Documentation Requires for GRS Inspection & Certification

No. General Documents

1 Application Form √

2 Offer letter √

3 Offer Acceptance √

4 Confirmation Mail √

5 COR (Confirmation of Registration) √

6 Audit Plan √

7 GRS System Plan √

8 Processor Agreements √

9 GRS Product Specification √

10 Valid GRS Scope Certificate √

Dyeing/
Garmenting
Ginning/ Weaving/ Finishing/
Specific Documents (Cutting &
Spinning Knitting Printing/
Sewing)
Washing

Technical Part

1 Unit Map / Layout (With GRS Marking) √ √ √ √

2 Process Flow Chart √ √ √ √

3 Process Description √ √ √ √

4 Recycled Purchase & Sales Records √ √ √ √

Recycled Stock Details
5 √ √ √ √
(Raw material + Work in Process +
Finished Goods)
Recycled Production Record
6 √ √ √ √
(Department/Section wise)
GRS Label (for minimum 50% recycled
7 √ √ √ √
content)
8 Recycled Reception/ Inventory Checking
√ √ √ √
Record
9 Customer Complain Register and Policy √ √ √ √

10 Cleaning Records (All processing Area) √ √ √ √

GRS Management Representative
11 √ √ √ √

12 Standard Operating Procedure & Work

√ √ √ √
instruction for GRS
13 GRS Training Record √ √ √ √
14 Chemical Recipe Used √
Chemical Conformance as per ZDHC
15 √
MRSL/GOTS approved (Cotton)
MSDS (Material Safety Data Sheet) for all √ √ √ √
16
chemicals & preparation used
√
Environmental Part
√
1 Environmental Certificate √ √ √

2 Energy Regulatory Permission √ √ √ √

3 Water Extraction Permission √ √ √

4 Chemical Use Permit/ Acid License √ √

5 Annual Production Record √ √ √ √

6 Dyes, Chemical Inventory record √

8 Annual Energy Consumption Record √ √ √ √

9 Data on energy consumption for per kg of √ √ √ √

textile output (Month Wise last 1 year)
10 Annual Water Consumption Record √

11 Data on water consumption for per kg of √

textile output (Month Wise last 1 year)
12 ETP Water and Waste Water Flow Map √

13 Waste Water and Sludge test report as per √

Appendix D – GRS V4. (or ZDHC)
14 Annual Waste Water Treatment Record √

15 Sludge Disposal Record √

16 Signed Annex D3.1 a Verifications of √

Chemicals
17 Signed Annex C3.1a Verification of Envi- √ √ √ √
ronmental Compliance
18 Waste Inventory Management Record √ √ √ √

19 Wastage Handling and Management

Training record.

20 Waste Disposal Procedure √ √ √ √

21 Waste Sales Record (if applicable) √ √ √ √

22 Waste Contractor License (if applicable) √ √ √ √

23 Air Emission Test Report √ √ √ √

24 EMS Manual √ √ √ √

25 EMS training record √ √ √ √

26 Chemical Management System √

27 AC/Boiler/Generator Maintenance Record √ √ √ √

 Compliance Part

1 Up to Date Factory License √ √ √ √

2 Up to Date Fire License √ √ √ √

3 Trade License √ √ √ √

4 Fire Fighting Training Record √ √ √ √

5 Evacuation Drill Record √ √ √ √

6 First Aid Training Record √ √ √ √

Water, Energy, Air Pollutants & Wastage reduce √ √ √ √
7 and re-use Training Record
Program for Improvement on Water, Energy,
8 √ √ √ √
Chemical Conservation, Air Pollutants &
Wastage Reduce and Re-use

9 Health & Safety Training Record √ √ √ √

10 PPE Training Record √ √ √ √

Chemical Handling & Disposal Training √
11
Record
12 Trade Union / PC (Participation √ √ √ √
Committee) Record
13 Disciplinary Measures Record √ √ √ √

14 Group Insurance Copy (Up to date) √ √ √ √

15 Boiler License √ √ √ √

16 Salary Sheet √ √ √ √

17 Attendance & Overtime Record √ √ √ √

18 Personal File √ √ √ √

19 Signed Annex B3.1a Verification of Social √ √ √ √

Compliance
20 Responsible Person/Team of Social, EMS, √ √ √ √
Health & Safety, Chemical Management

21 Social Awareness Training Programs √ √ √ √

Building Safety Certificate/Inspection Re- √ √ √ √
22
port
Social Policy

Environmental Policy

Health & Safety Policy

Job Recruitment Policy

Wages Policy

23 Policies Child Labour Policy & Child Labour √ √ √ √

Remediation policy
Working Hour Policy

Harassment Policy
Association & Collective Bargaining
Policy
Discrimination Policy

Grievance Policy

Other Documents Required for Audit √ √ √ √