PROJECT

PORTFOLIO

STUDENT VERSION

BSBPMG539
MANAGE PROJECT
GOVERNANCE
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any errors and any suggestions for improvement. Readers are invited to write to us at hello@rtoworks.com.au.

Business Works is a series of training and assessment resources developed for qualifications within the Business Services
Training Package.

Internati onal Insti tute of Sydney PTY LTD t/a Imperial Insti tute of Sydney
ABN: 23 610 424 336 | RTO CODE: 41568 | CRICOS CODE: 03944E
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Address: Suite 302, Level 3, 20, Macquarie Street, Paramatta, NSW 2150 3 | Page
 Contents

Section 1: Project governance plan 6

Section 2: Project management documentation 11
Section 3: Monitoring and review 12

Internati onal Insti tute of Sydney PTY LTD t/a Imperial Insti tute of Sydney
ABN: 23 610 424 336 | RTO CODE: 41568 | CRICOS CODE: 03944E
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Address: Suite 302, Level 3, 20, Macquarie Street, Paramatta, NSW 2150 4 | Page
Student name:

Assessor:

Date:

Business this
assessment is based on:

Project name:

Internati onal Insti tute of Sydney PTY LTD t/a Imperial Insti tute of Sydney
ABN: 23 610 424 336 | RTO CODE: 41568 | CRICOS CODE: 03944E
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 Section 1: Project governance plan

Clearly state the reason and

context for this project,
including the desired
outcomes

Project details
Outline the projects:

 Scope

 Timeline

 Resources

 Budget

Identify and analyse project

governance models that
would be appropriate for the
project

Compliance requirements
How do the company’s
policies and procedures
define which project
governance models would be
most appropriate?

Internati onal Insti tute of Sydney PTY LTD t/a Imperial Insti tute of Sydney
ABN: 23 610 424 336 | RTO CODE: 41568 | CRICOS CODE: 03944E
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Address: Suite 302, Level 3, 20, Macquarie Street, Paramatta, NSW 2150 6 | Page
 Project risks
Outline the risks associated
with this project and how
these can be managed.

Stakeholder expectations
Determine what the
expectations of the project’s
stakeholders are

Knowledge Management
system
Identify the knowledge
management system you will
use for this project and
reasons why. Set this up so it
suits your team and provide
evidence by attaching it to
this section E.g. email
confirming trial or log in
details for your assessor to
review.

Roles and responsibilities

Set out the project governance roles and responsibilities.

Project Team member Role(s) Responsibilities

Internati onal Insti tute of Sydney PTY LTD t/a Imperial Insti tute of Sydney
ABN: 23 610 424 336 | RTO CODE: 41568 | CRICOS CODE: 03944E
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Delegated authorities
Describe how authority for project decision-making will be delegated.

Project Team member Role(s) Responsibilities

Internati onal Insti tute of Sydney PTY LTD t/a Imperial Insti tute of Sydney
ABN: 23 610 424 336 | RTO CODE: 41568 | CRICOS CODE: 03944E
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 Project Team member Role(s) Responsibilities

Organisational authority
Identify any differences
between the organisation’s
functional authorities and the
project’s authorities

Position descriptions
Determine the project position descriptions, including each position’s delegated authorities.

Project position Position description Responsible Delegated

Authority

Internati onal Insti tute of Sydney PTY LTD t/a Imperial Insti tute of Sydney
ABN: 23 610 424 336 | RTO CODE: 41568 | CRICOS CODE: 03944E
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Attach: Project management system set up details ☐

Project Management Policy and Procedures ☐

Strategic Plan ☐

Project Charter ☐

Internati onal Insti tute of Sydney PTY LTD t/a Imperial Insti tute of Sydney
ABN: 23 610 424 336 | RTO CODE: 41568 | CRICOS CODE: 03944E
+61 272 522 525 | info@iis.edu.au | www.iis.edu.au Version: 1.1
Address: Suite 302, Level 3, 20, Macquarie Street, Paramatta, NSW 2150 10 | Page
 Section 2: Project management documentation

Attach the following:

Attach: Risk management plan ☒

Change management process ☐

Resource acquisition process ☐

Budget management process ☐

Communication plan ☐

Stakeholder management policy including conflict

☐
management processes

Approval email to management ☐

Internati onal Insti tute of Sydney PTY LTD t/a Imperial Insti tute of Sydney
ABN: 23 610 424 336 | RTO CODE: 41568 | CRICOS CODE: 03944E
+61 272 522 525 | info@iis.edu.au | www.iis.edu.au Version: 1.1
Address: Suite 302, Level 3, 20, Macquarie Street, Paramatta, NSW 2150 11 | Page
 Section 3: Monitoring and review

Attach the following:

Attach: First monthly project progress report ☐

Project governance closure report ☐

Internati onal Insti tute of Sydney PTY LTD t/a Imperial Insti tute of Sydney
ABN: 23 610 424 336 | RTO CODE: 41568 | CRICOS CODE: 03944E
+61 272 522 525 | info@iis.edu.au | www.iis.edu.au Version: 1.1
Address: Suite 302, Level 3, 20, Macquarie Street, Paramatta, NSW 2150 12 | Page