ARRIVA UK BUS RISK ASSESSMENT RECORD

GEN/004 GRAYS & GRAYS CMF

ASSESSMENT REFERENCE : LOCATION:

ACTIVITY/TASK:
Women of child bearing age, employees who are pregnant or who have
NEW OR EXPECTANT MOTHERS PERSONS AT RISK: given birth within the previous six months or who are breast feeding
working in driving, engineering and administrative functions

EMPLOYEE NAME:
BABY DUE / BORN ON:

STATUS / CONSIDERATIONS:
EMPLOYEE JOB TITLE/ WORK e.g. pregnant, breastfeeding, previous
ACTIVITIES: miscarriage, other conditions

RESPONSIBLE MANAGER:
List specific work activities and any
other existing relevant risk
assessments
NOTE: The purpose of this risk assessment is to ensure the health, safety and
welfare of the new or expectant mothers and their child has been
adequately considered in terms of their work activity and any exposure to
risk, ensuring compliance with Regulation 16 of the Management of
Health & Safety at Work Regulations 1999

RESTRICTIONS ON WORK Other Limitations on the person named above as a result of any medical advice etc.:
New and Expectant Mothers are prohibited from work activities which:

Cannot be adapted to meet any physical or mental limitations they may have
Expose them to substances which are toxic, cause cancer or genetic defects; i.e. R40, R45, R49, R61, R63 & R64

Involves exposure to extreme heat, noise or vibration or lone working

IF RISKS ARE IDENTIFIED THAT CANNOT BE AVOIDED THE MANAGER MUST ALTER THE WORKING CONDITIONS OR THE HOURS OF WORK. WHERE THIS IS NOT PRACTICABLE OR WHERE THE RISKS WOULD STILL EXIST YOU
SHOULD CONSIDER REDEPLOYMENT TO MORE SUITABLE ENVIRONMENT, OR OTHERWISE SUSPEND THE EMPLOYEE ON PAID LEAVE FOR AS LONG AS IT IS NECESSARY TO AVOID THE RISK

This risk assessment should be reviewed periodically e.g. every 3 months, as the employee’s pregnancy progresses and information on specific risks and precautions communicated to the employee

Inherent Risk Risk Control Measures Risks Residual Risk

Further Action required at this location (If
Hazard Harm Risk Rating Controlled
Severity Likelihood Precautions Relevant Arriva Policies and Procedures None state 'NONE') Severity Likelihood
Yes/No?

GENERAL PRECAUTIONS APPLICABLE TO ALL JOB ROLES

Managers aware of responsibilities toward new and expectant mothers and women of child bearing age, have access to HSE Guidance and
www.hse.gov.uk/mothers/ Yes NONE
follow the process as detailed in the flowchart

Medical referral and further support and advice is available to managers e.g. HR, H&S and occupational health professional, if required Yes NONE
UKB-HSE-119
Occupational Health and Surveillance;
Employees made aware of their responsibility to report concerns or problems or the onset of adverse health immediately to their line
Yes NONE
manager

UK Bus Safety
1 of 14
NewExpMother(v4.0 Mar 18)
 Inherent Risk Risk Control Measures Risks Residual Risk
Further Action required at this location (If
Hazard Harm Risk Rating Controlled
Severity Likelihood Precautions Relevant Arriva Policies and Procedures None state 'NONE') Severity Likelihood
Yes/No?

ALL DISCIPLINES: Indicate N/A if not applicable

Hazardous manual handling operations and twisting /

overstretching are avoided and assistance is available where Yes NONE
necessary
UKB-HSE-105
Manual Handling
Manual Handling;
- associated with
Detailed manual handling assessments have been carried out for
repetitive
Can cause activities where there is risk of personal injury to either mother or UKB-HSE-109 Yes NONE
movement or
ligament and soft unborn child Work Equipment;
lifting, pushing,
tissue injuries, 4 4 16 4 2
pulling and
postural problems Suitable mechanical aids, are used where identified in the UKB-HSE119
carrying of items
and backache detailed assessment. Mechanical aids in use are subject to Occupational Health and Surveillance Yes NONE
by bodily force
and twisting and inspection and maintenance regime
Site specific manual handling risk
stretching
assessments
Employees have received training, information or instruction in
relation to the risks and precautions associated with manual Yes NONE
handling and the safe use of any mechanical aids

Prolonged standing is avoided and, as appropriate to the nature

Yes NONE
of the work, a suitable standard of seating is available

Employees are able to exert some control over how the work is
Limited
organised so that excessive standing, sitting or other physical Yes NONE
workspace and
exertion is avoided
Prolonged sitting prolonged static
UKB-HSE-102
and standing posture can result
Longer and more frequent breaks are allowed if required Risk Assessment Yes NONE
associated with in postural
limited work space problems, dilated 4 4 16 4 2
UKB-HSE-119
or static posture blood vessels, A separate assessment of the workstation has been undertaken Display Screen Equipment
oedema, aching and reviewed regularly. User has received instruction on
legs and Yes NONE
adjustments to accommodate size and ensure comfort. Extra DSE Assessment
increases risk of Lumbar Support may be provided by use of a specific cushion
thrombosis

Drivers are instructed as to correct seat adjustment and a

Yes NONE
procedure is in place for reporting and addressing of seat defects

A good standard of housekeeping is maintained to keep vehicle

Yes NONE
routes and walkways clear

Flooring at refuelling bays and bus washes is fit for purpose.

Where necessary antislip coatings are used in potentially Yes NONE
wet/slippery areas

Gritting and snow clearing procedures are in place in adverse

Yes NONE
weather conditions (snow, ice, rain, wet leaves)

The area around the fuel bay is periodically deep cleaned to UKB-HSE-104
Yes NONE
remove oily debris and residues and prevent build up Workplace Transport;
Slipping on
wet/oily floors, UKB-HSE-110
Slips Trips and Additional lighting is provided and maintained throughout the
tripping on raised Workplace Safety and Hygiene; Yes NONE
Falls associated building, the perimeter and car park
curbs and traffic
with working in 4 4 16 4 2
calming measures UKB-HSE-122
wet /oily
can result in A spillage procedure is in place. Suitable absorbent materials are Personal Protective Equipment
environment
fractures cuts and provided to enable employees to contain, clear and dispose of Yes NONE
abrasion injuries spillage immediately UKB-HSE-SWP003
Vehicle Inspection Pits;
Wet/oily floors and other spillages are communicated by use of
Yes NONE
signage and /or word of mouth

UK Bus Safety
2 of 14
NewExpMother(v4.0 Mar 18)
 Employees are given instruction on how to maintain anti slip
properties of safety footwear, i.e. keeping sole of boot/shoe clean Yes NONE
of debris. Records of issue are retained

Driving staff wear appropriate footwear and workshop staff issued

with safety footwear which is oil and slip resistant and has Yes NONE
protected toe and midsole

New and expectant mothers are not permitted to undertake work

activities for which the COSHH assessment indicates them as
Yes NONE
being particularly vulnerable or involve substance with R- phrases
Decrease in listed as mutagenic or carcinogenic
maternal oxygen
and exposure to Engines are switched off and idling avoided where wherever
carbon monoxide Yes NONE
possible
from excessive
running of diesel 3 4 12 UKB-HSE-116 3 2
and LPG engines Activities restricted to well ventilated designated area or a
COSHH; Yes NONE
in enclosed suitable LEV system is available
spaces can be UKB-HSE-117
Exposure to fatal to unborn Garage doors opened prior to run in/out and left open for as long Legionella;
child Yes NONE
Hazardous as is reasonably practicable
Substances UKB-HSE-119
DEEEs Assessment to be carried out every 5 years (for depots Occupational Health and Surveillance;
N/A NO INDOOR PARKING ON SITE
with majority indoor parking) and 10 years for others
UKB-HSE-122
Smoking is not permitted within buildings or vehicles and is Personal Protective Equipment;
Yes NONE
restricted to designated areas only.
Exposure to
3 4 12 3 2
cigarette smoke
A no smoking policy is strictly enforced and smoke free access
Yes NONE
and egress is provided and maintained

Exposure to
A separate assessment of risk to legionella has been carried out,
biological agents 5 4 20 Yes NONE 4 3
documented and a programme of controls is in place
e.g. legionella

Non essential travel and excessively long journeys are avoided.

Alternative travel modes, teleconference and video conference Yes NONE
considered

Breaks are taken frequently and employee is encouraged to

Yes NONE
change posture to reduce fatigue

There is an Company cars are maintained regularly within terms of the Car
Yes NONE
increase in Scheme. Defects are reported and rectified immediately
chance of
miscarriage if An adequate means of communication is provided and the
Work related Yes NONE
there is impact or employee is able to establish contact with a manager UKB-HSE-104
driving-
blow as in collision Workplace Transport;
associated with 5 4 20 A reasonable adjustment of seating position can be achieved Yes NONE 4 3
with other traffic
driving non PSV /
and if excessive Company Car Policy
PSV Public service vehicles are regular tested and are licensed in
vibration. Postural
accordance with rigorous standards enforced by the Driver and Yes NONE
issues and MSD
Vehicle Standards Agency (DVSA)
type effects if
prolonged sitting A robust defect reporting process is in place to remove
Yes NONE
unroadworthy vehicles from service

Employees are made aware of the need to consider road surface,

appropriate use of speed and to avoid aggressive driving (WBV is
Yes NONE
below limit) where vehicles are driven on the public highway
within speed limits and skilfully to prevent excessive jolting

Changes in Pregnant workers are not permitted to work at, or access,

hormones can Yes NONE
workplaces which are at height
Work At Height affect ligaments 5 4 20 UKB-HSE-107 4 1
increasing risk of Work at Height;
injury from fall

UK Bus Safety
3 of 14
NewExpMother(v4.0 Mar 18)
 Prolonged Pregnant workers are not permitted to work with handheld or
exposure to Yes NONE
hand guided vibratory or percussive tools and equipment
vibration may lead
Vibration to damage to 5 4 20 UKB-HSE-115 4 1
nervous and Hand Arm Vibration;
circulatory
systems

Noise Pregnant workers are not permitted to work in areas where

associated with Prolonged Yes NONE
personal exposure is likely to be regularly in excess of 80dB(A)
the workshop exposure to noise UKB-HSE-127
tools and may lead to Noise at Work;
4 4 16 4 2
machinery, increased blood
compressed air pressure and Site Specific Noise Survey
and other fatigue Noisy operations and equipment identified and assessed and
Yes NONE
background noise measures are in place to reduce exposure

New & Expectant Mothers are not permitted to work in excess of

Yes NONE
the legal limit of 48 hours (or opt out)

Where there is a specific risk or a certificate has been issued by a

medical practitioner, an alternative to night working has been Yes NONE
sought

Either the employee is able to exercise some control over volume

and the pace of their work or how the work is organised or a
Yes NONE
reasonable workload and pace has been agreed between the
Mental and employee and the manager
UKB-HSE-102
Physical fatigue
Risk Assessment
Long working and hormonal
There is some flexibility over when rest breaks can be taken and
hours and night changes can 5 4 20 4 2
the manager ensures that short frequent breaks are taken Yes NONE
work result in employee
throughout the day UKB-HSE-119
feeling over tired
Occupational Health and Surveillance
or stressed
Actual working time is monitored by the line manager and a
Yes NONE
record retained in accordance with Working Time Regulations

Where there is a specific risk or a certificate has been issued by a

medical practitioner, an alternative to night working has been Yes NONE
sought

Working conditions are regularly reviewed with the line manager

Yes NONE
and adjustments made as appropriate to the individual

Pregnant workers are not permitted to work alone if remote UKB-HSE-102

Employees supervision and effective means of communication cannot be Risk Assessment Yes NONE
working in maintained
isolation may not UKB-HSE-119
Lone Working 5 4 20 4 2
be able to The line Manager has assessed the need for lone working and Occupational Health and Surveillance
summon help in identified any restricted activities e.g. high risk such as working at
an emergency Yes NONE
height, under vehicles; and physical activities which may require UKB-HSE-125
more than 1 person. A record of this assessment is documented Lone Working

Pregnant workers are not permitted to work alone if remote

supervision and effective means of communication cannot be Yes NONE
maintained

physical and
Violence and Alternative routes, vehicles or shifts are considered during
mental harm to Yes NONE
Aggression scheduling to avoid risk UKB-HSE-102
mother and
associated with Risk Assessment;
unborn child
contact with 5 4 20 4 3
leading to Improvements have been made to layout and design of
aggressive UKB-HSE-124
detachment of workplace to prevent or deter assault/violence and isolate Yes NONE
customers and Violence and Aggression;
placenta and employee from aggressive customers
passengers
miscarriage

UK Bus Safety
4 of 14
NewExpMother(v4.0 Mar 18)
contact with 5 4 20 4 3
leading to
aggressive UKB-HSE-124
detachment of
customers and Violence and Aggression;
placenta and
passengers
miscarriage
Deterrent equipment is employed on vehicles wherever
practicable e.g. CCTV and assault screens and a means of Yes NONE
communication can be established is used in vehicles

Exposure to extreme warm temperatures is reduced by

Yes NONE
controlling work pattern and the work rate
Staff may suffer
heat stress and Cold drinks or drinking water is readily available in hot weather
fatigue. Similarly and hot drinks can be obtained in cold weather Yes NONE
Extremes of UKB-HSE-102
staff could
temperature In extremes of weather the operator is permitted to take short rest Risk Assessment;
experience Yes NONE
associated with breaks
discomfort, ill
exposure to high UKB-HSE-110
effects and 4 3 12 4 2
temperatures / Workplace Safety and Hygiene;
possibly
humidity and Employees have received training, information or instruction in
hypothermia due
increased physical relation to the risks and precautions associated with thermal UKB-HSE-122 Yes NONE
to exposure to
effort stress and dehydration and the need to take regular fluids Personal Protective Equipment;
cold temperatures
or inclement
weather
Warm clothing, waterproof and high visibility outer clothing with
full sleeve jackets and trousers is provided and worn in cold or Yes NONE
inclement weather

Adequate provision has been made for toilets, showers, lockers,

Yes NONE
drinking water, mess room/canteen
UKB-HSE-05
Workplaces are inspected on a regular basis and the actions from HS&E Competency and Training;
Yes NONE
Inadequate the inspections addressed. Inspections are documented
Hygiene and UKB-HSE-102
welfare/working
comfort Employees are required to maintain hand hygiene standards. Risk Assessment
arrangements can
associated with Recommended gloves are used, hands washed and dried
result in 3 4 12 Yes NONE 3 2
poor welfare thoroughly and moisturising after creams used. UKB-HSE-116
unhygienic
arrangements and Managers/supervisors ensure compliance COSHH
conditions and ill
working conditions
health
UKB-HSE-122 Personal Protective
Employees required to wear disposable blue nitrile gloves when Equipment
working in engineering environment where risks associated with Yes NONE
oil/skin contact. Managers/supervisors ensure compliance

A Personal Emergency Evacuation Plan (PEEP) has been

developed to ensure the new or expectant mother is able to
Yes NONE
safely evacuated the premises in the event of fire, bomb threat or
other emergency

A separate assessment of the requirement for first aiders and first

Yes NONE
aid facilities for this location has been made and documented
UKB-HSE-103
lack of Nominated first aider(s) have been appointed in the ratio of 1 per Injury Incident and Near Miss Reporting
Yes NONE
preparedness or 50 employees and they have received adequate training and Investigation;
Emergencies - failure to react to
Fire, Injuries, emergencies or 5 4 20 An appropriately stocked and maintained first aid kit and basic UKB-HSE-118 4 3
Yes NONE
incidents etc. give first aid instructions are readily available First Aid
quickly could
Where there is no access to running water 1 litre of eyewash in 2
potentially be fatal Site Specific First Aid Needs Risk Yes NONE
separate 500ml containers is provided
Assessment

The contact details of first aiders and location of first aid facilities
Yes NONE
have been communicated or displayed on the notice board

All injuries are recorded in the accident book retained on site and
internal/external reporting, recording and investigation processes Yes NONE
are adhered to

KEY:

UK Bus Safety
5 of 14
NewExpMother(v4.0 Mar 18)
Risk Rating = Severity (Consequence) x Likelihood

Severity: 1 = Superficial Injury or discomfort, no first aid Likelihood: 1 = Very Low / Very Unlikely / Rarely or never occurs Residual Risk Score 16 - 25 HIGH RISK
2= Minor Injury or Illness, first aid required 2= Low / Unlikely / occurs occasionally Rating: Cease activity immediately until further controls can be introduced.
Escalate where significant resources are needed to mitigate the risk
3= Injury or Illness requiring medical attention 3= Medium / Fairly Likely / occurs more than occasionally Score 9 - 15 MEDIUM RISK
4= RIDDOR reportable / Major Injury or Illness 4= High / Likely / occurs regularly Implement existing controls, monitor regularly and try to improve further
5= Fatal injury to one or more persons 5= Very High / Certain / occurs very frequently Score 1 - 8 LOW RISK
No further action required but ensure controls are maintained

MANAGEMENT ACTION PLAN

ACTION RESPONSIBILITY DUE DATE DATE COMPLETED

ASSESSMENT SIGNATORIES
GENERIC ASSESSMENT
ASSESSOR(S): UK Bus H&S Forum ASSESSMENT DATE: May 2020
Name/Job Title National Risk Assessment Group
REVIEW DUE: May 2022

UK Bus Safety
6 of 14
NewExpMother(v4.0 Mar 18)
LOCAL ASSESSMENT
ASSESSOR(S): ASSESSMENT DATE:
Name/Job Title
FIRST REVIEW DUE:
COUNTERSIGNED BY NEW/EXPECTANT
Name/Job Title
SECOND REVIEW DUE:
COUNTERSIGNED BY NEW/EXPECTANT
Name/Job Title

UK Bus Safety
7 of 14
NewExpMother(v4.0 Mar 18)
S RISK ASSESSMENT RECORD

Other Limitations on the person named above as a result of any medical advice etc.:

ONDITIONS OR THE HOURS OF WORK. WHERE THIS IS NOT PRACTICABLE OR WHERE THE RISKS WOULD STILL EXIST YOU
RWISE SUSPEND THE EMPLOYEE ON PAID LEAVE FOR AS LONG AS IT IS NECESSARY TO AVOID THE RISK

oyee’s pregnancy progresses and information on specific risks and precautions communicated to the employee

Risk
Rating

UK Bus Safety
8 of 14
NewExpMother(v4.0 Mar 18)
 Risk
Rating

UK Bus Safety
9 of 14
NewExpMother(v4.0 Mar 18)
 6

12

12

UK Bus Safety
10 of 14
NewExpMother(v4.0 Mar 18)
 4

12

UK Bus Safety
11 of 14
NewExpMother(v4.0 Mar 18)
 12

12

UK Bus Safety
12 of 14
NewExpMother(v4.0 Mar 18)
 Score 16 - 25 HIGH RISK
Cease activity immediately until further controls can be introduced.
Escalate where significant resources are needed to mitigate the risk
Score 9 - 15 MEDIUM RISK
Implement existing controls, monitor regularly and try to improve further
Score 1 - 8 LOW RISK
No further action required but ensure controls are maintained

GEMENT ACTION PLAN

DATE COMPLETED

ESSMENT SIGNATORIES

UK Bus Safety
13 of 14
NewExpMother(v4.0 Mar 18)
 UK Bus Safety
14 of 14
NewExpMother(v4.0 Mar 18)