American express process ( Refer to the Naren Email for more documents)

Amex inbound interface of Credit card files

 

·         All inbound and Out bound interfaces happen via Global Space at MMC

·         All Amex electronic file are in GL1025 Format, the transmission schedule are defined.

·         Amex sends  OU specific a base file of Credit Card transaction on daily basis to Work Place,
Base file Name R433452.MARSH_-_MCLENNAN_CO.B148.GM1025.002

·         Employees who were given @Work  Access can access these files.

·         Should move the Files to Oracle Directory, the will be received with the below  naming
convention as agreed earlier,  i.e MMC_OUNAME_AMEXTE_$date_Time$_$SEQ$.dat for
example                  MMC_BGOU_AMEXTE_HOTEL_151027074441.dat

Location or DEV:
directory /opt/oraerp/oltd72/apps_st/oltd72appl/mmccus/12.0.0/data/amex/
inbound/
 
SIT:
 
/opt/oraerp/oltt81/apps_st/oltt81appl/mmccus/12.0.0/data/amex/inbound/
 
UAT:
/opt/oraerp/oltt82/apps_st/oltt82appl/mmccus/12.0.0/data/amex/inbound/
 
PROD:
/opt/oraerp/oltp71/apps_st/oltp71appl/mmccus/12.0.0/data/amex/
inbound/
 
 
 

·         Have both Test System and Prod System for receiving data files.

 
Sample for Test File
 
Credit Card Program to be configured
 
 
In Case of going with BCA, where all the OUs will have same  Company Account numbers in that case
need to change the Global Program Name
MMC_GLB_AP_AMEX_TE_TEMPLATE

Add values to MMC_GLB_AP_OU_FILE_NAMES 

·         OU Specific input program  (MMC AP AMEX Transaction interface Program) - Custom interface
program runs to pick the data files form oracle directory, which triggers a standard AMEX Program
- “American Express Transaction Loader and Validation Program” to load data into Base tables.

·         This Program to be run from OU Specific Interface Maintenance Responsibility (example – BGR
IE Interface Maintenance)

·         OU Credentials are checked in case if any duplicate data exists on the file, only that particular
transaction will be rejected.

·         Standard Oracle program “American Express Transaction Loader and Validation Program”
contains data mapping of GL1025 daily credit card transactions, loads data into to Oracle application
base tables.

·         Credit Card Administrators receive email notification with interface completion status.

Run Request Log file

PH OU MAR AMEX T&E CARD PROGRAM

Mail Notification received

Once the process is complete, all Amex transactions are either linked to existing Oracle employee
credit card accounts or system attempts to match new credit card accounts to Oracle HR employee
record. The system will automatically activate new Oracle employee credit card accounts if an exact
match is found. Credit Card Administrators are notified when new credit card accounts are created.

 Credit Card Administrators will determine if unassigned transactions exist. Navigation. Internet
Expenses Setup and Administration > Expense Administration > New Accounts >

HK GCA AMEX T&E CARD PROGRAM

 ·         Select card program name and status ‘unassigned’ and run query.

·         If unmatched transactions exist, Credit Card Administrators will manually link new credit card
to employee. This is and One Time activity.

 
Step By Step Process :
Step 1 Login to @ Work Place
Step 2 Files to be moved fron @Work  Access to Oracle Directory
step 3 Log in to Oracle
step 4 Open Responsibility ''AP Interface maintenance''
Step 5 Run Run Request - MMC AP AMEX Transaction Interface Program - Ou specific
a)The above program picks the new Ou specific Credit card transaction data files.
b)The above Program triggers “American Express Transaction Loader and Validation Program”
to validate and load data into Base Tables
step 6 Email notification is received by Credit Card Administrator upon completion of interface.
Reconcile the record count on the email notification with the credit card file record count                             
step 7 provided by Amex.
step 8 Validate that new credit cards were correctly linked to employee’s Oracle HR record.
step 9 Open Oracle I expense responsibility
step 10 validate credit card transactions the loaded transactions
step 11 Create expense report and submit for approval.

 
Pre requisite Setups

·         Set up Global credit card programs in Oracle Payables

§  Employee number (People soft) exits in Amex file.          

§  create Oracle employee credit card account/ provide New Accounts to HR

User 

§  Set Up value Set MMC_GLB_AP_AMEX_E_TEMPLATE and Update OU

details.    

§  Matching Rules are made in Card Program setup to automatically create

new credit card profile records if they do not already exist in system  

·         Create Amex as a supplier to support Company Pay option in applicable regions,

include supplier remit-to bank information if payment method is electronic

·         Define the Expense Report template with expense types and their default
accounting (AP module > Setup > Invoices > Expense Report Templates).

·         Enable the credit card functionality for iExpenses:

§  System Profile values: OIE: Enable Credit Card = Yes

·         Create/ make available in Oracle HR employee records who will be card holders,
with unique employee ID to match with credit card transactions

·         Assign expense items (defined in Expense Report Template) to card expense types
to automatically default expense categories during expense report preparation.
 ·         Define a GL account combination to enter in “Expenses Clearing Account” field of
the Card Programs window to support Company Pay option. This GL account
combination will be used to record the new incoming credit card charges. Charges
claimed on employee expense reports are offset against the same GL account
combination.

Deleting Transactions –
 
Go to GLB AP Super user
 
Look for Value set -  MMC_GLB_IE_AMEXTE_DELETION_MIS_CODES

Here you can find the ‘OU’ wise MMC_GLB_AMEX_MIS_CODES, query the value set for codes

·         This to be defined as pre requisite for setting up ‘MMC AP AMEX Delete Blocked MIS
Codes’ which used to remove the

 
 
 
 
Code Description

01 = Airline

02 = "Transportation" transactions - including taxis, tolls, etc.

03 = Lodging

04 = Car Rental

05 = Restaurant

06 = Retail

07 = Car Misc.

08 = All Other

CA = Cash Advance

DC = Delinquency

FE = Fees

IN = Insurance

NG = Returned Check

OA = Other Adjustment
 OI = Oil

PA = Payment

TC = Telecommunication

NF = Non-Financial

SP = Stop Payment

DS = Direct Deposit Services

CT = Corp TC

Summary
‘’Currently, on Prod, Oracle standard program ‘American Express Global Feed Transaction Loader
and Validation Program’ is being used to upload Amextransaction files data. It’s uploading all the
transactions received in the file and validating same to make them available for users to claim. This
program doesn’t filters out Adjustments, credit reversals, fraud charges reversals, etc. data.
There is separate custom program ‘MMC AP AMEX Delete Blocked MIS Codes’ that is being used to
delete transactions based on MIS Industry Codes. Every transaction that is being received
from Amex has an associated MIS industry code.
Different countries are deleting different set of MIS industry code related transactions. For instance ,
for most of EMEA countries, transactions corresponding to ‘OA’ MIS industry codes are being
deleted’’
 
 
Company pay
 
Currency is mandatory field in Credit card Program setup Page.
 
Create Credit Card Issuer Invoice
 

Payment Method should be as ‘Electronic’ at payment Details and at site Level

Key Profile option

Document Sequencing – category Payment request need to be defined and assigned, the
sequencing will be populated at voucher number.
Payables Payment Request
 
Employee Pay
 
Log In as employee,
Create expense report
Select the transactions
Click next

add details click next

Submit for approval

Audit the report
Import to AP

Deactivating transactions
The program is “Credit Card Historical Transactions Management” and process is to deactivate any
transactions that fall into the June billing period for Asia countries.  However, do take note the
program parameter is based on Posted Date.