PRE APPLICATION FORM

In readiness for us to accept a holding payment for your tenancy application and passing your details to our third party
referencing company, we request that you read, complete and sign the following document. We are happy at any point
to answer any queries you may have, but also please feel free to seek independent legal advice prior to signing this, or
any other legal documentation we may put before you.

Having fully reviewed the property details and arrived at a decision to make application to rent you are required
to provide personal details which include details such as, your full name, address history for the last 5 years,
occupation and salary, passport / ID for Right to Rent checks. You are required to provide financial, employer,
character and landlord/agent references as we can only agree to a tenancy on behalf of the landlord, subject to
satisfactory replies from those referees. Our checks will also include a search of the Credit Registers to
establish your financial credibility. This is necessary for your prospective landlord to confirm that your application is
suitable and satisfactory. For your own guidance you should be aware that to meet the required affordability, your
annual salary/earnings/income must be at 30 x monthly rent. Just so you know, all your information is held and
used in line with our privacy policy, which you can find later in this document. We will ask to you supply this information
in this document and we would appreciate it if you could complete our questions as fully and thoroughly as possible.

If you have County Court Judgements (CCJ), IVAs or have been declared bankrupt it may prove difficult to grant you a
Tenancy unless satisfactory evidence of the clearance of debt is produced or a guarantor is added to your application.
We advise you to discuss your situation with a member of staff from the outset so we can properly advise you of how
your application may proceed before you commit to any holding deposit.
If you have any adverse credit or defaults registered against you, you must add the details on your application form.

If you are unable to provide satisfactory references or credit check you may still be offered the Tenancy subject to a
satisfactory Guarantor being provided. This person should be over the age of 25, a home owner, with assets in the UK
with annual earnings at least 36 times your proposed monthly rent. The Guarantor will be contacted as they will also
need to go through the full referencing process, including credit checks. Once this has been completed, we will contact
them again to provide them with a copy of the tenancy agreement and to ask them to sign a “Guarantor Agreement” as
well as the tenancy agreement which will list their obligations as a Guarantor, which will be in place for the entire
tenancy.

Given satisfactory references you will be offered the Tenancy subject to confirmation from the prospective landlord of
their acceptance of your application, your agreement to the Terms and Conditions of the Tenancy Agreement, a
promise to pay the agreed advance of rent and security deposit, and the payment of a holding deposit.

We use an independent third party referencing company called Vouch to deal with the process and it is very important
that you supply them with the full and correct information to ensure that you are properly referenced.

You will also go through Right to Rent checks that are a mandatory requirement for all applicants under the Immigration
Act 2016. The Right for Rent check requires that each potential occupant of the property presents their original
immigration documents (i.e. UK/EU passport or Biometric Residence Permit) in person prior to a tenancy being signed.
We are not able to complete this check over video link and copies of documents are not accepted.

Please note that in line with General Data Protection regulations 2018 (GDPR) you are required to obtain permission
from referees, guarantors and Next of Kin in order for us or the referencing company to contact them. Please ensure
that all referees, guarantors and Next of Kin that you have nominated have been advised that they will be contacted by
us in relation to the tenancy or the referencing company

To be completed by the main applicants (Please note that once the pre – application has been accepted each tenant aged over the
age of 18 will need to complete a full application)
Please state the property you are looking to view
and considering placing a holding deposit on:

Applicant 1 Applicant 2
Full legal name Full legal name

Current address Current address

Postcode: Postcode:
Date of Birth Date of Birth

Contact No Contact No

Email Email
Address Address
Employment Employment
Status Status
Type of Contract Type of Contract
Permanent / Temp / Holiday / Other Permanent / Temp / Holiday / Other
Annual Annual
Income Income

(Please note affordability is 30 x rent pcm =
annual income)
Are you in receipt of any other income, such as
Universal Credit or Disability Living Allowance?
YES / NO If yes please provide details and how much you
receive
(Please note affordability is 30 x rent pcm =
annual income)
Are you in receipt of any other income, such as
Universal Credit or Disability Living Allowance?
YES / NO If yes please provide details and how much you
receive

Do you have any dependents

(If yes provide the age and
gender of each child)

Do you have any pets?

(If yes, please describe them)
Do you smoke or vape or take
any recreational drugs?

If required can you provide a guarantor*? YES / NO

(This would need be someone over the age of 25, own their own home and are either working or retired).

*A guarantor may be required if you have adverse credit, are in receipt of any benefits or have not rented
or paid a mortgage for the last 6 Month’s.
** Please note the guarantors annual earnings must be 36 x the monthly rent and they must pass the
credit reference checks
Do you have adverse credit, such as
a bankruptcy, CCJ, IVA or DRO?
(Please be as honest as possible, as there is ways we can help)

Are you currently: living in rented accommodation / a homeowner / living with family

Are you currently or have you been in rent

arrears within the last 12 months? Yes/No
(If yes please provide details)
 Do you need to give any notice? Please check
your tenancy agreement and ensure you are out of
your fixed term contract
YES / NO (If yes please state noticed needed)
If you are selling a property, what is the
expected completion date?

What length of tenancy are you looking for?

Short term / Long term
(Please note the minimum tenancy we can offer is a 6 month
fixed term)
What date would you ideally like to move in to
the property?

Have you or any member of your family/group

been involved in any disputes with neighbours
or anti-social behaviour complaints? Yes / No
(If yes please provide details)
Do you have anything else you would like to
make us aware of?
Such as anyone who may be living in the property
that would be classed as vulnerable or any
additional needs we may need to be aware of?

PROPERTY NEGOTIATIONS
If you do have any negotiations, please list below e.g. Allow pets, add a television and wall bracket to the lounge area
Negotiations Required Consent From No Consent Given
Landlord

OFFICE USE - Negotiations complete and tenant aware:

Signed: Dated:

DATA PROTECTION
Under the GDPR 2018, we must always have a lawful and legitimate basis for using personal data. This may be because the data is
necessary for the performance of a contract with you. You have consented to the use of your personal data and because it is in
legitimate business interests to use it. Your personal data will initially be used for following purposes:
1. Referencing you and carrying out Right to Rent checks
2. Communicating with you on matters relating to the tenancy. This includes responding to emails, letters, texts or phone calls
from you.
Information provided under the performance of this agreement may be shared with the landlord and other agents, credit and
referencing agencies, local authorities, utility and water companies, police, tracing agents, our legal representatives, solicitors, and
mortgage lenders, maintenance contractors, utility switch over companies, chartered surveyors, and estate agents.
Your attention is drawn to our Privacy Policy which can be accessed on; www.riversideresidentialpropertyservices.co.uk. The Privacy
Policy sets out what information we obtain and how we use it.

DECLARATION
I confirm that the information I have supplied on this pre application form is to the best of my knowledge and believe to be true. I
consent to this information being verified by contacting the third parties. I understand that the results of the findings will be forwarded
to the appointed letting agent and/or landlord and may be accessed again should I default on my rental payments or apply for a new
tenancy agreement in the future. I agree that searches of a Credit Reference Agency will take place.
I understand that if any information within this application is found to be untrue, it is grounds for decline of the application.
I am aware that the property will remain on the market until this pre-application form has been accepted and Riverside Residential
Property Services have acknowledged receipt of the holding deposit.
I am aware that the property is taken as seen, and any negotiations need to be added to this form under Property Negotiations. Any
negotiations which have been fully accepted by the landlord of the property will be added to the tenancy agreement and any further
changes to the tenancy agreement will be classed as a tenancy agreement amendment and therefore you will be charged £50.00
plus VAT.
I confirm that I have read and agreed to all the above. (The application form will not be accepted without a signature below)

Signed: _____________________Date_________________________________________________
Signed: _____________________Date_________________________________________________