Activities for Crisis Planning

I. Activities for Crisis Planning:

• Risk Assessment and Analysis:

o Conduct a thorough analysis of the financial crisis, including the root causes
and potential future risks.
o Identify key performance indicators (KPIs) and financial metrics for
monitoring.
• Scenario Planning:
o Develop various financial scenarios, including best-case, worst-case, and
most likely outcomes.
o Evaluate the impact of each scenario on the university's operations and
sustainability.
• Mitigation Strategies:
o Develop strategies to reduce the university's dependence on part-time
instructors and job order employees.
o Explore cost-saving measures such as energy efficiency, procurement
optimization, and administrative streamlining.
• Financial Sustainability Plan:
o Create a comprehensive financial sustainability plan that outlines long-term
strategies for financial stability.
o Consider diversifying revenue sources, increasing enrollment, and improving
fundraising efforts.
• Financial Crisis Response Plan (FCRP):
o Develop a detailed FCRP that includes specific actions to be taken in
response to the financial crisis.
o Outline roles and responsibilities of the Financial Crisis Management Team
(FCMT).
• Communication and Coordination Protocols:
o Establish clear communication and coordination protocols within the FCMT
and with other relevant stakeholders.
o Prepare templates for crisis communications to ensure consistency and
transparency.
• Resource Allocation and Monitoring:
o Define procedures for reallocating resources and adjusting budgets as per the
FCRP.
o Implement mechanisms for real-time financial monitoring and reporting.
• Evaluation and Learning:
o Plan for post-action assessment and evaluation of crisis response measures.
o Ensure that lessons learned are incorporated into future crisis planning and
policy updates.
 Organizational Structure

II. Structure for Implementing Crisis Planning:

1. Financial Crisis Management Team (FCMT):

a. Chair/Leader: Typically a senior university administrator responsible for
overseeing the crisis response.
b. Financial Experts: Individuals with financial expertise who can analyze data,
recommend actions, and monitor progress.
c. Academic Representatives: Faculty members or academic administrators
who can provide input on maintaining educational quality.
d. Communication Specialist: Responsible for managing crisis communications
both internally and externally.
e. Operations Coordinator: Manages the logistical aspects of the crisis
response, including resource allocation.
2. Crisis Response Center:
a. Establish a physical or virtual crisis response center to facilitate coordination
and communication among FCMT members.
b. Ensure the center is equipped with necessary technology and communication
tools.
3. Regular Training and Drills:
a. Conduct regular training sessions and crisis response drills for FCMT
members.
b. Simulate various crisis scenarios to test the effectiveness of the FCRP.
4. Monitoring and Reporting Units:
a. Designate units within the university responsible for ongoing financial
monitoring and reporting to the FCMT.
b. These units should have access to real-time financial data and KPIs.
5. Post-Action Assessment Team:
a. Form a dedicated team responsible for conducting post-crisis assessments
and evaluations.
b. This team should include individuals with expertise in data analysis and
performance evaluation.
6. Policy Review Committee:
a. Establish a committee responsible for reviewing and updating the Crisis
Management Policy on an annual basis or as needed.