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Managing Transboundary Crises: Identifying the Building Blocks of an


Effective Response System

Article  in  Journal of Contingencies and Crisis Management · December 2010


DOI: 10.1111/j.1468-5973.2010.00620.x · Source: OAI

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Journal of Contingencies and Crisis Management Volume 18 Number 4 December 2010

Managing Transboundary Crises:


Identifying the Building Blocks of
an Effective Response System
Chris Ansell,* Arjen Boin**,*** and Ann Keller****
*Department of Political Science, University of California, Berkeley, CA 94720 1950. Email:
cansell@berkeley.edu
**School of Governance, Utrecht University, Utrecht, The Netherlands
***Public Administration Institute, Louisiana State University, Baton Rouge, LA. E-mail: a.boin@uu.nl
****School of Public Health, University of California, Berkeley, CA 94720 7360. Email: annk@berkeley.edu

In recent years, crises have become increasingly transboundary in nature. This explora-
tory paper investigates whether and how the transboundary dimensions of crises such as
pandemics, cyber attacks and prolonged critical infrastructure failure accentuate the
challenges that public and private authorities confront in the face of urgent threats. We
explore the transboundary dimensions of crises and disasters, discuss how an increase in
‘transboundedness’ affects traditional crisis management challenges and investigate what
administrative mechanisms are needed to deal with these compounded challenges.
Building on lessons learned from past crises and disasters, our goal is to stimulate a
discussion among crisis management scholars about the political-administrative capabil-
ities required to deal with ‘transboundary’ crises.

1. Introduction: the rise of Rosenthal, Charles, & ’t Hart, 1989). These challenges,
transboundary crises we argue, become harder to manage when a crisis
spreads across geographical borders and policy bound-

I n recent years, crises and disasters have become


increasingly transboundary in nature. A series of con-
tingencies – think of the Y2K threat, the 9/11 attacks
aries. When this happens, more participants become
involved. These participants tend to be more dispersed,
have more divergent agendas and are less well ac-
and transport bombings in Europe, the BSE, SARS and quainted with each other.
H1N1 epidemics, large-scale natural disasters such as This poses both notable management challenges as
Hurricane Katrina and the California wildfires, the Ash well as an analytical challenge. On the management side,
crisis and the BP oil spill – have confronted national dispersed participants must rapidly share information
governments around the globe with a set of specific and coordinate their actions across the boundaries
challenges. Whether we talk about epidemics, energy between organizations, professions and political juris-
blackouts, financial crises, ice storms, oil spills or cyber dictions. Analytically speaking, we do not understand
terrorism – the characteristics of these crises are strik- very well the kinds of organizational factors that will
ingly similar: they affect multiple jurisdictions, undermine produce reliable performance across a network of
the functioning of various policy sectors and critical actors. Although the literature tells us a good deal
infrastructures, escalate rapidly and morph along the way. about how to foster reliable performance in single
All crises and disasters typically require a rapid organizations, we know much less about how to do
response, which must be delivered under conditions this when organizations are uncertain about who their
of collective stress and deep uncertainty (Barton, 1969; partners in a crisis might be.

& 2010 Blackwell Publishing Ltd. DOI: 10.1111/j.1468-5973.2010.00620.x


196 Chris Ansell, Arjen Boin and Ann Keller

This paper investigates the under-researched man- destructive potential as a result of climate change,
agement demands that stem from transboundary crises. terrorism and new technologies (Rosenthal, Boin, &
Building on theoretical insights and empirical findings in Comfort, 2001). We are talking about a deeper, more
political science, public administration, organization structural shift that can alter the nature of crises and
theory, systems studies, public health studies, disaster crisis management: crises appear to be increasingly
sociology and crisis management studies, our goal is to transboundary in nature.
highlight the crucial challenges associated with managing We can describe the transboundary nature of any crisis
transboundary crises and identify research questions or disaster in terms of three dimensions – the higher a
associated with these challenges. Our approach is crisis scores on each dimension, the more transboundary
synthetic and our goal is theory building rather than it is.
theory testing. The first dimension refers to political boundaries.
We begin by outlining the transboundary dimensions Many crises fall within a geographically bounded poli-
of crises and disasters. We then discuss how an tical jurisdiction, such as a town (a factory explosion)
increase in these dimensions affects the political- or a country (a political crisis). Some crises cross-
administrative challenges posed by crises (Section 2). territorial boundaries and threaten multiple cities,
In Section 3, we define and describe four core organi- regions, countries or even continents. A financial crisis
zational capacities that appear to be critical for meeting and a pandemic are textbook examples of crises that do
these ‘transboundary challenges’. We study the litera- not respect national borders and wreak havoc across
ture to see whether it is realistic to expect these the world.
capacities in our public response networks. We end A crisis can cross-political boundaries vertically and
with a research agenda, identifying urgent research horizontally. When lower levels of government (cities,
needs and outlining gaps in the literature. counties, provinces, states) are overwhelmed by a
crisis, for example, they may require assistance from
higher levels of government (national, regional, inter-
national). This is the vertical dimension of transbound-
2. Defining transboundary crisis:
ary activity. A crisis can also spread horizontally across
characteristics and trends
the boundaries between two political jurisdictions
operating at the same level of government – like
2.1. The transboundary dimensions of crisis two cities or two nations. We expect transboundary
We speak of crisis when a threat is perceived against crisis management to be more difficult when both
the core values or life-sustaining functions of a social vertical and horizontal coordination is required
system, which requires urgent remedial action under (Chisholm, 1989).
conditions of deep uncertainty (Rosenthal et al., 1989). The second dimension is functional. A crisis can fall
Crises are ‘inconceivable threats come true’ – they tax neatly within a policy area (think of a prison riot). Many
our imagination and outstrip available resources. Policy- crises, however, jump functional boundaries, threaten-
makers typically experience crises as ‘rude surprises’ ing multiple life-sustaining systems, functions or infra-
that defy conventional administrative or policy responses, structures. For instance, crises cross from a financial
causing collective and individual stress (LaPorte, 2007; cf. system into an industrial system (the credit crunch
Barton, 1969; Dror, 1986; Janis, 1989). putting US car makers under siege), from private to
Crises differ from complex emergencies (hostage public (the BP oil spill), from one sector of industry to
takings, explosions, fires) that occur with some regularity another (a crisis in the car industry affects the steel
and, therefore, provide operational agencies enough past industry). Crises that cross-functional boundaries are
experience to prepare for future events. In a crisis, past difficult to manage because they often involve systems
experience provides policymakers with little guidance. with different logics and operating imperatives. When
Policymakers, under these circumstances, face impossi- systems fall under the purview of different organiza-
ble-choice dimensions: everybody looks at them to ‘do tions, political interests and professional norms tend to
something’, but it is far from clear what that ‘something’ is diverge. Because systems are often only loosely or
or whether it is even possible without causing additional incidentally coupled and may be designed to function
harm or damage (Boin, ’t Hart, Stern, & Sundelius, 2005). independently, crises that cross-functional boundaries
Crises and disasters have, of course, always been often surprise their operators and constituents.
with us. Yet the political and administrative challenges The third dimension is time. Some crisis events are
are likely to deepen as their character changes (Beck, clearly demarcated in time: they have a defined begin-
1992). It is not just that the crises of the near future will ning and ending. Many crises, however, transcend such
be increasingly frequent and generate higher impact, as time boundaries. Their roots run deep (like in the 9/11
is often argued (Posner, 2004; Power, 2007). This may crisis) and their effects are felt years down the road
be true, as the agents of adversity are likely to gain (the financial crisis, global climate change) (Birkland,

Journal of Contingencies and Crisis Management


Volume 18 Number 4 December 2010 & 2010 Blackwell Publishing Ltd.
Managing Transboundary Crises 197

2009). This may be because they are not single events, crises become more transboundary in nature and as the
but rather a concatenation of related events. Or it may interdependence across jurisdictions, sectors and time
be that a crisis has multiple effects that appear on becomes more extensive and complex.
different time scales. An oil spill, for example, may have
immediate effects on shore birds and marine mammals,
while effects on other marine life take longer to appear. 3. Political-administrative challenges
Crises that cross temporal boundaries are difficult to
manage because they may require first responders to Crises pose specific political-administrative challenges
sustain the response for extended periods or because that must be addressed if the response is to be perceived
they create uncertainty about when to stand down a as effective and legitimate (Boin et al., 2005).2 The crisis
response. They can also contribute to the fragmenta- management literature identifies a host of challenges
tion of response, because different functional capabil- (Janis, 1989; Drennan & McConnell, 2007; LaPorte,
ities have to be mobilized at different times. 2007; Lagadec, 2009). In this section, we discuss four
In general, a crisis that scores high on all three prevalent political-administrative crisis response chal-
dimensions is our ideal-typical transboundary crisis.1 lenges mentioned in the literature:
For the reasons suggested above, we expect a trans-
 coping with uncertainty;
boundary crisis to be more difficult to respond to than
 providing surge capacity;
a crisis that scores low on each of these dimensions.
 organizing a response;
However, even two crises that score high on trans-
 communicating with the public.
boundary dimensions may vary significantly in terms
of the difficulty of response. This difficulty will vary
according to the nature of interdependence among
jurisdictions, sectors and time periods. Because crises
3.1. Challenge #1: coping with uncertainty
that produce extensive or complex interdependencies Uncertainty is a crucial challenge for crisis managers.
across jurisdictions, sectors or time create greater There are at least three types of crisis uncertainty: (1)
demands for joint cooperation and coordination, we uncertainty about the source of the problem (What
expect them to be more difficult to manage. caused this? How could this have happened?); (2) uncer-
The varying nature of interdependence can be de- tainty about the evolution of the problem (What is
scribed using Thompson’s (1967) classical distinction happening, exactly? What will be next? What will the
between pooled, sequential and reciprocal interdepen- effects be?); and (3) uncertainty about possible solutions
dence. With pooled interdependence, two jurisdictions (How can we best mitigate or correct the problem?). In
may together be affected by a crisis, but crisis response combination, the various types of uncertainty can have a
does not require a coordinated response (e.g., while debilitating effect on the effectiveness of crisis managers
Chernobyl created a more complex interdependence (Janis, 1989; Weick, 1993).
on surveillance and trade, the immediate emergency When a crisis takes on transboundary dimensions, we
response was largely unilateral). With sequential inter- may expect uncertainty to deepen dramatically. The causes
dependence, the ‘outputs’ from the crisis response of of a crisis become harder to understand when a crisis
one jurisdiction may affect the ‘inputs’ to another stretches across countries, policy sectors, time or all three
jurisdiction (e.g., the response of one country to a at the same time. This is particularly true when resolving
novel disease outbreak or to a banking crisis will affect uncertainty involves either sequential interdependence –
whether and how it spreads to other countries). As a where one must wait for another organization or jurisdic-
result, the downstream jurisdiction has a vested inter- tion to reduce its uncertainty before you can reduce yours
est in upstream response and may strategically offer – or where interdependence is reciprocal and two
support or advice to the affected jurisdiction. Finally, organizations or jurisdictions must coordinate in real
reciprocal interdependence produces the need for a time to reduce their respective or collective uncertainty.
joint response (e.g., imagine an oil spill on an interna- Interestingly, in the case of pooled interdependence,
tional river like the Danube). As a result, jurisdictions it might be that uncertainty is more easily managed if a
increasingly have to manage their interdependence crisis has transboundary components. This can occur
through simultaneous coordination in real time because multiple jurisdictions engaged in trying to
(Thompson called this ‘mutual adaptation’). This kind understand the same problem may be able to create a
of coordination places a heavy burden on rapid and more accurate picture of the problem than a single
transparent communication and on high levels of trust, jurisdiction working in isolation. To illustrate, during the
which are difficult to establish between organizations 1999 outbreak of the West Nile virus in the United
that do not maintain routine interactions. States, human cases of the disease were initially diag-
In the next section, we will primarily discuss the nosed as encephalitis. At the same time, a veterinary
political and administrative challenges that appear as pathologist at the Bronx Zoo was managing several

Journal of Contingencies and Crisis Management


& 2010 Blackwell Publishing Ltd. Volume 18 Number 4 December 2010
198 Chris Ansell, Arjen Boin and Ann Keller

deaths among birds housed at the zoo. She linked her Working Group (2002, p. 1097) vividly describe how
findings to reports of human cases and began to argue laboratories had to ‘ramp up’ during the 2001 anthrax
that a single pathogen was responsible for both out- attack in the United States:
breaks (Knight, 2002; Weick, 2006). The presence in
this example of two sectors – human and veterinary – Both the types of laboratory activities and their scale
led to a more rapid correction of the original encepha- changed dramatically. The sample volume increased
litis diagnosis than might otherwise have been the case. approximately 3,000 times for both environmental
Notwithstanding the West Nile case, the trans- and clinical testing. Not surprisingly, the number
boundary nature of problems typically complicates of laboratories and ancillary spaces BTRL
problem diagnosis. Since research shows that distrib- (Bioterrorism Response Laboratory) required in-
uted sense making is a very difficult task even for creased almost twenty-fold, and 25 times more
localized crises and disasters (Turner, 1978; Reason, personnel than originally envisioned staffed these
1990; Weick, 1993; Hutchins, 1995; Comfort, 2007; additional areas. New instrumentation was brought
Militello, Patterson, Bowman, & Wears, 2007; Reddy, into BTRL to attempt to process the sample volume
Paul, Abraham, McNeese, DeFitch, & Yen, 2009), the more quickly. To supply this dramatic surge, six tons
ways in which transboundary crises magnify that com- of equipment and supplies was needed. The scale of
plexity merit further investigation. the operation and the tracking needs threatened to
Consider the outbreak of a novel infectious disease, overwhelm support staff, and a hastily constructed
which creates a context of epistemic uncertainty and but workable database system was put into place.
ambiguity (Garrett, 1994; Alkan, 2001; Barry, 2004).
Information about the number and distribution of cases Surge capacity may decline as a crisis spreads across
is rarely complete and little may be known about how the boundaries. To illustrate, public health agencies in the
disease spreads. Incomplete or contradictory signals United States are encouraged to locate potential surge
often prevent a clear diagnosis.3 Even when public officials capacity in the form of equipment and personnel from
have a general understanding of how the disease spreads neighbouring locations to aid in a crisis. Typically, agencies
(in public spaces, through modern transportation, as the will create reciprocal agreements where one jurisdiction
result of poor hygiene, etc.), they can never anticipate, pledges to lend resources to the other when the latter
with any certainty, the precise channels of contagion. jurisdiction faces a demanding outbreak and vice versa.
The uncertainty deepens if officials are dependent on During the H1N1 pandemic, however, public health
information held by other jurisdictions or countries to officials’ local responsibilities prevented them from hon-
manage their own uncertainty. Information may not be ouring such agreements – no one was available to go ‘on
immediately forthcoming, it may follow a different meth- loan’ to another location. Public health agencies had to
odology or it may simply be misleading. When the find slack resources internally and scrambled to retrain
unfolding crisis crosses policy boundaries – something non-infectious disease specialists for the H1N1 response
that might happen if the suspected source of the outbreak (Ansell, Keller, & Reingold, 2009). This example does not
was bioterrorism – the zone of uncertainty further neatly follow Thompson’s categories of pooled, sequen-
widens. New organizations, following a different set of tial or reciprocal interdependence. However, it does raise
aims and procedures (secrecy becoming a key con- a problem of cross-jurisdictional dependence in that the
straint), will own pieces of the information puzzle. As ability to plan for resources from elsewhere in a larger
the crisis is traced back in time, and its potential network of public health actors is eroded by the trans-
consequences stretch into the future, it becomes harder boundary nature of the crisis.
and harder for a localized organization to make sense of
the unfolding crisis (cf. Turner, 1978).
3.3. Challenge #3: organizing a response
One of the most difficult challenges during crises and
3.2. Challenge #2: providing surge capacity disasters is to coordinate an effective response. To
Crises push response organizations into overdrive and counter the threat and to alleviate the consequences,
require them to mobilize a substantial increase in many organizations have to collaborate to identify,
resources. Further, response systems must match ac- allocate, transport and deliver (or apply) resources.
tivities and outputs to the appropriate scale of the Simple as it sounds, many disasters – from Katrina to
crisis, something that requires adequate assessment of Haiti – have demonstrated just how hard this can be.
the scope of the crises. Heller, Bunning, France, Nie- The organization of an effective crisis response consists
meyer, Peruski, Niami, Talboy, Murray, Pietz, Kornblum, of two crucial components. To meet the extraordinary
Oleszko, Beatrice, Joint Microbiological Rapid Re- demands that crises and disasters impose upon a society,
sponse Team and New York City Anthrax Investigation its organizations will have to mobilize people, money and

Journal of Contingencies and Crisis Management


Volume 18 Number 4 December 2010 & 2010 Blackwell Publishing Ltd.
Managing Transboundary Crises 199

goods. But mobilization in itself is not enough. The efforts emergent network of local, national and international
of all these organizations, and all the people within these public health authorities, laboratories and university
organizations, must be coordinated to ensure an effective research centres must be quickly cobbled together on a
response. The challenge is thus one of ‘coordinated temporary and ad hoc (e.g., customized) basis. Under
mobilization’. Let us unpack this concept to see how certain circumstances, say a particularly severe epi-
increased transboundedness impacts on the challenge. demic or a bioterrorist event, the crisis will escalate
In virtually each and every crisis, coordination turns beyond the public health infrastructure and involve the
out to be a substantial challenge (Quarantelli, 1988; state’s security apparatus. If the crisis continues to
’t Hart, Rosenthal, & Kouzmin, 1993; Kettl, 2003). People escalate, other states, the federal government, private
and organizations, with very different motivations and organizations, the military and international organiza-
resources, must suddenly work together in a stressed tions may all become key players. The responsibilities
environment with very little information. As emerging and relations between these actors are not clearly
crises rarely correspond exactly, or even remotely, with defined, but they must be organized in such a way
the plans in place (due to their inconceivable nature), it that they can work rapidly in concert.
is not always clear who should ‘own’ the crisis. A crisis Communication difficulties are likely to compound
can become a hot potato, tossed from one authority to the challenge, especially when there is no established,
the other; it can also become a coveted responsibility high-status organization that can act as a hub for
claimed by multiple agencies. Even when everybody information collection and dissemination. Response
agrees that cooperation is essential, it is not always organizations often develop dedicated systems of
clear who should orchestrate the cooperative effort. In communication, specialized for their purposes. These
fact, the research on crisis coordination suggests that dedicated systems typically produce communication
‘less is more’: self-organization tends to work better incompatibilities across response organizations
than imposed cooperation schemes (Kendra & Wach- (9/11 Commission, 2002; Snook, 2000). In addition,
tendorf, 2003; cf. Chisholm, 1989). information is likely to flow most easily between
Once a crisis assumes transboundary characteristics, jurisdictions and between organizations that have had
it is difficult to delimit its territorial, temporal or func- frequent or routine contact as a result of previous
tional boundaries. Not only does this murk responsibil- events. Prior interaction is likely to create channels of
ities, it also adds ever-larger number of actors in need of both informal and formal communication (Kapucu,
coordination (the number of interaction relations rises 2006). Yet transboundary crises bring together jurisdic-
exponentially). Consequently, it is difficult to know who tions and organizations that have not been frequent
should be mobilized and what role and priority they collaborators.
should have in the response system. Returning to the problem of mobilization, research
Two coordination challenges become particularly shows that it is not always easy to find the required
acute in a transboundary crisis. The first type stems resources or personnel (every crisis is different) and
from the challenge of inter-jurisdictional coordination, deploy them in time.5 This organizational challenge
which has vertical and horizontal dimensions. Horizon- becomes much harder when a crisis becomes trans-
tally, a city must coordinate with other cities in the boundary. An effective response to a transboundary
region or a nation must coordinate with a neighbouring crisis must typically operate at multiple scales simulta-
nation. Vertically, the same cities must coordinate with neously. Mobilization may have to range from the local
their provincial and national governments. National to the international level (this happens when local
governments, in turn, may have to coordinate with communities are asked to mobilize support for inter-
international organizations. Constraints related to the national disaster assistance). Each shift mobilizes a new
independent sovereignty of each unit make inter- set of response institutions, requiring adaptation of
jurisdictional coordination difficult. The second type coordinating frameworks and authority relations. In
of coordination challenge arises from inter-sectoral co- addition to the coordination problems described above,
ordination. Although institutions representing different simultaneous mobilization at multiple scales tends to
functional domains may not be ‘sovereign’ in the same create conflicts over priorities and resource allocation
sense that territorial jurisdictions are, they often differ across levels. Almost by definition, coordination and
significantly in their logics and priorities. This problem mobilization efforts necessary during a transboundary
can become particularly acute in public–private entities. crisis will be sequential if not reciprocal in nature. In
Consider, again, the outbreak of an epidemic that order to define its own role well, an organization must
crosses geographical and functional boundaries. The have some sense of what other actors are doing or
public health infrastructure is anything but a single, intend to do.
well-integrated organization.4 At best, it is what sys- The response to Hurricane Katrina exemplifies these
tems engineers, referring to highly complex technolo- problems. As the impact of the disaster was experi-
gies, call a ‘system of systems’. For each new threat, an enced in three different states (Louisiana, Mississippi

Journal of Contingencies and Crisis Management


& 2010 Blackwell Publishing Ltd. Volume 18 Number 4 December 2010
200 Chris Ansell, Arjen Boin and Ann Keller

and Alabama), the response had to be scaled up quickly. reciprocal interdependence as multiple sources of
But it was not clear from where (scaling up became information will be available and messaging across
effectively impossible as the local level hardly func- response organizations will be dynamic.
tioned). Moreover, it was hard to set priorities (New For example, during the initial response to the 2009
Orleans received much attention, but other areas were H1N1 outbreak in the United States, federal officials
hard hit as well). International assistance was offered, made an early recommendation endorsing school clo-
but often refused. The federal government could not sures as a mitigation strategy and then, only a few days
muster sufficient resources in time to avoid intense later, revised their recommendation by leaving the
criticism. The private sector and the response agencies decision about school closure up to local officials.
found it hard to cooperate, which resulted in sad tales Although there were good reasons for federal officials
about wasted resources (Dowty & Wallace, 2010). to hand off this decision to local authorities, the
reversal created the impression that federal officials
were uncertain about how best to respond to the
outbreak. Moreover, as counties adopted different
3.4. Challenge #4: communicating with the public stances with regard to school closure, it became clear
(meaning making) that there was no uniform mitigation strategy within
In a crisis, political leaders are expected to reduce the United States, at least up until the time when the
uncertainty and provide an authoritative account of H1N1 vaccination became available. Consistent messa-
what is going on, why it is happening and what needs to ging continued to be elusive in the United States when
be done (’t Hart, 1993). When they have made sense of the White House released a statement predicting
the events and have formulated a strategy, leaders must approximately 90,000 deaths due to H1N1 over the
get others to accept their definition of the situation. If course of the 2009–2010 flu season. Officials at the
they are not successful, their decisions may not be Centers for Disease Control and Prevention (CDC)
understood or respected. responded with their own much lower estimate
Public leaders are not the only ones trying to frame of 30,000 deaths. The CDC estimate created a com-
the crisis. Their messages coincide and compete with munication challenge for the White House, which
those of other parties, who hold other positions and then had to defend the estimate it produced. Here,
interests, who are likely to espouse various alternative we see that no organization can completely own the
definitions of the situation and advocate different communications space and is likely to have to respond
courses of action. If other actors succeed in dominating to the actions of other organizations as the crisis
this meaning-making process, the ability of incumbent unfolds.
leaders to decide and manoeuvre is severely con-
strained.
It is often difficult for authorities to provide correct 4. The need for boundary-spanning
information right away. They struggle with the mountains capacities
of raw data (reports, rumours, pictures) that are quickly
amassed when something extraordinary happens. Turning Each challenge described above is hard in itself (many
them into a coherent picture of the situation is a major books have been written on each one of them). To
challenge by itself. Getting it out to the public in the form perform adequately in the face of a ‘localized’ crisis is,
of accurate, clear and actionable information requires a in other words, no mean feat. In this section, we have
major public relations effort. This effort is often hindered shown that a ‘transboundary shift’ compounds these
by the aroused state of the audience: people whose lives challenges, especially when such a shift produces se-
are deeply affected tend to be anxious if not stressed. quential or pooled interdependence. In this section, we
Moreover, they do not necessarily see the government as explore what is needed to build a response system that
their ally. And pre-existing distrust of government does can reach across boundaries and bring together avail-
not evaporate in times of crisis. able capacities in an effective and timely manner.
When a crisis involves an increasing number of Drawing upon crisis and disaster management re-
political, administrative and sectoral authorities, it search, and building on insights from public administra-
becomes harder to produce one clear and coherent tion research and organization theory, we identify four
message that relieves collective stress and provides boundary-spanning mechanisms that we believe are
people with actionable advice. In fact, the rising number essential for an effective transboundary response: dis-
of actors increases the chances of contradicting mes- tributed sense making; networked coordination; surge
sages, which may heighten fear and hamper coopera- capacity; and formal scaling procedures. Below, we
tion. Like the problems that arise from transboundary briefly introduce these mechanisms and discuss how
coordination, communication during a transboundary they may allow a system to cope with the challenges
crisis is likely to display dynamics of sequential and even posed by transboundary crises.

Journal of Contingencies and Crisis Management


Volume 18 Number 4 December 2010 & 2010 Blackwell Publishing Ltd.
Managing Transboundary Crises 201

4.1. Distributed sense making The literature is not particularly hopeful when it
comes to creating capacities for distributed sense
As we have seen above, a transboundary crisis makes it
making. Because key pieces of information are usually
hard to arrive at a common operating picture (sometimes
distributed across territorial or functional boundaries,
called shared cognition or situational awareness). Such a
patterns may be particularly difficult to detect. Even if
picture must somehow be pulled from incomplete,
relevant signals are detected by separate surveillance
often contradictory and continuously changing informa-
systems, these signals may not be brought together in a
tion that is distributed over a large and shifting number
way that allows analysts to detect the relevant pattern
of actors (Lagadec, 1997; Comfort, 1999; Weick &
in time. Spotting the relevance of a bit of information
Sutcliffe, 2001; Moynihan, 2008; Demchak, 2010).
may require contextual knowledge or information that
The term sense making refers to a range of informa-
only other response organizations possess (Turner,
tional and cognitive tasks that runs from crisis detection
1978). The difficulties that the CIA and the FBI en-
and tracking, through interpretation and analysis, to
countered in detecting the pattern of terrorist activity
decision-making. Institutional features required for
that led to 9/11 is one well-known example of this kind
transboundary sense making would include:
of sense-making failure.
(1) Detection and surveillance systems that collect basic The World Health Organization’s (WHO) response
data about the origins, distribution and intensity of to the SARS outbreak provides a good example of
crisis events (Jebara, 2004; Sorenson, 2000). The distributed sense making working well during a trans-
literature shows that such systems exist for known boundary crisis. WHO used the Global Outbreak Alert
threats (think about flooding, earthquakes and and Response Network (GOARN) to provide decision
tsunamis) but remain wanting in the area of man- support to responders globally. The GOARN is a
made crises (such as financial breakdowns and network of institutions and experts who participate in
terrorist attacks). The core problem is that it is outbreak surveillance and can be mobilized for out-
impossible to develop indicators for unique crises. break response in innumerable configurations (WHO,
(2) Analytical capacity (ranging from experts to the use 2009). To rapidly increase knowledge about the cause,
of laboratories) in order to analyse incoming data. epidemiology and clinical management of SARS, the
The art of sense making is discovering patterns in a WHO relied on the GOARN to create four distinct
deluge of raw data (and an absence of ‘hard’ response networks: a senior management group that
information). This requires a combination of human advised the WHO on its global alerts and travel
intellect and sophisticated hardware, a combination recommendations (Michelson, 2005); a virtual labora-
that is rarely available under the best of circum- tory made up of an international network of research-
stances (Van der Walle, Turoff, & Hiltz, 2010). The ers tasked with isolating the disease agent; a network of
management literature suggests that ‘absorptive health officials working to establish clinical guidelines
capacity’ – the ability to absorb new information, for managing the disease; and a network of epidemiol-
ideas and knowledge (Zahra & George, 2002) – may ogists providing updated information about the spread
be especially helpful, but it remains unclear how of the disease (WHO, 2003a).
such capacity can be built at the system level. During the outbreak, WHO provided real-time
(3) Real-time communications to collect and verify in- communication by drawing daily information from the
formation about the unfolding threat and the field and by disseminating validated information to local
damages caused. This is to a considerable extent responders. The WHO gathered information from the
simply a hardware problem: it is often impossible to field through daily tele- and videoconferences with its
communicate properly in the heat of crisis (Rey- dispatched, operational GOARN teams. The GOARN
nolds & Seeger, 2005). Progress on technological teams themselves could pool information across the
fixes is on-going, but the problem has not been sites where they were working (WHO, 2003b). The
solved. The contemporary reliance on ever-larger WHO made daily updates to its website to convey
amounts of data will continue to pose a challenge to the most recent information about the spread of the
crisis-struck information structures. disease. It also created a SARS operational team that
(4) Decision support systems to overcome inherent hu- could provide advice to local responders around the
man limitations (Simon, 1997) and to facilitate rapid clock (WHO, 2003b).
yet informed decision-making. In theory, a decision This example suggests several elements that may
support system helps assess information, suggests enhance distributed sense making during a transbound-
decision options and offers scenarios. In recent ary crisis. First, when many stakeholders are involved, it
years, much progress has been made in the actual may be useful to have an independent central hub that
development of such systems, but a shared stan- can coordinate and relay information between them.
dard has not emerged (Comfort, 2007; Demchak, In this case, GOARN served this important function.
2010; Van der Walle et al., 2010). Second, this hub must play a clearinghouse role,

Journal of Contingencies and Crisis Management


& 2010 Blackwell Publishing Ltd. Volume 18 Number 4 December 2010
202 Chris Ansell, Arjen Boin and Ann Keller

connecting different types of information and decision- 3. Fast track procedures. Many standard operating pro-
making in a relatively seamless fashion. Third, this cedures in organizations are designed to work on a
independent hub needs to be scaled up to a level that time scale of months or years, whereas the time
encompasses all the stakeholders involved in the event. scale of crises should be measured in hours, days and
SARS quickly became a global crisis and GOARN was weeks. In addition, the deployment of assets is often
designed to coordinate information and response on a a political issue for agencies governed by budgetary,
global level. Fourth, in addition to a clearinghouse role, jurisdictional and accountability concerns. The mo-
this independent hub has to be able to operate directly bilization and deployment of resources requires the
in the field itself. A key to the GOARN success was its ability to rapidly adapt or work around administra-
ability to deploy field teams to affected areas. These tive procedures and systems designed for more
field teams could then relay breaking information back leisurely review and decision-making. For instance,
to WHO headquarters. it would mean that accreditation standards for
The fact that the WHO is a high-status organization in certain professionals (such as doctors) would be
international health is likely to have played a role in the temporarily waived to facilitate a rapid response.
success of this instance of distributed sense making. Research time and again shows and explains that this
Additionally, the success of the GOARN may stem from type of flexibility does not come natural to public
its organizational merits, but also from the fact that sense organizations, which typically work best with time-
making, in this case, created pooled interdependence proven routines (Wilson, 1989).
where each city responding to its local outbreak did not 4. An integrated command center. A complex crisis
necessarily need information from other cities in order to response requires a pre-designated and pre-
manage its response. Those cities that did compare notes organized location from which to centrally manage
with their counterparts, however, do appear to have fared the mobilization and deployment of resources
better in managing the outbreak and clinical cases than (Mignone & Davidson, 2003; Militello et al., 2007).
those that pursued sense making in isolation. Such a centre must be connected with centres at
other administrative levels and with centres in other
sectors. In recent years, we have seen the profes-
sionalization of command centres in the United
4.2. Surge capacity: rapid, sustainable and States and Europe. In fact, in terms of command
properly scaled deployment infrastructures, we may say that the situation has
Disaster aid to foreign disaster areas produce the most never been better. But it remains unclear how inter-
complex operations imaginable, as these operations connected these centres are in practice.
involve a wide variety of actors that must collaborate,
often in hostile or in inhospitable territory, to collect, What all these components require to function in
transport and distribute scarce resources (McClintock, response to transboundary threats (rather than the
2009). The capacities required to facilitate a rapid more localized threats that gave rise to their design) is
response at the right scale have been thoroughly organizational adaptability. The ability to rapidly recon-
studied by students of disaster supply chains (Boin, figure organizations and activities is somewhat of a Holy
Kelle, & Whybark, 2010). A prescriptive list typically Grail in organizational research. The management
includes the following components: literature suggests that organizations can develop
routines that will enable them to respond rapidly to
1. Professional first responders. Surge capacity requires changing technological and market conditions (Teece,
that first responders can be mobilized quickly and Pisano, & Shuen, 1997; Eisenhardt & Martin, 2000). This
deployed across geographical boundaries. First respon- literature suggests that adaptive capacity depends on
ders tend to be well versed in the art of improvisation. ‘combinative capabilities’ – the ability to recombine
Yet, it is not clear whether first responders are ready existing knowledge and skills to develop new responses
to work in areas and crises that their training and to emerging situations (Kogut & Zander, 1992; Wang &
experience may not have prepared them for. Ahmed, 2007). The lesson from this literature is that
2. Supply chain management. Rapid deployment of peo- crisis response systems need specialized routines dedi-
ple and resources requires sophisticated manage- cated to helping them respond dynamically.6
ment of supply chains. The research in this area has The US Coast Guard’s response during Hurricane
been growing rapidly in recent years (Van Wassen- Katrina provides a good example of a public organiza-
hove, 2006; Kovacs & Spens, 2007). The research has tion that rapidly adapted to the scale of the disaster. A
identified a plethora of constraints operating on General Accountability Office review of the response
response operations across scales; it has also deliv- found that a combination of geographically distributed
ered very promising software capacities to enhance organizational structure and standardization allowed
supply chain management for crisis management. the US Coast Guard to respond quickly and flexibly

Journal of Contingencies and Crisis Management


Volume 18 Number 4 December 2010 & 2010 Blackwell Publishing Ltd.
Managing Transboundary Crises 203

to the crisis. The distributed organizational structure proved useful in coordinating approximately 450 orga-
allowed the Coast Guard to deploy mobilized assets nizations (including 120 government agencies), which
and first responders to where they were most needed. collaborated in a 2,000 square miles area to search and
At the same time, standardization across the organiza- collect shuttle debris (Donahue, 2004). It was also quite
tion allowed teams assembled from different units to successfully used in the response to the 9/11 attack on
work effectively together (GAO, 2006). Other exam- the Pentagon (Varley, 2003) and in California’s response
ples of organizations that harbour such routines include to a public health crisis (Moynihan, 2008, 2009).
the US Marine Corps and the Federal Bureau of The second school maintains that complex response
Prisons.7 operations cannot be managed or even coordinated in a
top-down fashion from some central office (Harrald,
Cohn, & Wallace, 1992; McEntire, 2002; Kettl, 2003; cf.
4.3. Networked coordination Chisholm, 1989).9 A key finding in disaster research is
that self-organizing is often very effective in times of
A successful response to a crisis or a disaster is marked disaster (Kendra & Wachtendorf, 2003; Solnit, 2009).
by rapid support, participation and cooperation from This finding strongly suggests that political leaders should
mission-critical stakeholders (the public, private orga- monitor and facilitate the process of a self-organizing
nizations, interest groups, international partners, etc.). response system rather than try to control and command
Some type of coordinative effort is needed to orches- it. A coordinated response builds on an intricate mix of
trate, synchronize and adjust cooperation between limited (but effective) central governance and a high level
organizations that may have never worked with each of self-organization (or administrative resilience).
other before. To accomplish such a degree of coordina- One of the most intricate, scaled-up coordination
tion under conditions of uncertainty, urgency and stress mechanisms is found in the European Union (EU),
– without clearly defined authority relations – is a where member states and EU institutions have devel-
difficult task under the best of circumstances. oped a combination of formal and informal procedures
Two opposing schools of thought dominate the to coordinate the actions of member states (Boin &
literature on coordination. One argues for establishing Rhinard, 2008). For instance, the Civil Protection
in advance of a crisis a system for creating authority Mechanism facilitates a coordinated surge of member
structures across organizations and jurisdictions. An- states who want to contribute to a shared disaster
other argues that pre-established hierarchies will never response. The so-called Crisis Coordination Arrange-
be adequate to the specific features of a given crisis and ments are explicitly designed with an eye on trans-
that to enable self-organizing during a crisis will be the boundary crises with a highly politicized dimension. In a
most effective approach. system consisting of 27 member states that guard their
The US disaster response community adheres to the sovereignty (especially during crises), the EU has be-
first school. To cope with the coordination challenge, it has come a legitimate platform for cooperation and co-
developed the Incident Command System (ICS), which, ordination for a wide variety of crises and disasters.
in recent years, has become the de facto and sometimes
de jure standard of emergency coordination in the United
States.8 ICS offers a common operating philosophy and
architecture that can help disparate entities work to-
4.4. Formal boundary-spanning structures
gether; trained officials find it easy to cooperate in this In any crisis, it is important that critical decisions are
standardized approach to emergencies (it has proved made at the appropriate level of authority (’t Hart et al.,
especially effective in the fire-fighting community). 1993). It is, of course, not always clear who should
The scholarly community is still divided on the make which decisions as crises are non-routine situa-
question of whether ICS can or should be used for all tions. Most governing procedures and authority struc-
types of crises and disasters. The coordination of a tures were not designed with emerging crises in mind.
varied and evolving network of actors requires trust, The solution is usually found in the formulation of
which typically has been established over time and formal structures and procedures that apply to these
before crisis events. It is not easy to establish inter- unforeseen circumstances and have to be formally
organization relationships on the fly (Kapucu, 2006) and triggered according to pre-set procedures (think of
it is not clear whether ICS addresses this challenge. formal disaster declarations).
The response to Katrina, for instance, was marred by The extreme dispersion of authority (or the lack of
coordination failures, as most participants in the re- clear ‘ownership’) that is characteristic of a transbound-
sponse network reportedly were unaware of the exact ary crisis requires formal structures that prescribe how
workings of ICS. Three years later, Louisiana’s response decision-making authority is organized across geogra-
to Hurricane Gustav was greatly facilitated by ICS. In phical, policy and time boundaries. What is needed is a
the aftermath of the Columbia shuttle disaster, ICS transboundary authority structure that can be triggered in

Journal of Contingencies and Crisis Management


& 2010 Blackwell Publishing Ltd. Volume 18 Number 4 December 2010
204 Chris Ansell, Arjen Boin and Ann Keller

times of crisis and that will help minimize confusion and with routine problems that emerge in known ways
bureaucratic infighting. Such a framework is unlikely to (Wilson, 1989). In order to better understand how
be invented ‘on the fly’. Moreover, the legal dimensions transboundary response networks might be developed
of such a framework must be carefully thought through so that they can produce both robust and adaptable
(cf. Egan, 2010). responses, we argue that a more concerted study of
A good example can be found in the US National transboundary crises is required. This article helps iden-
Response Framework (NRF), which spells out how tify a set of factors that should be part of such a study.
authority relations can adapt to a transboundary crisis These characteristics should be checked against the cases
(in this case, a crisis or a disaster that outstrips the of both effective crisis management and abject failures.
response capacities of a single state) (FEMA, 2008). The Research on institutional design suggests a caution-
NRF was first formulated after 9/11 and subsequently ary approach. Comprehensive design efforts rarely
updated after the flawed response to Hurricane Katrina work out as envisioned (cf. Goodin, 1996). We there-
(2005). The 2008 hurricane season (with Gustav and Ike fore propose an approach of institutional tinkering,
lashing the Gulf Coast and Houston) offered a first major informed by research and evaluation. Research that
test. Participating organizations at both the state and the compares the experiences of networks responding to
federal level seemed satisfied with the proposed proce- the same or similar transboundary crises could link the
dures, which worked well (cf. Boin & Egan, 2011). presence or absence of the four core capacities with
evidence of robust flexibility. As long as we do not
know what exactly makes a transboundary response
5. Conclusion: towards a transboundary system, we should not risk the erosion of existing and
research agenda well-functioning response systems.

This paper shows that the challenges faced by crisis


managers who must respond to transboundary events
are not different in kind from those faced in ‘normal’, Acknowledgements
more localized crises and disasters. What sets trans-
boundary crises apart, however, is that they create a need An earlier version of this paper was presented at the
for extreme adaptation and unprecedented cooperation 2009 Annual Meeting of the American Political Science
under conditions in which these are most difficult to Association, Toronto, Canada, 3–6 September 2009.
achieve – when the capacity and authority for response is We thank Todd R. LaPorte, Don Moynihan and our
distributed across multiple organizations and jurisdictions fellow panelists for their valuable comments on this
and when the crisis itself creates difficult patterns of earlier version. In addition, we are grateful for the
interdependence among the actors involved. unsparing comments of Paul ’t Hart and Paul Schulman.
We have argued that the response to a transboundary Finally, we thank the anonymous reviewers of this
crisis requires a specific set of organizational and proce- journal for their perceptive comments and suggestions.
dural tools. An ideal-typical response network would
have distributed analytical capacity, surge potential, co-
ordinated behaviour and special authority arrangements.
Our review of several cases of transboundary crises
Notes
leads us to believe that a transboundary response
1. Consequently, in the remainder of this paper, a transbound-
network cannot be viewed as the mere sum of indivi- ary crisis is shorthand for a crisis that scores high on at least
dual parts; it will require special, transboundary quali- two of three transboundary dimensions outlined above.
ties. Moreover, there may be a problematic tension in 2. We are less worried about the traditional criterion of
the characteristics that such a response network must efficiency. While an important benchmark for public
display. The response system must operate ‘robustly’ performance under normal circumstances, it usually
across boundaries and at different scales. However, becomes less important during and even after a crisis.
transboundary crises also place a premium on the 3. For example, during the H1N1 outbreak of Spring 2009,
nimbleness and adaptiveness of institutions. They the severity of the influenza strain was difficult to
must have an expansive repertoire of routines and be determine due to the limited information that public
health officials had about the actual number of cases.
capable of rapid customization of their activity. They
This occurs because medical providers are likely to see
must be capable of rapid reinterpretation of circum-
only the more severe cases and are unable to count mild
stances and timely reorganization of activities and cases that never visit hospitals or clinics. Outbreaks of
courses of action. In sum, transboundary crises demand novel infectious agents, like Toxic Shock Syndrome or
response organizations that can be robust and flexible. HIV/AIDS, posed substantial uncertainties as health offi-
Traditional public bureaucracies are not built to pro- cials struggled to identify the cause(s) and risk factors
duce highly dynamic responses. They are designed to deal associated with contracting a new disease.

Journal of Contingencies and Crisis Management


Volume 18 Number 4 December 2010 & 2010 Blackwell Publishing Ltd.
Managing Transboundary Crises 205

4. In the United States, the ‘public health system’ is a loosely Boin, R.A., Kelle, P. and Whybark, C. (eds.) (2010), ‘Improving
affiliated network of approximately 3,000 federal, state Disaster Supply Chain Management’, International Journal of
and local health, often working closely with private sector Production Economics, Volume 126, Number 1.
voluntary and professional health associations (Trust for Boin, R.A. and Rhinard, M. (2008), ‘The Management of
America’s Health, 2005). The IOM defines a public health Transboundary Crises: What Role for the EU?’, International
system as a complicated web of different entities that Studies Review, Volume 10, Number 1, pp. 1–26.
include the governmental public health infrastructure, Chisholm, D. (1989), Coordination Without Hierarchy: Informal
community organizations, health care delivery systems, Structures in Multi-organizational Systems, University of California
employers and businesses, media and academia. Press, Berkley.
5. See the special issue in the International Journal of Produc- Comfort, L.K. (1999), Shared Risk: Complex Systems in Seismic
tion Economics (Boin, Kelle, & Whybark, 2010). Response, Pergamon Press, New York.
6. Emergency credentialing systems provide a good example Comfort, L.K. (2007), ‘Crisis Management in Hindsight: Cogni-
of a recombinative routine. To utilize trained health care tion, Communication, Coordination, and Control’, Public
personnel from other states during a disaster, it is Administration Review, Volume 67, Number s1, pp. 189–197.
necessary to provide them with a temporary status. Demchak, C. (2010), ‘Lessons from the Military: Surprise,
Having emergency credentialing systems in place consid- Resilience and the Atrium Model’, in Comfort, L.K.,
erably facilitates a scaled response. The response to Boin, R.A. and Demchak, C. (eds.), Designing Resilience:
Hurricane Katrina shows that not all public organizations Preparing for Extreme Events, Pittsburgh University Press,
possess this type of capacity. Pittsburgh, pp. 62–83.
7. The US Federal Bureau of Prisons (BOP) can rapidly Department of Homeland Security (2008), National Response
mobilize in response to prison riots, moving personnel Framework, Washington, DC, http://www.fema.gov/NRF.
from one prison to the other. Because BOP personnel share DiIulio, J.J. (1994), ‘Principled Agents: The Cultural Bases of
a set of core values and working routines, they can function Behavior in a Federal Agency’, Journal of Public Administration
effectively in different federal prisons (DiIulio, 1994). Research and Theory, Volume 4, Number 3, pp. 277–318.
8. The Department of Homeland Security has adopted Donahue, A. (2004), ‘The Day the Sky Fell: The Space Shuttle
these principles in its national doctrine for emergency Columbia Disaster’, Public Management, Volume 86, Number
management (using the name National Incident Manage- 8, pp. 8–12.
ment System). For a detailed description, consult the Dowty, R.A. and Wallace, W.A. (2010), ‘Implications of
recently published Department of Homeland Security Organizational Culture for Supply Chain Disruption and
(2008). Restoration’, International Journal of Production Economics,
9. But see the spectacularly successful wind down of air traffic Volume 126, Number 1, pp. 57–65.
in North America in the hours following the 9/11 attacks. Drennan, L. and McConnell, A. (2007), Risk and Crisis Manage-
ment in the Public Sector, Routledge, Abingdon.
Dror, Y. (1986), Policymaking Under Adversity, Transaction, New
Brunswick.
Egan, J. (2010), ‘Private Goods and Services Contracts:
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