| Yox GeM pm Sten, Bid Doe: Bid Number: GEM/2022/8/2582625 Dated: 03-10-2022 ument Bid End Datertime 24-10. -2022 15:30:00 id Offer Validity (From End Date) 100 (Days} Ministry/State Name Minist ty Of Labour And Employment Department Name Na [Organisation Name Office Name Esic Medical Coltege & Hospital, Gulbarga 4 || Minimum Average Annual Turnover of the :) || Years of vast Experience Required for | same/similar service a Yaatis) Past Experience of Similar Services required MSE Exemption for Years Of Experience and Turnover Startup Exemption for Years of Experience and Turnover be inate) Document required from seller the buys Bid to RA enabled RA Qualification Rul Time allowed for Technical Clarifications Yes 50% Experience Criteria, Bidder Turns ‘Hin case any bidder is seekin Turnover Criteria, the suy eligibility for exemy lover Certificate (Requested \g exemption from Experience / loporting documents to prove his, iption must be uploaded for evaluation by er during technical evaluation AUEYS: Estimated Bid Value 2000000 Evaluation Method Total value wise evaluation EMD Detail [z00 ~ Piecooo |[state Bank of indiaPRG Detait [Advisory Bank — [oPac rerentageds) [bao | [Duration of ePBG required (Months). (a), EMD EXEMPTION: The bidder seeking EMD exemption, must subs relevant category as per GeM GTC with the bid. Under MSE category, only manufacturers far goods and service Providers for Services are eligible for exemption from EMD. Traders are excluded from the purview of this Policy (©), EMD & Performance security should be in favour of Beneficiary, wherever itis applicable. Esic Medical College & Hospital, Gulbarga, NA, Employees Stat and Employment (Dean, Esic Medical College And Hospital, Kalaburagi) Splitting | Bid splitting not applied. MSE Purchase Preference MSE Purchase Preference 1. Ifthe bidder is a Micro or Small Enterprise as per latest defi exempted from the requirement of "Bidder Turnover" criteria, bidder is seeking exemption from Turnover / Experience Crite for exemption must be uploaded for evaluation by the buyer. Marte minimum average annual financial turnaver of the bidder during the last three years, ending on 31st arch of the previous financial year, should be as indicated above in the bid document. Documentary evidence in {he form of certified Audited Balance Sheets of relevant periods or a certificate from the Chartered Accountont | Gost Accountant indicating the turnover details for the relevant period shall be uploaded with the bia. in'eace the Gate of constitution / incorporation of the bidder is less than 3-year-old, the average turnover in respect of the completed financial years after the date of constitution shall be taken into account for this eriteris, id ote OF hast Experience required: The bidder must have experience for number of years as indicated above in 28 Gate Sheet (ending month of March prior to the bid opening) of providing similar type of services to any | Central / State Govt Organization / PSU / Public Listed Company. Copies of relevant contracts / orders to be, {loaded along with bid in support of having provided services during each of the Financial year, | 4. Purchase preference to Micro and Small Enterprises (MSEs) defined in Public Procurement Policy for Ministry. Ifthe within L-1'+ 15% of margin of purchase preference /price band defined in relevant policy, then 100% ofuer _ Quantity will be awarded to such MSE bidder subject to acceptance of LI bid price. [Batoaototnoe 9 and Small Enterprises (MSEs) Order, 2012 dated 23.03.2012 issued Bammsty of Micro, Small and Medium Enterprises and its subsequent Orders/Notiications issued by conconea the valid supporting document for the te Insurance Corperation (ESIC), Ministry of Labour nitions under MSME rules, the bicider shall be and "Experience Criteria” subject to meeting of Guality and technical specifications. f the bidder is OEM of the offered products, it would be exempted tore che sider rage, nurmover" criteria also subject to meeting of quality and technical specifications. In case any ria, the supporting documents ta prove his eligibility ): Purchase preference will be given to MSEs as the bidder must be the Service{Tupact on bid participation, Also this isnot going to be used as a criteria in determining reasonableness of Based on ca hich would be determined by the buyer based on its own assessment of reasonablensce ord based on competitive prices received in Bid / RA process. SinekeepabeTience of Similar Services: The Bidder must have successfully executed / completed atleast one Sale order of 80 % of the Estimated Bid Value or 2 orders each of 50 % of the Estinnsted Bid veneer nd orders Organation Pree Estimated Bid Value for similar service(s) in last three years to any Central sae Corn eisanization FSU / Public Usted Company. Copies of contracts / work orders and docamertey cree She contact aegution / completion in support of Past Experience of Siler Services along with cenere address and contact details of clients shal be uploaded withthe bid for verification by the Buyer 7; Reverse Auction would be conducted amongst first 50% of the technically qualified bidders arranged in the next higher ceo lowest to highest, Number of sellers eligible for participating in RA would be ocnres coco ot higher integer value if number of technically qualified bidders is odd (e.g. 7 bide aoe technically quaiified, be eka tl be conducted amongst L-1 to L-4) In case number of technically qualified bidder we oe ea will eerercwaen all without any elimination. Buyer has chosen to spit the bid amongst N sellers ereman seer ypatil Be taken to RA round. in case Primary products of only one OEM are left in contention er Bere oy i RA based on lowest 50% bidders qualtying for RA, the number of sellers qualifying fo RA would Fura aged to get at east products of one more OEM (directly participated or through its ecole) available, Creer igs) oF any seller's) eligible for MSE preference is/are coming within price bend af leek or eee MIC tren sanY gellers) eligible for Make in india preference is/are coming within price bend of Som or fee MULL-L, then such MSE / Make in India seller shall aso be allowed to participate In the RA prec exe Additional Qualification/Data Required Scope of Work:1664270690.pdt Payment Terms:1664270700.0df Additional SLA:1664270709.00¢ | Delivery Terms (Delivery Schedute}:1664270717,ndt | Financial Breakup Format:1664270823.odt | Pre Bid Detail(s) Praid Date and Tine | Pre-ia venve eZ ] 1.163029 11.0000 [DU Chamber et foot SIC weak | Local Chemist Empaneiment Service ( 4000000 ) Technical Specifications [Meee Type [Pitance from suyerConigne cation /Addon(s) Additional Specification Documents | Consignees/Reporting officEstimated | ‘Total Annual | | Precuremant | foe without discount (INR) as per the Medicine type selected in| the | Additional \ quirement Consignee/Reporti SNe 1ng Officer Address specification GULBARGA UNIVERSITY 4000000 NA 5508 Seba ROAD NEAR | Gutsanea | Buyer Added Bid Specific Terms and Conditions 1. Generic OPTION CLAUSE: The Purchaser reserves the right to increase or decrease the quantity to be ordered up to 25 percent of bid quantity at the time of placement of contract. The purchaser also reserves the right to increase the ordered quantity by up to 25% of the contracted quantity during the currency of the contract at the contracted rates, Bidders are bound to accept the orders accordingly, Disclaimer ‘The additional terms and conditions have been incorporated by the Buyer after approval of the Competent authority in Buyer Organization. Buyer organization Is solely responsible for the impact of these clauses on the bidding process, its outcome, ang consequences thereof Including any eccentricity/restriction arising in the bidding process due to these ATCs and due to modification of technical specifications andjor terms and. conditions governing the bid. Any clause incorporated by the Buyer such as demanding Tender Sample, Incorporating any clause against the MSME policy and Preference to make in India Policy, mandating any Brand names ot Foreign Certification, changing the default time period for Acceptance of material or payment timeline ‘governed by OM of Department of Expenditure shall be null and void and would not be considered part of bid. Further any reference of conditions published on any external site or reference to external documents/clauses shall also be null and void, f any seller has any objection/grievance against these additional clauses or otherwise on any aspect of this bid, they can raise their representation against the same by using the Representation window provided in the bid details field in Seller dashboard after logging in as @ seller within 4 days of bid publication on GeM, Buyer is duty bound to reply to all such representations and would not be ailowed to open bids if he fails to reply te such representations. Also, GeM does not permit collection of Tender fee / Auction fee in case of Bids / Forward Auction as the case may be. Any stipulation by the Buyer seeking payment of Tender Fee / Auction fee through ATC clauses would be treated as null and void. ‘This Bid is governed by the General Terms and. Conditions, conditons stipulated in Bid and Service Level Aareement specific to this Service as provided in the Marketplace. However in case if any condition Specified in General Terms and Conditions is contradicted by the conditions stipulated in Service Level ‘Agreement, then it will over ride the conditions in the General Terms and Conditions. nero Get GF clase 26 regarding Resins on precuremen frm ira cunt Reh shares and border Wt a any ther from nau which ‘usa’ ita buena oa be eat ninth fender the Baer egatares mn he Concur Authorky. Wh paricoaing bi. ee as esas etd any sean ancl oo wt es an Hoes arin eo man ~Thank You:wtimdy oy SET, wT MEDICAL COLLEGE & HOSPITAL, KALABRAGE BL SSURAICE CORPORATION aes rE wean, MS00rkEncymel om otis SEDAM 204D, KALABLRAGE $88 _Esic sweomvey Ph No. (871-26 No. 532/GLBMCH/Local Chemist/GeM/mS0/2022- 23 Tender Enquiry No. : GEM/2022/B/252625 Published Date 03-10-2022 : Date of Pre-bid meeting peer Bid submission start date 03-10-2022 Bid submission end date eizur20re IMPORTANT NOTES: - 1. The “tender documents” can be downloaded from the web site (wmestecniccin), and GEM Portal (www.gem.gov.in) And in all such case the same may be signed and submitted as per the GEM portal procedures mentioned hereinafter 2 this received on GeM portal only will be considered, Bids in any other form sent through sealed cover/email/post/fax etc, will be rejected, 3. BSIC Medical College & Hospital, Kalaburagi, reserves the right to accept / reject any fall tenders in part /full without assigning any reason thereof 4- ESIC Medical College & Hospital, Kalaburagi will not be responsible for any delay in Enrollment / registration as bidder or submitting /uploading the offer on aw portal. Hence, bidders are advised to register in GeM portal website www.gem.gov.in 5. Any changes Decisions after Pre-Bid meeting/corrigendum, updates, 6. ESIC and their family members should not apply forthe tender: Their tender liable to be Tejecte 7 day firm/ageney debarred blacklisted from ESIC Institution anywhere in India w ill not be considered and tender will be summarily rejected Dean ESIC Medical College & Hospital Kalaburagi Place: Kalaburagi Date: senspec rey, area BuPLOVEES STA Diy of Lato MEDICAL COLLEGE & HOSPITAL KALABURAGE SSURANCE CORPORATION Fats apt Errioymert Gor of kia aaa, ee Esic 4 No. 532/GLBMCH/Local Chemist/GeM/MSO/2022- 23, Date: 03/10/2022 “HE YEAR 2022-24 FOR ESIC MEDICAL (Note: The envelope containing the EMD Annexure-V & Annexure VI in original as well as subsequent communication should be addressed and delivered to “the Dean ESIC Medical College & Hospital Sedam Road Gulbarga Karnataka-S85106". All communications must be addressed to the officer named above by title only and not by name). ‘The Dean Invites Bids for SUPPLY OF/WORK CONTRACT OF/TIE UP ARRANGEMENT of “LOCAL PURCHASE OF DRUGS, DRESSINGS AND SURGICAL CONSUMABLES" as per Annexure IIL, The tender form containing the check list for compulsory documents as Annexure-1, the ‘Terms and Conditions of contract, which will govern and contract made, is annexed as ‘Annexure-I!and the schedule of contract is annexed as Annexure-IIl and tender application form as Annexure-IV. Ifyou are in a position to quote for the contract in accordance with the requirements stated in the attached schedule, please upload the quotation in GeM portal before closing date. ‘The interested tenderer should upload duly filled tender form and their bids along with scanned copies of al the relevant certificates, documents etc, in support oftheir bid document all dully singed, on the www.gem.gov.in GeM Bid Schedule. EMD in original must be submitted latest before opening of Bid. In the tender box kept in ---Dispatch------ room ESIC Medical College Kalaburagi 585106. Or by registered post before opening of Bid. Non ~submission of EMD as directed will lead to rejection of the tender application. Application to this tender will be accepted only through the online mode through www.gem.gov.in. Any corrigendum to this tender will be notified through the aforesaid websites only. All the payment may be made by Demand Draft, drawn in favour of ESI corporation payable at Kalaburagi. cheques will not be accepted. ‘Tenderers are requested that, before quoting their rates or sending tender, the tender form may please be read out thoroughly (line by line), otherwise purchaser will not be held responsible for any error /oversight of his own, ‘The form la standard form of tender, Certain clause/ clauses may not be applicable in some cases, So tenders are requested to ignore such clause/clauses, which are not applicable in the instant cases. The tender form containing the Terms and Conditions and the Schedule should be uploaded with the e tender, intact, after filling up the tender form and signing in full, on each page.pean ESIC Medical College & Hospital, Kalaburagi does not pledge himself to accept the lowest or any tender and reserve the right of accepting the whole on any part of the The Dean reserves the right to enter in to parallel contract simultaneously or at any time during the period ofthis contract, with one or more chemists for one and che cine medicines or for different medi ‘ines/items Pre bid meeting will be held on as per GeM schedule in the office of the DD(F) Chamber of this hospital to clarify the doubts regarding this e-tender Dean ESIC Medical College & Hospitat Sadam Road Kalaburagi Karnatka-585106ANNEXURE-1 To, ‘The Dean ESIC Medical College & Hospital Sadam Road Kalaburagi Karnatka-585106, COMPULSURY DOCUMENTS: (Without which the offer is liable to be cancelled) EMD Value: Rs DD No.. "Dated: .. Original Tender Document signing all the pages. 1 2 3 Valid drug license for retail chemists as per Drugs & Cosmetics Act. 4 | Non-Convietion Certificate from State Drug Controller that there is no case | pending under the drugs & cosmetics Act and Rules there under as well as Drug Price Control Order against the firm during the last 5 years. Non-Conviction Certificate must be issued after 01/12/2021 | Valid Trade License. Name & Addresses of their Bankers for Cheque/ECS purposes. 3 6 | GST Registration Certificate. 7 8 | Audited Annual Turnover of 1 Crores or above, dully certified by Chartered | Accountant along with profit & loss account and income & Expenditure statement of the firm for the last three year (2018-19, 2019-20, 2020-21). 9 | Annexure-V 10 | Annexu Date: Placer . Signature of tenderer: Full Name: Designation: (Official seal of the tenderer)Annexure-Il ‘TENDER TERMS & CONDITIONS Earnest Money _______T ks.160000 Fae Security Money Rs. 400000, Expected value of Local Purchase, for ‘Two Years. Rs,8000000 approx. 1, PREPARATION OF TENDER; ‘a.The Tender form containing the Terms and Conditions and the Schedule should be uploaded, intact, after filling up the form and signing in full on each page, whether you are quoting for any item or not, filling which the tender will be liable for rejection. If any item in the schedule is not being tendered for the corresponding space against the item should be defaced by some such words as, ‘not quoting. b. In the event of the space on the Schedule form being insufficient for the required purpose additional pages may be added, Each such additional page must be numbered consecutively bear the Tender Number and be fully signed by you. In such cases, reference to the additional pages must be made in the tender form, 2. SIGNING OF TENDER: a, The tender is liable to be ignored if complete information is not given therein of if the particulars and date (if any) asked for in the tender are not fully filled in. b. Individuals signing tender or other documents connected with the contract must specify. i. Whether signing as a ‘Sole Proprietor’ of the firm or his Attorney. Attorney. Whether signing as a ‘Registered Active Partner’ of the firm or his iii, Whether signing for the firm ‘Per Procreation’ In the case of companies and firms registered under the Indian Partnership Act, the capacity in which signing e.g. Secretary, Manager and partner etc. or their attorney and produce copy of documents, empowering him to do so, if called upon to do so. NOTE: In case of unregistered firms, all the members or all attorneys dully authorized byall of them or the Manager of the firm should sign the tender and subsequent documents. 3. DELIVERY OF TENDER: No hard copy of the tender to be submitted. The EMD Annexure-V & be submitted as stated above. 4 original should ‘The tender document to be uploaded not later than the time and date notified in the Tender Notice stated in the schedule of tender. In the event of the stipulated date of ope g of the tender being declared a closed holiday for Govt. offices, the date of opening of the tender(s) will be the next working day. S. PERIOD FOR WHICH THE OFFER WILL REMAIN OPEN:1. Allthe tenders shall remain valid for acceptance for a period of twenty- Four months from the date of opening of the tender of for such period as stated in Special Terms & Conditions. Il. Quotations qualified by such vague and indefinite expressions such as ‘subjects to immediate acceptance’ subject to prior sale etc. will not be considered. 6. OPENING OF TENDER: ‘The opening of the tender at the time and date as specified in the schedule by downloading the particulars firms GeM after closing date of the tender. 7. YALIDAITY OF TENDER: ‘The tender shall be valid for Two years from the date of award of the tender unless short closed before that by the Dean. However, the Dean on his discretion can also extend the period further one year on the same terms & conditions depending on the performance. 8, ACCEPTANCE OF TENDER(PRICES); The acceptance of the tender will normally be on the basis of fulfilment of technical conditions and offering of maximum discount in the specified category. ‘Acommon discount to be quoted for the group of items under each category as specified in annexure Ill. That is, the firm should quote a common discount for the Medicines, whether he supplies Branded or Generic Medicines. The same applies to the Surgical /consumables also. ‘The chemist will be paid on MARP. ie. Maximum Retail Price (which is printed on the packing/ laps botties) less discounts and no GST, Octroi or other levy/tax will be patd which has to be borne by the chemist. Tampering on the printed MRP of the manufacturer by the local chemist by use of stickers or any other means will not be accepted. 9. DELIVERY TIME: a. The delivery of the stores /execution of work/providing the services etc. is required within a period of 24 hours or latest by 48 hours. Emergency medicines required to be provided immediately. b. The tenderer shall deliver the stores at destination to the consignee in good order (of which the Dean ESIC Medical College & Hospital Kalaburagi shall be the sole judge) within the limits of the time the Dean may deem reasonable and specify and in such quality or quantities as may be ordered by her from time to time. c. The time for and the date of delivery of the stored stipulated in the schedule shall be deemed to be the essence of contract and delivery must be completed no later than the date(s) specified But if the delay shall have arisen from any cause, such as strikes, lockouts, fire accidents, riot etc,, which the Dean ESIC Medical College & Hospital Kalaburagi may admit it as reasonable ground for further time, and the Dean may. allow such additional time required by circumstances of the case,10. INSPECTION OF STORES/WORK: Supplies shall be accepted and certified as completed subject to inspection by Dean ESIC Medical College & Hospital Kalaburagi, or his assigned representative. Any defect found in the materials done will render the supplies open to rejection and decision of the Dean ESIC Medical College & Hospital Kalaburagi shall be final and legally binding, The rejected store shall be returned to the suppliers at their risk and costs. The tender shall whenever call upon to do so, give full information with reference to the services in hand and shall also permit the Dean or any other officer nominated by him to inspect the premises of the tenderer at all reasonable times and shall give full assistance and information as may be required by him in connection with the contract. 11. RESPONSIBILITY FOR EXECUTING CONTACT: a. The contractor is to be entirely responsible for the execution of the contract in all respects in accordance with the terms and conditions as specified in the acceptance of tender. b. The contractor shall not sublet transfer or assign the contract or any part thereof without the written permission of the Dean. In the event of the contractor contravening this condition, Dean shall be entitled to place the contract elsewhere on the contractors account at his own risk and the contractor shall be liable for any loss or damage which the Dean ESIC Medical College & Hospital Kalaburagi, may sustain in consequence or arising out of such replacing of the contract. ¢. The contractor will maintain sufficient stock of the standard quality of medicines at all times to avoid inconvenience to ESI Beneficiaries. The local Chemist (contractor) will also maintain sufficient stock of generic division of the reputed leading manufacturers of drugs and a list of such drugs along with names of manufacturer may be enclosed with the tender. 4. Local chemist (contractor) will indicate batch number, name of manufacturer & expiry date on indents at time of supplying the drugs at ESIC Hospital Kalaburagi. e. Indents are to be accepted, only if dully countersigned by the Dean/M.S./DMS/ Medical Store Officer/Store I/c of the Hospital. 12. EARNEST MONEY DEPOSIT; The tenderer shall have to deposit an amount of Rs. 160000/- (Rupees: One lakh Sixty Thousands only) by way of Demand Draft, Drawn in favour of ESI Corporation, payable at Kalaburagi, as earnest money with their Bid. In the event of the Withdrawal/revocation of tenders before the date specified for acceptance, the earnest ‘money shall stand forfeited. In the event of acceptance of the tender the earnest money may be adjusted towards the amount of security required to be deposited by the contractor. In terms of Clause mentioned below, the earnest money however, be returned without interest to the tenderer whose tender is not accepted. 13.SECURITY DEPOSIT: On acceptance of the tender, contractor shall within the period specified by the Dean,deposit as security, a sum equivalent Rs, 6,00,000 (Rupees: Six lakh Only) ‘The hospital authority shall be entitled to forfeit the security deposit or any part thereof without prejudice to any other remedies provided in the contract or available under the law. The security shall be in the form of ‘Demand Draft in favour of ESI Corporation payable at kalaburagi. a. Ifthe contractor fails in fulfilling above-mentioned terms and conditions, such failures will constitute a breach of the contract and the Dean shalll be entitled to ‘make other arrangements at the risk and expense of the contractor. b. Ondue performance and completion of the contract in all respects, the security deposit will be returned to the contractor without any interest on presentation of satisfactory performance report from the user unit. Security deposit will be forfeited in cases of unsatisfactory performance report. Security deposit should take back by tenderer within 2 months from the date of completion of contract. 14. RECOVERY OF SUMS DUE: Whenever any claim for the payment of a sum of money arises out of or under this contract against the contractor (local chemist) the purchase shall be entitled to recover such sum by appropriating in part or whole the security/earnest money deposited by the contractor. When the balance or the total sum to be recoverable as the case may be shall be deducted from any sun then due or which at any time thereafter may become due to recoverable under this or any other contract with the purchaser. Should this sum not be sufficient to cover the full amount recoverable the contractor shall pay to the purchase on demand the remaining balance due? 15. DOCUMENTS; ‘The contractor (local chemist) will submit the following documents along with the tender, 1. Valid drug license for retail chemists as per Drugs & Cosmetics Act. 2. Non-Conviction Certificate from State Drug Controller that there is no case pending under the drugs & cosmetics Act and Rules there under as well as Drug Price Control Order against the firm during the last 5 years. Non-Conviction Certificate must be issued after 01/09/2022. Valid Trade License. GST Registration Certificate. Name & Addresses of their Bankers for Cheque/ECS purposes. ‘Audited Annual Turnover of One C or above, dully certified by Chartered ‘Accountant along with profit & loss account and income & Expenditure ‘statement of the firm for the last three years (2019-20, 2020-21, 2021-22). 7. Each and every page is to be signed and stamped by the tenderer. 8, Tenderers who do not upload attested and stamped documents referred above will not be considered. 9, Annexure-IV. 10. Annexure-V. 11. Annexure-VI. wee 2 16.ACCEPTANCE: ‘The finalization of tender the Local Chemist will be communicated by a letter of offer. Incase of local chemist is willing to accept the offer he may submit the leter of acceptance and enter into the agreement with ESIC as per terms and conditions of the contract. 17. RESERAVATIONS: The Dean reserves the right to reject any or all tender without assigning any reason whatsoever and can award full contract to any successful agency (ies) at its directions and this will be binding on the tenderer. 18, a The approved tenderer and/or their authorized representative(s) will visit the betes goad medical store section ofthis hospital daily on working days between 2.00pm to 3.00 from Monday to Friday and between 1100am 12 00 noon on Saturday to collect the order of local purchase if any. >. Hany medicine is required by the hospital on emergency basis, the same will be informed by the Medical Store Officer ofthis hospital and the supplies should he made in accordance. © After obtaining the order as specified in clause above, the approved tenderer and / or thelr authorized representative(s) shall supply the materials as per order co ine Sore section (medical) ofthis hospital on the next day by 01.00pm from Monday to Friday and 12.00 noon on Saturday. In case of order placed by the store on Saturday the supply shall be made on the next working day and for émergency orders supply will be made to the respective wards as mentioned in the requisition (written). 4. The tenderer or his representative should be available /approachable for 24 hours over Phone for supply of all items. li case of any emergency requirements, if the order is placed for any items at any time, the requisitioned item shall have to be supplied immediately: The contact telephone number, mobile number, Fax oF email must be provided to the hospital authority for such purpose. © During normal office hours, the Pharmacy will receive the drugs, dressings, surgical items ete, and will verify the “Maximum Retail Price” and other particulars and certify on the challans/ Indents as well as bills. £ The medicines/Drugs to be supplied will be of standard quality. In case, itis found that any particular medicine has expired, is substandard or spurious, the tenderer will be debarred from the local participation in any ESIC tender: Beside that other legal action as deemed fit will be taken. Iffor any unavoidable reason beyond your control itis not possible for local chemist to immediately supply the medicine and the hospital is compelled to procure the same from other local Glemist, extra expenditure on this account will be recovered from subsequent bills) security deposit. Under no circumstances the indented medicines would have to be substituted in case the indent is of Brand item, & Allthe challans/ Indent as well as bills are to be submitted strictly in triplicate Bill should be pre-receipted with application of revenue stamp wherever necessary. Care should be taken to submit the challans/ Indents and bills duly completed and without any errors to prevent rejections/ cancellation delay in their processing of bills. Allitems/ drugs/dressing must have sufficing useful life for use in hand before it is supplied to this hospital. i. All the items must be marked stating “Not For Sale” by the tenderer,j. Medicines which are procured and were not used due to the discharge of patient or other causes to be taken back by the supplier on intimation, The amount may be adjusted In the future invoices. 19. Presentation of Bills: The Contraction shall present his bills for each fortnights supply within five (5) days of the closing of each respective fortnight (1*-15 the by 20% of that month) (16 - 31" by 5% of next month). (a) The Bill shall be in the printed and serially numbered invoices, credit bill with the name and address of the chemist and GST registration number printed thereon. (b) The purchaser reserves right also to demand in any case, the original of the supplier's invoices for Verification of the Net Trade Price claimed by the contractor. 20. Payment of Bills: i ‘The mode of payment will be “e-payment” only. The contractor shall cl payments twice a month, Payment of the bills in prescribed in complete forms and in time will normally be arranged within 45 days from the date of presentation. However, no claim shail be made by the contractor against the ESIC Corporation in respect of interest or damage in case the payment is delayed for any reason beyond the control of the ESI Corporation. 21. Risk Purchases; In case of failure to supply any or all items as per requisition/purchase order/specification/prescribed brand of item or failure to turn up to collect the orders from the hospital, it shall be treated as ‘non-compliance’ and ‘breach of contract’, and the order in part shall be arranged from alternative source(s) at the discretion of the hospital authority and the difference in prices will be realized from the contract holder/empaneled local chemist/ with whom the contact is made by way his subsequent/pending bills or security deposit. ARBITRATION: In case of any dispute (Between the purchaser and Local Chemist) arising under contract or in regard to the interpretation of the Terms and conditions of contract, decision of the Dean or any other officer nominated by him to act as an arbitrator in the dispute, shall be final and binding on both parties of this contract. In case of disputes all the legal matters are settled under the jurisdiction of the courts of the Kalaburagi DeanAnnexure ~1V ‘TENDER APPLICATION FORM Name of the Firm: A, Full Postal Address (including the address of the branches of the establishment B.) Mobile No, C) Telephone No, D.) Fax No, E.) Official e-mail address Date of Establishment of firm Ifyour firm is registered under A) Shops and Estt. Act. B) Any other Act, ifnot, who are the owners (please give full address) Name and address of the Bankers stating the name in which the Account stands GST Reg. No. and PAN Copy of Trade License License and Drugs & Cosmetics Act. Are you in the list of approved contractors of any other organization/ institutions, if any, give details. 10 details of any Government contracts executed during the last ‘Twenty-Four months 11 Any other information which you consider necessary to furnish,Annexure -IHl QUOTE YOUR RATE Schedule for Local Purchase of Drugs, Dressings and Surgical Consumables ‘The tenderer shall quote the percentage of maximum discount, which shall be on the Maximum Retail Price printed on the packing/flaps/bottles (Refer Terms & Conditions in Annexure-I): Si. | Category Discount quoted | No. (%) in figures ase a Category: Medicine- other than chemotherapy Drugs 2. | Category. Surgical consumables/Disposables/Ortho supportive & rehab items/medical |__| appliances and devices NB. Only has been deposited on A. Earnest Money for Rs. o i .. (Please indicate the date of deposit). B. The delivery will be made to the Pharmacy of ESIC Medical College & Hospital Kalaburagi. Date: Place: (SIGNATURE OF THE TENDER) OFFICE SEALUNDERTAKING: (On Non Judicial Stamp Paper of Rs. 100) a I'the undersigned certify that | have gone through the termis and conditions mentioned in the tender document and undertake to comply with them, b. The rates quoted by me are valid and binding upon me for the entire period of contract and it is certified that the rates quoted are the lowest quoted for any other institutional hospital in India. © The earnest money Rs.16,00,00 to be deposited by me has been enclosed herewith vide Demand Draft No. ..... dt. d. I/we give the rights to Dean to forfeit the security money deposited by me/us if .drawn on bank branch, any delay occur on my/our part or failed to supply the article within the appointed time or the items of desired quality. & There is no vigilance/CBI case or court case pending against the firm, Thereby undertake to supply the items as per directions given in the tender document/supply order within stipulate period. 8 Thereby certify that none of my family members is/are employed in ESIC as per details given in tender document. In case at any stage, it is found that the Information given by me is false/incorrect, ESIC Medical College & Hospital Kalaburagi shall have the absolute right to take any action as deemed fit/without any prior intimation to me. Date: Place? ssn Signature of tenderer: Full Name: Designation: (Official seat of the tenderer)Annexure-VI UNDERTAKING: (On Non judicial Stamp Paper of Rs. 100) We hereby undertake that rates offered by us, will be within the price c ing fixed by National Pharmaceuticals Pricing Authority (NPA), Mil stry of Chemical & Fertilizers. We further undertake that in case there is any down-ward revision by the NPPA, same will be passed on to the ESI Corporation from the effective date during the currency of the contract and in case of failure to do so we are liable to be debarred from future ESIC Tender Inquiry for a further period of two years along with recovery of excess payment made due to reduced rate. For and on behalf of the firm, Firm's Name & Address: