NATIONAL

National Disaster
REPUBLIC OF THE PHILIPPINES

CHECKLIST
Higher Education Institution
Gawad KALASAG CY 2023

Name of HEI: __________________________________________________________

Address: ______________________________________________________________
Date: _________________________________________________________________

Maximum Comments/
Areas of Assessment Indicator Means of Verification Score
Points Recommendations

This assessment covers all State Universities and Colleges (SUCs), private Higher Education Institutions (HEIs), and local Universities and
Colleges (LUCs), headed by the Commission on Higher Education (CHED) who have the primary responsibility of instilling and inculcating to
students knowledge which will arm them to face the challenges of life beyond the academe. This aims to assess the preparedness and
capability of Public and Private HEI in terms of DRRM.

I. POLICIES AND PLANS (30 points)

A. Is/are there existing issuances, policies, plans, memorandum, resolutions, orders, or 30

guidelines regarding DRR? points

A.1. Issuances made by Issued Board Signed Board Resolution 4

the Board of Regents of Resolution
the HEIs regarding 8
DRRM

`
Telefax: NDRRMC Opcen +63 (2) 911-1406; 912-2665; 912-5668; NDRRMC Secretariat +63 (2) 912-0441; 912-0459;
Office of the Administrator, Office of Civil Defense +63 (2) 912-2424
Email: dopcen@ndrrmc.gov.ph Website: www.ndrrmc.gov.ph
 A.2. Initiatives of the
HEIs, meeting conducted
Minutes of the Approved Minutes of the
towards issuance of 4
Meeting Meeting
resolutions regarding
DRRM

B. Plans that would

highlight the existence of
HEI DRR Plan Approved HEI DRR Plan 8 8
DRRM in the curriculum of
HEIs

C. Plan that ensure the Contingency Plan/ Approved Contingency

continuity of education even Education Plan/ Education Continuity 5 5
after incident Continuity Plan Plan

D. Restoration Plan in case

Rehabilitation and Approved Rehabilitation
of a disaster “building back 4 4
Recovery Plan and Recovery Plan
better” principle in the plan

E. Information Education
Campaign (IEC) and
IEC and Implemented IEC and
advocacy plan must 5 5
Advocacy Plan Advocacy Plan
encompass all hazards
present in the HEIs

Maximum Comments/
Areas of Assessment Indicator Means of Verification Score
Points Recommendations

II. CAPABILITY/CAPACITY (50 points)

A. Is/are there personnel (faculty members, utility, etc) who have been trained or
50 points
have educational background on DRR?

A.1. Capacity Trained DRRM Certification from Local 2 12

Development or Training personnel, DRRM Officer/ Training
Activities resource or focal certificates/ IDs/

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 person, students, Attendance Sheet/ Photo
faculty members/ documentation taken during
staffs & utility: the activity
Advance - 2 points
Basic - 1 point
75% up - 2 points
A.2. Percentage of 50%-74% - 1.5
2
trained personnel points
24-49% -1 point

A.3. DRR focal Appointed - 2 points

1
person/representative Designated - 1 point

A.4. Personnel Trained DRRM

knowledgeable in the personnel to
2
preparation of basic prepare basic
disaster report disaster report

Trained DRRM
A.5. Personnel capable of personnel to
conducting rapid damage conduct rapid
2
assessment and needs damage
analysis assessment and
needs analysis

A.6. Students actively Proportionate of

participating to NSTP students
and/or University/College participating with 1
outreach programs on HEIs’ DRRM
DRRM activities

A.7. Quarterly conduct of Regular - 2 points 2

drills/exercises

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 Irregular - 1 point

B. Programs and Activities

DRRM Training Approved DRRM Training

B.1. DRRM Training 2 2
Development Plan Development Plan

Maximum Comments/
Areas of Assessment Indicator Means of Verification Score
Points Recommendations

B.2. Conduct of Risk Risk Assessment Approved Risk Assessment

2
Assessment and Mapping and Mapping Report and Mapping Report

B.3. Formulation of
DRRM Plan Approved DRRM Plan 2
DRRM Plan

B.4. DRRM Hub for

Established DRRM 7
DRRM Information Functional DRRM Hub 1
Hub
Sharing

B.5. Integration of DRRM

in the General Education Integrated DRRM Implemented Integrated
2
Curriculum and/or areas Course Content DRRM Curriculum
of specialization

C. Other Resources/ Structural Resilience

C.1. DRR Office Permanent - 2 points Physical Structure of DRR 2 12

Established Buildings Office Building
Tentative- 1 point

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 C.2. Budget allocated on Work and Financial Approved Work and
DRRM programs and Plan for DRRM Financial Plan for DRRM 2
Training Programs Programs

C.3. Design of existing Building Structural LGU Approved Building

2
infrastructure Plan Structural Plan

C.4. Search and Rescue

Availability of Utilization Logbook of
and/or Medical 2
Supplies/ Equipment Supplies/ Equipment
Equipment

C.5. IEC materials on

hazards specific to the IEC Materials Published IEC Materials 2
institution

C.6. Research/ Research/ Published Research/

documentation of best Documentation of Documentation of best 2
practices on DRR-CCA best practices practices

D. Demonstrated Capability/ Risk Assessment and Vulnerability (without disaster

response operations)

Multi-hazard,
Displayed Multi-hazard,
Vulnerability,
D.1. Available site maps Vulnerability, Capacity, 2
Capacity, Resource
Resource and Risk Maps
and Risk Map

D.2. Database on
elements at risk
Database on Inventory of elements
(i. e. Chemistry 2
elements at risk at risk
Laboratories, Library,
Records, etc.)

D.3. StandardOperating Presence - 2 points Availability of 2 10

Procedures (SOPs)/ SOPs/Manuals in place for

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 Manuals in place for Absence - 0
specific hazards in the specific hazards in the HEI
points
HEI
Availability of
D.4. Availability of timely, response - 2
points Availability of emergency
accurate and reliable 2
response team
response Non-availability of
response - 0 points

D.5. Identification of Presence - 2 points Appropriate designated

evacuation/relief
Absence - 0 evacuation/relief 1
distribution
points distribution points/centers
points/centers

D.6. Determination of Presence of in- Availability of clinic or

clinics and hospitals to house clinic/list of signed MOA with nearby 1
address the casualties nearby hospitals hospital

E. Demonstrated Capacity (with disaster response operations)

Multi-hazard, Displayed approved Multi-

Vulnerability, hazard, Vulnerability,
E.1. Available site maps 1
Capacity, Resource Capacity, Resource and
and Risk Map Risk Maps

E.2. Database on
elements at risk
Database on Inventory of elements 7
(i. e. Chemistry 1
elements at risk at risk
Laboratories, Library,
Records, etc.)

E.3. Real time/near real Presence of real Records on previous

time, end to end time/near real time, 1
reports
reporting system end to end

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(Warden system or
communication tree reporting system
activated)

E.4. Issuance of public Issued public

advisories to advisories to Records on previous public
1
students/faculty students/faculty advisories
members members

Existing policy of
HEI regarding
E.5. Support to faculty
support to faculty
member/staff and
member/staff and
students in terms of Records of faculty
students in terms of
emergency financial member/staff and students 1
emergency financial
assistance, waiver of received support from HEI
assistance, waiver
tuition and other school
of tuition and other
fees, grants-in-aid
school fees, grants-
in-aid

E.6. Coordination with List of related

appropriate agencies agencies re: Signed Memorandum of
re: interventions/partner Agreement with
interventions/partnership ships and extension partnerships and
1
s and extension of of resources and extension of resources
resources and services services (financial, and services (financial,
(financial, counseling counseling and counseling and others)
and others) others)

E.7. Tapping List of activities Attendance Sheet of 1

NSRC/NSTP related to disaster NSTP students/faculty
students/faculty response participated in disaster
members for disaster response as
response as
responders/ volunteers

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 responders/ volunteers

III. Emergency
Preparedness and Indicator Means of Verification Maximum Points REMARKS
Response (15 Points) Points

Contingency
A. Available contingency Approved contingency
plan/site
plan/site emergency plan/site emergency 3
emergency
mechanism mechanism
mechanism

B. Available evacuation Evacuation plan Approved evacuation plan

plan and/or Early Warning and/or Early and/or Early Warning 3
System Warning System System

Organized Approved organized

C. Existing organized
emergency emergency response 3
emergency response team
response team team
15
Approved
D. Periodically trained DRR Trained DRR
training/development plan 2
teams? teams
for DRR teams

E. Periodic conduct of
safety inspections
Approved periodic
Conduct of safety
schedule of conduct of 2
inspections
safety inspections

Maintenance of the Approved conduct of

F. Periodic maintenance of
installations/ scheduled maintenance of 2
the installations/ facilities
facilities the installations/ facilities

IV. Partners (Stakeholder

Indicator Means of Verification Maximum Points REMARKS
Agreement) (5 Points)
Points

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 Memorandum of
Agreement/ Signed Memorandum of
A. Is/are there participation
Understanding with Agreement/ Understanding
of NGOs, Business, Private
NGOs, Business, with NGOs, Business, 2
Sectors, People's
Private Sectors, Private Sectors, People's
Organizations, and others?
People's Organizations
Organizations

B. Is/are there resource Resource Active resource

1
mobilization? mobilization mobilization
5
Memorandum of
Approved Memorandum
C. Is/are there existing LGU Agreement/
of Agreement/ 1
Alliances? Understanding with
Understanding with LGU
LGU

Memorandum of
Approved Memorandum
Agreement/
D. Is/are there existing of Agreement/
Understanding with
alliances with PDRRMO/ Understanding with
PDRRMO/ 1
CDRRMO/MDRRMO PDRRMO/
CDRRMO/MDRRM
CDRRMO/MDRRMO
O

TOTAL POINT SCORE: __________

Summary Sheet
MAX. ACTUAL
Criteria for Checking Remarks, Recommendations and

SCORE SCORE Suggestions

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 I. POLICIES AND PLANS 30

II. CAPABILITY/ CAPACITY 50

III. EMERGENCY PREPAREDNESS AND

RESPONSE 15

IV. PARTNERS (STAKEHOLDER AGREEMENT) 5

100
TOTAL

Adjectival Rating Percentage

Excellent 91-100%

Very Good 81-90%

Good 71-80%

Needs Improvement 61-70%

Validated by:

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Name:
Position:
Agency:
Date:

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