DATA CENTER COLLEGE OF THE PHILIPPINES

COLLEGE OF CRIMINAL JUSTICE EDUCATION

LAOAG CITY

FOR : MS. REMALYN CARIAGA MATA

General Manager
THRU : MS. REMALYN CARIAGA MATA
Operational Manager
SUBJECT : INTRODUCTION TO INDUSTRIAL SECURITY MANAGEMENT

DATE: : MAY 24, 2023

I. INTRODUCTION

1. Reference/Authority
This Security Survey was conducted in compliance with the standing
instruction from our teacher as our final requirement in our subject,
Introduction to Industrial Security Management. The objective of this
survey is to identify the potential threats, risks, and hazards to the safety
and security of the boarders and owners within the dormitory. This survey
aims to provide proper recommendations and suggestions with regard to
those identified as security deficiencies, threats to security, and a lack of
safety procedures.

2. Date and Time of Survey

a. 1st day of survey - 24th May 2023 / 1300H- 1600H
b. 2nd day of survey - 25st May 2022 / 1400H- 1730H
c. 3rd day of survey - 26rd of May 2022 / 1300h - 630H

3. Surveyor Personnel
a. Team Leader LAGUNAY, MOJHEN
b. Asst. Team Leader UCOL, MARK ANTHONY
c. Survey Specialist GAORAN, EXIAN
d. Asst. Survey Specialist BITANGA, NORGINE
e. Asst. Survey Specialist NAVARRO, JOHN CARLO
f. Documentary Specialist SALIPE, JOHN CARLO
g. Asst. Documentary specialist BAGAY, KENRICK
h. Security Manager DELACRUZ, FE
i. Asst. Security Manager ROCERO, JANNA DESIRY
j. Asst. Security Manager TABOR, KYLE IVAN
 DATA CENTER COLLEGE OF THE PHILIPPINES
COLLEGE OF CRIMINAL JUSTICE EDUCATION
LAOAG CITY

II. NAME AND MISSION OF INSTALLATION/ACTIVITY

1. Description of the Unit Surveyed

Nicole’s boarding house is located at Brgy. 6,
San Agustin, Laoag City, Ilocos Norte. It is
four (4) story building with each floor
composed of different rooms of boarders and
areas, wherein the first (1st) floor, or ground
floor, is composed of rooms of boarders (male
and female), a basement, a cooking area, a laundry area, an owner’s room, the
main reception area, and three (3) different comfort rooms. The second (2nd)
floor, or the female floor, is composed of rooms of
the boarders (female), a storage room, and two (2)
different comfort rooms. The third (3rd) floor or
the male floor, is composed of rooms of boarders
(male), a storage room, and two (2) different
comfort rooms. The fourth (4th) floor, or the roof
deck, is composed of rooms of baorders (male), a
storage room, and one (1) comfort room. This floor
is where the relaxation area is located.

2. Mission of the Unit Surveyed:

a. The scope of this security survey is on the
ground floor area because the ground
floor accommodates a large number of
baorders, and this floor is also where the
highest possibility of fire is found because
the cooking area is located here and the
most ignitable materials can be found.
The ground floor area is composed of a
(1) reception area, (1) cooking area, (1)
laundry area, (3) comfort rooms, (4)
rooms for boarders, and (2) owners’
room. The owner is the receptionist on
duty and has a task of addressing
concerns about the questions and
problems of boarders and visitors, the
orderliness and cleanliness of the
dormitory, and ensuring the safety and security of all persons within the
dormitory.
 DATA CENTER COLLEGE OF THE PHILIPPINES
COLLEGE OF CRIMINAL JUSTICE EDUCATION
LAOAG CITY

b. The ground floor area has an area of approximately 22 square meters. It

has six (6) rooms that are capable of accommodating at least (24) boarders,
including the owner. The ground floor can be accessed through (4)
different entry points, wherein the (2) entry point is coming from the gate,
which is the front door of the main road, and the last 2 doors are the main
door, which is the main entry point of the ground floor.

III. PHYSICAL SECURITY

1. PERIMETER BARRIERS
a. Situation(s) as Surveyed:
The ground floor can be accessed through (4)
different entry points. The first is the main gate,
which is made of steel, secured by means of a
padlock, and guarded by dogs. The second is also
another gate beside the main gate, which is made of
steel and secured by means of a padlock. This gate
cannot be operated because it is locked by the owner.
The third is the main door to the ground floor, which
is made of wood and secured by key operated locks.
This door is often used as the entry and exit point for
boarders in the dormitory. And finally, the fourth
door is the one that comes from
the boarder room, where it is
connected to the second gate of
the dormitory. This door is
made of wood and secured by
key operated locks.

b. Recommendation(s)

It is recommended that the second gate must

be unlocked by the owner because it is the
fastest and shortest route as an emergency exit
in case of a fire emergency. We highly
recommend also installing security alarms at
the main gate and at the second gate to prevent
the entry of unauthorized persons. Since the reason why the owner locked the
second gate was to protect the security and safety of the boarders from being
accessed by unauthorized persons, In addition, we also recommended
installing some equipment, such as emergency exit signage, standpipes, fire
alarms, and smoke detectors, that would ensure the safety
and security of the
boarders in case of a
fire emergency.
 DATA CENTER COLLEGE OF THE PHILIPPINES
COLLEGE OF CRIMINAL JUSTICE EDUCATION
LAOAG CITY

2. PROTECTIVE LIGHTING

a. Situation(s) as Surveyed:

While conducting the survey, we noticed that the

dormitory is using two (2) different types of
light, those are led light bulbs and solar light
bulbs. There are two (2) circuit breakers that
operate these lights; the first circuit breaker is
located at the washing area, while the second
circuit breaker is located at the living room area
on the ground floor. We also notice that the
wiring of the lights near the washing area is
scattered and not in
proper placement.
However, the ground floor has an emergency light
that is strategically placed at a certain part of the
ground floor.

a. Recommendation(s)

We highly recommend the installation of three (3)

additional emergency lights: (1) of these to be
placed at the laundry area, (1) near the owner's
room leading to the main door, and (1) at the part
of the cooking area. It is essential to add
emergency lights because the ground floor is the
widest part of the dormitory and needs emergency
lights to ensure the safety and security of the boarders in an emergency. We
also recommended fixing the scattered wires near the washing area with the
used of wire hose. Additionally, installing some
smoke alarms near the wires and at the circuit
breakers would help in quickly determining short
circuits that lead to fire emergencies.
 DATA CENTER COLLEGE OF THE PHILIPPINES
COLLEGE OF CRIMINAL JUSTICE EDUCATION
LAOAG CITY

3. ALARMS AND COMMUNICATION SYSTEM

a. Situation(s) as Surveyed:

While conducting the survey, we noticed

that the ground floor area is lacking a fire alarm
system because there is only one (1) alarm
system that is located near the owner’s room, and
this alarm system is not properly working. We
also noticed that the dormitory does not have a
communication system, and the only way the
owner communicates with the boarder is through
cellular phones.

b. Recommendation(s)

It is recommended to install sufficient fire alarm systems in the ground

floor area, such as smoke detectors and heat
detectors. This is only because the cooking area
is located on the ground floor, wherein we can
say that there is a high probability of a fire
emergency in the ground floor area. We also
recommended that the owner should make sure
that the installed alarm systems in his
establishment are functioning and working
properly. In terms of communication, we highly
recommend the use of a megaphone by the owner
and the existence of walkie-talkies for
communications between the owner and boarders
in case of emergencies.

4. RESTRICTED AREAS

a. Situation(s) as Surveyed:

While conducting the survey, we noticed that there

are three (3) restricted areas; the first two are the
owner’s room, which is secured by means of key-
operated locks. The other one is the storage room,
which contains important equipment and
documents in the dormitory. This room is also
secured by key-operated
locks. However, the door of
the storage room is made of
plastic, which is easily damaged by unauthorized
persons. We also noticed that the ground floor does
not have CCTV cameras installed.
 DATA CENTER COLLEGE OF THE PHILIPPINES
COLLEGE OF CRIMINAL JUSTICE EDUCATION
LAOAG CITY

b. Recommendation(s)

We highly recommend installing sufficient

CCTV cameras within the ground floor to
monitor the movement of people, provided
that the restricted rooms are accessed only
by authorized persons, and installing CCTV
cameras would greatly help in the
identification and apprehension of
unauthorized persons. It is also
recommended that the storage room door
should be replaced with a more durable and
high-quality standard door to improve the
security and privacy of important things
inside the storage room.

Additionally, we also suggest that if it is

necessary for the owner to change his old
security lock to a modern security lock, installing electrical locks on the doors
of the restricted rooms will really help to ensure the safety, security, and
privacy of all restricted rooms.

5. UTILITIES
a. Situation(s) as Surveyed:

While conducting the survey, we

noticed that there is one fire
extinguisher located near the
kitchen. One CCTV outside the
building to monitor the movement of people
entering and leaving the building, we observe that
these are the only existing utilities that are on the
ground floor.
 DATA CENTER COLLEGE OF THE PHILIPPINES
COLLEGE OF CRIMINAL JUSTICE EDUCATION
LAOAG CITY

b. Recommendation(s)
We highly recommend installing different fire
equipment, such as additional fire extinguishers,
fire alarms, smoke detectors, heat detectors,
standpipes, and sprinklers, in view of the fact that
the ground floor accommodates the largest
amount of boarders, and this floor is where
ignitable materials are found. This is only
because the cooking area is located on the gr
ound floor. It is recommended to install sufficient
CCTV cameras for the monitoring of movements
within the building and some signage and
additional locks that will help to improve the
security system and safety procedures inside the
establishment.

IV. BOARDERS SECURITY

1. Clearance Program

a. Situation(s) as Surveyed:

The Nicoles boarding house conducts a personality

check by conducting an interview with the applicant. The
boarding house requires the applicant to have a
document such as a valid Id, vaccination Card, NBI
clearance, and birth certificate. This is only because for
the safety protocols and background checking of the
applicants, and if the owner qualifies the information, the
applicant required to deposit the main payment in order
for him to be acquired as a boarders in the dormitory.
The visitors entering the dormitory should be required to
inform the owner before entering the building. This is
only because for the safety protocols and regulations
within the dormitory.
 DATA CENTER COLLEGE OF THE PHILIPPINES
COLLEGE OF CRIMINAL JUSTICE EDUCATION
LAOAG CITY

b. Recommendation(s)

We highly recommend that the owner should maintain

the strict compliance with the information submitted by
the applicants. It is also recommended that the
documents of the applicants should be properly checked
to determine if they are fake or not. We also
recommended that the owner should be strict with
regard to visitors entering the dormitory. We suggest
that by means of a log book, safety and security can be maintained inside the
dormitory because it tracks and monitors those persons who are entering and
leaving the building.

2. Security Risk Program

a. Situation(s) as Surveyed:

During the interview conducted with

several boarders and the owner, it was
revealed that Nicole's boarding house has
almost no programs with regards to or on
how to manage
during an emergency, rather, they are just relying
on the fact that the boarders know how to manage
themselves during an emergency.

b. Recommendation(s)

It is recommended that the owners of Nicoles boarding and their boarders

undergo some sort of meetings about new ways or modus operandi to keep
safe on fire emergencies.

During these meetings, the owners can discuss the following:

1. Fire prevention measures such as installing smoke alarms, fire

extinguishers, and fire-resistantmaterials in the building.

2. Creating a fire escape plan that outlines the designated exits and escape
routes in case of a fire emergency.

3. Conducting regular fire drills to ensure that all staff and boarders are
aware of the emergency procedures.
 DATA CENTER COLLEGE OF THE PHILIPPINES
COLLEGE OF CRIMINAL JUSTICE EDUCATION
LAOAG CITY

4. Materials in the boarding facility.

5. Developing and implementing an emergency evacuation plan for both

the owners and the animals in case of a fire.

6. Train the owners and the boarders on how to react and behave in case
of a fire emergency.

7. Regularly conduct drills to ensure that everyone knows the evacuation

plan and can execute it effectively.

8. Ensure that all areas of the facility are adequately ventilated, clean and
clutter-free as these are potential fire hazards.

9. Ensure that all electrical and gas appliances are properly installed,
maintained, and disconnected when not in use.

10. Keep all flammable materials such as fuel, hay, and cleaning products
away from direct sunlight, heat sources, and other potential ignition
sources.

11.Plan for emergency response by contacting nearby fire departments and

ensuring that they are familiar with the facility's location and needs.

12. Have a well-stocked and clearly labeled first aid kit, including burn
dressings, in case anyone suffers burns during an evacuation.

By implementing these measures, the owners and boarders of Nicoles

boarding can significantly reduce the risk of fire in their facility and enhance
their readiness should a fire occur.

V. DOCUMENT AND INFORMATION SECURITY

a. Situation(s) as Surveyed:

Boarding houses in Laoag city are all certified by the municipality of Laoag
for its standard. During the survey, we noticed that the boarding documents
and certificate were only displayed on the wall near the owner's room. These
documents and certificates show the legitimacy and validity of the boarding
house. Additionally, we observed that other important documents and
information are stored in the storage room near the living room area.
 DATA CENTER COLLEGE OF THE PHILIPPINES
COLLEGE OF CRIMINAL JUSTICE EDUCATION
LAOAG CITY

b. Recommendation(s)

We highly recommend the regular maintenance and inspection of the

certificate and the information that is displayed near the owner's area. It is also
recommended the installation of security alarms and CCTV to the said area to
monitor and track the movements of all persons. We also recommended that
the storage room should be secured by an electronic security system to make
it more difficult for unauthorized persons to access the important information
that is stored in the storage room. Additionally, it is recommended to maintain
an electronic backup of all important information, and regular checks should
be carried out to ensure the security, safety, and privacy of all important
documents.

VI. EMERGENCY PLANNING

a. Situation(s) as Surveyed:

While conducting the survey, we noticed that there were no actual signs for
emergency exits on the ground floor for the awareness of the boarders in the
building.

b. Recommendation(s)

It is recommended that there should be a "Meeting that teaches ways on how

to escape or get to safety when there is a fire emergency that would be handled
by the owners, and this would be well-communicated to all boarders so that
they can actively participate and/or perform their roles and responsibilities in
times of actual fire emergencies.
During this meeting, the owners
can discuss the evacuation plan,
which should include identifying
the emergency exits and routes,
establishing a meeting point
outside the building, providing
tips on staying low to avoid smoke
inhalation, and assigning specific
roles to different individuals to
ensure a smooth and quick
evacuation. Additionally, the
owners can demonstrate how to
properly use the fire extinguishers
located on the premises, as well as
assign roles and responsibilities to
each boarders, and explain the
process of calling for help. The
owners can also provide practical
 DATA CENTER COLLEGE OF THE PHILIPPINES
COLLEGE OF CRIMINAL JUSTICE EDUCATION
LAOAG CITY

tips on how to stay safe during a fire emergency, such as covering one's nose
and mouth with a cloth, staying low to the ground, and closing doors behind
them as they exit a room. In addition, the meeting can also cover the
prevention of fires in the first place. This can include discussing the
importance of not leaving cooking appliances unattended, not smoking
indoors, and practicing caution when using candles or other flammable items.
It is crucial that such a meeting become a regular occurrence and not a one-
time event. Owners should periodically review and update the fire emergency
plan, communicate it to all boarders, and conduct drills so that everyone can
practice and improve their response in the event of an actual fire emergency.
By taking these steps, owners can help ensure the safety of their boarders and
minimize the risk of serious harm or property damage in the event of a fire.