OWK Modernization Supplier User Manual Oct 2020 Ver 1-0

llPROTECTED 関係者外秘
One Way Kanban (OWK) Modernization

TMNA Parts Distribution and Accessory Development (PDAD)
(Supplier View) Parts Supply Chain-Planning (PSC-P) Part Systems

Robin Gooch, Senior Analyst
OWK Business Lead
Why OWK Modernization


• Originally released 2002-2003, now old programming technology.

• Updated programming technology, matching TMNA IS Current Standards

• Old Security Constraints (One TS.com User ID for One Supplier Code)

• Updated Security (one user can access all supplier codes/one application).

• Only work one NAMC at a time (Time Consuming)

• Work one or Multiple NAMC’s at a time (Time Savings)

• Additional steps to perform tasks (Time Consuming)

• Minimal steps to perform tasks (Time Savings)

• Old: Mainframe System Application (System Speed)

• Old: Mainframe System Application (System Speed)
• New: Cloud Based System Application (System Speed)
Azure Account
What you should see is that one of the accounts has their real Email as the Azure Username.
The other accounts will have the Azure Username as their ts.com UserID @ toyotasupplier.com.
The first time you login with any of your duplicate accounts (those with UserID@toyotasupplier.com) you will need to utilize the Forgot
my password option.
I am past the Azure login & at NGP but cannot go further and/or cannot see RFQs
You will need assistance with the NGP setup from your internal NGP Admin.
First Account: john.doe@toyota.com

Second Account: jdoe@toyotasupplier.com
Why is Security Changing?

Three Paths to Successful Azure Setup

(Depending on Internal Company Syst. Structure)
Azure Invitation Process

Path 1: Accept Existing Azure Tenant Invite

Path 2: Create Personal Azure Account

(if your email is not already registered)
Path 3: Azure Multiple Accounts

Login through Azure

Login through Azure

Login through Azure

Login through Azure (if required)

(Multi-Factor Authentication)



• Access URL :
OWK Access and https://app.owk.toyotasupplier.com/
Login • Can use either Internet Explorer or
Google Chrome to access (Chrome
personal preference).
• Your login will be based on your
email and password (Azure Security)
• May also require “Security Code”
sent to a device or your email.
OWK Access through Toyotasupplier.com
1. toyotasupplier.com
2. Member Login
3. User ID/Password
4. Select “OWK Modernization”
under “My Applications”
OWK Access through Azure (Microsoft)

Application
Select User Account to

Access on screen

Application
Select TMNA from
Organizations

Application
Select “One Way Kanban”
from Icon Selections.
One Way
Kanban
Single User ID for all OWK Access

(within Same Organization)
Jdoe
Jdoe1
Jdoe2 John.Doe@Toyota.com
Jdoe3 • Single User ID will be based off your
company email that is registered in new
Azure / Sailpoint Security Systems.
Jdoe4 • Ability to access data within same
organization (multiple supplier plant
codes).
Multiple User ID for all OWK Access

(belong to > 1 Organizations)
Jdoe
First Account:
Jdoe1
john.doe@toyota.com
Jdoe2 Second Account:
Jdoe3 jdoe@toyotasupplier.com
Jdoe4
OWK Dashboard
OWK Dashboard
The Dashboard Screen is split into several sections:

• Tool Bar
• Message Bar
• Overall Releases Progress
• Message Detail
• Control Reports
• Quick Links
OWK Dashboard

• Tool Bar (Home, Releases, Kanban Settings, Ellipsis, NAMC /Supplier Settings) (Single or Multiple Display)
• Message Bar
• Message Detail
• Control Reports
• Quick Links
OWK Dashboard

• Tool Bar
• Message Bar (Tickertape Message Highlights)
• Message Detail
• Control Reports
• Quick Links
OWK Dashboard

• Tool Bar
• Message Bar
• Overall Releases Progress (Key Performance Indicators: KPI)
• Message Detail
• Control Reports
• Quick Links
OWK Dashboard

• Tool Bar
• Message Bar
• Message Detail (All NAMC Message Details, specific to an NAMC)
• Control Reports
• Quick Links
OWK Dashboard

• Tool Bar
• Message Bar
• Message Detail
• Control Reports (Kanban Not Printed, Generic Not Printed)
• Quick Links
OWK Dashboard

• Tool Bar
• Message Bar
• Message Detail
• Control Reports
• Quick Links (User Manual, FAQ, Specs, etc)
Tool Bar Detail
Tool Bar Detail:

• Home
• Releases
• Settings
• Ellipsis […] (Menu Selection)
• NAMC(s) Selection
• Supplier Code(s) Selection
• User ID Settings / Logout
Tool Bar Detail
Tool Bar Detail:

• Home (Takes User back to OWK Dashboard Screen)
• Releases
• Settings
Tool Bar Detail
Tool Bar Detail:

• Home
• Releases (Takes User to Kanban Releases for
NAMC/Supplier Combo Chosen by User)
• Settings
Tool Bar Detail
Tool Bar Detail:

• Home
• Releases
• Settings (Label Printing Preferences, Skid Label Print Default
Settings, Install QZ Tray [One Time])
Tool Bar Detail
Tool Bar Detail:

• Home
• Releases
• Settings
Tool Bar Detail
Tool Bar Detail:

• Home
• Releases
• Settings
• NAMC(s) Selection (Can now select Single or Multiple
NAMC’s to View/Process Simultaneously)
Tool Bar Detail
Tool Bar Detail:

• Home
• Releases
• Settings
• Supplier Code(s) Selection (Can now select Single or
Multiple Supplier Codes to View/Process Simultaneously)
Tool Bar Detail
Tool Bar Detail:

• Home
• Releases
• Settings
Screen Shortcut Icons Detail

Shortcut Icons Detail:
• Sort Ascending/Descending Order
• Refresh
• Back 1 Page
• Filter Search
• Edit Data
• Filter

• Refresh
• Back 1 Page
• Filter Search
• Edit Data
• Filter

• Refresh
• Back 1 Page
• Filter Search
• Edit Data
• Filter

• Refresh
• Back 1 Page
• Filter Search
• Edit Data
• Filter

• Refresh
• Back 1 Page
• Filter Search
• Edit Data
• Filter

• Refresh
• Back 1 Page
• Filter Search
• Edit Data
• Filter

• Refresh
• Back 1 Page
• Filter Search
• Edit Data
• Filter
Releases
Releases
Releases
System Order: Will display the number of Production Orders

remaining to be printed for Kanban and Skid labels (The order
details shown under the sorting header). Can choose to hide
System Orders on screen by deselecting the checkbox.
Releases
Releases
Supplemental Order: Will display the number of Supplement

orders remaining to be printed for Kanban and Skid labels (The
order details shown under the sorting header). Can choose to
hide Supplement Orders on screen by deselecting the
checkbox.
Releases
Releases
Refresh Button: Resets data

sorting to original order release
date in descending order.
Releases
Data Filters: Allows user to filter

orders as needed; by NAMC,
Supplier Code, System or
Supplements, and Completion
Status.
Releases
Data Filters: Allows user to filter

orders as needed; by NAMC,
Supplier Code, System or
Supplements, and Completion
Status.
Order Status:
• New
• Partial
• Completed
Releases
Print All Dock Codes: If you want to print all

dock codes data (Mass Print), you can select
the entire order to print either Order
Summary, Kanban Labels, and/or Skid
Manifests (Shortcut to printing by dock code or
selecting display entire single order by clicking
“+” next to the order).
Releases
Releases
Clicking on a Release Date/Time will Display the Order-Associated Dock

Codes.
• IE11 users will be displayed on a separate screen.
• Google Chrome users will be displayed as shown (collapsible).
Order Filter by Dock Code: Allows user to filter orders by Dock Code,
and to process Order Summary, Kanban Labels, and Skid Manifest for
an Order/NAMC by Dock Code. Click again to hide Dock Code Detail.
Releases
Clicking on a Release Date/Time will Display the Order-Associated Dock

Codes.
• IE11 users will be displayed on a separate screen (as shown).
• Google Chrome users will be displayed (collapsible).
Releases
c
Releases
c
Completion Flags: Same as current OWK, flag is shown after
Order Summary, Kanban Labels, and Skid Manifest are printed.
If all three are flagged, Status is “Completed”. No flags Status
is “New”. Partial Completions are “Partial” Status.
Releases
Releases
Generic Kanban: Will display Generic Kanban detail, how to

print, as well as add/change/delete Supplier Text areas 1 and 2
on Kanban Label.
All Kanban Text and Size adjustments are

within Releases>Generic Kanban setting,
Generic Kanban Detail: Displays all available Part just scroll over to find the Supplier Text and
Number/Kanban for Supplier Code (Multiple Kanban Size selections.
Supplier Codes also available).
Releases
Generic Kanban Detail: Displays all available Part Number/Kanban

for Supplier Code (Multiple Supplier Codes also available).
Releases
Can use filters for Release Date/Time, NAMC (Multiple), Supplier

(Multiple), Dock Code, Kanban, Part Number and Lot Size. Can
Sort each column Ascending/Descending Order.
Releases
Kanban Card Supplier Detail Text: Click

Pencil Icon to access Supplier Text Entry for
Text 1 or Text 2.
Releases
Kanban Card Supplier Detail Text:

Enter your data in the Text Box
and Hit Save.
Releases (Supplier Text 1 and 2)
1. Click Pencil Icon to edit Supplier Text

Entry for Text 1 or Text 2.
3. Click “Save” to keep changes,

or “Cancel” to not save.
2. Edit text as required in each box in

column.
NOTE: Settings were transferred from

current OWK system, but please confirm
before using new system.
Releases
Kanban Card Supplier Label Size:

Choose either Standard or
Custom Size for individual
Generic Kanban.
Releases (Kanban Box Label Size)
1. Click Pencil Icon to edit Label Size
NOTE: Settings were transferred from

current OWK system, but please confirm
before using new system.
3. Click “Save” to keep changes,
or “Cancel” to not save.
2. Edit text by selecting Label Size
(Default value is AIAG 4” x 6 ½ “)
Kanban Card Supplier Label Size: Choose:
• Standard (AIAG 4” x 6 ½”) or
• Custom Size (3 ¼” x 7 ½”)
for individual Kanban.
Releases
To Print Generic Kanban, select the

printer icon for the individual line, or
[PRINT ALL] to print all Generic Kanban
labels.
Releases (Generic Labels)
Click [VIEW/PRINT]
Releases (Generic Labels)
Generic Label PDF is displayed, you can send

the pdf to your Kanban Label printer, and
can print to have on hand for re-use.
Releases
Releases
Generic Skid Manifest: Will display Generic Skid Manifest

detail, and how to print.
Releases
Can use filters for Release Date/Time, NAMC (Multiple View),

Supplier Code (Multiple View), Last Updated, Status
(New/Updated), and Dock Code. Sort each column
Ascending/Descending Order.
Releases
Generic Printing: Choose to Print

All or Specific individual Kanban.
Releases
Click [VIEW/PRINT]
Releases
Generic Label PDF is displayed, you can send

can print to have on hand for re-use.
Releases
Releases
Print ECI Labels: Allows printing of Engineering Change

Instruction (ECI) labels when required.
Releases
Select NAMC
Supplier Code
Label Size (AIAG or Custom)
Number of Copies needed
[View/Print]
Releases
ECI Label PDF is displayed, you can print on

the appropriate color paper per NAMC
Instructions (Filled inFile
No Template as appropriate per
NAMC instructions as well).
Releases
Releases
Print Empty Labels: Allows printing of Empty Box Labels for

use in filling in gaps to level pallet builds.
Releases
Select NAMC
Supplier Code
Label Size (AIAG or Custom)
Number of Copies needed
[View/Print]
Releases
Empty Label PDF is displayed, you can send

can print to have on hand for re-use (just
make sure printed with proper Supplier Code
selected).
Settings
Settings
Label Printing Preferences: Can set label printer for PDF or

specific label printer by NAMC and Supplier Code. Filter
function also exists for narrowing search.
Settings
Settings (Printer)
QZ Tray gives the user the ability to direct print. Old OWK
used Java Plug-in’s. It will require the user to set up QZ Tray
the first time OWK Modernization is used.
Settings (QZ Tray Download)
QZ Tray gives the user the ability to direct print. Old OWK
used Java Plug-in’s. It will require the user to set up QZ Tray
the first time OWK Modernization is used.
QZ Tray Installation Steps:

• 1) Download and install latest version of Java from - https://java.com/en/download/
• May require your IS Admin to load due to Firewall restrictions.
• 2) Install QZ Tray from Download link in the app settings page
• May require your IS Admin to load due to Firewall restrictions.
• 3) Open command prompt and paste to start QZ Tray:
• java -Xms512M -jar "%PROGRAMFILES%\QZ Tray\qz-tray.jar
• 4) Right Click QZ Tray icon in the task bar at bottom of computer “^” and select
"Automatically Start".
• 5) This step is done to make sure that QZ is always Up and running even after the
machine reboots.
Minimum Requirements
(Computer with QZ Tray Installed)
QZ Tray Computer Minimum Requirements for Direct Printing:

• QZ tray downloaded from the OWK Settings page
• 64-bit Java 8 or above
• Operating Systems:
• Windows XP and above
• Apple OS X 10.7 Lion or higher
• Requires minimum 512MB of free memory (RAM) while printing, as
the number of pages being printed increase beyond 1000, free
memory availability is also needed to be 1GB or greater.
Recommendation is 6GB or higher of total system memory.
• CPU availability of 40% or more for optimal performance.
Settings
Settings
Skid Label Printing Preferences: This is the same setting as was added
to One Way Kanban to have a specific number of Skid Labels to always
process with every order. This functionality displays and prints the
“001A/001B”, “002A/002B”, etc. on all Skid Labels. No change to usage
process. Enter Default Quantity and [SAVE].
Message Bar
Message Bar
Message Bar: All posted message headers scroll across the screen, to
help draw attention to NAMC messages. Message will display the
NAMC and the Main Message.
Message Bar
Message Bar: All posted message headers scroll across the screen, to
help draw attention to NAMC messages. Message will display the
NAMC and the Main Message.
To view Message detail, click on the specific message in the Message
Section of the Dashboard (see Message Detail section).
Message Detail
Message Detail
Message Detail: To view all message details, click the area shown.
Message Detail
c Message is displayed, along with any attachment documents as

support. You can scroll and view any of the details displayed.
Show Message Detail After Clicking

Ellipsis […] (Menu Selection)
Ellipsis […] Menu Selections

• Barcode Specification
• User Manual (Read Only)
• Requirements
• FAQ (Read Only)
Barcode Specifications
Barcode Specifications
shows the Barcode Layout
for both Box Kanban and
Skid Labels. Box Kanban is
valid for both QR and 2D
Barcode formats. Just click
Kanban Specification for
the Box Kanban, and Skid
Specification for Skid
Labels. You can also
download an Excel copy if
desired.
User Manual (Read Only)
User Manual allows the user to access all online resources for online training (User manual,
Instructional Videos). All the data from NAMC access is Read Only. Any contributions to the
Training material can be submitted to TMNA PDAD Business Lead for inclusion consideration.
Requirements
Under Construction
Intent is to show Business Requirements for One Way Kanban access.
Frequently Asked Questions(FAQ) (Read Only)
Frequently Asked Questions (FAQ) allows the user to access any answers to questions that
come from using the new OWK system. All the data from NAMC access is Read Only. Any
contributions to FAQ can be submitted to TMNA PDAD Business Lead for inclusion
consideration. We will be adding to this material as usage progresses with the new system.
Questions will be split between Process and System Technical/Setup issues.
Overall Releases Progress

Overall Releases Progress
Overall Releases: Based on your NAMC and Supplier Code selections in

the Header, overall release progress will be displayed. You can select
all Orders, Production (Daily) Orders, or Supplement Orders to view.
Printing status will be graphically displayed, along with quantity
details.
Control Reports
Control Reports
Control Reports: Hard Copy reports can be displayed and printed to

show Kanban/Skid Labels not printed before supplier departure,
Generic Labels not printed, and overall Shipment Summary. To see the
report, click [Generate Report].
Control Reports
Control Reports
Control Reports
Control Reports
Control Reports
c
Control Reports
c
Quick Links
Quick Links
Quick Links: Links to other documents for training/support of new OWK.

• Barcode Specification
• Frequently Asked Questions (FAQ)
• Requirements
• User Manual
• Help
Quick Links
Barcode Specification for Kanban and

Skid Labels
Can also Export both Skid and
Kanban formats if needed
Quick Links
Frequently Asked Questions (FAQ)

Quick Links
Requirements
WAIT FOR SCREEN
Quick Links
User Manual / Online Training

- Capability to add video instruction
Daily Job (Login)
From Home Dashboard, click on “Releases”

Daily Job (Access and Print Orders)
1. Click on the Release you want to access.

Daily Job (Access and Print Orders)
2. Click on the Dock: Printer Tab you want to access (Order Summary).
Daily Job (Print Order Summary)
3. Click [VIEW/PRINT]
Daily Job (Print Order Summary)
4. Print/Save the pdf from the screen as you would current system. The
FLAG lights up by the Order Summary you just accessed to show you
have opened.
Daily Job (Print Kanban Labels)
NOTE: If you have both sizes

of labels to print, this
becomes a two-step process,
you can print your AIAG
labels, then repeat the
process to print your Custom
Labels. Just follow onscreen
instructions.
5. Click on the Dock: Printer Tab you want to access (Kanban Labels).
Daily Job (Print Kanban Labels)
7. Print/Save the pdf from the screen as you would current system. The
FLAG lights up by the Kanban Labels you just accessed to show you have
opened.
Daily Job (Print Skid Labels)
8. Click on the Dock: Printer Tab you want to access (Skid Labels).
9. Request your Skid Labels

required, and click [PRINT]
Daily Job (Print Skid Label)

Daily Job (Print Skid Label)
11. Print/Save the pdf from the screen as you would current system.
The FLAG lights up by the Skid labels you just accessed to show you have
opened. To go back on Page, click “ < Skid Manifest ”.
Daily Job (Completion Flags)
The FLAG lights are now all completed for what you requested, and
Status goes from Partial to Completed.
To go back on Page, click “ < Release Detail ”, or if all orders are
complete click “HOME”.
Daily Job (KPI Updates on Dashboard)
The Overall Releases Progress section will be updated to reflect the

completed orders just processed. You can view graphs for all orders,
Daily Orders Only, or Supplemental Orders.
Daily Job (Logout)
When you are finished, click your name in the Menu Bar and click
“Logout”.
NOTE: After 30 minutes of inactivity, the system automatically logs you out,
and will require re-login. Just follow the screen prompts to Re-Login.
End of Document

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llPROTECTED 関係者外秘

One Way Kanban (OWK) Modernization

(Supplier View) Parts Supply Chain-Planning (PSC-P) Part Systems

Why OWK Modernization

Why OWK Modernization

Why OWK Modernization

Why OWK Modernization

Why OWK Modernization

Why OWK Modernization

Why OWK Modernization

Why OWK Modernization

Why OWK Modernization

Why OWK Modernization

Why OWK Modernization

First Account: john.doe@toyota.com

Why is Security Changing?

Three Paths to Successful Azure Setup

Azure Invitation Process

Path 1: Accept Existing Azure Tenant Invite

Path 2: Create Personal Azure Account

Path 3: Azure Multiple Accounts

Login through Azure

Login through Azure

Login through Azure

Login through Azure (if required)

Login through Azure (if required)

Login through Azure (if required)

Login through Azure (if required)

OWK Access through Toyotasupplier.com

OWK Access through Azure (Microsoft)

Select User Account to

OWK Access through Azure (Microsoft)

OWK Access through Azure (Microsoft)

Single User ID for all OWK Access

Multiple User ID for all OWK Access

The Dashboard Screen is split into several sections:

The Dashboard Screen is split into several sections:

The Dashboard Screen is split into several sections:

The Dashboard Screen is split into several sections:

The Dashboard Screen is split into several sections:

The Dashboard Screen is split into several sections:

The Dashboard Screen is split into several sections:

Tool Bar Detail

Tool Bar Detail:

Tool Bar Detail

Tool Bar Detail:

Tool Bar Detail

Tool Bar Detail:

Tool Bar Detail

Tool Bar Detail:

Tool Bar Detail

Tool Bar Detail:

Tool Bar Detail

Tool Bar Detail:

Tool Bar Detail

Tool Bar Detail:

Tool Bar Detail

Tool Bar Detail: