This document is prepared for self-use

and as an Assignment given by

SastraGeek Solutions

Business
Partner (Same
Numbering of
BP and Vendor)
Assignemet 4 -Session by
Parminder Singh Sir

Tushar Vikram Singh

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Business Partner
Business Partner: -
Any entity we engage in doing business with. A business partner can be a person, an
organization, or a group. E.g., a) Vendor, b) Customer, c) Carrier/Freight Forwarder, d)
Employees, e) Vendor – Contact Person, etc, these are also known as Business Partner
Roles. A business partner can be characterized by the following basic structure:

• Business partner categories

• Grouping
• Business partner roles

BP creation is a combined effort of MM & FI, considering P2P cycle.

Business partner categories →

• Person: Natural person (private individual).

• Organization: Legal entity or part of a legal entity, for example, company,

department in a company, club, or association.
• Group: For example, marriage or shared apartment.

Menu Path: - SAP IMG > Cross- Application Components > SAP Business
Partner > Business Partner >

• Persons
• Organizations
• Groups

T-Code = BP

Click → ‘Organisation’ button.

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Business Partner Grouping →

The business partner grouping reflects the logical and structured grouping that a
company follows while dealing with its various internal and external stakeholders.
The internal stakeholders are, for example, employees, while the external
stakeholders can be customers and vendors. The Business Partner Grouping defines
the number range for Business Partner. The Vendor Account Group defines the
number range for customer or vendor master record. Together, these two groups
determine the numbers in which a business partner and a customer or a vendor are
created.

Select Grouping = BPAB

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BP Grouping configuration (For, same BP & Vendor Numbers). :-

For Same BP & Vendor Numbering, the following conditions should be

fulfilled while configuring Number ranges for BP and Vendor: -

A) Vendor Account Group Number Range should be external.

B) BP Number Range should be Overlapping with or a Subset of the
Vendor Account Group Number Range.

1) BP Grouping: -

Menu path: - SPRO > Cross Application Components > SAP Business Partner >
Business Partner > Basic Settings > Number Ranges and Groupings
• Define number ranges.
• Define Groupings and Assign Number ranges.

2) E.g., Grouping = BPAB → Number Range (BP) = AB

Note: - At least 1 Grouping should be assigned as Internal Standard Grouping & 1 as External
Standard Grouping. So that, If we create a BP without populating the fields for BP Number &
Grouping, system can assign number to the BP, on its own.

3) Vendor Account Groups.

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Menu Path: - SPRO > Financial Accounting > Accounts Receivable and Accounts
Payable > Supplier Accounts > Master Data > Preparations for Creating Supplier
Master Data
• Create Number Ranges for Vendor Accounts
• Assign Number Ranges to Vendor Account Groups

4) E.g., Vendor Account Group = SUPL → Number Range = ZP

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5) Mapping of BP Grouping & Vendor Account Group.

Menu Path: - SPRO > Cross- Application Components > master data
Synchronisation > Customer/Vendor Integration > Business Partner Settings >
Settings for Vendor Integration > Field Assignment for Vendor Integration > Assign
Keys > Define Number Assignment for Direction BP to Vendor.

6) Also check in BP, Under Vendor: General Data, Field; Vendor Number
= <External>, as the system pushes the BP Number. Hence, the
Vendor Account Groups Number Range should be External.

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Business Partner system configuration: -

Menu Path: - SAP IMG > Cross- Application Components > SAP Business
Partner > Business Partner >

• Persons
• Organizations
• Groups

T-Code = BP

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Business partner roles →

The SAP S4 Hana system provides the standard business roles to meet day-to-day
business requirements.
It is not advised to modify the standard BP roles provided by SAP, as SAP programs
access roles and categories directly.

The standard BP Role categories for vendors are.

• FLVN00 – Business Partner - Supplier (Financial Accounting)

General Data

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Company Code Data

• FLVN01 – Business Partner – Supplier

Purchasing Data

→ SAVE
Business Partner TVS1_V001 created.

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Supplier/Vendor = TVS1_V001 (same as BP Number), as a Business Partner Function also

created by the system.

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