Minutes of Meeting

Date: 4TH July 2023 (Tuesday)

Venue: Whatsapp video call

Time: 2:15 p.m.

Topic: Sport Day Event Meeting 2

Attendance:

1. Teacher Kay

2. Teacher Azma

3. Teacher Syamin

4. Teacher Niesha

5. Teacher Alia

6. Teacher Dayah

7. Teacher Aida

8. Teacher Anis

9. Teacher Yasmin

10. Teacher Hani

11. Teacher Fadhilah

12. Teacher Ros

13. Teacher Sarah

14. Teacher Hawa

15. Teacher Yaya

16. Teacher Sya

Agenda:

1. What do you feel today and what you feel blessed today?

2. Teacher Azma, Teacher Saadah and Teacher Dayah start briefing about Sport Day Event

Things to highlight:

1. Sport Day Event Little Caliphs Bandar Rimbayu and Little Caliphs Tropicana Aman 2023

 Venue: Dewan MBSA Tainia, Kota Kemuning

 Date: 8TH July 2023 (Saturday)

 Theme: “Stay Active, Be Active with Robocarpoli”

  Attire: White muslimah jersey

 Scarf: Depends on team

 Preparation for sport day: 7TH July 2023 (Friday), 8pm-11pm

2. During Sport Day Event Little Caliphs Bandar Rimbayu and Little Caliphs Tropicana Aman 2023 (8 TH July

2023, Saturday)

3.

 Children and parents need to check body temperature before enter the hall

 Leader from each team (red, green and purple) will carry a flag during matching

 Recite doa: Muhammad Fahim bin Muhammad Riadz (Pra Tahfiz)

 Pledge reading: Luthfi Haziq bin Mohd Shahril

4. Games during Sport Day Event Little Caliphs Bandar Rimbayu and Little Caliphs Tropicana Aman 2023 (8 TH

July 2023, Saturday)

 4 years game:

- Checkpoint 1: Children needs to crawl into the tunnel

- Checkpoint 2: Parents need to spin around the cone and walking on the zigzag line

- Checkpoint 3: Children need to take one shape on the table, and match it on the board

 5 years game:

- Checkpoint 1: Children need to carry a ping pong ball in a spoon and walking on a bench.

- Checkpoint 2: Parents carry their children and jump follow the footprints on the floor and throw

the ping pong ball into a cup.

- Checkpoint 3: Children need to choose items “What in school bag” and paste it on the board

 6 years game:

- Checkpoint 1: Parents blow a balloon and run towards a chair with their children

- Checkpoint 2: Children need to pop the balloon by placing the balloon on a chair and then sitting on it.

- checkpoint 3: Children take the fishing rod and choose one image to match it on the board assist by

parents.

 PIC from each game will announce instruction of the game and do a demonstration before start the game
5. Leader from each team:

 Red team: Teacher Alia / Fayyadh Helmi

 Purple team: Teacher Ros / Ammar Yusuf

 Green team: Teacher Yasmine / Iskandar

6. Budget for Sport Day Event Little Caliphs Bandar Rimbayu and Little Caliphs Tropicana Aman 2023 (8 TH

July 2023, Saturday)

 Red team: RM100

 Purple team: RM100

 Green team: RM100

 Decoration for Sport Day: RM150

 Food and beverage: 150 pax

7. Present for parents.

 Mother’s game: Winner 1

Winner 2

Winner 3

 Father’s game: Winner 1

Winner 2

Winner 3

8. For general decoration, need to complete by Wednesday (5TH July 2023)

 Stage: Balloon, road, cloud, signage, Robocarpoli character,Banner

 Photobooth: Cloud, road, wording, signage, Robocarpoli character, props

9. Huge material will deliver by Cik Lan

10. Sport Day song:

 Warm up - Robocar poli song.

- Action song by The Singing Walrus

 Marching - Semut berkawad

11. Audio prepared by Cik Lan

12. Teacher and task for game

  Teacher needs to set up the game material before start the game

 PIC teachers need to do demonstration before start the game

 Game 1 (4 years) - Teacher Saadah/ Aisya

 Game 2 (5 years) - Teacher Niesha

 Gsme 3 (6 years) - Teacher Zatul

 Game 4 (Mother’s game) - Teacher Aida

 Game 5 (Father’s game)- Teacher Hani

 Scoreboard: Teacher Azma, Teacher Dayah

 Handling student: Teacher Yasmin, Teacher Alia, Teacher Anis

 Sound system: Cik Lan

 Photographer: Teacher Yaya

13. After event all teachers need to clean up the hall, arrange all the material and bring back to kindy

14. Thursday and Friday (6/7-7/7) - Fully rehearsal from head to toe

15. General Decoration task

 GROUP 1

Deco ballons @ stage - yasmin , hani , syamin

Hanging banner @ stage - fadhilah , ida , alia

 GROUP 2

Deco ballons @ photobooth - dayah, adah , ros

Hanging backdrop - azma, niesha, zatul

TASK BEFORE EVENT SPORT DAY

 GROUP1

Podium - yasmin ✅

Signage road @ stage - yasmin

Traffic light & cone @ stage - hani, alia ✅

3 cartoon robocar poli (k.sya) ✅

 GROUP2

Signage @ photobooth - ros✅

Props @ photobooth - sarah ✅

Wording @ photobooth - sarah ✅

 2 props robocar poli (k.sya) ✅

 GROUP 3

Road & cloud @ photobooth & stage - adah , dayah , ida

16. Food and beverage

 F&B

Breakfast’s Teacher

Menu Quantity Price Total Price

Nasi Lemak 20 pax RM 2.00 RM 40.00

Karipap 15 pcs RM0.60 RM 9.00

Kek Batik 15 pcs RM 0.60 RM 9.00

Total RM 58.00

Breakfast’s Student

Menu Quantity Price Total Price

Roti Sosej Mayo 170 pax RM 1.50 RM 255.00

Mineral Water 24 bottles = 1 catton RM 10.00 RM 50.00

5 catton

Total RM 305.00

- Mineral Water yang ada di LCTA, 2 catton 24 x 2 = 48 Bottle

Lunch’s Teacher
Menu Quantity Price Total Price

Nasi Tomato 20 pax RM 10.00 RM 200.00

Delivery - - RM 10.00

Total RM 210.00

 McDonald’s F&B SPORT DAY

ORDER MENU

 Happy Meals 152 Pax  McChicken

 Corn

 Toys

FREE Orange Bowl

 20 McChicken for teacher  Iced Milo (Happy Meals)

 Two orange bowl

 9 Value meals

Value Meals

 CheeseBurger

 Fries

 Coke
SERVICE Handle Activities

 McD can handle activity for 3  9:30am – 12:30am

hours  2 dance with children
 Get birthday party decoration
Tote Bag
 Get 9 pcs tote bag
McDonald’s F&B SPORT DAY

ORDER MENU

 Happy Meals 152 Pax  McChicken

 Corn

 Toys

FREE Orange Bowl

 20 McChicken for teacher  Iced Milo (Happy Meals)

 Two orange bowl

 9 Value meals

Value Meals

 CheeseBurger

 Fries

 Coke
SERVICE Handle Activities

 McD can handle activity for 3  9:30am – 12:30am

hours  2 dance with children
 Get birthday party decoration
Tote Bag
 Get 9 pcs tote bag