Week 2 09 Dbl Data Entry 140Mb 8 5Min 1

Right, so let's just demonstrate how to do the double data entry. With a very simple
example, with only five people taking part and only four or five variables. I've also
included a jump or skip variable in that. This particular screen that you're looking at is
from an Apple Mac. If you're using a Windows computer, which most of you will be
using, your icons will not look the same. You see, I've got an icon here for the
EpiData manager software, and for the entry client. And because it's Apple Mac, I
had to download and install those separately. If you've got an IBM computer, when
you click on the download, it will install both of these. And it will also have another
one on EpiData analysis, which we're not going to use. So just remember, although
you have an a Windows computer, and you've installed all these three packages,
they are nevertheless separate software packages. And you'll see for double entry of
data, we flip between back and forth between manager and the entry client. But that
will become clearer as I demonstrate.
I've already loaded my little project, it's called a lung cancer project. And here it sits
on the desktop because that's where I saved it. Let's start by opening the EpiData
manager. And we're going to open a recent project. It will be the lung cancer project.
So here we have the project that I've already set up. Study ID absolutely essential,
that's your key for matching, then the cancer case, smoking, cigs per day, and sex.
Obviously, if you're a non-smoker, you want to skip all the way to sex. You don't
want to also have this. So I've set up a skip for cigs per day. And you see that there
are five records. So it's already recorded. Now the next thing that you have to do is
you come up here to tools. And you click on prepare double entry. So you go to
tools, prepare double entry. Click on that. And it says it's proposing to name it lung
cancer double. And that's fine with me. So we'll say okay. And it gives you a
message to say that this was done successfully.
So we now have two files. The one is called lung cancer. With five records entered,
the other one is called and here it sits on the desktop double. And you'll find that
when you open double, there are no entries yet. So you have to now go and enter all
your data again. And then EpiData will compare these two files to see if there are
any discrepancies. So remember, I said you skip back and forth between the data
manager and the data entry. If you're using a Windows computer, you'll find that
when you're in the manager, you can just click on data entry, and it will automatically
skip for you. But if you've got an Apple Mac, you have to save and then close. So
we'll come here and we'll now enter we'll go to the data entry client. Remember, if
you've got a Windows computer, this will be done automatically for you when you
select enter data.
Now we're in the data entry client, we want to open the double because that's the
one that we haven't entered data yet. And we're now going to enter the data. The
first one is observation number one, obviously. And the data are 11200. I'm going to
save it. Now the next one I'm going to make a deliberate mistake. This is observation
number two, and it should be 1131, but I'm going to type in 11251 and I'm going to
save it so I made a deliberate mistake there just to illustrate what happens when
EpiData compares the two files and finds a discrepancy. The third record the data
were 01251. Save yes, then we're on the fourth record. And the data are 00, skip 1.
You see it automatically skipped there. Because if you're a nonsmoker, it's pointless
to ask how many cigs per day. Now we're on the fifth record. And it's 01300. Right,
now before you close this double, this EpiData entry client, save it, save your project.
Before you close anything, save always, now you can close it.
Week 2 09 Dbl Data Entry 140Mb 8 5Min 1

Now we'll come back to the data manager. And we come now to document and we
say, compare duplicate files. Do you see that document? Compare duplicate files.
And the first thing it asks is, what are these files? So we're going to add files. And
they're on the desktop. And here they are, lung cancer double and lung cancer. So
I'm going to open those two. And you see EpiData data has now loaded those two,
those are the files it's going to compare. The first thing is to select the key, which is
tells you the ID number. In other words, I'm going to choose ID number. You must
select ID numbers, study ID, so that it knows that it must compare ID one to ID one,
ID two to ID two, and so on. The next thing you can deselect if there are any here
that you don't want compared. And the next one, for example, if you had a text entry,
like the name of a clinic or something, and you know, there are probably going to be
spelling mistakes and differences. You might just want to say no, you don't want to
compare it. You might and then options, you can say, you click any of these as they
might apply to you.
And then you say okay, and immediately you get your report, here it is. Scroll straight
down to the bottom. And it says here, record number two. The entry for question
number four was 25 in one of the data sets, and 30 in the other. Remember, that's
the deliberate mistake I put in. So you immediately know that you must go and check
your paperwork, the original data forms and see what is the correct one, and then go
back and correct the data in your data set. So that's the end of the presentation.
We're not going to actually do double data entry as an exercise. But when you study
epidemiology later on, you'll probably do one in class or as part of an assignment.
Thank you.