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 Table of Contents
1.0 Introduction...................................................................................................................................3

2.0 Project Scope Statement................................................................................................................4

3.0 Establishing Project Priorities......................................................................................................5

4.0 Work Breakdown Structure.........................................................................................................7

5.0 Cost Estimation..............................................................................................................................9

6.0 Summary......................................................................................................................................12

7.0 Reference......................................................................................................................................13

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1.0 Introduction
Plan a Christmas party for 50 guests. The task entails organizing, designing, and executing
out a party for ABC Company. An S$6,000 budget has been allocated. The location chosen
can accommodate that number of guests. The attendees will be seated in accordance with the
seating chart, served a four-course meal, and entertained live by a band that will perform a
predetermined Christmas music. The typical duration of the party is four hours.

Once all guests have departed and the catering firm, music band manager, and venue manager
have gathered their items and received the remaining payment, the project will be considered
complete.

Figure 1.0.1: Christmas Party

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2.0 Project Scope Statement
Project objectives: Product scope description
Defining the overall goal to satisfy the A statement with information about the
customer's need(s) is the first stage in project project can be found in the Product Scope
scope definition (Larson, E. & Gray, C., 2018). Description section of the project
management plan (Pheng, L. S., 2018).
• Organize a Christmas party
• On the 23th December 2022 • The music band will play Christmas Carols
• For 50 people • The menu will have vegan options
• Budget of S$6,000 •Small Christmas decorations such as
snowballs and snowman's will be placed on
the tables
• A big green Christmas tree with many lights
and ornaments will be placed at one corner of
the room
Deliverables: Constraints
Project will benefit the company in the greatest The project will be finished on schedule, and
way possible by opening up more opportunities the company will receive the deliverables.
(Newton, R., 2006). However, there are some limitations that
significantly impede the total project delivery
• A 4-hour event starting at 7pm (Maylor, H., 2005).
• Catered 4- course meal
• A music band which will be playing a set • How quick it can be planned is
Christmas playlist limited by:
• Christmas tree and various ornaments that will - Finding a venue
be placed to make the place look festive - Finding a good Catering company
- Finding an available Band for that day

• How much it will cost is limited by:

Milestone:
A milestone is a big thing that happens at a
certain point in a project. The milestone
schedule simply displays the majority of work
(Pinto, J., 2010).
The milestones below relate to a project start
date of 26 September 2022.
- How well you can negotiate prices with the
suppliers
Assumptions
Effective resource planning and allocation
are done. To prevent interruptions and ensure
the project is completed as effectively as
feasible, human and financial resources will
be made available in accordance with the
schedule and scheduling of the project
(Nokes, S., 2007).

Obtain approval from ABC company 1/10/2022 • The party will start at 7pm and end by
Find a venue 8/10/2022 11pm
Find a music band 23/10/2022 • The Venue, Band and Catering will be
Find a Catering Company 9/11/2022 booked early on
Decoration 20/11/2022 • Only 50 people will be invited to the party
Invite guests 27/11/2022
3.0 Establishing Project Priorities
The ultimate success of a project is typically characterized as achieving or exceeding the
expectations of the client and/or top management with relation to the project's scope
(deliverables), time (schedule), and cost (budget) (Harvard Business Review, 2016).
Completing a project priority matrix (PPM) is one method used in practice for this purpose:

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4.0 Work Breakdown Structure
All the methods a manager will employ to accomplish the main objective are included in the
project planning process. The project manager must ask himself certain questions in order to
accomplish this, such as what opportunities are associated with the project or what outcomes
are required. What are the precise tasks that must be completed, etc. The management must
break the project down into distinct tasks as the major goal of project planning. This method
is additionally referred to as the job breakdown structure. The work breakdown structure is
only used because it offers a means of ensuring easy transitions between jobs (Gordon, A.,
2019).

I'll divide the Christmas Party project into six categories: planning, venue, entertainment,
catering, decorations, and invitations to the party. A particular squad will represent each
category. The planning team, however, continues to be the most crucial one because it will be
consulted by the venue team, the entertainment team, the catering team, the decorations team,
and the team in charge of sending out invites to the guests. I'll describe the work bundles in
the work breakdown structure here.

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5.0 Cost Estimation
Bottom Up Estimation (BuE) is a highly helpful estimation technique that may generate
precise cost and schedule estimates (Quizlet Inc., 2019). Once all the work packages
necessary to achieve the project deliverables have been specified, this estimation begins with
the lowest activity. All team members must provide their ideas because they will be working
on the task in order to produce accurate estimations. Therefore, we were using this method to
cost estimation as below:

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6.0 Summary
I am appointed a Project Manager in charge of organizing and planning a project. And I
selected a Christmas party for a company of the project.

First, I will introduction about a Christmas party for ABC Company. Second, I establish
project scope statement (including, project objectives; product scope description;
deliverables; constraints; milestone; and assumptions.). Third, establishing project priorities
about Christmas party (including, Priorities Matrix). Fourth, create work breakdown structure
for Christmas party. Lastly, create cost estimation for Christmas party.

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7.0 Reference
Gordon, A. (2019). How to Build a Work Breakdown Structure (WBS): Tips for Project
Managers. Retrieved from: https://www.brighthubpm.com/project-planning/2940-
tips-for-building-a-work-breakdown-structure/

Harvard Business Review. (2016). The Four Phases of Project Management. Retrieved from:
https://hbr.org/2016/11/the-four-phases-of-project-management

Larson, E. and Gray, C. (2018). Project Management. The Managerial Process. (7th ed.).
New York: McGraw-Hill Irwin.

Maylor, H. (2005). Project management. Prentice-Hall.

Newton, R. (2006). Project management, step by step. Pearson.

Nokes, S. (2007). The definitive guide to project management (2nd ed.). Pearson

Pheng, L. S. (2018). Project Scope Management. In Project Management for the Built
Environment (pp. 63-77). Springer, Singapore.

Pinto, J. (2010). Project management (2nd ed.). Pearson.

Quizlet Inc. (2019). Estimating Project Times and Cost. Retrieved from:
https://quizlet.com/332571132/ch-5-estimating-project-times-and-cost-flash-cards/

Washington, T. (2019). PPM 101: How to Effectively Use a Priority Matrix. Retrieved from:
https://opentextbc.ca/projectmanagement/chapter/chapter-3-the-project-life-
cyclephases-project-management/

Wilson, M. (2012). Time-Phased Budgeting is Critical for Project Controls. Retrieved from:
http://blog.4castplus.com/blog/time-phased-budgeting-who-needs-time-
phasedbudgeting

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