organised by your
school. Write a report in 100-125 words for your school magazine. Invent the
details. (All India 2011)
Answer:
 Music And Dance Fiesta
Poorva, Cultural Secretary
D.B. Senior Secondary School, Ambur

26th August, 20xx

Our school organised a week-long Music and Dance festival, which commenced
on the 18th of August and ended on the 26th of August, in which 15 schools of our
town participated. It was a great music and dance extravaganza which saw a wide
variety of Indian classical music and folklore and western music and dance forms.
During this week-long festival, many competitions and programmes were
organised in our school and these were graced by illustrious musicians and reputed
dancers. On the concluding day of this festival, a two-hour-long programme
displaying a unique fusion of classical and western dance and music was put up.
This was a treat and delight for all music and dance lovers and was also the
highlight of our festival. Seeing the huge success of this fiesta our principal
assured us that attempts would be made to organise it on a regular basis.

Question 5.
You visited a Job Fair organised by Ability Foundation at Chennai recently. You
were impressed to see that nearly 55 companies from various sectors such as
information technology, telecommunication, electronics etc. offered jobs to the
final year students of colleges. As a reporter of ‘The Deccan Times’, Chennai,
prepare a report in 100-125 words. You are Peeyush/Priya.
Answer:

Great Job Opportunities

For Young Students
Priya, Staff Reporter,
The Deccan Times

14th April, 20xx

The Ability Forum organised a Job Fair in Chennai for final year students of
colleges. The fair witnessed an overwhelming response from job seekers and
companies from across the region. The two-day event saw 55 companies from
various sectors, such as information technology, telecommunication, electronics,
etc. offering jobs to these students. It was really a great incentive for these fresh
graduates to be offered jobs literally ‘on a platter’. Over 500 job seekers walked
into seek well-paying jobs with the most renowned companies. This is surely going
to motivate other undergraduates to attend this fair every year. Such employment
fairs should be organised as these provide an ideal platform for students who are
on the lookout for jobs after having completed their graduate-level education.

Question 6.
You witnessed a programme performed by differently-abled persons on Zee TV.
You were very much impressed by their performance and were emotionally
touched. Highlighting their talent, the reaction of the judges to their performance
etc., prepare a report in 100-125 words for your school magazine. You are
Gopal/Gopi, Student Editor of the magazine.
Answer:

A Special Programme On Zee Tv

Gopi, Student Editor

On the occasion of Independence Day, Zee TV organized a special programme in

which differently-abled persons performed in front of a live audience and were
also watched by millions of people across the globe. They displayed their talent in
the fields of music and dance. Their performances left the judges, the audience and
the viewers enthralled. I am sure it also touched the hearts of many.

An outstanding sequence, in which wheelchair-bound boys and girls performed

‘Bharatnatyam’, left the audience spellbound and got a standing ovation from the
judges.

It was most touching to see these children performing with such perfection despite
their handicaps and their zest and enthusiasm added an extra touch to their
performance. I strongly feel more such shows should be telecast so that more
disabled children get an opportunity to showcase their talent. This will give them
self-confidence that in spite of their disabilities they too are very much a part of
our society.

Question 7.
You are Pulkil/Prema, a staff reporter of The Times of India. You have been asked
to cover an incident of daylight robbery on the outskirts of Delhi when the inmates
were present in the house. Write a report in 100-125 words.
Answer:

Daylight Robbery
Prema, Staff Reporter
Tire Times of India

17th August, 20xx, Delhi

A daring, daylight robbery has set fear and anxiety in the minds of the residents of
Najafgarh, that lies on the outskirts of Delhi. Four armed robbers entered the house
of a retired IAS official in broad daylight at about 4 p.m. The official himself was
present in the house along with his wife, daughter-in-law and two-year-old
grandson. Though the robbers did not harm the inmates, they locked them up in a
store-room before escaping with? 75,000 cash and gold jewellery worth about? 3
lakhs. This incident evoked a lot of resentment among the residents of the area who
complained about a total security lapse in their colony. The police have registered
a complaint of robbery and on the basis of the appearance of the robbers given by
the inmates a search has been launched to apprehend all the four.

Question 8.
Recently a cultural programme was arranged by B.M. Public School, Noida with
the help of the local artists of the city for raising funds to
help an association for the differently-abled children of your city. Write a report in
100-125 words for publication in the newsletter of your school. You are
Sunil/Sunita, Secretary of the Social Club of your school.
Answer:

Cultural Programme To
Help Disabled
By: Sunita, Secretary, Social Club

Our school arranged a cultural programme with the help of the local artists of our
city to raise funds to help an association ‘Nirmal-Chaya’ that works for the
differently-abled children of our city. All the proceeds from this programme were
given to the NGO so that they are in a better position to provide assistance to these
unfortunate children in the form of medical aid. It was most heartening to see the
overwhelming response of our staff, students and their parents for our noble
endeavour. The local artists too participated in this programme without charging
any money as everyone wanted to do their bit for a good cause. Seeing the positive
response of everyone who was involved in this noble cause, our school authorities
have decided to organise one such event every year to help the NGOs of our city.

Question 9.
Write a report in 100-125 words on ‘No Tobacco’ campaign organized by your
school in the academic session 2010-11. You are Deep/ Deepa, Cultural Secretary,
Anupam Senior Secondary School, Meerut.

Answer:

‘No Tobacco’ Campaign

Deep, Cultural Secretary
Anupam Sr. Secondary School, Meerut

Our school organised a ‘No Tobacco’ Campaign on 19th November during the
academic session 2010-11. Our school children took out a huge procession around
the school carrying posters and placards and shouting slogans on the harmful
effects of tobacco. This campaign also brought together experts from various fields
like fitness experts, public health experts, media representatives and also members
of the youth organizations who increased awareness about the dangers of using
tobacco. Various interschool art competitions, debates and declamations were also
organised as a part of this campaign. The main aim of our campaign was to
highlight the hazards of using tobacco and to encourage people to give up use of
tobacco in any form. Through this campaign the student community came forth in
its own way to lend its voice and draw public attention to the fatal dangers of using
tobacco.

Question 10.
Write a report as an eyewitness to the fire accident that occurred in your
neighbourhood. Your report should be within 100-125 words. Invent the necessary
details. You are Rashi/ Raman of 15, Ballimaran, Delhi.

Answer:

Fire Mishap
Raman
15 Ballimaran, Delhi
12th September, 20xx, Delhi

A fire broke out in our neighbourhood in Ballimaran yesterday in a two-storey

house due to a gas cylinder explosion. Three persons received severe burn injuries
and household goods worth almost five lakhs were completely destroyed. It was
rather frightening to see the extent of the flames which seemed to engulf even the
adjacent houses. Though the exact cause of the bursting of the cylinder is not
known, it is suspected that a possible leakage in the gas pipe triggered the blast. It
took three fire tenders almost four hours to control the fire. The police have
registered a case of accident and a probe to investigate the exact cause of the fire
will be carried out. The injured persons, a man and two women, have been
admitted to the Bums Ward of ABC Hospital and their condition is stated to be
critical.

Question 11.
You are an eye-witness to a road accident resulting in loss of human life and
property. As a press reporter of National Herald, write a report in 100-125 words.

Answer:

Fatal Road Accident

XYZ, Staff Reporter
National Herald

5th May, 20xx, Delhi

Two persons were killed and three injured when a speeding Scorpio crashed into
their Maruti 800 car near the INA Metro Station yesterday afternoon. The incident
took place at around 12:45 p.m. when the victims, aged between 35-40 years, were
going from their office to attend a meeting at South Extension. As their vehicle
approached the INA Metro Station, a speeding Scorpio rammed into the Maruti
from behind killing two people on the spot and injuring the other three occupants.
The accident also caused a traffic snarl on the busy road before the police arrived
on the scene and rushed the injured to the nearby AIIMS Trauma Centre. The
accused, driver of the Scorpio, has been arrested and a case of rash and negligent
driving causing death has been registered against him.
Question 12.
Your school Commerce Association organised a seminar for class XII students of
the schools of your zone on the topic, ‘Rising prices create a crisis’. As Co-
ordinator of the programme, write a report in 100-125 words for your school
magazine. You are Piyush/Priya of ABC School, Agra.

Answer:

Seminar On ‘Rising Prices’

Priya, Co-ordinator, Commerce Association
ABC School, Agra

The Commerce Association of our school organised a seminar for the class XII
students of all the schools of our zone on 19th November, 20xx. The topic of the
seminar was ‘Rising prices create a crisis’. The three-day seminar, which was
attended by distinguished and eminent personalities from the field of finance and
commerce, was an eye-opener as to how the ever-rising prices are most likely to
cause a crisis to which there may be no solution. The need of the hour of our
government is to check and control the rising prices which have strained the pocket
as well as the well-being of the common man. The students got an insight into how
inflation is hampering the economic growth of our country. On a concluding note
our principal assured us that he would do his best to organise seminars on
contemporary issues regularly.

Question 13.
A new indoor gymnasium has recently been constructed and inaugurated at APJ
International School at Goa. As special correspondent of ‘The Hindu’ draft a report
in 100-125 words on the gymnasium and the inauguration ceremony.

Answer:

State-Of-The-Art
Gymnasium Inauguration
Special Correspondent,
The Hindu

7th August, Goa

 An indoor gymnasium which had been under construction for the past few months
was inaugurated at APJ International School. The State Health Minister, Shri S.D.
Philips, inaugurated the fully equipped air-conditioned gymnasium yesterday in the
presence of the staff and students of the school. In his inaugural speech, the
Minister stressed upon the need of physical fitness and the importance of following
a regular work-out regime in today’s stressful lifestyle. The gymnasium combines
innovative early physical education, pre-gymnastics classes with state-of-the-art
fitness equipment and other facilities.

Such initiatives empower the school children by j helping them to acquire the
necessary skills, confidence and positive self-image needed to become healthy
young adults.

Question 14.
Your school conducted a seminar on ‘How to prevent cruelty towards animals’, in
which 40 city CBSE schools took part. As Co-ordinator of the programme, write a
report in 100-125 words for the school magazine. You are Vikram/Vidhi of C.P.S.
Senior Secondary School, Bengaluru. (Delhi 2012)
Answer:

Seminar To Prevent Cruelty Towards Animals

Vidhi, Co-ordinator
C.P.S. Senior Secondary School, Bangalore

Our school conducted a seminar for classes XI and XII on ‘How to prevent cruelty
towards animals’. Forty city CBSE schools participated in this three-day seminar
which started on 31st October, 20xx. The seminar discussed animal cruelty in
perspective to two main themes — preventing cruelty to animals through early
intervention, educating and changing legislation and examining the connection
between cruelty towards animals in relation to the violent human nature.
Distinguished members of the SPCA organisation addressed: the members during
this seminar.

They stressed upon the need for compassion and care which is due to animals as
living and responsive beings. Animals are entitled to kind and respectful treatment
at the hands of humans, and that is not to be left to the compassionate impulses of
humans but is an entitlement that must be protected under the law. During this
seminar, other animal-cruelty issues that came under the scanner were fighting
animal cruelty perpetrated by industries like factory farming, the fur industry,
animal experimentation and animals used in entertainment.

Question 15.
You witnessed a bomb blast in a Delhi market when you went there for shopping
along with your parents for Diwali purchases. Write a report in 100-125 words for
your school magazine.
Answer:

Bomb Explosion In Market-Place

By: ABC

Our shopping for Diwali could not have taken a more ghastly and ugly turn, that
was beyond even our worst nightmare. On 24th October, 20xx, a powerful bomb
blast rocked the busy Karol Bagh market where I had gone along with my parents
for Diwali shopping. The explosion took place at about 6.10 pm near a three-
wheeled vehicle which got ripped apart. Within seconds the entire area was strewn
with glass and splattered with blood. Amidst utter fear, chaos and confusion people
were seen running wildly, some in search of their dear ones and others to ensure
their own safety.

I stood they are dumbfounded, almost paralysed with fear as my parents helped an
old couple who had sustained severe injuries in the blast. Not even in my wildest
dreams could I have imagined the horrific sights that then met my eyes. I am
convinced that these nightmarish sights are there to stay in my memory for a
lifetime. Every time I close my eyes I relive those horrifying moments where I can
see people wailing and groaning.