PROCESAMIENTO DE DOCUMENTOS

Objectives

 To increase knowledge and awareness in preparing documents for projects

 To provide updates on regulations and standards that are needed when preparing documents.
 To address Challenges and Best Practices in preparing documents
 To promote Continuous Learning

Project Overview

This project Procesamiento de Documentos aims to conduct a university-wide event to engage

different organizations in a whole-day event. This project targets to give information to different
organizations about proper document writing when proposing an activity for their organizations and also
includes how to present a breakdown of the budget after the activity. This will include what is needed to
be processed such as how to get approval for their activity and such. Moreover, this event aims to
collaborate with admins at the Accounting Office and COA-USG.

Project Scope

What: Conducting a Seminar to increase knowledge and expertise in preparing documents

When: The tentative time frame for the implementation is within the month of September

Where: The tentative place to conduct the activity is in USM Commercial Building.

Who: The targeted participants for this activity will be the student leaders of different organizations that
are active.

Speakers: The targeted speakers for this event will be coming from the admin and the chair of COA-USG
(former).

Methodology

Pre-implementation

 Present the proposal to the board. Once approved, comply with the necessary documents to
process the activity.
 Seek advice on the process of getting a partnership for sponsorship.
 Invite a speaker to tackle the topics.
 Discuss the activity with a representative or head of the targeted participants and invite them.

Implementation

 Orientation to the participants that will partake in the activity then proceed to the lecture proper
and engage with them such as ice breakers.

Post-implementation

 Evaluation and Monitoring

 Liquidation
 Budget Planning

Key Activity Item Description Quantity Unit Cost Total

Pre-implementation
 Papers  HARD COPY- AD Sub 20 Bond 1 140 140
Paper 70gsm Short
(8.5inx11in)
 Office  Epson 003 Ink Per Set 1 1,085 1,085
Equipment

Subtotal 1,225
Implementation
 Food  Snack 75 75 5,625

Subtotal 5,625
Post-implementation
 Certificates  Honorarium 3 1,000 3,000
and Tokens
Subtotal 3,000
OVERALL
TOTAL 9,850
Risk Management
Possible Scenarios Impact Score Action Point Specific Action Plan
Unavailability of Venue Medium Provide another available  AVR of other
venue that is surely available colleges
for the designated day of the
event
Power outage and Medium Provide backup equipment.  Lapel
technical problem  Chargeable
speaker and
microphone
 Back-up
computers
 Support person