Issued By: SQM Form No: D119

CHIEF OFFICER’S HAND-OVER FORM & Approved By: MD Version: 02

VESSEL’S CONDITION REPORT Issue Date: Sep ‘15

CHIEF OFFICERS HAND-OVER FORM

THIS FORM WHEN COMPLETED WILL BE PART OF THE INTERNAL

AUDIT REQUIREMENT

THE FOLLOWING WILL FORM THE BASIS OF THE REPORT WHICH IS TO BE SUPPLEMENTED
BY THE OUTGOING CHIEF OFFICERS REMARKS AND COMMENTS.

SHIP: BELGRANO PORT: SINGAPORE

DATE: 12 SEPTEMBER 2023

NAMES: HANDING OVER: C/O PABLITO V. BARITOS

TAKING OVER: C/O ALLAN S. BAJADA

WHEN FORMALITIES AND INSPECTIONS HAVE BEEN COMPLETED BOTH CHIEF OFFICERS
ARE REQUESTED TO SIGN THIS FORM ON THE FOLLOWING BASIS.

"WE HAVE SATISFIED OURSELVES THAT THE FOLLOWING IS A FACTUAL ASSESSMENT OF THE
VESSEL CONDITION AT CHANGE OF CHIEF OFFICERS, NCR/CAR HAVE BEEN MADE WHERE
NECESSARY"

OUTGOING CHIEF OFFICER...... C/O PABLITO V. BARITOS

INCOMING CHIEF OFFICER..... C/O ALLAN S. BAJADA

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 Issued By: SQM Form No: D119
CHIEF OFFICER’S HAND-OVER FORM & Approved By: MD Version: 02
VESSEL’S CONDITION REPORT Issue Date: Sep ‘15

TABLE OF CONTENTS
CARGO PROGRAMME / PLAN....................................................................................................................................3
CARGO/ BALLAST/ TANK CLEANING PUMPS (BOOSTERS IF ANY)....................................................................3
CARGO/BALLAST/P.V. LINES....................................................................................................................................3
LEVEL GAUGES/TEMPERATURE GAUGES\LEVEL ALARMS................................................................................4
F.W. TANKS AND CONSUMPTIONS.........................................................................................................................4
STABILITY DATA.........................................................................................................................................................4
VOYAGE PLAN / ROTATION......................................................................................................................................5
CARGO SAMPLES.......................................................................................................................................................5
SHIPS DOCUMENTATION/FILING SYSTEM............................................................................................................5
TANK COATING REPORT..........................................................................................................................................5
O.D.M.E. / PORTABLE CARGO PUMP.....................................................................................................................5

SAFETY EQUIPMENT...................................................................................................................................................6
CONDITION OF SAFETY EQUIPMENT....................................................................................................................6

GENERAL MAINTENANCE PROGRAMME..............................................................................................................7

PLANNED MAINTENANCE SYSTEM.........................................................................................................................7
DECK MAINTENANCE PROGRAMME.....................................................................................................................7
CONDITION OF DECK MAINTENANCE EQUIPMENT...........................................................................................7
PAINT INVENTORY.....................................................................................................................................................8
TANK CLEANING MACHINES...................................................................................................................................8
TANK CLEANING CHEMICAL...................................................................................................................................8
TANK WASHING (SLOPS)..........................................................................................................................................8
CREW REPORT...........................................................................................................................................................8
CLASS SURVEYS, VETTING/CDI INSPECTIONS.....................................................................................................9
COMPUTERS...............................................................................................................................................................9
OTHER REMINDERS............................................................................................................................................12-13

COMPLETION INSTRUCTIONS

When time permits, an inspection of the vessel is to be made and this condition report is to be supplemented
with photographs of any which need highlighting or any areas in which there may be a dispute as to the
condition stated.

Actual fabric maintenance condition is to be stated and photographed for all areas of the ship and the deck
maintenance plan, (D115), is to be used as a guide.

Copies of NCR status sheet (G119) and latest quarter of Inspection, Calibration and Test Record (D118)
should be attached to the report.

PLEASE COMMENT ON THE FOLLOWING:-

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 Issued By: SQM Form No: D119
CHIEF OFFICER’S HAND-OVER FORM & Approved By: MD Version: 02
VESSEL’S CONDITION REPORT Issue Date: Sep ‘15

CARGO PROGRAMME / PLAN

Check that Form T108 is filled in. Include any tank cleaning that may have to be done this port.
Indicate if any draft restrictions or Keel to Mast height restrictions. Any N2 padding to be maintained.
State if any cargoes have Inhibitor added and certificate available.
CURRENT VOYAGE = VOY. 46 to Discharge at 2 Port in China.
CARGO = Brazilian Soy Beans Seeds (70,136.227 MT)
CHARTERER = Salanc Pte. Ltd.
LOADPORT = Rio Grande, Brazil
DISCHPORT (IST) = Zhoushan, China(ABT=11,547 MT)
DISCHPORT (2ND) = Zhangjiangang, China(ABT=58,589.227 MT)

LOADPORT DENSITY = 1.001

FIRST DISCHPORT DENSITY = 1.017
SECOND DISCHPORT DENSITY=0.998
FIRST DISPORT DRAFT RESTRICTION = 14.0M
SECOND DISCHPORT DRAFT RESTRICTION = 12.0M

CARGO/ BALLAST/ TANK CLEANING PUMPS (BOOSTERS IF ANY)

Give details of any deficiencies. Ensure purging log for deepwell pumps completed to date - Form D113

Not Applicable

CARGO/BALLAST/P.V. LINES
There are 2 remote station for water ballast valves.
1 - In cross deck of CH 2 & 3.
2 - In cross deck of CH 5 & 6.
*Deck Valve*
1 - FPT, WBT 1 to WBT4 Port & Stbd
2 - CH 2, 4 & 6 Ballast Hold valve
3 - Bilges of CH 1 to 6 Port & Stbd
*Engine room valve*
1 - WBT No.5 Port & Stbd
2 - Bilges of CH 7 Port & Stbd

Note: All WBT valve indicators are working properly. Closing and opening all working proper.
Some bilge valve indicators are not functioning well at times.

Ballast Water in Cargo Hold/s:

A) At ocean going in rough sea, No.4 hold be fully filled in open sea. When ballast fill into
No.4 cargo hold, slack condition is not permitted to avoid structural damage of hatch
cover & hull due to sloshing.
B) No.2 & 6 Cargo Hold can be filled by the ballast water within following allowable limit of
70% tank height above inner bottom for port use only.
No.2 Hold : 13.90 m above tank top (11,756.7 m3)
No.6 Hold : 13.90 m above tank top (11,756.8 m3)

Important Reminders:
Open the Cargo hold, natural ventilation or booby hatch entrance cover of the cargo
hold you desire to pump in or pump out before start Ballasting or de-ballasting operation.
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 Issued By: SQM Form No: D119
CHIEF OFFICER’S HAND-OVER FORM & Approved By: MD Version: 02
VESSEL’S CONDITION REPORT Issue Date: Sep ‘15

LEVEL GAUGES/TEMPERATURE GAUGES\LEVEL ALARMS

Indicate if any not working. Also comment on the state of cargo pump suction/discharge gauges.

No level Gauges installed as designed.

Ballast pump capacity: 1500 m3/h x 2 set.
G.S. pump capacity: 100/250 m3/h x 2 set.
Stripping Eductor capacity: abt. 100 m3/h.

BWTS: PASSWORD = START (1234) AND LOG OUT (3500)

Vessel is equipped with Ballast Water Treatment System. Electro CleenTM System (ECS) by
Techcross. This BWMS software was upgraded to comply with USCG and IMO requirement
last 21 MAY.2023 Guangzhou dry dock. You can select either IMO mode or USCG mode as
per port required. When using BWMS while Ballasting – TRO must be >5 ppm to <10 ppm, in
that range. Same with De-Ballasting – TRO must be less than 0.1 ppm. Flow rate must be
200m3 to 1700m3 ranges only before you start the system. BWMS, treatment is
Electrolysis / Electro-chlorination. We have 2 ANU tank, when 1 tank becomes empty
automatically the 2 tank works. But, when 1 tank is empty fill in 4 bags of chemical (Sodium
Thiosulfate) then open the water valve which is on the No. 2 tank side. Vice versa if no.2 is
empty open fresh water valve on no. 1 tank side. Don’t forget to close after filling. As of now
we have 60 bags ROB for chemical (Sodium Thiosulfate) and 7 sets of CLX chemicals. Citric
acid = 2 bags 200 hours used of BWMS = Cleaning done by engineers. See BWMP manual for
details. Currently we are using this system here in all ports from exchange ballast until de-
ballasting of all the tanks. For safety reason during operation, please send somebody to
standby in ballast control room to monitor for abnormality.
Once you arrived here on-board, I will discuss you whatever current condition, repair or
modification plan for this system. This system will work in density of fresh water as we
tested with Techcross technician on board. Using Apt as priming ballast mixing mode but this
modification only utilise minimum tank to fill in.

F.W. TANKS AND CONSUMPTIONS

I) Date last inspected & their condition : FW Tank (S) last inspection and cleaning 25
Aug 2023
: DW Tank (P) last inspection and cleaning 28 Aug. 2023
II) Average FW generated per day : 15-20 MT/day
III) Average FW consumed per day : 05-08 MT/day
IV) Indicate if sanitary water is on FW or Sea Water: FRESH WATER
V) Provide details of any abnormally high consumption or FW leakage: None
Indicate if any F.W. being delivered this port. : None
STABILITY DATA
State if program is ship made or approved by Class.
We are using LOADCAL for cargo computation, brief instruction & familiarization on
using this software will be hand over on actual turn over.

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 Issued By: SQM Form No: D119
CHIEF OFFICER’S HAND-OVER FORM & Approved By: MD Version: 02
VESSEL’S CONDITION REPORT Issue Date: Sep ‘15

VOYAGE PLAN / ROTATION

Give details of ports of call for present voyage and voyage number. Next voyage, if known, details.

CURRENT VOYAGE = VOY. 46 BRAZILIAN SOY BEANS SEEDS.

CARGO SAMPLES
Any samples that can soon be disposed or any that may be retained for claims purposes.

None

SHIPS DOCUMENTATION/FILING SYSTEM

CHECK MANUALS/FILES ARE UP TO DATE & REVIEW CHANGES MADE RECENTLY. REQUEST ANY
MISSING DOCUMENTS.
Point out recent circular letters and revision letter.

Updated

TANK COATING REPORT

Give dates of last Ballast tank and void spaces - Form T110
AS PER PMS SHIPSOFT 6 MONTHS INTERVAL

O.D.M.E. / PORTABLE CARGO PUMP.

Date last tested. Any deficiencies.
None

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 Issued By: SQM Form No: D119
CHIEF OFFICER’S HAND-OVER FORM & Approved By: MD Version: 02
VESSEL’S CONDITION REPORT Issue Date: Sep ‘15

SAFETY EQUIPMENT
Date last Safety Meeting held. Any Equipment on order. Give condition of Tank Entry portable instruments
and span gas. Toxic gas detector and Tubes on board, with expiry dates.

Refer to PMS module in Shipsoft: Inspection, Calibration and Test Records.

CONDITION OF SAFETY EQUIPMENT

(LSA & FFA) (GENERAL)
Refer to Inventory of Safety Equipment listed in Form S101A. Also include the following;
1. The condition of the Oil spill clean-up equipment.
2. Compliance with LSA / FFA Campaigns (record on 3rd Officer’s safe keeping).

SAFETY:
1. Chief Officer is the designated Safety Officer. Safety Equipment Maintenance is under
the care of the 3rd Officer, under the care and supervision of the Chief Officer.

2. All SOPEP equipment are complete & in good condition. Location of SOPEP room is on
upper deck stbd side outside accommodation near starboard gangway.

3. All safety & fire fighting equipment’s are in good condition. We have a Freefall Lifeboat
and Boat station is on the “B”/ Funnel deck. Rescue Boat is located outside “A” deck
stbd side. Muster Station is on POOP DECK. Fire control station is on UPPER DECK stbd
side entrance in front of the HOSPITAL. 2 nd Fire locker & station is on “C” deck port side
near 2nd Engr’s cabin. Helicopter equipment is located also in the upper deck stbd side
outside accommodation near starboard gangway, together with SOPEP & PPE for IMDG.

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 Issued By: SQM Form No: D119
CHIEF OFFICER’S HAND-OVER FORM & Approved By: MD Version: 02
VESSEL’S CONDITION REPORT Issue Date: Sep ‘15

SECURITY:
Designated SSO on board this vessel: Chief Officer
DPA/CSO: Capt. Arjun Chowdhari
Alternate DPA/CSO: Capt. Raman Badal
1. Vessel has security equipment to be use in case she will transit HRA/GOA stowed at
forecastle store.
2. Engine room is the designated CITADEL in case pirates/terrorist attack. There are metal
doors to secure the entrance leading to the engine room. Please don’t forget to check all
cabin port holes before HRA to completely seal off from lights inside.
3. Security Drills are conducted every 3 months.
4. DOS is to be issued on all ports called and STS.
5. SSP is under your care which is located inside your cabin.
6. CCTV cameras are installed in the bridge, P/S wings facing fwd, on poop deck and others
are in the engine room.

GENERAL MAINTENANCE PROGRAMME

PLANNED MAINTENANCE SYSTEM
Details of any overdue jobs and what are the plans to complete them.
PMS of this vessel are software filled-up in the computer in the shipsoft program. All details
of overdue jobs and planned jobs listed in shipsoft as per rank.

DECK MAINTENANCE PROGRAMME

Fill up Form D115 and indicate priority areas in line with Superintendents requirements.
Attach current month Form G114.
Enter outstanding NCR and any corresponding Loss Control reports, specification of repair, spare parts &
stores orders.

PMS is can be access in Ship soft, brief instruction & familiarization on using this software
will be hand over on actual turn over.

Pending Deck Maintenance:

1) Deck piping including its clamp brackets / underside and flanges; de-rusting completed
and applied epoxy primer (Jotamastic red and grey) up to second coating.
2) Port/Stbd sides main deck; de-rusting and painting up to second coating epoxy primer
(Jotamastic Red and grey).
3) All cross decks and its adjacent areas; de-rusting and painting up to second coating of
epoxy primer (Jotamastic Red and Grey).
4) Hatch cover top/side panels, coamings and its tracks including driving chains; de-rusting
and painting completed.
5) Stencil marking on deck; to carry out refreshing/re-stencil completed.
6) Upper deck accommodation (P/S); to carry out de-rusting and painting completed.
7) Poop deck de-rusting and painting of epoxy primer (Jotomastic red and Grey) up to
second coating.
Note: All de-rusted surfaces on deck is only painted with primer red & grey (Jotomastic),
Pioneer top coat finish NIL on board, requested but did not supply.and expected supply at
Singapore 14 cans of top coat grey for finish coating an de-rusted part at main deck.

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 Issued By: SQM Form No: D119
CHIEF OFFICER’S HAND-OVER FORM & Approved By: MD Version: 02
VESSEL’S CONDITION REPORT Issue Date: Sep ‘15

CONDITION OF DECK MAINTENANCE EQUIPMENT

Details of any equipment failure and any orders for equipment.
1 set of hydro blaster (BLUE SPRING), the old one = in good condition, recently used now
secured at poop deck portside.
1 set of hydro blaster (DEN-JET), the new one = in good condition, recently used , now secured
at bosun’s store for spare as per Office advice.
PAINT INVENTORY
Details or attach inventory of paints on board.
See Inventory of Paints and Thinners updated month of September 2023.

TANK CLEANING MACHINES

CONDITION REPORT FROM CHIEF OFFICER
Item Inventory Conditions
Water Tobey: 1 set Fair condition
Hydro Blaster: 2 sets Good condition
Chemical applicator: 1 sets Good / Fair condition
Aluminium Ladders: 2 pcs Fair condition
TANK CLEANING CHEMICAL
SUFFICIENT STOCK/TYPE

TANK WASHING (SLOPS)

Slop Quantity ROB on board: N/A
Slop in Slop tanks: N/A
Slop in ROT: N/A
Sounding of Slop (provide tank nos. and present sounding): N/A

CREW REPORT
Give any routine information about ability of staff and crew.
As per regular routine schedule of all deck personnel:
 Bosun is an experienced crew that can carry out specified job orders as ordered by his
superior.
 All Able seaman (3), regular 8 hour duty watch daily with 2 hours retain on deck if
requires. They are well experience in their duties and responsibilities.
 Ordinary seaman (1), assigned as day man w/ the bosun, can also be reliable to carry out
certain jobs on deck.
 Training OS (2), they need more supervision while on deck, observed that they lack
motivation. Familiarization to all shipboard task is a must for them for it’s their first
vessel.
 Deck Cadet (1), also assigned as day man to assist on any daily shipboard work on deck,
under your care and training w/ the Deck Officers. He can be called upon at any time by
the Master and Officers in case of any documentation assistance is needed.

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 Issued By: SQM Form No: D119
CHIEF OFFICER’S HAND-OVER FORM & Approved By: MD Version: 02
VESSEL’S CONDITION REPORT Issue Date: Sep ‘15

CLASS SURVEYS, VETTING/CDI INSPECTIONS

Any surveys by class this port or in the near future. Indicate if any Oil Company/CDI inspection this port.
NO INFORMARION AT THE MOMENT

COMPUTERS
LIST COMPUTER(S) UNDER YOUR CARE

All Computers in operational condition, but not so good:

1. 1 unit of Laptop Computer for LOADCAL V. Never install any other programs on this
official Loadicator Computer as required by Class. Brief instruction & familiarization on
using this software will be hand over on actual turn over.
 Loadicator Password: Belgrano-123
 Strictly for cargo computation only, never install any software program/s.
2. All files being used by Chief Officer on all shipboard operations are stored in all
computers via LAN (Local Access Network), Location folder “Network / Bel-PC1 / e /
Users / admin / Comman on CO / 007 Chief Officer” or all computers has a shortcut
icon on the desktop “Comman on CO-shortcut”.
3. There are 3 sets of desktop computers being used by officer and crew on all paper
works for all shipboard operation under your care;
 On the bridge = password: mtm-123
 Ship’s Office 1 / CCR = password: bel-123
 Ship’s Office 2 / CCR = password: mtm-123
 All computers on board are in LAN (Local Access Network), with the PMS
program “SHIPSOFT” for Work/Job Planning and Executions.
 To Log-in, go to Internet explorer icon. Then a page pop-up Shipsoft.
- Enter username: “co” password: “co-123”
- Enter PMS, submenu JOB PLANNING. You can then search for jobs and
planning/execution for each crew/officers. I usually plan for jobs once a month for
each crew/officer and follow up every week.
- For issuing Purchase Order go to PURCHASE, submenu STORE/SPARE/PROVISION.
- For MWUC go to VIMS. Then fill up your part before every Sunday’s.
- For Near Miss report go to E-FORMS. Minimum of 4 near miss to be reported per
month.
One near miss include navigation scenario out of four every month.
- For Drills & Trainings go to DRILLS & TRAININGS.
- For QSMS go to MANUALS & FORMS. I usually use forms extracted from Shipsoft for it
is updated.
- For Work/Rest Hours Planning & Updating go to SS PMS, select CMS and go to rest
hour. Deck cadet will update on a daily basis.

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 Issued By: SQM Form No: D119
CHIEF OFFICER’S HAND-OVER FORM & Approved By: MD Version: 02
VESSEL’S CONDITION REPORT Issue Date: Sep ‘15

OTHER REMINDERS:

REQUISITION IN SHIPSOFT SPARE WAITING FOR SUPPLY OF IN SINGAPORE IN

CHINA PORT
BEL-23-T-130 01-Sep-2023 SINGAPORE CARGO HOLDS PAINTS AND
THINNER
BEL-23-T-115 01-Sep-2023 SINGAPORE DECK STORES REQUISITION
BEL-23-T-114 01-Sep-2023 SINGAPORE DECK /ENGINE PAINT
REQUISITION AND THINNER.
BEL-23-T-120 01-Sep-2023 SINGAPORE LIFEBOAT AND RESCUE BOAT
WIRE REQUISITION.
BEL-23-T-097 01-Sep-2023 SINGAPORE SOPEP MATERIAL
REQUISITION.
BEL-23-T-064 01-Sep-2023 SINGAPORE HATCH COVER SEALING TAPE.
ADDITIONAL CARGO HOLDS CLEANING MATERIALS REQUISITION INCLUDING
CHEMICALS WILL BE SUPPLIED BY CHARTERER CENTENARY BULK PTE. LTD.
AT DISHPORT CHINA.

For sending after Singapore with Master Approval

In shipsoft purchase store .
DECK STORE....
Paints and Thinners for deck and engine maintenance..

CARGO HOLD CLEANING & PREPARATION

This Vessel normally designed to carry delicate Grain cargoes. Preparation of cargo
holds should be done in an ample time to bring them in grain standard and ready to load in
all aspects to the satisfaction of the Charterer/s. All cargo holds must be swept clean, free
from previous cargo residue, salt, odours, insects, rust and paint scales/flakes. All tank top
and bilges should be clean and dry.
For effective hold washing, knock down first and collect all cargo residues from
bulkheads, side shells and hopper sides to avoid clogging on bilges. A water tobey can be
used for washing down with SW all underside coaming ends, under decks, TST sloping
plates, high frames and corners. Rinse with fresh water all CH after SW washing by high
pressure machine (water blaster) for more effective cleaning of stubborn cargo stains on all
areas. It is recommended not to leave overnight an un-rinsed by FW on each CH to prevent
from rust accumulation.
Last cargo was grains (soya beans), so cargo stains are so unlikely to be present. If last
cargo was dirty, then a very close attention is required in the CH cleaning process.
Recommend to use Chemical Agents (Sodium hypochlorite), which should be requested in
advance for supply. Use Chemical applicator as provided on board or request them also in
advance to charterer in case necessary. Be sure also that all personnel is also provided and
worn all required PPE for handling such chemicals in its application.
Touch-up painting is also an option to cover all stubborn/embedded cargo stains, just be
sure that all surfaces are clean and free from salt to prevent paint from pealing-off in the
future. Scratches on bulkheads and hopper sides should be present due to cargo
discharging operation which is somewhat unavoidable, scrapping on all loose paints and
rust should be conducted on all surfaces of the CH, including tank tops.
A white glove test is also conducted for final checking of all reachable surfaces, be sure
they are free from dust and cargo stains. Also hose test are also conducted to check all
hatch covers water integrity and water tightness. For the final inspection all CH bilges
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 Issued By: SQM Form No: D119
CHIEF OFFICER’S HAND-OVER FORM & Approved By: MD Version: 02
VESSEL’S CONDITION REPORT Issue Date: Sep ‘15

should be checked clean and dried and with installed burlaps. It also a practice in this
vessel that the bilge valves in the E/R are secured/blind to prevent accidental water
accumulations in the CH bilges.

CARGO OPERATION MONITORING

During Loading/Un-loading operations, especially on bulk cargoes, cargo quantity is
determined by shore scale for grains and draft survey if dirty cargos (coal, iron ore, etc.).
Cargo quantity must always be counter checked by the vessel draft survey. Also the quality
of the cargo especially during loading, take photos as necessary for future reference. Make
necessary daily report of cargo operation on a daily basis and send it to the office (MTM)
and all concerned parties as stipulated in the voyage instruction/s.
Monitor cargo operations at all times, keep the vessel close to upright position with a
positive trim. Monitor vessel’s sheering force, bending moment, grain heeling moment and
drafts with-in the acceptable limits. Refer to the loading/discharging sequence/plan as
necessary during the course of the cargo operation.
Obtain or ask permission from stevedore’s foreman/supervisors to secure the covers
upon completion of loading on each hold or ASAP with the proper notification from cargo
surveyor/s (i.e. NCB, AMSA, ETC.).
In case of grain cargoes, application of hatch cover sealing tapes/Marine tapes is also
done to cover all HC joints as additional measures for water tightness and cargo care. It
should be done as early as possible time before vessel encounters unfavorable weather and
sea condition. Use of heating torch can also be applied for effective adhesion of the hatch
sealing tapes, especially in low temperature areas to be sure that it will not be removed by
strong winds and sea sprays.

CARGO CARE AND MONITORING

Cargo hatch securing devices such as cleats are subject to loose especially during heavy
weather in high seas. Carry out regular inspection and tighten them if necessary.
Changes in temperature are likely to occur during transit due to different seasonal
regions resulting to unbalance of temperature between inside holds and outside
temperature. Constant monitoring of temperature is a must on both inside holds and
outside temperature. Apply ventilation (natural) as practicable or necessary. Also monitor
FOT temperature, only 40OC max is permissible to avoid heat damage to cargoes. Daily
record of cargo temperature must be made ready if necessary on/until arrival last discharge
port.
Daily monitor of CH bilge sounding is also being conducted and it also includes the P/O
of bilge water (quantity) if any, required in case of coal cargo for any quantity discrepancy.

LOADING AND CARRIAGE OF CARGO OTHER THAN GRAINS

a. STEEL PRODUCT
When loading steel products, hold painting is not actually necessary unless otherwise
instructed. Ensure all CH are swept clean and dry including bilge wells before loading.
Suspend cargo operation during rain and ensure all HC, including booby hatch entrances and
vents are water tightly closed and secured.
Check and be vigilant for any damages to the ship and cargo due to stevedore’s rough
handling. Be aware of any claims that are likely to occur raised by stevedores or
longshoremen, accomplish written-legal evidence to protect the owner and vessel’s interest.
Inform the Master of any irregular circumstances. Log down any remarks and ask foreman /
PIC on shore side to sign for their acceptance/s.

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CHIEF OFFICER’S HAND-OVER FORM & Approved By: MD Version: 02
VESSEL’S CONDITION REPORT Issue Date: Sep ‘15

During sea passage, Monitor CH bilges and P/O any water to keep the holds from
moisture. Regularly check the condition of lashings and securing points of all cargo. Record
all events relating t cargo care and monitoring including hold ventilation as necessary.

b. COAL CARGO
Ensure all Cargo Holds has no traces of previous cargo/s, not necessarily on grain
standard but no loose rust/paint flakes.
During sea passage, Monitoring and record of the following is essential and notify the
company ASAP for in case of any assistance:
 Hold / cargo temperature and gas.
 Increasing temperature of cargo.
 Carbon Monoxide shows steady and significant rise over three (3) consecutive days
and/or it reaches 50ppm on its readings.
 Increase reading of combustible gas/s.
 Monitoring of bilge well soundings with PH readings, P/O water in CH bilge and keep
records of its P/O.
Refer to IMSBC Code, Thomas Stowage and Shipper’s Declarations for more information
in the carriage of coal.

MATES RECEPT, BILL OF LADING, CARGO MANIFEST, STEVEDORES CLAIMS AND

OTHER CARGO DOCUMENTS
Notify the Master before signing any cargo documents, put necessary remarks in order
to protect the interest of the vessel, company and owner. Any damage to the vessel / cargo
and injury should be promptly reported to the Master so as to make an immediate action to
seek advice from agent and/or P&I Club as early as possible before the ship to sail on a
scheduled time. Any delay against stevedore’s injury or damage claims/reports, especially in
American and Canadian ports will surely put the vessel, company and the owner in great
jeopardy. Also Master should be notified any discrepancy in the cargo quantity without delay
to arise and make appropriate Marine Protest if necessary.

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CHIEF OFFICER’S HAND-OVER FORM & Approved By: MD Version: 02
VESSEL’S CONDITION REPORT Issue Date: Sep ‘15

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