Format No.

: F01/QA/001-00

STANDARD OPERATING PROCEDURE DALLAS DRUGS PVT. LTD.

BADDI

Title SOP FOR RECEIPT OF RAW AND PACKING MATERIAL

SOP Number WH/006-03 Supersedes 02 Effective Date
Department Warehouse Review Date

1.0 OBJECTIVE:
To lay down a Procedure for Receipt of Raw and Packing Material.
2.0 SCOPE:
This SOP is applicable for Receipt of Raw and Packing Material in Warehouse Department of Dallas
Drugs Pvt. Ltd. Baddi.
3.0 RESPONSIBILITY:
3.1 Operator/Technician shall be responsible for following the SOP.
3.2 Warehouse officer & above shall responsible for the implementation and ensuring the
compliance of SOP.
4.0 ACCOUNTABILITY:
4.1 Head Warehouse.
4.2 Head-QA /Plant Head shall be accountable for Compliance of the SOPs.
5.0 PROCEDURE:
5.1 The loaded vehicle with materials shall arrive at security gate, security personnel be inform to
warehouse dept along with documents of consignment.
5.2 After receipt of the intimation of the consignment each document should be examined
carefully for:
 Whether the material belongs to group companies
 Invoice / Delivery Challan
 E way Bill
 Whether the material is received as per Purchase Order
 Whether the material received from Approved Vendors
 Mfg. COA
5.3 In case found any Discrepancy in documents be informed to Wh HOD, Purchase dept.for
corrective action and vehicle should not be allowed to enter if applicable.
5.4 After ensuring the adequacy of the received documents warehouse personnel shall send the
back document to security personnel to make entry in incoming register.

PRE UNLOADING ACTIVITY (VEHICLE INSPECTION):-

5.5 Before unloading inspect for properly placement of materials in vehicle.
5.6 Inspect the vehicle is covered properly and environmentally protected.
5.7 Each delivery of Raw and Packing Material should be examined visually while unloading:
5.8 Ensure material unloading area is clean.

Prepared by Reviewed by Approved by Authorized by

Department

Name

Designation

Sign/Date

Page 1 of 6
Format No. : F01/QA/001-00

STANDARD OPERATING PROCEDURE DALLAS DRUGS PVT. LTD.

BADDI

Title SOP FOR RECEIPT OF RAW AND PACKING MATERIAL

SOP Number WH/006-03 Supersedes 02 Effective Date
Department Warehouse Review Date

5.9 Ensure the vehicle have no any flammable solvents / Spillage and mix up materials. If
warehouse personnel found any discrepancy be informed to warehouse HOD and purchase,
QA dept. corrective action with discrepancy note.
5.10 Record the vehicle inspection details in the format no .F01/WH/006-03.

UNLOADING ACTIVITY:-

 Warehouse Personnel Ensure Proper labeling of each container, and also check the
intactness of the container.
 Match information on outer shippers or packs as mentioned in Invoice.
 Deface the Vendor Approved Labels “X “marked with the help of black marker.
 If Material received in Damage / Breakage / Leakage or not in intact conditions, such
container is to be segregated from other material and kept aside in a suitable manner.
 Material received in weight of (+_1% is acceptable. If material weight is (+_1%
overage then take necessary action and inform to Purchase dept.
Each container, bags and packet should be cleaned from outside by vacuum cleaner/dry lint-
free cloth in receiving bay. At the time of unloading Raw/Packing material it should be
crossed verified with Invoice / Delivery challan and must checked physically for the
following points for its correctness:
 Name of Material.
 Quantity per packet/Container
 Mfg. Date/Expiry Date, /Use before date
 Batch No.
 Net. Weight, Gross Weight, Tare Weight.
 Storage condition on pack (container/Poly bag/box etc)
 COA, required for packing materials.
 Materials shall be move for De dusting to De-dusting area.
 Unloading Observation shall be observed in format no. F01/WH/006-03
 Record the discrepancy in material discrepancy note and intimate to Head QA & QC
and take necessary and corrective action as instructed by Head QA & QC.
Note: Raw Material shall not be received, during finished goods dispatch (Finished goods
dispatch starts after 04:30 PM only)
DE-DUSTING PROCEDURE
 With the help of vacuum cleaner external surface of container shall be cleaned one by
one.
 Rotate the container sideways, top and bottom and shall clean the external surface of
container with the help of vacuum cleaner /Lint free cloth.
 Ensure to handle the container carefully during the de dusting

5.11 After de-dusting warehouse personnel shall shift the material in weighing area for physical
verification.

Prepared by Reviewed by Approved by Authorized by

Sign/Date

Page 2 of 6
Format No. : F01/QA/001-00

STANDARD OPERATING PROCEDURE DALLAS DRUGS PVT. LTD.

BADDI

Title SOP FOR RECEIPT OF RAW AND PACKING MATERIAL

SOP Number WH/006-03 Supersedes 02 Effective Date
Department Warehouse Review Date

5.12 Physical verification for actual quantity is carried out for all RM & PM and shall be recorded
in format F01/WH/006-03

Note: Physical verification shall be carried out as:-

Active Materials 100 % Verified
Excipients bags/containers 1 to 5, = 5 100 % verified after that receipt of containers/bags
shall be verified as per formula under root N+1 verified,
Printed foil shall be verified 100 %.

After physical verification Raw materials should be move through ATCH box in Warehouse
quarantine area.

5.13 For packaging materials, random verification will be performed for checking the correctness
of quantity mention on the label by the party which will be mention in physical verification
record.
5.14 Check the Item Name, Batch No. and Mfg. Name, gross weight, tare weight and net weight
of each container. Give the acknowledgement to the transporter; Record all the details in
Material Inward Register (RM/PM).
5.15 Warehouse personnel shall raise the GRN and prepare the Material Testing Requisition for
sampling of materials. Raw Material GRN to be made batch wise and for Packing Material
GRN is to be made Challan wise & Product wise.
5.16 Affix “Quarantine Label “on the bags /containers and & Ensure that manufacturer label or the
name of the product should not be covered by the quarantine label after labeling shift the
material to their respective Under Test area.. Quality control personnel shall do the sampling
from the received materials and affix “Sampled “label duly filled and signed on the
containers / pack which sampled for analysis. Quarantine Label format no. F03/WH/006-03
5.17 After sampling, Q.C. Dept shall put sticker as “SAMPLED” adjacent on quarantine labels of
sampled containers. Also affix under test label until material is APPROVED.
5.18 For all other packing material affix 25% quarantine label of the total received packs. If more
than 100 packs are received, affix 25 nos. quarantine label to the consignment. Remaining
containers will be identified with batch no.
5.19 Ensure sampled containers/bags re-sealed properly and repacked and send to its respective
under test area.
5.20 When the material is released by QC, QC personnel shall affix the “APPROVED” label on
each container/bags and warehouse personnel shall transfer the material in the designated
approved storage area as per their storage condition.
5.21 After completion of analysis. Q.C person will affix the “APPROVED” or “REJECTED” label
on the “QUARANTINE” label.
5.22 Transfer the material to respective stores after QC analysis:
 If material approved by Q.C. department, Transfer the material to the designated
approved storage area.

Prepared by Reviewed by Approved by Authorized by

Sign/Date

Page 3 of 6
Format No. : F01/QA/001-00

STANDARD OPERATING PROCEDURE DALLAS DRUGS PVT. LTD.

BADDI

Title SOP FOR RECEIPT OF RAW AND PACKING MATERIAL

SOP Number WH/006-03 Supersedes 02 Effective Date
Department Warehouse Review Date

 If material rejected by Q.C. department, Transfer the material to the rejected room
under lock and key until material not return back to vendor.
5.23 All Raw Materials should be stored on pallets or racks in an orderly fashion to permit batch
segregation and FIFO & FEFO stock rotation.
5.24 All “Approved” packing material product labels shall be stored in their respective lockers
under lock & Key. Ensure that one locker has only one type of label.
5.25 In case of more than one lot /A. R. No., pack the labels in separate poly bags and arrange
FIFO wise in the respective locker.
5.26 Store the “Approved” aluminum foil in the foil storage room under controlled temperature.
5.27 In case of the raw material having specific storage condition, Quarantine & Approved
Materials are kept segregated in a specified area.

5.28 HANDLING OF RECEIPTS:-

SHORTAGES /DAMAGED/IMPROPER LABELING/UN-SEALED CONSIGNMENTS/MIX-
UP ETC.

 Shortages: If no. of packs received is less than that indicated in the documents,
immediately note the details of shortage on the transporter copy and take signature
from the driver. inform to HOD wh ,Purchase .After Approval given by HOD
purchase and Plant head material may be accepted with a Discrepancy note ,
commercial activities of shortage shall be execute by Purchase and Finance team.
 Improper Labeling: If discrepancy is confirmed by HOD Purchase, WH, Plant Head
material shall be transferred to Rejected area. The materials shall be rejected with a
note Material discrepancy Note” commercial activities of shortage shall be execute by
Purchase and Finance team
 Damaged Goods /mix up/Un-sealed : If Material containers/bags received Un-
sealed damaged and mix up inform to HOD warehouse purchase plant head
Minor damaged like dents are acceptable for RM API –Excipients and PM, other than
damaged which is observed mix up, un-sealed materials shall be transferred to
Rejected room, with a note of discrepancy.

Note: In case of Packing materials damaged received, first materials shall be

segregate and after qc approval shall be accepted, if rejected material shall move to
rejected area.

5.29 STORAGE OF RAW MATERIALS:-

 If Material storage limit is below 250c transfer the materials in respective area.
 If Material condition is not specified on container store the materials in cold
temperature area.
 If the material is rejected by QC dept., it must be shifted to the Rejected storage area
under lock and key. Rejected raw materials shall be sent back to the supplier as per the
Prepared by Reviewed by Approved by Authorized by

Sign/Date

Page 4 of 6
Format No. : F01/QA/001-00

STANDARD OPERATING PROCEDURE DALLAS DRUGS PVT. LTD.

BADDI

Title SOP FOR RECEIPT OF RAW AND PACKING MATERIAL

SOP Number WH/006-03 Supersedes 02 Effective Date
Department Warehouse Review Date

instruction are given by purchase dept. if the permission granted material is destroyed
in factory premises, prepare the destruction note and follow the sop.
 After dispensing the loose quantity of the materials should be closed tightly with cable
tie / nylon thread and shifts it into the original container in respective area.
 In case temperature of stores exceeds the limit information to maintenance for
rectification.

5.30 STORAGE OF PACKING MATERIALS:-

 After QC Approval, keep the primary packaging materials (Ptd. foils, PVC, PVDC, Alu. Alu
on cleaned racks /pellets under the temperature controlled area.
 After QC Approval keep the tertiary materials on cleaned racks/pellets.

6.0 REFERENCES:
6.1 In-House

7.0 ANNEXURE:
Not Applicable

8.0 FORMATS:-
Sr. No. Format No. Format Name
1. F01/WH/006-03 Raw/Packing Material Checklist
2. F02/WH/006-01 Raw Material Receiving Register
3. F03/WH/006-01 PM Material Receiving Register
4. F04/WH/006-01 Test Requisition Slips
5. F05/WH/006-01 Goods Receipt Note
6. F06/WH/006-03 Material Flow in Receipt Area (Flow Chart)
7. F03/WH/006-01 Quarantine Label

9.0 ABBREVIATIONS:
9.1 SOP : Standard Operating Procedure
9.2 Pvt. : Private
9.3 Ltd. : Limited
9.4 QA : Quality Assurances
9.5 QC : Quality Control
9.6 PVC : Poly vinyl chloride
9.7 PVDC : Poly vinyl dichloride

Prepared by Reviewed by Approved by Authorized by

Sign/Date

Page 5 of 6
Format No. : F01/QA/001-00

STANDARD OPERATING PROCEDURE DALLAS DRUGS PVT. LTD.

BADDI

Title SOP FOR RECEIPT OF RAW AND PACKING MATERIAL

SOP Number WH/006-03 Supersedes 02 Effective Date
Department Warehouse Review Date

10.0 DISTRIBUTION LIST:

This SOP shall be distributed all below mentioned departments in the manufacturing facility of
Dallas Drugs Pvt. Ltd.

Sr. No. Department

1. Quality Assurance
2. Warehouse

11.0 CHANGE HISTORY:*

Revision Number Change Control Number Reason For Revision

00 Nil New SOP

Addition of checklist as format
01 CC/19/001
F01/WH/006-00
Point No. 5.29 & 5.30 is accepted
02 CC/21/020 from Sop Wh/004-00 (Need to be
obsolete the sop no. WH/004-00)
Addition of checklist as format
F01/WH/006-002,
Fully sop revised with new
CC/21/020
03 amendment as per ground
procedure

*Current revision shall be mentioned in reverse manner.

End of the document

Prepared by Reviewed by Approved by Authorized by

Sign/Date

Page 6 of 6