HSE CASE

&
MANAGING HSE IN
CONTRACTS

Julius Akpong
FECRMI, FISPN, IdipNEBOSH, MASSP, GradIOSH, MCSN,
 HSE CASE
OUTLINE
 What is HSE Case?
 Application of HSE Case
 Structure
 Uses of HSE case
What is HSE Case?

 An HSE case is a document that

demonstrates that there are controls in place
to manage major risks associated with an
asset or activity and that those risks have
been reduced to ALARP.
 It is not a management system nor the
mechanism to achieve the management of
risks to ALARP.
Application

 These are usually developed for groups of assets and

activities that share the same risks and are in the same
receiving environments e.g swamp flow stations managed by
the same asset manager can share a common HSE
management system and therefore a common case to
demonstrate adequate control for major risks.
 However, it is necessary to carry out separate HEMP for each
individual location before it can be stated that the hazards and
controls are similar within the group.
Application
 SPDC requires that the following types of facilities, as a
minimum, have an HSE Case even if the risks are not
found to be high:
 Major oil flow stations
 Gas processing plants
 Oil export terminals
 Tank farms
 Offshore production facilities
 Oil and gas transmission systems.
 It’s a reference document and guide for a number of
activities essential for the safe operation and
management of an asset or facility.
STRUCTURE

 The HSE case is made up of 7 parts

 Part 1: Management summary and introduction
 Part 2: Operations HSE – MS
 Part 3: Activities catalogue
 Part 4: Description of operation
 Part 5: Hazard analysis/ Hazard register/ Mopo
 Part 6: Identified deficiencies/Remedial work plan
 Part 7: Conclusions/ statement of fitness
 Part 1: Management summary and
introduction
 This contains the following:
 Statement of the case’ objective
 Statement of criteria used to measure objectives
 Scope of operations or process analysed
 Conclusions against objectives
 Statement of how recommendations and remedial work
is to be done.
 Summary of method used
 Definition of HSE case owner and custodian
 Review cycle
 Scope and structure of 7 parts of the HSE case.
Part 2: Operations HSE – MS
 Provides evidence that the corporate HSE MS is being
applied and is functioning at the installation or business
process level, it contains the following:
 Operation specific HSE policy and objectives
 Operations HSE organization, staff HSE responsibilities,
how resources are provided, standards and documents
used.
 Hazard and effects management methods, planning
methods and procedures used, performance monitoring
methods and how corrective action is undertaken
 Role and type of audits
 Management review.
Part 3: Activities catalogue
 The catalogue provides evidence that control of risk is
occurring through quality assurance of critical activities.
Contains the following information:
 Listing of HSE critical activities and tasks
 For each critical activity, identification of:
 Its hazard management objectives
 The methods used to achieve each objective
 Management controls applied
 Accountabilities
 Competency requirements
 interfaces
Part 4: Description of operation
 This part describes the essential features of the specific
installation or process as it supports the HSE case. It
describes a simple accurate outline of the operation
including all HSE associated aspects. Contents below:
 Hazard inventories and their location
 Location, layout and structural details
 Supporting infrastructure details
 Process control systems
 Protection systems
 Detection systems
 Shutdown systems
 Emergency response systems
 Lifesaving systems
 Part 5: Hazard analysis/ Hazard
register/ Mopo
 Contents:
 Summary reports on various hazard analyses
and assessment studies undertaken with
findings
 Risk determination and ALARP
demonstration
 Location specific hazard register
 Safety Critical operating procedures (SCOP)
 Manual of permitted operations (Mopo)
Part 6: Identified deficiencies/Remedial
work plan
 Contents:
 Identified shortfalls
 Proposed modifications
 Execution plan with action parties, target completion
dates and priority assessment.
 Various assessments including implementation failure
and system failure.
 Part 7: Conclusions, statements of
fitness
 Contents:
 Adequate HSEMS
 Hazards and effects managed
 Risks evaluated/reduced to ALARP
 General description of shortfalls and remedial
action
 Fit for safe operation.
Uses of the HSE Case
 Provide a systematic framework for formal management
review of HSE management in their facility.
 It is a safe work reference for managers and supervisors
on specific high risk tasks and activities.
 An induction guide for new workers at all levels.
 A thorough guide on HSE management in contracts for
contractors and contract holders.
 As a framework for conducting internal and external
audits.
 As a reference for incident investigation, reporting and
follow up
 Identified areas for improvement and remedial action
plans help improve management, operations and
individual attainment of targets.
MANAGING HSE IN
CONTRACTS
OUTLINE

 Why manage HSE in Contracts

 Front end - HSE requirements/ Activities
 Tender – HSE requirements/ Activities
 Evaluation phase HSE activities
 Mobilization phase
 Execution phase
 Demobilization and close out
Why manage HSE in contracts

An Organization may decide to manage HSE in contracts

because it wants to:
 Achieve high levels of HSE standards in projects

 Ensure that all elements of IACR in HEMP are effectively

utilized to address all hazards to contractor’s personnel,
company employee, visitors and the general public.
 Ensure that both the contractor and contract holder are
mutually aware of their minimum obligation to achieve
the above.
 Ensure that the means to monitor the contract HSE
management systems are mutually defined, understood
and accepted, agreed by all parties as contractually
binding.
Project definition
 The Organization draws up the policy statement on HSE
that is to be observed
 Define the organisation; formal structure for planning,
communications and responsibilities on HSE issues
 Define minimum competency levels and training
requirements in HSE for contract staff expected on the
project.
 Develop a comprehensive listing of HSE standards and
procedures applicable to the project
 Define the criteria for HSE performance monitoring
 Define the basis under which internal and external HSE
auditing would be conducted.
 Front end – HSE requirements and
activities
 Determine the HSE impact on scope, schedule and
strategy for the contracts required
 Assess HSE content of each contract
 Confirm suitability of contract scope, schedule and
strategy against HSE assessments
 Prepare HSE related contract documents
 Prequalify potential contractors for HSE suitability
 Prepare the outline contract with appropriate milestone
hold points.
 Tender- HSE requirement/activities

 Contractors preparation of the HSE plan

 Company response to contractor’s HSE clarification
requests, copies of queries and replies should be
circulated to all contractors.
 Clarification meetings might be held with contractors
individually or in groups
 Site visits by contractor may also be necessary.
Evaluation phase – HSE Activities

 Evaluate thoroughly each contractors HSE Plan to

ensure that it achieves the minimum acceptable
standard.
 Clarify each contractor’s plan where necessary.
 Establish the costs included in each bid for HSE
activities.
 Evaluate and provide rating and comparison of HSE
aspects in the bids to determine acceptability on HSE
requirements.
Mobilization phase – HSE Activities

 Hold kick-off meetings

 Contractor commences mobilization
 Review and finalize HSE plan with company
 Company supervise, inspect and monitor progress
 Contractor fulfils pre execution milestone requirements
 Company Holds pre execution audit
 Execution phase – HSE activities

 Demonstration of Contractor’s line management

commitment to HSE
 Reinforcement of HSE targets as defined in the HSE
plan
 Provision of training as needed for specific contractor
employees
 Regular checks of the contractor’s performance by
contract holder
Execution phase cont’d.

 Contractor’s monitoring of the quality, condition and

integrity of his plant equipment and tools
 Contractor’s holding of daily toolbox and HSE meetings
 Contractor’s implementation of exercises and drills of
contingency plans with maintenance of an effective audit
trail.
 Monitoring of the contractor’s accident investigation and
follow up
 Performing HSE inspections/audit of contractor activities
(including contractor’s internal HSE control system)
 Demobilization and closeout
Demobilization
 Site restoration

 Disposal of surplus material and waste, and its

documentation.
Close out
 Assess the effectiveness of the plan
 Identify areas unanticipated in the plan, how they were overcome
and future approach to be taken
 Highlight successful positive aspects that should be used in the
future
 Discuss analysis of company and contractor’s performance with
contractor’s management for means of improvement.
 Provide input information on the contractor for company’s bid list to
identify actions needed in assessments for future tenders
 ME

alfapotential@aol.com
08039297684