Co n st r u ct io n Qu alit y Co n t r o l V3.

Checklist Nr.1.1 Optional

Project Name:
Work Type: UNDERGROUND STRUCTURES AND FUEL EQUIPMENT

Work Stage: Setting out of structures and foundations

Hold Point: NO

Conformity to be checked: C NC NA Comments:

Verify property limits Refer to site layout drawings

Verify setting out of the building Refer to site layout drawings

Verify setting out of the canopy Refer to site layout drawings

Verify setting out of tank farm Refer to site layout drawings

Verify setting out of car wash Refer to site layout drawings

Remedial actions required:

Quality Check Date: Remedial Deadline Date:

Checked by (Name):
Company: Remedial work done Date:
Signature: Company:

PMC Witness (Name): Remedial Verified by (Name):

Signature: Signature:

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr. 1.2 Mandatory

Project Name:
Work Type: UNDERGROUND STRUCTURES AND FUEL EQUIPMENT

Work Stage: Prior Tanks Farm Excavation Go/ No Go Checkpoint

Hold Point: YES!

Conformity to be checked: C NC NA Comments:

PTW procedure completed including on site
meeting.
Excavation protocol completed - including
- Plant access and location
- Identify any existing underground services
- Type of excavation - shore, batter, sheet
pile
- Additional support structure for street,
nearby existing structure, etc
- Location for backfill material

Nomination of 'Competent' person to observe/

supervise excavation from start to finish.

Excavation design drawings and tank farm

design drawings available.

Water control strategy considered and

technology available for use.

Plan for disposal of excavated material

available.

Appropriate excavation entry plan available.

Safe way filter fabric installation plan available.

Safe way of tank hole levelling plan available.

Is there a plan for secondary barrier around

excavation?

Has temporary signage been put in place? Is it

adequate?

Remedial actions required:

Quality Check Date: Remedial Deadline Date:

Checked by (Name):
Company: Remedial work done Date:
Signature: Company:

PMC Witness (Name): Remedial Verified by (Name):

Signature: Signature:

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr 1.3 Mandatory

Project Name:
Work Type: UNDERGROUND STRUCTURES AND FUEL EQUIPMENT

Work Stage: Tank Farm Excavation

Hold Point: YES!

Conformity to be checked: C NC NA Comments:

Tank farm hole location, depth and any
required shoring is per design including
appropriate filter fabric (if soil condition
requires).
Tank bedding levelled - horizontal
(* sloped toward fill end only where required by
regulations).

Tank burial depth will not exceed design

instruction.

Tank farm hole is free of hydrocarbon vapor.

A berm is installed around tank excavation to

minimize storm water run off into tank hole.

Remedial actions required:

Quality Check Date: Remedial Deadline Date:

Checked by (Name):
Company: Remedial work done Date:
Signature: Company:

PMC Witness (Name): Remedial Verified by (Name):

Signature: Signature:

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr 1.4a Mandatory

Project Name:
Work Type: UNDERGROUND STRUCTURES AND FUEL EQUIPMENT

Work Stage: Prior Tanks Installation Go/ No Go Checkpoint

Hold Point: YES!

Conformity to be checked: C NC NA Comments:

Tank manufacturer invited to witness Archive evidence that manufacturer had
installation for warranty issuance. been invited (email).

PTW procedure completed including meeting.

Lifting Protocol completed.

Tanks anchoring components available.

Anchor system is not damaged (when Base
Frame not used).

Backfill material available. Backfill material in

compliance with requirements of tank i.e. Sieve analysis report
manufacturer.

Archive detailed photo of backfill material.

Enter technical specification of backfill The specification can be attached as
material. separate document instead of filling the
box.

Spacers and taglines available for settings of

tanks.

Monitoring well ducting available when

needed.

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr 1.4b Mandatory

Manufacturer's installation manual available

and clear including testing and commissioning
instructions. Also eventual manufacturer's
installation checklist (and other documents)
available when required by manufacturer for
warranty issuance.

Tanks rigging plan available.

Anchor straps tightening plan available.

Plan for tank angular setting available.

Safe tank top access plan available (including

fall prevention protection).

Backfill procedure available with minimum of 2

levels of protection before prodding
commences.

Plan to coordinate backfilling with possible

water filling available.

Plan for installation in flooded hole available.

Remedial actions required:

Quality Check Date: Remedial Deadline Date:

Checked by (Name):
Company: Remedial work done Date:
Signature: Company:

PMC Witness (Name): Remedial Verified by (Name):

Signature: Signature:

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr 1.5a Mandatory

Project Name:
Work Type: UNDERGROUND STRUCTURES AND FUEL EQUIPMENT

Work Stage: Tanks Delivery Acceptance

Hold Point: YES!

Conformity to be checked: C NC NA Comments:

FILL TANKS IDENTIFICATION REVIEW
TABLE:
Tank ID
Tank Manufacturer
Tank type/ model
Nominal Capacity
Products to store

Tanks certificate stating manufacturing

standards used (EN 12285-1 for steel tanks) Archive certificates.
attached.

Tanks certificates match tanks labels.

Archive photos of entire tanks and all tank

details (including ID) including
Tanks delivered according to required design.
documentation of whole tank delivery
acceptance procedure.

Guide ropes and lifting straps attached and pre-

fitted from factory.

Record & document any on-site rework

Entire tank surface is free of scratches and
with sign off from Tank Manufacturer
damages.
representative.
Note accessories that are not fitted -
All required fittings are installed (plugs, risers).
handover to site contractor with sign off.
Note that it's efficient to ask Manufacturers
to deliver tank pressurized/ vacuued
When tank interstitial monitoring pre-fit - no
including manometer. So the evidence of
leaks observed (loss of brine/ glycol level, loss
tightness is obvious. Tank can be installed
of vacuum, loss of pressure).
with it and two tests later in this checklist
can be cancelled.

Base Frame installed, hold down straps not

tighted and not damaged.

Manufacturer's tank delivery sheet/ checklist

attached. Delivery sheet can be signed after Archive original of filled Manufacturer's
tank delivery acceptance procedure completed delivery sheet.
without open snags.

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr 1.5b Mandatory

Tank volume calibration tables attached. Archive calibration tables.

FILL PRE-INSTALLATION TEST TABLE (test The protocol can be attached as separate
prior tank is unloaded) document instead of filling the box.

Tank ID
Hydrostatic interstitial
monitor record level
or interstitial vacuum/
pressure gauge reading

or interstitial vacuum/
pressure test record
(initial + final +
difference)

with primary containment

vacuum/ pressure test
record (initial + final +
difference)

FILL HOLIDAY TEST TABLE (test when tank The protocol can be attached as separate
is lifted by crane). document instead of filling the box.

Tank ID
Pass/ Fail

Corrective actions

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr. 1.5c Mandatory

FILL TANK DEFLECTION MEASUREMENT The protocol can be attached as separate

TABLE (for fibreglass tanks only) document instead of filling the box.

Tank ID
Internal diameter prior
anchor tightening (when
on truck)
Internal diameter after
anchor tightening (must
not be higher)
Internal diameter after
backfill and paving up to
grade level
Final tank deflection
initial/ final in % (must not
be higher than 1.25%)

Remedial actions required:

Quality Check Date: Remedial Deadline Date:

Checked by (Name):
Company: Remedial work done Date:
Signature: Company:

PMC Witness (Name): Remedial Verified by (Name):

Signature: Signature:

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr 1.6 Mandatory

Project Name:
Work Type: UNDERGROUND STRUCTURES AND FUEL EQUIPMENT

Work Stage: Prior Backfilling

Hold Point: YES!

Conformity to be checked: C NC NA Comments:

Archive photos of entire tank farm with
Tanks positions and orientation according to tank installed including documentation of
design drawings. whole tank installation procedure and
measurement.

Minimal distances (300 mm for steel tanks)

respected.

Tank top of all tanks installed in the same

level.
FILL TANK SLOPES TABLE (slopes must not
be more than 3°) - only where required by
regulation

Tank ID
Longitudinal slope
Sectional slope

Anchoring installed per specifications and

tightened.

Tanks are ballasted with water when they are

left not backfilled & anchored overnight.

Remedial actions required:

Quality Check Date: Remedial Deadline Date:

Checked by (Name):
Company: Remedial work done Date:
Signature: Company:

PMC Witness (Name): Remedial Verified by (Name):

Signature: Signature:

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr 1.7 Mandatory

Project Name:
Work Type: UNDERGROUND STRUCTURES AND FUEL EQUIPMENT

Work Stage: After Tank Backfilling

Hold Point: NO

Conformity to be checked: C NC NA Comments:

Backfill material properly compacted (when Archive photos of whole backfilling
sand is used a mechanical compation is procedure and post installation testing
required). No gaps underside the tanks. procedure.

FILL POST-INSTALLATION TEST TABLE (test The protocol can be attached as separate
when tank is backfilled) document instead of filling the box.

Tank ID
Hydrostatic interstitial
monitor record level
or interstitial vacuum/
pressure gauge reading
or interstitial vacuum/
pressure test record
(initial + final + difference)
with primary containment
vacuum/ pressure test
record (initial + final +
difference)

Observation wells installed in backfill according

to design drawings.

Manufacturer's installation checklist (other

Archive original of filled Manufacturer's
documents) completed and copy sent to tank
installation checklist.
manufacturer.

Remedial actions required:

Quality Check Date: Remedial Deadline Date:

Checked by (Name):
Company: Remedial work done Date:
Signature: Company:

PMC Witness (Name): Remedial Verified by (Name):

Signature: Signature:

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr 1.8a Mandatory

Project Name:
Work Type: UNDERGROUND STRUCTURES AND FUEL EQUIPMENT

Work Stage: Laying of Fuel Pipes

Hold Point: YES!

Conformity to be checked: C NC NA Comments:

Pipes laid at correct depth below surface (see
standard drawings)

Pipes are laid with 'snake-like' curves to allow

settlement

min 1% slope towards the tanks (for all

product, discharge and vent pipes)

Separation (pipe crossings) in all direction:

pipe diameter

Inspect lines traced for proper tank / dispenser

alignment
Confirm conductivity of each individual pipe
Cerificate
run
Confirm secondary containment is tight by To be witnessed by Shell's Project or
vacuum/soap testing each individual pipe run Construction Manager/ Certificate by
per piping supplier specifications (see below) installer certified by piping supplier

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr. 1.8b Mandatory

Confirm primary containment is tight by

To be witnessed by Shell's Project or
vacuum/hydro/pressure testing each individual
Construction Manager/ Certificate by
pipe run per piping supplier specifications (see
installer certified by piping supplier
below)

Confirm installation is tight by pressure testing To be witnessed by Shell's Project or

the complete installation (primary pipes and Construction Manager/ Certificate by
tanks) installer

Purge pipes after tests

General Contractor obtains accurate line

location information for as-built drawings

Pipe installation contractor to provide

Photos are taken of product and vapor lines
photos/report to Shell's Project or
prior to backfill
Construction Manager.

Use sand bags/appropriate material as pipe

spacers

Backfilling with sand or pea gravel 12-15 mm -

150 mm all around the pipes

All galvanized fittings coated

Remedial actions required:

Quality Check Date: Remedial Deadline Date:

Checked by (Name):
Company: Remedial work done Date:
Signature: Company:

PMC Witness (Name): Remedial Verified by (Name):

Signature: Signature:

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr. 1.9 Mandatory

Project Name:
Work Type: UNDERGROUND STRUCTURES AND FUEL EQUIPMENT

Work Stage: Laying of flexible electrical conduits

Hold Point: NO

Conformity to be checked: C NC NA Comments:

Size/position according to drawing/number

Minimum depth 300mm

Sealed with water/hydrocarbon resistant

material at both ends

Not broken or damaged

Remedial actions required:

Quality Check Date: Remedial Deadline Date:

Checked by (Name):
Company: Remedial work done Date:
Signature: Company:

PMC Witness (Name): Remedial Verified by (Name):

Signature: Signature:

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr. 1.10 Mandatory

Project Name:
Work Type: UNDERGROUND STRUCTURES AND FUEL EQUIPMENT

Work Stage: Installation of Oil Water Separator

Hold Point: NO

Conformity to be checked: C NC NA Comments:

Constructed with concrete B45 / D45

Meets EN 858/UL 2215 - Class 1 For selection of type of oil/water separator -

(Coalescense plate) or Class 2 (Gravity type) Refer GDS 06.003 or GDS 08.001

Integrated mud catcher/orfice plates into oil

and water separator

Minimum size of oil reservoir (spill storage

capacity): For new installs designed up to 1000
litres

Location as per site layout drawing

Alarm connected to ATG (where applicable)

Remedial actions required:

Quality Check Date: Remedial Deadline Date:

Checked by (Name):
Company: Remedial work done Date:
Signature: Company:

PMC Witness (Name): Remedial Verified by (Name):

Signature: Signature:

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr. 1.11a Mandatory

Project Name:
Work Type: UNDERGROUND STRUCTURES AND FUEL EQUIPMENT

Work Stage: Tank Chambers

Hold Point: YES!

Conformity to be checked: C NC NA Comments:

Verify approved tank sumps/chambers/boxes
are used (For local sumps - refer Shell Design
Team for approval)

All pipe penetrations sealed with approved

seals by sump manufacturer

All conduit penetrations into tank sealed with

correct seals/material preventing
water/hydrocarbon accumulation

All seals installed with the proper orientation

(outside seal components are outside the
sump, inside components are inside the sump)
per manufacturer specifications

Look for perpendicular tank entry - with no

Tank entry boots centered in sump wall faces
stress entry boot and chamber/sump
(no stress to entry boots)
surface

Conduits and piping perpendicular to sump Look for perpendicular tank entry - with no
walls stress on pipes/entry boots/or joints

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr. 1.11b Mandatory

All flexible hose and pipe installed are not in

stressed or kinked condition

Pipe fitting welding pins are capped (inside

tank chamber/sump)

Certificate/ photos - To be witnessed by

Test of tank access chambers/sump before
Shell's Project or Construction Manager.
backfilled (Vacuum test) - for every individual
Tank sump/chamber installer to provide
sump unit
report and photo of test carried out.

No isolated metallic components (earth/bond

those that are required)

Overall tidiness of tank sump/chamber

Remedial actions required:

Quality Check Date: Remedial Deadline Date:

Checked by (Name):
Company: Remedial work done Date:
Signature: Company:

PMC Witness (Name): Remedial Verified by (Name):

Signature: Signature:

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr. 1.12 Mandatory

Project Name:
Work Type: UNDERGROUND STRUCTURES AND FUEL EQUIPMENT

Work Stage: Under Dispenser Sump

Hold Point: YES!

Conformity to be checked: C NC NA Comments:

Position of dispenser sump/chamber according
to drawing

Check level/ Make sure drainage openings are

above ground

Pipe penetrations with entry seals Look for perpendicular sump entry - with
perpendicular to dispenser sump/chamber wall no stress entry boot and chamber/sump
(from below and side walls) surface
Certificate/ photos - To be witnessed by
Test of dispenser chambers/sump before Shell's Project or Construction Manager.
backfilled (Vacuum test) - for every individual Dispenser sump/chamber installer to
sump unit provide report and photo of test carried
out.
All conduit penetrations into dispenser sump
sealed with correct seals/material preventing
water/hydrocarbon accumulation

No isolated metallic components - bonded and

earthed if required

Leak detection - sump sensor positioned and

mounted correctly

Shear valves positioned at correct height and

anchored correctly - no loose bolts or rusty
dispenser frames

No usage of PTFE/Teflon tape allowed in any

fittings or pipe connections

Remedial actions required:

Quality Check Date: Remedial Deadline Date:

Checked by (Name):
Company: Remedial work done Date:
Signature: Company:

PMC Witness (Name): Remedial Verified by (Name):

Signature: Signature:

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr. 1.13 Mandatory

Project Name:
Work Type: UNDERGROUND STRUCTURES AND FUEL EQUIPMENT

Work Stage: Fill Point (Discharge)

Hold Point: YES!

Conformity to be checked: C NC NA Comments:

Position and level according to drawing

Liquid tight area around fills

Liquid tight surface grading into oil/water

separators or gulley drains

Above ground fill box in stainless steel as per

specs (where applicable)

Prefab underground fill box as per specs

Underground fill box seals used (where

applicable)

Watertightness test (vacuum test) of UG fill

box before backfilled (where applicable)

Galvanized steel underground fill boxes

(Germany only!) tested by filling with water and
verify no level changes within 24 hours

Each goose neck fill point installed with an

earthing cable to copper stake (into ground)

Fill adapter caps are installed tight

Remedial actions required:

Quality Check Date: Remedial Deadline Date:

Checked by (Name):
Company: Remedial work done Date:
Signature: Company:

PMC Witness (Name): Remedial Verified by (Name):

Signature: Signature:

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr. 1.14 Mandatory

Project Name:
Work Type: UNDERGROUND STRUCTURES AND FUEL EQUIPMENT

Work Stage: Leak detection systems connected to ATG

Hold Point: NO

Conformity to be checked: C NC NA Comments:

Tank leak detection system (glycol or vacuum)
properly installed - interstitial sensors

Mag sump sensor inside access/manifold

chamber properly installed - tank sump
sensors

Dispenser sump sensors properly installed and

mounted

ATG components installed correctly - grommet

and ATG caps installed at risers

MLLD installed (where applicable)

Remedial actions required:

Quality Check Date: Remedial Deadline Date:

Checked by (Name):
Company: Remedial work done Date:
Signature: Company:

PMC Witness (Name): Remedial Verified by (Name):

Signature: Signature:

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr. 1.15 Mandatory

Project Name:
Work Type: UNDERGROUND STRUCTURES AND FUEL EQUIPMENT

Work Stage: Vents

Hold Point: NO

Conformity to be checked: C NC NA Comments:

Vents location according to drawing / legal req.
(reference site hazardous zones)

Verticality of vent stack and height per

specification

Proper vent caps installed - MOGAS where

stage 1b vapour recovery is required (use PV
valves) and rain caps for where stage 1b
vapour recovery not required. AGO - use rain
caps

Earthing installed

Vents located closer than 1 m from roadway

adequately protected by bollards

For where PV vents are installed - ensure easy

riser systems are adopted

Remedial actions required:

Quality Check Date: Remedial Deadline Date:

Checked by (Name):
Company: Remedial work done Date:
Signature: Company:

PMC Witness (Name): Remedial Verified by (Name):

Signature: Signature:

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr. 1.16a Mandatory

Project Name:
Work Type: UNDERGROUND STRUCTURES AND FUEL EQUIPMENT

Work Stage: Tank Equipment Installation

Hold Point: YES!

Conformity to be checked: C NC NA Comments:

Drop tube cut at 40 mm from tank bottom and
with a 45° angle, with opening facing away
from ATG probe

No weep hole is installed in drop tube

All galvanized fittings are epoxy coated or
taped
All riser caps are fitted and tightened per spec - To be witnessed by Shell's Project or
Fill extractor tee cap/Dip cap/Vapour recovery Construction Manager. Fuel system
fittings (brass/aluminium material) contractor to confirm tightness.

To be witnessed by Shell's Project or

Confirm Overfill Protection Valve (OPV) has be
Construction Manager. Fuel system
tested and installed correctly
contractor to test OPV and install.

Ensure perforated drop tube with approved dip

stick installed as specified

Suction risers installed minimum 75 mm above

bottom of tank

ATG probes installed on the centerline (of

tank) and lowest point of the tank; probes to
touch the bottom of the tank

All flexible hose and pipe installed are not in

stressed or kinked condition

Man d at o r y Pr o ced u r e Gu id e
 Co n st r u ct io n Qu alit y Co n t r o l V3.0

Checklist Nr. 1.16b Mandatory

No isolated metallic components (earth/bond

those that are required)

For high ground water - seal off annular space

between tank sump collar and manhole cover
collar. Do not seal for low ground water table
sites.

ATG components installed correctly - grommet

and ATG caps installed at risers

Leak detection - sump sensor positioned and

mounted correctly/ interstital sensors installed

MLLD/ELLD/VIMS installed per requirement

STP installed with all components in placed -

no loose/missing fittings or exposed wire

Sump lid gaskets in place and lid in operation

Tank lid lifting tool functions and is stored

properly

Manhole installed on raised concrete per plans

(crowned surface)

Overall tidiness of tank equipment installation

Remedial actions required:

Quality Check Date: Remedial Deadline Date:

Checked by (Name):
Company: Remedial work done Date:
Signature: Company:

PMC Witness (Name): Remedial Verified by (Name):

Signature: Signature:

Man d at o r y Pr o ced u r e Gu id e