Microsoft Excel Training

15 August 2017
by Ariyanto H. Susilo
SUMMARY OF THIS TRAINING:
1. BASIC USE OF EXCEL
2. STRING FUNCTION
3. NUMERIC FUNCTION
4. LOGICAL FUNCTION
5. LOOKUP FUNCTION
6. CHART & GRAPHIC
7. USEFUL EXCEL TOOLS
8. USEFUL EXCEL SHORTCUT
Excel is an Electronic Spreadsheet Program. An electronic spreadsheet is a
computer software program that is used for storing, organizing and
manipulating data.
Use of Excel
1. The ability to create new
spreadsheets where users can:
• Mathematical calculation
• Define custom formulas
• Create High Appealing Report

2. Storing information of organization

and tracking like a list (sales leads,
project status reports, contact lists,
and invoicing)

3. Scientific and statistical analysis

with large data sets. Excel's
statistical formulas and graphing
can help researches perform
variance analysis, chi-square
testing, and chart complex data.

4. Make Your Job Easier & Better

Basic Excel
1. COLUMN
2. ROW
3. CELL
ABSOLUTE CELL (F4).
4. SORT
5. FORMAT DATA
6. FORMULA
7. PASTE SPECIAL
STRING FUNCTION
- LEFT, RIGHT, MID
- LEN
- TRIM
- LOWER, UPPER
- CONCATENATE
 STRING FUNCTION
No String Function Use Formula
1 LEFT Return text as much X Character from left..

2 RIGHT

3 MID Return text as much X Character from

Position Y.
4 LEN

5 TRIM

6 LOWER Change all text into lowercase

7 UPPER Change all text into upper case

8 CONCATENATE Combine the text / number between cell

NUMERIC FUNCTION
- SUM, SUMIF
- COUNT, COUNTA, COUNTBLANK, COUNTIF
- AVERAGE
- MAX, MIN
- ROUND, ROUND UP
 NUMERIC FUNCTION
No Numeric Function Use Formula
1 SUM Return total value between the range cell. =SUM(RANGE CELL)

2 SUMIF Return total value between the range cell with specific =SUMIF(RANGE, CRITERIA,
criteria. SUM RANGE)

3 COUNT Count range of cell that has numeric type. =COUNT(RANGE CELL)

4 COUNTA Count range of cell that has text type. =COUNTA(RANGE CELL)

5 COUNTBLANK Count range of cell that has blank cell. =COUNTBLANK(RANGE

CELL)

6 COUNTIF Count range of cell that has blank cell with specific criteria. =COUNTIF(RANGE,
CRITERIA)
7 AVERAGE Calculate average between cell range. =AVERAGE(RANGE CELL)
8 MAX Find maximum number between cell range. =MAX(RANGE CELL)
9 MIN Find minimum number between cell range. =MIN(RANGE CELL)
10 ROUND Round a value up or down as much as Y number behind =ROUND(NUMBER,Y)
comma.
11 ROUNDUP Round a value up as a Y number behind comma. =ROUNDUP(NUMBER,Y)

12 ROUNDDOWN Round a value down as a Y number behind =ROUNDDOWN(NUMBE

comma. R,Y)
LOOKUP FUNCTION
- VLOOKUP
- HLOOKUP
No Lookup Use Formula
Function
1 VLOOK Find certain value in master table
UP based on the key defined Vertically.

2 HLOOK Find certain value in master table

UP based on the key defined Horizontally.
LOGICAL FUNCTION
- AND, OR
- IF, NESTED IF
 LOGICAL FUNCTION
No Logical Use Formula
Function
1 AND Return value of True if all condition fullfilI = AND(CONDITION 1,
CONDITION2,...,CONDITION N)

2 OR Return value of True if at least one of the condition =OR(CONDITION 1, CONDITION2,...,CONDITION

fullfilled N)

3 IF Check whether the condition fulfilled or not fulfilled, = IF(CONDITION, VALUE IF TRUE, VALUE IF
• if not fulfilled it will return certain value defined, FALSE)
• If not fulfilled it will return another value

4 LOGICAL IF Function Including AND or OR Function. =IF(AND(CONDITION1,CONDITION2),VALUE IF

IF TRUE,VALUE IF FALSE)

=IF(OR(CONDITION1, CONDITION2),VALUE IF
TRUE,VALUE IF FALSE)
5 NESTED IF IF function with another condition in the condition = IF(CONDITION1, VALUE IF TRUE,
created. IF(CONDITION2, VALUE IF TRUE,
IF(CONDITION3, VALUE IF TRUE ...... , VALUE IF
FALSE)))
AND = Return value of True if all condition fullfilI
FORMULA = AND(CONDITION 1, CONDITION2,...,CONDITION N)
OR = Return value of True if at least one of the condition fullfilled
FORMULA = OR(CONDITION 1, CONDITION2,...,CONDITION N)
IF Function
LOGICAL IF (IF + AND/OR)
FORMULA:
IF( condition1, value_if_true1, IF( condition2, value_if_true2, value_if_false2 ))
This would be equivalent to the following IF THEN ELSE statement:

IF condition1 THEN
value_if_true1
THEN
value_if_true2
ELSE
value_if_false2
END IF
CHART
- 1 Y Axis
- 2 Y Axis
- Complex
 CHART
How to Create Chart:
- Select Data
- Insert -> Chart

No Lookup Function Step by Step

1 Change Graphic Type

2 Change Axis / Add Secondary

Axis
3 Change Numbering format on
Axis
4 Add Label
PIVOT TABLE = Tool in Excel for summarize big / raw data into
specific report with custom combination of Column and Table.
1. BLOCK THE RANGE CELL THAT WILL BE PIVOT
(GAMBAR 1)
2. CHOOSE INSERT – PIVOT TABLE (GAMBAR 2)

GAMBAR 1 GAMBAR 2
 USEFUL EXCEL TOOL
No Excel tools Use
1 Copy Paste Option Paste Values, Formula, Transpose, Formatting.

2 Sort & Filter Sort & filter data based on specific criteria

3 Comment Give a comment on certain cell

4 Text to Columns Divide cell based on separator or certain character

5 Format Cells Number, alignment, Font, Border, Fill

6 Conditional Formatting Create higlight Cell with certain color based on certain condition.

7 Pivot Table Tool in Excel for summarize big / raw data into specific report with
custom combination of Column and Table.
8 Data Validation Prevent improper data to be entered into cell by creating rule.

9 Formula Audit (Trace To Trace the the Cell that affected certain cell.
Precendent / Dependent, etc)
10 Protect Workbook / Sheet Protect your excel file, so your file can’t be edited by unauthorized
person.
11 Chart Organize raw data into specific chart
HOW TO CREATE PIVOT TABLE
HOW TO CREATE PIVOT TABLE
 USEFUL EXCEL SHORTCUT
No Short Cut Use

1 Click on Row / Column, then click ctrl + Insert Row/ Column

shift + “+”
2 Click on Row / Column, then click ctrl + Delete Row / Column
shift + “-”
3 F4 Redo the same action based on last action
into certain sheet
4 Ctrl + Page Up / Page Down Change Sheet

5 Alt + Page Up / Page Down Move between column page in one sheet

6 Ctrl + Up/Down/Right/Left Move to the edge of data region

7 Ctrl + Space Select Entire Column

8 Shift + Space Select Entire Row

9 Shift + Up/Down/Right/Left Extend Selection by one cell