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Environmental Management (2008) 41:358–366

DOI 10.1007/s00267-007-9042-x

Community-Based Monitoring Frameworks: Increasing the


Effectiveness of Environmental Stewardship
Catherine T. Conrad Æ Tyson Daoust

Published online: 17 November 2007


Ó Springer Science+Business Media, LLC 2007

Abstract This article presents an adaptable community- Introduction


based monitoring (CBM) framework. The investigators
used a well-tested conceptual CBM framework developed Public participation in environmental monitoring, plan-
by the Canadian Community Monitoring Network ning, and decision making, as well as other environmental
(CCMN) as a basis from which to work. With the use of initiatives, has recently enjoyed significant growth (Chic-
feedback from various types of CBM groups in the Prov- oine 1996, Lasker & Weiss 2003), which can be correlated
ince of Nova Scotia, Canada, obtained through surveys and with the dramatic increase in public environmental con-
interviews, the CCMN framework was modified into a sciousness that has occurred in the latter half of the 20th
document that attempts to address current disparities and century (Allen 2004). Public participation in environmental
inefficiencies within most CBM systems. The need for such stewardship initiatives often includes some form of com-
a framework was underscored by the lack of stewardship munity-based monitoring (CBM) program, which can be
groups’ use of standardized monitoring protocols and defined as ‘‘a process where concerned citizens, govern-
inability to effectively provide information to decision ment agencies, industry, academia, community groups, and
makers. From the information collected through the survey, local institutions collaborate to monitor, track, and respond
it was concluded that the proposed framework must be a to issues of common community concern’’ (Whitelaw and
functional, multiparty form of CBM that addresses the key others 2003, p. 410). Community-based approaches to
concerns of a standardized monitoring and communication environmental problems are advocated widely both inter-
program and must be able to be fed into the environmental- nationally and within Canada (Wismer & Mitchell 2005).
management system. Folke and others (2005) concluded that a community per-
spective was essential because communities are oft-
Keywords Community-based  Environmental  neglected but essential parts of ecosystem management.
Frameworks  Monitoring  Stewardship The public’s roles and skills, including knowledge, expe-
rience, institutions, and organizational capabilities, should
be acknowledged and embedded in any governance system
that aims at strengthening the capacity to manage the
ecosystem’s sustainability for human well being.
All levels of the government’s capacity to properly
monitor the environment has decreased in recent decades
C. T. Conrad (&)
because of the increasing complexity of environmental
Department of Geography, Saint Mary’s University, B3H 3C3
Halifax, Nova Scotia, Canada conditions and substantial cuts in funding to environmental
e-mail: cconrad@smu.ca programs. CBM has provided government with the poten-
tial for a cost-efficient way to increase its monitoring
T. Daoust
capacity (Yarnell & Gayton 2003). Government’s with-
Community-Based Environmental Monitoring Network,
Department of Geography, Saint Mary’s University, B3H 3C3 drawal from monitoring activities in Canada has been well
Halifax, Nova Scotia, Canada documented, and the void has been filled by volunteers

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Environmental Management (2008) 41:358–366 359

associated with community-based organizations (Cantwell monitoring approach is advocacy monitoring, also known
& Day 1998, Savan and others 2003). CBM has become a as bottom-up monitoring, which usually occurs when a
widespread alternative for scientists and government group concentrates its efforts on areas of previous concern
agencies that require data but lack the resources to collect in hopes of being able to spawn action that will affect the
them (Pattengill-Semmens & Semmens 2003). Among decision-making process. This is a unilateral approach,
other benefits, CBM encourages the collaboration of dif- however, and is not usually successful. Although there may
ferent stakeholders in a community and thus can work to be instances when advocacy-based monitoring is appro-
build social capital in that community. Although few or no priate (e.g., in the event of a serious contaminant event or
legislative and policy requirements exist to promote citizen fish kill), there are many reasons why this approach tends
involvement, many agencies support CBM though a variety to be unsuccessful. Some of the main reasons include the
of programs (i.e., Environment Canada’s Atlantic Coastal fact that groups may be monitoring a problem for which
Action Plan). The long-term commitment of government there are no comprehensive environmental laws or policies
agencies and volunteers for CBM is difficult to predict in a to remediate the concern. The last approach is multiparty
climate of shifting political and public interest priorities monitoring. This approach involves ‘‘all interested stake-
(Day & Litke 2005). Despite its many real and potential holders—private landowners, individual citizens,
benefits, CBM is not used to its full potential by govern- representatives of civil society organizations, business,
ment agencies (Sharpe & Conrad 2006). Many additional government, and other committed to the community’’
issues that confront CBM groups include loss of volunteer (Whitelaw and others 2003, p.411). Multiparty monitoring,
interest, lack of funding, data fragmentation, and general also referred to as a multitiered approach, is currently
lack of interest among decision makers in linking CBM seeing increased acceptance because it accommodates
data to the decision-making process (Whitelaw and others collaboration of all stakeholders and affords citizens and
2003, Sharpe & Conrad 2006). citizen groups more influence on decision making than do
Volunteer environmental monitoring has become a the other approaches (Gaweda 2001).
widespread activity worldwide (Harvey 2006), but moni-
toring in North America is particularly prolific (especially
monitoring lakes and rivers) (Griffin 1999, Savan and Importance of Process: Monitoring Frameworks
others 2003). There is a diversity of mandates among CBM
initiatives, including education, establishment of states of For the establishment of a well-designed monitoring pro-
the environment, determining background levels against gram, a general and systematic framework is needed (Vos
which future states can be compared, and habitat restora- and others 2000). Many ecologic monitoring systems lack
tion. Regardless of the specific mandate, they all tend to clear purposes and operate without the use of a framework. A
have the hope that their efforts will be used to assist in mere ‘‘knowing-what-is-going-on’’ argument often seems to
local decision making. Further proliferation of volunteer motivate the effort, without a detailed plan for communica-
monitoring groups will undoubtedly influence environ- tion of results or methodology to link the results to managers.
mental protection, stewardship, and rehabilitation in North Monitoring in the absence of clear objectives and without the
America (Savan and others 2003). CBM is distinct from context of a framework can often lead to ‘‘datakleptomania,’’
community-based environmental protection (CBEP), i.e., the uncontrolled desire to collect more data’’ (Hellawell
which explicitly involves environmental decision making. 1991). Volunteer organizations with scarce financial and
CBM often strives to assist decision makers in making personnel resources can not risk such pitfalls. A more fruitful
informed decisions while at the same time recognizing that starting point is to consider monitoring as part of some
the decisions do not reside in the community organizations. integrated system with decision makers and managers
The goal is to get the monitoring information to decision engaged in the process. Therefore, a monitoring program
makers in a way that will be acknowledged as being useful should start with the end point to identifying the kinds of
and meaningful and ultimately considered in the decision- information environmental managers require to make good
making process. The question remains: How do we link decisions (Vos and others 2000).
CBM and CBEP? Although volunteers affiliated with environmental
There is no universal formula for CBM; however, Craig stewardship groups are effective at some tasks (i.e., mon-
and others (2004) specified four approaches. The first is itoring water quality) (Conrad, 2006), there remains a lack
government-led CBM initiatives or top-down approaches, of process (i.e., linkage to the management process). For
whereby the government initiates the project. The second many environmental organizations, an overriding goal is to
approach is interpretive CBM, which attempts to get citi- link their monitoring efforts to informed decisions
zens involved in an environmental problem and thereby regarding the management of the resource (McDaniels and
educate them about the surrounding environment. Another others 1999). One key challenge of resource-management

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360 Environmental Management (2008) 41:358–366

research relates to determining a process for the integration framework of Pollock and Whitelaw, and more details on
of experiential learning with scientific and technical the logistics of the framework can be found at
knowledge into the planning and management of the http://www.ccmn.ca. With the use of both established lit-
environment (Wismer & Mitchell 2005). Examples from erature as well as feedback from various types of CBM
Canada (Day & Cantwell 2005) indicate that there remains groups in the Province of Nova Scotia, Canada, obtained
inadequate government support and assistance to enable through surveys and interviews, the CCMN framework was
communities to participate meaningfully in shared decision modified into a framework that attempts to address current
making at the local watershed level. The inability or inef- disparities and inefficiencies within most CBM systems.
fectiveness of CBM groups to link to decision makers is The framework created by Pollock and Whitelaw
not unique. Scientists and managers have historically had (2005), which stemmed from the results of the CCMN
to push communication of the value of monitoring or Project, was identified as being the easiest to implement
assessment (Hoenicke and others 2003). and the most relevant to CBM in Nova Scotia. First, it is a
Increased collaboration and communication, coupled refined version of a framework that was tested on 31 dif-
with innovative partnerships, is required. Communities ferent CBM initiatives. The refinements came as a result of
may need to develop interdisciplinary, or multistakeholder, feedback given to the researchers by community groups.
groups to consider the issues, perceptions, and problems of No other researched framework had been tested on so
the broad community. Although there have been examples many groups. Second, the framework was tested by groups
of citizens, community organizations, different levels of in Canada and thus took into account issues specific to
government, First Nations, and private businesses working Canadian CBM, such as jurisdictional and policy con-
collaboratively, this continues to remain a challenge for straints. Third, of the 31 CBM initiatives that were tested to
many communities (Day & Litke 2005). Building net- create the framework of Pollock and Whitelaw (2005),
works, trust, and relations across so many cross-sections of three were from Nova Scotia and were undertaken by the
society is a challenging and time-consuming endeavor. Atlantic Coastal Action Program (ACAP) Cape Breton.
The research outlined in this article aims to examine This was the only CBM framework that we uncovered in
current disparities and inefficiencies within the CBM sys- our research that had been tested in Nova Scotia. Last, the
tem and use the analysis to create an adaptable and framework of Pollock and Whitelaw (2005) was identified
functional CBM framework that can be used by the average as being favourable for this study because it is supported
CBM group. We used a well-tested conceptual CBM and promoted by much of the literature as well as by
framework developed by the Canadian Community Moni- respected environmental networks such as Environment
toring Network (CCMN) (Pollock & Whitelaw 2005) as a Canada’s Ecologic Monitoring and Assessment Network
basis from which to work. Figure 1 illustrates the (EMAN), CCMN, and the Citizen Science group.

CBM in Nova Scotia

As in the rest of Canada, the growth of CBM can be


described as rapid and disorganized. The rapid growth of
CBM in Nova Scotia can in part be credited to the absence
of any sort of comprehensive policy structure used to
manage many of the province’s natural resources. Other
provinces that possess such structures include Ontario and
its Conservation Authorities and New Brunswick and its
water resource–classification system (Sharpe & Conrad
2006). The issues related to CBM in Nova Scotia are not
unique to this province, however. Pollock and Whitelaw
(2005) noted similar issues in other regions of Canada to
those that will be described here.
There is no precise count of how many stewardship and/
or CBM groups are currently operating in Nova Scotia, but
the Community-Based Environmental Monitoring Network
has approximately 50 organizations linked to their network.
The fact that there are so many organizations engaged in
Fig. 1 The CCMN model for CBM environmental stewardship in one form or another is a

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Environmental Management (2008) 41:358–366 361

testament to the interest and necessity for organized of their funding is derived from government sources, vir-
attention in the nonprofit environmental sector. Some tually no evidence exists that the data they collect is being
groups, such as the Sackville Rivers Association in Halifax, used by decision makers. Therefore, although Nova Scotia
Nova Scotia, have expressed the opinion that if there were ACAP groups have some distinct advantages over other
more monitoring going on by government agencies, there CBM groups, they are still plagued by some of the same
might not need to be such a proliferation of volunteers fundamental problems.
doing the work they do. Most of the CBM groups in the Perhaps the underlying issue is the fact that CBM groups
province engage in some sort of watershed monitoring, do not know to whom to deliver their information and in
testing for variables such as pH, temperature, dissolved what form they should deliver it. Therefore, as long as
oxygen, salinity, macroinvertabrates, and various bacteria, groups continue to deliver their information to decision
whereas fewer undertake terrestrial or wildlife monitoring. makers in the absence of any policies or requirements on
Oddly, few marine-monitoring programs have been the part of government to make a specific use of such
undertaken in the province, although most CBM groups are information, the data runs the risk of ‘‘falling on deaf ears’’
based on or near the coast. This is a function of the fact that (P. Duinker, August 24, 2007, personal communication).
Nova Scotia’s Department of the Environment is not spe-
cifically mandated with protection of nondrinking
watersheds, and therefore communities have assumed, by Survey Design and Implementation
default, the concern and burden of understanding the state
of their freshwater systems. This may soon change, how- Eleven environmental stewardship groups were inter-
ever, with the recent announcement of a proposed viewed (Fig. 2), and a total of 15 individuals participated in
provincial ‘‘water strategy,’’ which will also address non- the study. Six of the groups (McIntosh Run Watershed
drinking watersheds. Association, Sackville Rivers Association, Cow Bay Lakes
Through this study, we found that the majority of CBM Watershed Management Association, Clean Annapolis
groups in the province could best be described as engaging River Project, Five Bridges Wilderness Heritage Trust, and
in advocacy CBM. That is, most of their efforts are spent ACAP Cape Breton) were preselected as groups to be
reacting to current problems and attempting to force action interviewed using an open-ended set of interview ques-
on an issue. Without a structure in place to facilitate tions. These six groups were specifically chosen based on
communication and cooperation between stakeholders, the various attributes, such as number of years of monitoring
onus decreases on CBM groups to initiate such arrange- experience, relation with government, and spatial distri-
ments. This process is an extremely burdensome task for bution. We required groups that displayed a variety of
any CBM group to undertake and often proves to be det- these attributes to ensure that our sample was representa-
rimental because it takes significant amounts of resources tive of the population (indicative of the cross-section of
away from the task (monitoring), in which many groups are experiences in Nova Scotia), and preselection of these six
first and foremost interested. This diversion of resources groups ensured that representation.
can often lead to quality-assurance and quality-control The other five groups included in the study (Birch Cove
problems as well as a loss of interest among volunteers. In Lakes Wilderness Society, Tusket River Environmental
addition, groups that involve themselves in such processes Association, LaHave River Salmon Association, Spring-
often find that not all stakeholders are interested in working field Lake Watch Committee, and Stewards of the River
with them. Without a comprehensive policy framework, Denys Watershed Association) were those that responded
there is little incentive for many of the stakeholders to to a request for participants, which was e-mailed to several
participate in any sort of community group–led initiative, groups. The sample population of 11 organizations is rep-
making it difficult for CBM groups to achieve their man- resentative of approximately 22% of the environmental
date and have their monitoring data considered by stewardship groups in the province (on the basis of 50
decision-making bodies. This unfortunately may lead to a organizations). The groups in the sample include those that
loss of interest among volunteers caused by frustration that have been organized for decades (i.e., Sackville Rivers
their efforts are going unheeded. Association, Clean Annapolis River Project) as well as
Government involvement in CBM that does occur in those that have been organized for less than a decade (i.e.,
Nova Scotia comes in the form of Environment Canada’s Cow Bay Lakes Watershed Management Association, Five
role in ACAP. ACAP has sites in all four Atlantic prov- Bridges Wilderness Heritage Trust). The organizations
inces, five of which, including the Sable Island include both ACAP and non-ACAP groups as well as a
Preservation Trust, are located in Nova Scotia (ACAP diversity of monitoring programs and engagement with
2006). The four mainland sites all participate in CBM varying levels and agencies of government. Two of the 11
activities within their communities; however, because most groups have made attempts at establishing a monitoring

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362 Environmental Management (2008) 41:358–366

Fig. 2 Location of community-


based environmental monitoring
groups surveyed in this study

framework (Five Bridges Wilderness Heritage Trust, Clean questions in this section covered what groups do with their
Annapolis River Project). The sampled group was therefore data once they are collected, how those data are used, and
a representative set of organizations on which to establish a how groups would like to see them used. Other questions in
functional CBM framework. this section extracted the processes that groups believe
All interviews and e-mail questionnaires were con- would lead to a more effective framework for CBM and
ducted during February and March 2006. The primary help bridge the gap between monitoring efforts and deci-
objective of the interviews and questionnaires was to sion-making structures. The results from these questions
receive feedback from different environmental stewardship were key in formulating the framework. The final two
groups in Nova Scotia about the CBM framework created questions were designed to allow groups to compare the
by Pollock and Whitelaw (2005). The secondary objective state of CBM in Nova Scotia to what they thought CBM
was to compile information regarding the current state of might be like in the rest of the country. These questions
CBM in the province from the community perspective as were meant to allow participants to identify concerns,
well as background information about each group in the hardships, and gaps faced by CBM groups specifically in
study. Nova Scotia that they were not able to mention in other
The first seven interview questions helped gather details questions.
about the group: when it was organized, by whom it was
organized, and for what reason it was organized. Questions
were also asked about the group’s relation with govern- Analysis of Results: Framework Formation
ment or other decision makers, its monitoring subject, and
what monitoring methods or protocols it uses. The next Some interview and questionnaire responses provided
four questions were aimed at how the monitoring data specific elements that groups would like to see included
collected by CBM groups are being processed and used. or not included in a framework, whereas others were used
The questions were designed to identify inefficiencies in to gauge the group’s attitudes about certain issues and
the way CBM occurs in the province, namely the current processes. Most groups reported that their relation with
gap between data monitoring and decision-making government is respectful and cooperative, but govern-
structures. ments are generally not helpful and offer little in the way
The second part of the survey was designed to gather of support when it comes to management decisions. Even
information about what is done with the monitoring data ACAP groups, which receive core funding from the fed-
collected by groups and how they could be better used. The eral government, reported that when it comes to

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Environmental Management (2008) 41:358–366 363

environmental issues, their close ties to government do Step 1: Identify Stakeholders


little to help them influence decision making. Some
groups noted that at times they have been forced into an Expanding on the framework by Pollock and Whitelaw, our
adversarial role with government over environmental proposed scheme (Fig. 3) produces functionality by visu-
issues in which the government shows little or no interest. ally displaying process while not being overly complex or
Although this type of behavior is sometimes necessary, it overwhelming. The starting point for any CBM initiative is
is an undesirable situation for a stewardship group to identify all possible stakeholders in the region under
because of the damaging effect it can have on their investigation. Traditionally, engagement of stakeholders
relation with decision makers. has been a difficult task; however, it is a vital part of the
When asked about monitoring methods or protocols process because without stakeholder engagement, moni-
being used by the group, a surprising 73% of respondents toring data will most likely go unused. Part of the
reported that the group did not use any consistent moni- development of partnerships between stakeholders must be
toring method or standardized protocol to collect an identification of the purpose and goals of the initiative.
monitoring data. The results indicate that it is generally the It is important that, where possible, this exercise not be
larger groups with higher capacity that engage in moni- started before engaging the stakeholders because all parties
toring using standardized protocols and methods, whereas must be able to help shape the vision of the group.
the smaller groups seem to monitor using their own
methods. This becomes a problem because it renders
monitoring data collected by CBM groups less credible to Step 2: Identify Skills and Resources
decision makers.
When groups were asked what they did with their Step two calls for the identification of available skills and
monitoring data once they were collected, 82% of the resources. It comprises the following three steps: champion
groups reported that they were provided to decision makers identification, member assessment, and resource identifi-
the majority of the time. Participants also indicated that cation. Champion identification is simply identifying a
knowledge generated from data is used as a tool for edu- person or party that will lead the initiative. It has been
cation and public-awareness campaigns launched by their found that CBM groups in Canada with strong champions
groups. Even with the high proportion of groups whose are much more likely to enjoy longevity (CCMN 2005,
data were making it to decision makers, none of the groups Pollock & Whitelaw 2005). Member assessment is a useful
could provide any evidence to indicate that their data were activity whereby the members of the group are assessed to
being considered during the decision-making process. The identify skills and/or resources that might be of use to the
CBM groups understand this inability to have their moni- group in obtaining its goals. Resource identification
toring data considered by decision makers as the largest involves assessment of outside resources that could offer
problem facing the practice today and one that had to be the initiative support. Examples of such resources could be
addressed in the framework. universities, funding agencies, or monitoring networks,
The last section of the survey focused on participants’ such as EMAN, CBEMN, or Citizen Science.
reactions to the CBM conceptual framework of Pollock and
Whitelaw (2005). The results from this section were of
great aid to us in the formulation of the framework. Of the Step 3: Create a Communication Plan
groups, 82% surveyed reported that the framework of
Pollock and Whitelaw (2005) could be useful to their group The development of a monitoring plan consists of three
if it were expanded into a functional rather than conceptual elements: (1) identifying the goals and objectives of the
framework. It was explained to groups that the framework monitoring activity, (2) identifying the data that are rele-
of Pollock and Whitelaw is intended to be a conceptual vant to decision makers, and (3) identifying the methods
framework, and that a modified framework, which would and protocols that will be used to collect the monitoring
be created on the basis of their responses, would lead data. Development of the communication plan includes
toward development of a functional framework. Some identifying the audience(s) to which the group should be
groups noted that many of the elements included in the attempting to communicate its data and message as well as
framework are already existing practices of their group. the best medium in which to communicate the data. The
The elements of the framework identified by the other communication plan is an essential part of the framework
groups as especially beneficial included information and its ability to build capacity and social capital within the
delivery, capacity building, community mapping, gover- community. As social capital builds, it will lead to indirect
nance analysis, participation assessment, and information benefits, such as increased stakeholder involvement as well
gathering. as the possibility for increased funding.

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364 Environmental Management (2008) 41:358–366

Fig. 3 Functional community-


based environmental monitoring
framework (created in response
to the needs and survey results
of 11 stewardship groups in
Nova Scotia)

Step 4: Create a Monitoring Plan plans. Feedback is based on how well the comprehensive
monitoring plan fits the goals and objectives of the devel-
The next step in the framework is implementing the com- opment plans. Evaluation is carried out by the participating
prehensive monitoring plan, which brings together the stakeholders and is part of the ongoing communication and
monitoring and communication plans. This step consists of partnership development noted in the first step.
three important steps. The first is that of the ecologic The proposed framework is designed to increase the
monitoring, to be carried out as identified in the monitoring operational efficiency of CBM groups, providing them with
plan. The next step is to analyze the results of the moni- a structured guide of how to implement and carry out a
toring plan, transferring them into a format agreed on by all CBM initiative. Groups must be mindful of the processes
stakeholders. The third step is to communicate the results of each step at all times during the initiative because they
of monitoring to not only the stakeholders but to the gen- will likely need to be adapted to fit changing circum-
eral public in the way(s) specified in the communication stances. It is also important to note that this proposed
plan. Continuously throughout the function of this step, framework should be adapted to the context of the group
evaluation and feedback must occur between the compre- that is using it. It is designed to be an adaptable frames
hensive monitoring plan and the separate development work and should be used as such.

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Environmental Management (2008) 41:358–366 365

Conclusion citizens and community stakeholders for stewardship and


sustainability (Day & Litke 2005). Once again, the pro-
It was determined through the literature and survey posed framework introduced in this article does not claim
responses that most CBM groups want to be involved and to defeat this challenge, but it does provide community
understand the need to participate in some form of multi- groups with a step toward this goal. It remains to be seen
party CBM. Day and Litke (2005) noted the importance of how CBM and CBEP will be better linked in the future. We
the creation of a multi-stakeholder organization for the continue to evolve in our understanding and appreciation of
planning and stewardship of environmental resources, i.e., how community-based knowledge and perspectives can be
to build momentum, to develop new partnerships, and to better integrated into environmental management. As oth-
participate in planning and decision-making processes. ers (i.e., Fabricius and others 2007) have also indicated,
From the information collected through the survey, we policies and incentives should be implemented to empower
conclude that the proposed framework must be a func- communities and create institutional frameworks that
tional, multiparty CBM framework that addresses the enhance their potential.
majority of concerns identified by the participants in the
study. Acknowledgments We acknowledge the Saint Mary’s University
Student Employment Program for providing financial assistance to
The framework proposed in this document will serve as undertake this study as well as the numerous environmental organi-
a guide for CBM groups to overcome some of the issues zations who willingly participated. We also thank Peter Duinker and
identified in the study. It remains important to continue to the anonymous reviewers whose helpful comments and suggestions
work on moving the framework from a more conceptual helped make this article better.
model to one that is entirely functional and easy for envi-
ronmental organizations to implement. To increase the
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