Module 9

HOSPITAL INFORMATION
SYSTEM (HIS)
MLS 1103 | Health Information System for Medical Laboratory Science
College of Medical Laboratory Science | Central Philippine University

REFERENCE
Health Information System for
Medical Laboratory Science
Lesson 9
Hospital Information System
pp. 89 - 100
LEARNING OUTCOMES
At the end of this module, the learner should
have been be able to:
1. discuss properly hospital information
system, its use in the different departments
of the hospital, and the criteria for selection
2. identify correctly the functions of hospital
information system from patient registration
to billing
3. explain comprehensively the different
reports and summary in the hospital
information system
Hospital Information System (HIS)
• A computer system that could manage all
the information to permit health care
providers to do their jobs efficiently.

• Address the needs of numerous

departments in a health facility.
Characteristics of HIS

Patient centric

Medical personnel centric

Affordable

Scalable
Benefits of HIS
Enhanced facts integrity
Reduced transcription errors
Reduced duplication of facts entries
Optimized report turnaround times
 Current hospital information systems normally use fast computers linked to each
other via an optimized community. These computers are programmed to gather,
process, and retrieve patient care and administrative information ensuring better ROI
and delivery of service. If the hospital authorities have more relevant data they can
make better decisions.
 Nursing
Information
Systems
(NIS)

Laboratory Physician
Information Information
System Systems
(LIS) HIS (PIS)
For different
Departments

Pharmacy Radiology
Information Information
Systems System
(PIS) (RIS)
Nursing Information Systems (NIS)
• Computer based information systems designed to assist nurses offer
enhanced patient care

• What it does?
1. Enable managers to handle absences and overtime.
2. Reveal staffing levels
3. Patient charting
4. For admission information
5. Care plan
Physician Information Systems
• Enhance the practice of physicians

• Encouraged by the government for deployment

• Use extensively deployed and popular programs such as EMRs, EHRs and
others
Radiology Information System
• Capabilities of RIS:
1. Provide radiology billing
services
2. Appointment scheduling
3. Reporting
4. Patient database storage.
Pharmacy Information Systems
• Functions:
1. Monitor how medicine is utilized in hospitals.
2. Facilitates users supervise drug allergies and different medication-related
complications.
3. Enables identification of drug interactions
4. Helps user administer
the appropriate drugs
based on the patient’s
physiologic conditions
Selecting a HIS
Total cost of package

Web based system

Implementation and support

Assistance in 24/7 support thru the
Staff training
implementation telephone or web
HIS Providers in the Philippines

Bizbox

KCCI MEDSYS

COMLOGIK
BIZBOX
• First hospital project is in 1994

• Uses the latest technology from Microsoft.

KCCI MEDSYS
• Kaiser-dela Cruz Consulting, Inc. (est.1990)

• Specializes in application development for hospitals,

industrial clinics and medical related educational
institutions in the Philippines
COMLOGIK
• Comlogik Business Systems, Inc. is a Philippine based software
development company

• Established
in 1999
Functions of HIS
1. Help Desk
2. Scheduling
3. Patient Registration
4. Admissions
5. Discharge and Transfer Procedure
6. Billing
7. Contract management
8. Package Deal Designer
9. Accounts Receivable
HELP DESK:
a useful resource meant to offer the customer or end user with
information and guide associated with a company's or institution's products
and services.
SCHEDULING:
Managers and employees can access work schedules
from everywhere and effectively discuss their scheduling
preferences.
Patient Registration
• Aka patient admission form

• Filled up whenever a patient visits

a hospital or clinic to avail of
medical treatment.
• Patient's name, age, marital status,
gender, medical history, previous
consultation, etc.

• Form can be filled up by any

relative, friend, or guardian.
Admission, Discharge and Transfer Procedure

Admission
• Admissions counselor will call you to gather preliminary
information, offer vital information concerning your hospital
stay and answer your questions

Discharge
• Point at which the patient leaves the health facility
• Discharge entails medical instructions (e.g. visiting nursing
care, physical therapy, home blood drawing, etc.)

• Movement of an individual outside a hospital's premises at the

Transfer instruction of any person employed by the hospital.

• Does not encompass movement of an individual who has
been declared lifeless, or leaves the facility without permission
Sample In-patient registration screen of Bizbox HIS
Admission Procedures (http://bizbox.ph)
Discharge Procedures (http://bizbox.ph)
Sample Transfer Screenshots(http://bizbox.ph)
Billing and Accounts Receivables
• Billing
Itemize all of a purchaser's invoices
and payments
Maintain a rolling balance of how
much patients owe.

• Accounts Receivables
Outstanding invoices a company has
or the money the company is owed
from its clients.
Business has a right to receive Sample Billing, Statement of Account (SOA)
(http://bizbox.ph)
because it has delivered a product or
service.
Billing and Accounts Receivables
• Contract Management
The process of managing contract
creation, execution, and analysis to
maximize the operational and
financial performance of an
organization while reducing financial
risk

• Package Deal Designer

Accessing information regarding
package deals without going through
the hassle of paperwork.
Laboratory Report
• Contains common elements as
required by institutional and
companies policies; also,
supplementary items to aid in the
interpretation of results of medical
testing.

• Laboratory report elements:

1. Patient's name and ID number or
identifier
2. Name and address of the
laboratory where the test is
performed
3. Date when the report was printed
4. Test report date
5. Name of doctor or legally
authorized person ordering the
test/s
Radiology Report
• Prepared by a qualified
physician

• Main components:
1. Patient's demographics. Name,
social security number, etc.
2. Relevant clinical information
and ICD-9 code.
3. Body of the report.
4. Impression (conclusion or
diagnosis)
Cardiology Reporting
• Vascular sonography reports
might include diagrams of the
veins and arteries

• Determine and measure:

1. Blood flow
2. Presence of plaque
3. Narrowing
4. Presence of clots
 VASCULAR
SONOGRAPHY
Main Portal Vein and
Hepatic Artery
Vascular sonography is
the process of using high-
pitched sound waves to study
the blood vessels of the body.
An ultrasound image is a useful
way of evaluating the body's
circulatory system. With
ultrasound images, radiologists
can locate and identify
blockages (stenosis) and
abnormalities like blood
clots, plaque or emboli, and
help plan for their effective
treatment.
Discharge Summary
• A clinical report arranged by a
health practitioner at the
conclusion of a hospital stay or
series of treatments.

• Outlines the
1. Patient's main complaint
2. Diagnostic findings
3. Treatment administered
4. Guidelines on discharge
Material Management
• Concerned with the planning,
identifying, purchasing, storing,
receiving and distribution of
materials.

• Purpose:
 Guarantee that the right materials
are in the right location, in the
right quantities when needed.
In-Built Tally Interface
• Tally.ERP encompasses
1. Accounting
2. Inventory
management
3. Tax management
4. Payroll