11

SENIOR HIGH SCHOOL

Quarter 1 Module2
Cordova National High School
Technical-Vocational Livelihood (TVL)
Information and Communications Technology

Computer Systems Servicing NC II Quarter 1 Module 2

Performing Computer Operations / File Management
Understanding file storage on your PC
Files can be stored on a floppy disk, a CD, a DVD, a HARD DISK (either local or networked) or a MEMORY
STICK / FLASH DRIVE.
Hard discs usually live inside PCs, although external ones do exist.

DVD drive

CD-writer

Floppy drive
Internal hard drive

USB memory
stick

All discs, including hard discs, last only a finite amount of time. Make sure you keep copies
back of data.
Disc sizes are measured in Megabytes (Mb); Gigabytes (Gb); Terabytes (Tb) for big ones.
A byte consists of eight bits (the smallest unit of information a computer can use — a 1 or
0) and patterns one character, which can be a letter, number or symbol.
1,000,000 bytes = 1,000Mb =1Gb
A floppy disc stores 1.44Mb, a CD is about 700Mb, a DVD about 4.7 gigabytes a typical
memory stick or flash drive about 8Gb – 64Gb, , and a modern PC hard drive about
500Gb – 1Tb.

What is Windows Explorer/File Explorer?

Windows Explorer is a file management tool that allows you to manage files, folders and drives. It
enables you to manage your work by creating, deleting, moving, copying and renaming files and
folders.
File: A file can contain anything, It can be a document, a spreadsheet, a database, picture, audio or
video, application, or other collection of data. etc. Different icons represent different types of files.
Folder: A folder is a collection of files kept together for a common purpose. These are the same as
directories which you may be familiar with from experience with other operating systems. A folder
can contain many subfolders.
Drive: A disk drive is a storage area, where files and folders are stored.
 File (e.g. events.doc)

Folder (e.g. Memo) Subfolders (e.g. Jan, Feb)

Drive (e.g. C:)

 The cabinet represents a drive e.g. the C: drive, D: drive.

 The cabinet has a number of drawers, each of which can be thought of as a folder, e.g. the top
drawer maybe a folder called Memo.
 Each drawer can be organised into further folders or subfolders, e.g. the Memo folder may
have further folders inside, e.g. Jan, Feb, Mar etc.
 Inside each folder files can be stored, e.g. the file events.doc may be stored inside the Jan folder.

Starting Windows Explorer/ File Explorer

1. Click the folder icon on the taskbar or press the shortcut key Windows + E
2. Windows Explorer will then open.

Windows Explorer also has a button on the Quick Launch bar near your Start button:

The Windows Explorer/File Explorer environment

In Windows Explorer the main window is split into two panels. The left-hand side displays all the
available drives and their associated folders.
(There is another environment where it is possible to carry out basic file management tasks

This PC icon on the desktop.

When you select a drive or folder in the left panel, its contents (folders and files) appear in the right-
panel.
The file management structure
Windows Explorer enables the creation of folders and subfolders on a particular drive to facilitate
the organisation of files. Many different structures can be adopted but it is usual to separate
different types of files in different folders in much the same way as paper documents are filed in a
filing cabinet.

The following diagram represents an example of how work can be organised into folders:

D : drive

JUAN DELA CRUZ

MyWork
Access
Downloads
Excel
PowerPoint
WordDocuments
Templates
File and folder icons
Different types of icon represent files and folders in Windows Explorer. The folder icon shown in the
table below represents all folders. Files are represented by different icons depending on the file type.
For example, the icon which represents a Word file, differs from that which represents an Excel file
as shown in the table below:

File Type Icon File

Extensions
Folder

MS Word Documents .docx

Rich Text Format* .rtf
MS Excel Spreadsheets .xlsx

MS Access Database .mdb

MS PowerPoint .pptx
Presentation
HTML Files* .htm
Webpage .html
Text documents .txt
Text only
Portable Document File .pdf

Image file .png

File names and extensions
Image file .jpeg / .jpg
The name of a file is specified by the
creator of the file and is usually a
Video file .mp4 description of the file contents. A file name
is made up of two parts, a name and an
Video file .avi extension. The name is separated from the
extension by a full stop (pronounced “dot”)
as shown below:
Compressed Folder / .zip .rar
Compressed file Filename.ext
The correct use of file extensions means
that a file can be associated automatically with its application. A correctly associated file can be
opened simply, by double-clicking on the required file. This is particularly useful if you receive files
as attachments with your e-mail. An experienced user familiar with file naming conventions can
identify the type of file by its extension.
File names and folder names follow exactly the same naming rules:

Filenames

Maximum characters* 256

Characters allowed* All

 including spaces

Exceptions ?*<>|:\/.

ASSESSMENT
Test I. Identification:
Directions: Read the statement carefully and write your correct answer on a sheet of paper.

1._____________It has a storage drive capacity of about 1 trillion bytes 1,024 times bigger than a GB.
2. _____________ the smallest unit of data that a computer can process and store.
3. _____________ a file extension for spreadsheet program or Microsoft Excel
4. _____________ a storage area, where files and folders are stored.
5. _____________ It is also called a directory, a space used to store files, other folders.
6. _____________ a unit of digital information that most commonly consists of eight bits.
7. _____________ A file extension for document created in Microsoft Word processing.
8. _____________ a collection of data stored in one unit, identified by a filename. It can be a
document, picture, audio or video etc.
9. _____________ a file management tool that allows you to manage files, folders and drives.
10. _____________ It contains a storage capacity of 500 gigabytes to 1 terabytes

Test II. Classification:

Directions: Place the following under the correct type of file heading based on their
extensions.
pineapple.jpg  Turn_your_eyes.mp4  Love_like_this.mp3 
Contractual_agreement.pdf  Articles.txt  God_is_good.avi 
playlist.txt assignment2.docx Tutorial.wav
mobile_device.png Lyrics.jpg Taylor Swift.docx
Transformer.wma AboutMe.pptx Avenger.mov

Portable
Document
Text Only Image Document Audio Video
Processing
File
Application

HANDS-ON Exercise # 1 - Creating Folders

1. Create the following folders structure under you Personal Folder (Yourname). Your folder
structure should look like this:

The following diagram represents an example of how work can be organised into folders:

HANDS-ON Exercise # 2 - Creating File

1. On the taskbar select the search window icon.
2. In the search box type NOTEPAD or WORDPAD then click it to load the application.
 type the following as content:
(August)

But I can see us

Lost in the memory
August slipped away into a moment in time
‘Cause it was never mine
And I can see us twisted in bedsheets
August sipped away
Like a bottle of wine
‘Cause you were never mine, mine

3. Save the document in the D:/yourfolder/schoolwork/worddocuments/Hands-on/folder with

the filename August.docx
4. Open Windows Explorer and check if the file is saved in your folder.

HANDS-ON Exercise # 3 - Creating File

1. On the taskbar select the search window icon.

2. In the search box type MSPAINT then click it to load the application.
draw the following shapes below and fill with any color.

3. Save the drawing in the D:/yourfolder/pictures/ folder with the filename Shapes. jpg

Prepared by:

RYAN JAY T. YASUMORI

11 – ICT Teacher