Major Scope - HSSE Questionnaire

PEC-HS-FRM-X-13807 Rev 2

SUBCONTRACTOR DETAILS

Company Name

Address

HSSE Focal Point Name

HSSE Focal Point Contact Number

HSSE Focal Point Email id

SECTION 1: POLICY, LEADERSHIP AND COMMITMENT

1.1 HSSE policy documents

a) Does your company have a documented HSSE Policy? If YES, please attach a signed and dated
copy
 Please refer page No 119 Doc Ref 02. Tech_AEIS_RFQ-PLN-HSE-QC
b) Who is the most senior person in the organisation responsible for this policy? Provide career
profile
 AEIS Head of Operations is responsible for the same, Pls attach

1.2 Availability of policy statements to employees

a) Itemise the methods by which you have drawn your policy statements or any changes in the
policy to the attention of all your employees; provide evidence of communication
 Please find the document attached “1.2.a MOM October 2022” and refer clause 2.

1.3 Commitment to HSSE through leadership

a) How are senior managers personally involved in HSSE management? Provide evidences like
records and Minutes of Safety Committee meetings, Management walk through meetings etc.
 Safety committee internal Audit - Please refer page No 148 Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC
 Site Safety/Audit report - Please refer page No 184 Doc Ref 02. Tech_AEIS_RFQ-
PLN-HSE-QC
 HSE Fortnightly inspection - Please refer page No 189 Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC

b) How do you promote a positive culture towards HSSE matters? Provide evidence/ details of
initiatives that promote positive HSSE culture, like incentive scheme, HSSE campaigns etc.
 Please ask Danny to attach HSE performance certificates awarded to personnel
during HSE meetings.

SECTION 2: HAZARDS AND RISK MANAGEMENT

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2.1 Hazards and risk assessment

a) Please provide your company’s risk assessment procedure, sample risk assessments/job safety
analysis (Quantitative and/ or Qualitative), Risk Register etc.
 AEIS Risk Assessment Procedure attached - Please refer page No 387 Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC
 Risk register - Please refer page No 224 Doc Ref 02. Tech_AEIS_RFQ-PLN-HSE-
QC
 Risk Assessment - Please refer page No 257 Doc Ref 02. Tech_AEIS_RFQ-PLN-
HSE-QC
b) How are risk assessments communicated to the workforce? Provide evidence of communication
like training records, TBTs etc.
 Please find ‘2.1.b Risk Assessment Review-AEIS-WTE’ attached.
c) What techniques are used within your company to identify security risks?

2.2 Exposure of the workforce

a) What systems are in place to monitor and control the exposure of your workforce to chemicals,
noise, radiation, etc.? Submit relevant procedure
 Kindly refer updated ‘2.2.a AEIS.PRO.032 Environmental Management Plan’
2.3 Handling of chemicals
a) What techniques are used within your company for the identification, assessment, control,
and mitigation of hazards encountered from chemical or physical agents? Provide relevant
chemical handling procedure, sample COSHH assessment, chemical hazards register etc.
 AEIS Chemical Handling procedure - 2.3.a AEIS.PRO.059 PROCEDURE FOR
CHEMICAL HANDLING, STORAGE & DISPOSAL
 Chemical Hazards register - Please refer page No 1070 Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC
 Sample COSHH assessments - Please refer page No 1074 Doc Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC
b) How is your workforce advised on potential chemical or physical agents encountered in the
course of their work? Provide the relevant training details.
 Chemical hazard training sample - Please find the document ‘2.3.b Training -
Chlorine Handling’ attached.
2.4 Personal protective equipment
a) What arrangements/procedure does your company have for the provision and upkeep of
protective equipment/ clothing, both for standard and specialised activities? Submit your PPE
procedure and PPE Matrix
 PPE Matrix - Please refer page No 360 Doc Doc Ref 02. Tech_AEIS_RFQ-PLN-HSE-
QC
 PPE Procedure - Please refer ‘2.4.a AEIS.PRO.036 Procedure for PPE’
 General PPE list - Please refer page No 1179 Doc Ref 02. Tech_AEIS_RFQ-PLN-
HSE-QC

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PEC-HS-FRM-X-13807 Rev 2

SECTION 3: PLANNING, OBJECTIVES, TARGETS AND LEGAL

REQUIREMENTS

3.1 Objectives and targets

a) How do you monitor HSSE performance against targets for defined key areas and activities?
 Demonstrate commitment to the safety process.
 Ensure that systems are in place to report HSE performance upwards so that we can
be assured that legal compliance is achieved and maintained.
 Make certain there is a process in place to report serious incidents upwards
immediately
 Receive and review HSE reports at regular intervals
 Question results and ensure that action is planned to tackle poor safety performance
and ensure the system incorporated manages health and safety works effectively.

b) Do you have HSSE Objectives? If YES, submit a copy

 Pls find the document ‘3.1.b AEIS.PRO.037 QHSE Objectives 2023’
c) Do you have Key Performance Indicators (KPIs)? If YES, submit a copy
 Please find the document ‘3.2.c HSE Stats Dec 2022’ attached
d) Do you have an HSSE improvement plan? If YES, submit a copy
 Please find the document ‘3.1.d AEIS.PRO.058 HSE Improvement Plan’ attached

3.2 Legal requirements

a) How do you identify and ensure compliance with new industry or regulatory standards that may
be applicable to your activities? Please submit a copy of your HSSE legal register and legal compliance/
review records
 AEIS legal compliance Register - Please find the document ‘3.2.a AEIS.PRO
021.FF.21.1 Legal Compliance Evaluation’ attached

SECTION 4: ORGANISATION, ROLES, RESPONSIBILITIES AND

RESOURCES

4.1 Organisation
a) Please provide an overall company HSSE organisation chart and a sample Project specific HSSE
organisation chart
 Sample project specific HSSE organisation chart - Please refer page No 457 Doc Ref
02. Tech_AEIS_RFQ-PLN-HSE-QC
b) Who has overall and final responsibility for HSSE (HSSE Manager/ HSSE focal point) in your
organisation? Please provide career profile
 Please find the attached document ‘4.1.b Prince Jose-HSE Manager’

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c) Please provide the relevant document describing the roles, responsibilities, experience and
competency requirements of key HSSE personnel, Project/ Site Manager, Security Manager, Supervisors
etc.
 Please refer page No 282 to 286 Doc Ref 02. Tech_AEIS_RFQ-PLN-HSE-QC

SECTION 5: TRAINING AND COMPETENCY

5.1 Competence and general HSSE training

a) What arrangements/procedure does your company have to ensure all employees have
knowledge of basic industrial HSSE, your Company HSSE policies and practices? Provide training
procedure detailing new employee induction/ orientation requirements, Job specific training requirements
etc. as evidence
 AEIS Job Specific Training Matrix - Please refer page No 268 Doc Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC
b) What arrangements does your company have to ensure existing staff HSSE knowledge is up to
date? Are retraining periods established? If YES, Please provide a sample Project HSSE training matrix
 AEIS Job Specific Training Matrix - Please refer page No 268 Doc Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC

5.2 Competence and training of managers, supervisors, senior site staff and HSSE
advisors
a) Have the managers and supervisors received formal HSSE training in their responsibilities with
respect to conducting work as per HSSE requirements? If YES, please provide evidence
 Training form shall be attached prior to submission

b) Please provide the HSSE competency assessment criteria for managers, supervisors, senior staff
and HSSE advisors etc.
 Is it ok to attach training matrix itself?

5.3 Specialised in-house and 3rd party training

a) How have you identified areas of your company’s operations where specialised ‘in-house’ and ‘3 rd
party training’ is required to deal with potential hazards? Please itemise each and, provide details and
evidence of training given
 Lifting operator and rigger TP certificates - Please refer page No 1193 Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC.
 3rd party training attendance list - Pls find the document ‘5.3.a TP attendance list’
attached.
 AEIS Training Plan 2023 - Pls find the document ‘5.3.a AEIS.PRO 004.FF.4.41-TRG
schedule – 2023.
 5.3.a Operator Third-Party Certification

5.4 HSSE qualified staff – additional training

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PEC-HS-FRM-X-13807 Rev 2

a) Does your company employ a competent HSSE trainer and/or a qualified HSSE Advisor to
provide training in more than the basic requirements? If YES, please provide career profile
 AEIS does not employ additional HSSE advisor to provide training more than the
basic requirements and should the requirement arise we outsource the said
requirement to third party training centers.

SECTION 6: DOCUMENTATION, IMPLEMENTATION AND

OPERATIONAL APPROACH

6.1 HSSE Documentation / HSSE Management System

a) Do you have a company HSSE manual (or Operations Manual with relevant sections on HSSE)
which describes in detail your company approved HSSE working practices relating to your work activities?
If YES, please attach a copy
b) Is your Company’s HSSE Management system certified to an international standard (ISO /
OHSAS)? If YES, please provide a copy of certificate
 AEIS ISO 14001 & 45001 certificates - Please refer page No 1066 Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC.
c) Does your company have standardised the working/operating procedure? If YES, provide the
Standard Operating Procedures (SOP)
 Lifting procedure - Please refer page No 521 Doc Ref 02. Tech_AEIS_RFQ-PLN-HSE-
QC.
 Pressure testing Procedure - Please refer page No 547 Doc Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC.
 Construction Site Safety Procedure - Please refer page No 562 Doc Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC.
 Hot work Procedure - Please refer page No 1060 Doc Ref 02. Tech_AEIS_RFQ-PLN-
HSE-QC
 AEIS Chemical Handling procedure - 2.3.a AEIS.PRO.059 PROCEDURE FOR
CHEMICAL HANDLING, STORAGE & DISPOSAL

d) Does your company have any sample project specific HSSE Plan? If YES, provide a sample copy
 Approves sample HSE Plan - Please refer page No 273 Doc Ref 02. Tech_AEIS_RFQ-
PLN-HSE-QC

6.2 Equipment control and maintenance

a) How do you ensure that plant and equipment used within your premises, onsite or at other
locations by your employees are correctly registered, controlled, and maintained in a safe work condition?
Please submit a copy of ‘Equipment control and maintenance procedure’ and maintenance log

 Equipment control and maintenance procedure - 6.2.a AEIS-PRO-057 Equipment and

Control
 Equipment control and maintenance log - Please refer page No 1186 Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC

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b) Does your ‘Equipment control and maintenance procedure’ address the requirement of third party
inspection and do you maintain a log of equipment third party certification? If YES, submit a sample copy of
each
 Sample TP certifications of equipments- Please find the document ‘6.2.b Equipment
Third-Party Certifications’ attached

6.3 Assessing the suitability of the Sub/Contractors

a) How do you assess HSSE competence and records of subcontractors/ companies with whom you
place contracts? Provide subcontractor management procedure
 Procedure for subcontractor management(External service providers) - Please
refer page No 1198 Doc Ref 02. Tech_AEIS_RFQ-PLN-HSE-QC.

b) Do you conduct prequalification assessments and on-going monitoring on your subcontractors?

Please submit a copy of each.
 Vendor pre-qualification samples - Please refer page No 1210 Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC.

6.4 Road Safety Management

a) What procedure/ standards does your company have for mitigating road and vehicle accidents
associated with your operations? Provide Road Safety Management procedure
 AEIS Traffic management plan - Please find document ‘6.4.a AEIS.PRO.013 Traffic
Management Plan’ attached.
 Refer clause ‘20.0 Traffic Plan - Transport of transport and materials’ page no 742
Doc Ref 02. Tech_AEIS_RFQ-PLN-HSE-QC.
b) Does your company have Journey Management Plan (JMP)? Who is accountable for JMP?
Provide sample JMP
 Company does not have a formal JMP in place but has transport coordinator who
manages the transportation facilities of AEIS.
c) Are your vehicles fitted with ‘In-Vehicular Monitoring System (IVMS)’ or relevant monitoring
system using a risk based approach? Provide sample monitoring report as evidence
 AEIS vehicles are not fitted with ‘In-Vehicular Monitoring System (IVMS)
d) Did all drivers attend a defensive driving training and/or Project specific driving training?
Provide training records/ certificates as evidence
 DDT training ppt - Please refer page No 1215 Doc Ref 02. Tech_AEIS_RFQ-PLN-
HSE-QC.
 Sample training records – Please refer page No 1288 Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC.

6.5 Environmental Management

a) Do you have an Environment Management System in place in accordance with ISO 14001
standard? If YES please provide sample Aspect/ Impact register and objectives & targets for similar
scope of work

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 Environmental Aspect/ Impact register - Please refer page No 1312 Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC

b) Please provide sample environmental management plan and a waste management plan for a
similar scope of work
 Sample environmental management - Please find the document 6.5.b
AEIS.PRO.032 Environmental Management Plan’ attached.
 Sample Waste Management procedure – Please find the document ‘6.5.b
AEIS.PRO.003 Waste Management’ attached.
c) Do you calculate and report greenhouse gas emissions from your activities and operations? If
YES submit a sample copy of the report
 Although AEIS doesn’t formally calculate/report green house gas emissions, its
mindful of its role in sustainable working towards more environment friendly
solutions to the project requirements.

6.6 Health Management

a) Is there a pre-employment medical and fitness to work scheme in place? If YES provide a
copy
 Please find sample pre- employment docs attached - page No 1397 Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC
b) Do you have a drugs and alcohol policy in your organisation? If YES, does it include
pre-employment and random testing?
 Random medicals - Please refer page no. 1402 Doc Ref 02. Tech_AEIS_RFQ-PLN-
HSE-QC.
 AEIS drugs and alcohol abuse policy - Please refer page No 324 Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC
c) Do you have a health monitoring and/or surveillance programme? If YES provide a copy
 Pls ask Danny to provide reports of the recently conducted medical camp.
d) What system is in place to ensure adequate standards of catering, hygiene, water and
sanitation, access to first aid, and access to recreation activities for accommodation of personnel
and at the worksite? Please provide your welfare procedure and welfare audit/ inspection
records
 Camp Inspection Record - Please refer page No.1339 to 1396 Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC.

6.7 Security Management

a) Do you have a Company Security Management System, Security Standard or similar which
describes in detail your company approved security Standard Operating Procedures relating
to your work activities? If YES, please provide a copy
 AEIS Building/Yard Security plan - Please refer page No.1331 to 1396 Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC.
b) Do you have a system or procedure for managing the security of your personnel when
travelling? If YES, please provide a copy

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c) Do you have a process for evaluating third party security service providers? If YES, please
provide a copy
 AEIS does not have an evaluation methodology for TP security service providers.

SECTION 7: BEHAVIOUR, COMMUNICATION AND CONSULTATION

7.1 How is your company structured to manage and communicate HSSE effectively? Provide
evidence like minutes of HSSE communication meetings including safety committee meetings
and Management review meetings
 MOM (HSE meeting- Randomly selected) - Please refer page No.203 to 1396 Doc
Ref 02. Tech_AEIS_RFQ-PLN-HSE-QC.

SECTION 8: CRISIS AND INCIDENT MANAGEMENT

8.1 Emergency response procedure

a) Does your ERP cover all potential emergency scenarios such as fires/ explosion, H2S
evacuation, terrorist attack, release of toxic gas or flammable materials, security breach, etc.
which is relevant to your scope of work? Please provide a sample Emergency Response Plan
(ERP)
 Attached - Please refer page No 331 Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC//(redundant doc at pg 475)

b) Do you conduct Emergency drills on potential emergency scenarios? Provide evidence

 Please find the attached document - 8.1.b MOCK Drill AEIS - ACG CSE

8.2 Incident investigation and Lessons learned

a) Please provide your company Incident Investigation Procedure and Root Cause Analysis
methodology
b) Are accidents/ incidents, near misses, unsafe behaviours and unsafe conditions reported and
investigated? If YES, please describe and provide evidence of each
 Sample investigation report - Please find the document ‘8.2.b Incident Investigation Report’
attached
c) How are learnings or findings following an investigation, or a relevant incident occurring
elsewhere, communicated to your employees? Provide evidence like HSSE Alerts, Lessons Learned,
mass TBT, Trainings, HSSE campaigns etc.
 Pls ask Mr sunil to provide BAPCO incident alert notifications and corresponding TBT to be
attached here prior to submission.
d) Does the preventive/corrective actions closed out in time and tracked through ‘Action tracking
register’? Submit sample ‘Action tracking register’
 Sample Corrective Action Report – Please find the document ‘8.2.e Observation Closeout
Report Feb 2023-WTE-Tubli STP’ attached.

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SECTION 9: COMPLIANCE ASSURANCE AND CORRECTIVE ACTION

9.1 Do you have a written procedure on HSSE auditing and a schedule/ plan for auditing? If YES, please
provide a copy of each

 AEIS Internal Audit Schedule 2023 - Please find the attached document ‘9.1 AEIS.PRO
001.FF.1.4 Audit Scheduler Record’.
 AEIS Internal Audit Procedure - Please find the attached document ‘9.1 AEIS.PRO.001
Procedure for Internal Audit’
9.2 Are the internal auditors trained and competent? Provide sample certification & career profile

 HSE manager Mr. Prince Jose is an ISO certified lead auditor.

Please find the attached document ‘4.1.b Prince Jose-HSE Manager’
9.3 Please provide the latest 3rd party audit report from any accrediting body and from your client

 Bureau Veritas ISO Audit of AEIS - Please find the attached document - ‘9.3 Almoayyed Elect.
and Instr. QMS, EMS, OHSMS SV02 BV Audit Report’.
9.4 How does your company register and follow non-conformances with procedures, specifications,
standards and contract requirements? Please provide sample Action tracking system/ register

 AEIS NCR procedure – Please find the document ‘9.4 AEIS.PRO.046 Incident
Investigation,Non Confirmance,Corrective Action & Preventive Action’ attached.
9.5 Inspection
a) Does your company’s HSSE Plan/Manual cover inspections? Please provide relevant section
detailing type of inspections required (3 rd party inspection, routine inspection, quarterly color coding
inspection, Job specific/ pre-task inspections etc.)
 Routine inspection report samples - Please refer page No 1231 Doc Ref 02.
Tech_AEIS_RFQ-PLN-HSE-QC.
b) Provide a sample inspection schedule for all tasks, areas, components, plant, equipment etc.;
frequency of inspections; and roles & responsibilities;
 We have a schedule in the form of fortnightly, weekly and monthly inspection that are
being carried out for our equipments, welfare and accommodation facilities. - Please
refer page No 1231 Doc Ref 02. Tech_AEIS_RFQ-PLN-HSE-QC.

SECTION 10: PERFORMANCE MEASUREMENT, REVIEW AND

IMPROVEMENT

10.1 Management and performance monitoring of work activities

a) What arrangements does your company have for monitoring HSSE performance by management
and supervisors? Provide sample HSSE monthly report including leading and lagging indicators.
 Please find the document ‘3.2.c HSE Stats Dec 2022’ attached.

10.2 HSSE performance achievement awards

Has your company received any award for HSSE performance achievement? Please provide
certificates and/or photographs as evidence
 Attached - Please refer page No 1413 Doc Ref 02. Tech_AEIS_RFQ-PLN-HSE-QC

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10.3 Statutory notifiable incidents

a) Has your company suffered any statutory notifiable incidents in the last five years (safety,
occupational health, and environmental)? (Answer with details including dates, country, most
frequent types, causes and follow-up preventative measures taken)
 AEIS has not suffered any statutory notifiable incidents in the last five years
b) Has your company suffered any significant security breaches in the last five years? (Answer
with details including dates, country, most frequent types, causes and follow-up preventative
measures taken)
 AEIS has not suffered any statutory notifiable incidents in the last five years

10.4 Improvement requirements and prohibition notices

Has your company suffered any improvement requirement / prohibition notices by the relevant
national regulatory body for HSSE / other enforcing authority? Has your company been prosecuted
under any HSSE legislation in the last five years? (If your answer is YES, please give details).
 AEIS has not suffered any improvement requirement / prohibition notices by the
relevant national regulatory body for HSSE / other enforcing authority

10.5 HSSE performance records

a) Have you maintained your records of your incidents and HSSE performance for the last five
years? If YES, please complete Attachment 1.
b) How often is HSSE performance reviewed? By whom?

SECTION 11: HSSE MANAGEMENT – ADDITIONAL FEATURES

11.1 Memberships of Associations

Is your company an active participant in a prominent HSSE association? Does your company
participate in any HSSE forums/events? Provide all related evidences such as certificates,
photographs etc.
 ASSP Awards - Please refer page No 1413 Doc Ref 02. Tech_AEIS_RFQ-PLN-HSE-QC.

11.2 Additional features of your HSSE management

Does your company have any other HSSE features or arrangements not described elsewhere in your
response to the questionnaire? (As any specific system, procedure, software etc. meant to improve/
promote positive HSSE culture either with a pro-active approach or reactive approach)

ATTACHMENT 1 – HSSE PERFORMANCE TRENDS

Year
Description

Man Hours1

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Number of Fatalities2
Number of Lost Time
Incidents
Number of Restricted
Workday Cases
Number of Medical
Treatment Cases
Number of First Aid
Cases
Number of HiPo
Incidents
Number of Near Misses
LTIFR per 200,000
manhours
RIFR per 200,000
manhours
Occupational Health
illness ( work related)
Environmental Incidents
(Major)
Environmental Incidents
(Serious)
Environmental Incidents
(Medium)
Environmental Incidents
(Minor)
Green House gas
emissions (tCO2e)
Security Incidents
(Major)
Security Incidents
(Serious )
Security Incidents
(Medium)
Security Incidents
(Minor)
DEFINITIONS:
Fatality: Any work-related injury or illness that resulted in death. Fatalities arising from suicide,
inexplicable personal behaviour or natural causes shall be excluded.
Lost Time Incidents: Any work related fatality, injury or illness which prevents that person from
doing any work for any day excluding the day of the incident.
Restricted Workday Cases: A work-related injury or illness is RWC if it results in restriction of
work or motion, or transfer to another job.
Restricted work means after an injury or illness:
1
Include exposure hours and HSSE statistics expended by subcontractors performing work subcontracted by you.
2
For each Fatality, provide a description of the incident, the root / contributing causes, and the action plans to
prevent reoccurrence.

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 The employee is kept by you from performing one or more of the routine functions of their
job or from working the full workday that they have been supposed to work otherwise; or
 The employee is recommended by a physician or other licensed health care professional
not to perform one or more of the routine functions of their job, or not work the full workday
that they have been supposed to work otherwise
Transfer to another job means after an injury or illness (not the day of the injury or illness) the
employee is assigned to a job by you other than their regular job for part of the day

Medical Treatment Cases: MTC is a work-related injury or illness that results in medical treatment
beyond first aid. MTC excludes death, one or more days away from work and one or more days of
restricted work. In order a work-related injury or illness to be a MTC, the employee must receive
medical treatment remaining at work while not being restricted. ‘Medical treatment’ is defined as
combating disease or disorder by management and care of a patient. It does not include:
 Visiting a physician or other licensed health care professional only for observation or
counselling
 Conducting diagnostic procedures (X-rays and blood tests, administering prescription
medications only for diagnostic purposes such as using eye drops in order to dilate pupils)
 First aid
First Aid Case: First Aid Case is a work-related injury or illness that requires the person
receiving treatment from a qualified First Aid Attendant and is not an injury/illness that is
categorised as ‘Recordable’. The following types of treatment are considered as first aid:
 To use medications that are non-prescription at non-prescription strength
 To administer tetanus immunisations (other immunisations, Hepatitis B vaccine, rabies
vaccine, etc. are considered medical treatment)
 To clean, flush, or soak wound that are on the surface of the skin
 To use wound coverings (bandages, BandAids TM, gauze pads, etc.), or to use SteriStrips
TM or butterfly bandages
 To use hot or cold therapy
 To use totally non-rigid means of support (elastic bandages, wraps, non-rigid bask belts
etc.)
 To use temporary immobilisation devices (splints, slings, neck collars, or back boards)
during transportation of an accident victim
 To drill a fingernail or toenail for relieving pressure, or to drain fluids from blisters
 To use eye patches
 To use simple irrigation or a cotton swab for removing foreign bodies that are not
embedded in or adhered to the eye
 To use simple means (irrigation, tweezers, cotton swab, etc.) for removing splinters or
foreign material from all areas but eyes
 To use finger guards
 To use massages
 To drink fluids for relieving heat stress

HiPo Incident: Any incident that could, in other circumstances, have realistically resulted in a
major consequence as defined in the Petrofac Incident Potential Severity Matrix including:
 Potential of one or more fatalities
 Potential of Major pollution event leading to long-term widespread damage or Statutory
Notices, extensive clean up requiring national/ international support to contain and/or
clean up
 Potential of property or equipment loss /damage or total loss of operations. E.g. >$1M
 Potential of regulatory prosecution and heavy fine. Damage to company’s standing with
stakeholders. Averse intentional media attention

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Near Misses: An incident that under slightly different circumstances, could have caused harm to
people, environment, assets or company reputation, but did not.

Lost Time Injury Frequency Rate (LTIFR): The frequency of lost time injuries per 200,000 hours
worked/at risk.

Recordable Case: Recordable Cases are the sum of the number of Fatalities, Lost Time
Injuries/Illnesses, Restricted Workday Cases and Medical Treatment Cases

Recordable Injuries Frequency Rate (RIFR): The frequency of recordable injuries per 200,000
hours worked/at risk.

Environmental Incidents (Major severity): Major pollution event leading to long-term widespread
damage or Statutory Notices, extensive clean up requiring national/ international support to contain
and/ or clean up

Environmental Incidents (Serious severity): Substantial pollution event leading to large-scale

regional damage or Statutory Notices, clean up may require national support and result in delays
to schedule

Environmental Incidents (Medium severity): Moderate pollution event leading to local damage,
Statutory Notices, clean up and corrective action

Environmental Incidents (Minor Severity): A low or contained pollution event, slight or no effect,
no offsite impact, minor breach requiring corrective action e.g. few litres of liquid spill

Green House Gases: Are the six gases listed in the Kyoto Protocol: carbon dioxide (CO2);
methane (CH4); nitrous oxide (N2O); hydrofluorocarbons (HFCs); perfluorocarbons (PFCs); and
sulphur hexafluoride (SF6) which contribute to global warming
Security Incident (Major severity): One or more fatalities resulting from a security incident,
property or equipment damage/theft in excess of $1M, kidnap or bomb threat
Security Incident (Serious severity): Life changing injuries resulting from a security incident,
property or equipment damage/theft ($100k - $1M), sexual assault, extortion/blackmail, missing
person
Security Incident (Medium severity): LTI, medical treatment or RWC resulting from a security
incident, possession of illegal items or property or equipment damage/theft ($10k - $100k)
Security Incident (Minor severity): Non-recordable injuries/FAC resulting from a security
incident, minor criminal acts or attempts or property or equipment damage/theft (<$10k)

Controlling Document: PEC-HS-PRO-X-13858 Page 13 of 13