SUBLEDGER ACCOUNTING OVERVIEW

- Source system transaction accounting event: create, update, delete

- accounting rules
- balanced journal entries

Custom Apps+ Transaction System + Legacy Erp => Accounting Engine

Menghasilkan
- Audit dan reconciliation
- Management Reporting
- Statutory reporting

* custom accounting method in subledger accounting

* SLA create journal entries and transfer it to General Ledger Interface Table

What is Subledger Accounting

- Capture Transaction
- Apply Accounting Rules
- Create Auditable Journal Entries
- Inquiry and Correct Journals and balance

Process Subledger acc to Posting Overview

- Subledger (AP, AR, Asset, Project)transaction database tables
- Accounting Method Standart Accrual
a. Event Model Create/Update delete and transaction object views
b. Accounting Rules Engine
- Create Accounting
a. Combine event model with transaction attribut and accounting rules to create subledger journal
b. If error or incomplete manageaccounting error analyse and correct
c. Manual Subledger Journal

lalu di load interface

import and validate correct error

masuk ke GL journal stored in table

- GL_JE_Batches
- GL_JE_Headers
- GL_JE_Lines

Reports Journal day books, account analysis, trial balance

..Single Source Transaction Accounting Representations

- Source Subledger => Event Model => Primary Ledger => Debit Credit
- Transaction Record => SLA Accounting Engine => Secondary Ledger => Debit Credit
*** Sub Ledger Accounting to Posting
- Capture Accounting Transactions
a. Capture Financial Transaction in Subledger
- Create Accounting
1. Generate Subledger Journal
2. Transfer to Ledger
3. Post Journal to Ledger
- Manage Accounting Errors / manage accounting exceptions
a. Identify and resolve create accounting errors
- Process Subledger journals
a. Create journals via UI or Spreadsheet
b. Post Subledger Journals
- Review Journal dan Account Balances
a. Review Subledger Accounting Online
b. Review Subledger Reports

*** The accounting methods include the following required elements: Journal Entry rule set, journal
line rules, account rule

Accounting Methods

Consistent Acc treatment

- Accounting event type
- Accounting event class

** Standard Accrual and Standard Accruak for China are seeded Accounting Methods
** Description rules and supporting refernce rules are optional subcomponents. A user-defined
formula is also considered as an optional element

Create Accounting can be submitted by three activity task

- online
- batch
- automation

Prompt:
- Subledger Application : Source system which the create accounting process being executed
- ledger : Ledger name for which the create accounting process is being executed
- Process category : selecting a process category indicates that all associated accounting event classes
- end date puts a filter on the selection of events
- Accounting mode : Acc mode; draft or final default value is final

**Onlinw accounting processing allows you to process individual events

** Create Accounting (ESS) all required parameter fields;

- Subledger Application
- Ledger
- End date

** Create draft accounting, create and post accounting entries, and create accounting and replace
invalid account are three ways that you can run it
** You can currently search to five fields:Ledger, Journal source, error code, action taken, and
transaction information
** If the account has third-party, supplier or customer control flagged, then all journals must be
created from these subledger. No GL manual journals can use these account values
** Manual subledger journal are notlinked to a source transaction or transaction attributes
** mandatory fields for searching for journals on the Review journal entries page date, ledger,
journal source
** User can create, name,and save common searches for efficient online inquires

- Report for activities

'create accounting process
'Reconciliation and Audit
'Period close

- predefined reports are grouped into four area

a. account analysis
b. Journals
c. Third
d. Other Subledger reports
 BUDGET TO REPORT

a. Overview to Report
- Budget allocation : operations, IT, SG & Security
- Language : IT Procurement, Admin Purchases, IT Expenses, Direct Journals
- Collaboration: Planned vs Actual Reports

** Industry-standard values depict the criteria related to the operation and standard functioning of
an industry. Actual income and expenses are compared with the current budget value, forecast
values, or prior period to perform the variance analysis

** Subledger accounting to posting is the processs in the accounting transformation life cycle.
manage budget and forecast, capture transaction and journal entry, and period close and reporting
are three distinct processes in the budget to report life cycle

b. key feature cloud budgeting and forecasting

- spreadsheet integration
- multidimensional, real time reporting
- dashboards and infolets
- embedded analytic

c. Budget Process Flow

Prepare data in spreadsheet, commaseparated flat file => upload using ADFdi, FBDI => Budget and
forecash => budget reporting => variance reporting and forecasting accounting dashboard, smart
view analysis

d. KPI
-%chage in wages and salaries
-%change in G& A
-change % in operating expense
-%change in sales & marketing expense
-change % depreciation and amortization expense
-%change in freight & shipping charges

** General Accountant role has the privilege to create budgets and forecast through a spreadsheet

** You can use spreadsheet integration for increased efficiency, reporting tools, and dashboards to
get quick information on account balances with cloud budget and forecast implementation

e. Planned expenditure dan actual expenditure => Budget variance

f. configuring account groups

1. Comparison option
2. Scenario
3. control acces
4. change visibility

** An account group can acces public private, private, shared

** you can set yourt account group to always display a change

g. Key activities involved in the budget process flow

- Planning and creating the budgets and forecast for various departments for a given period
- monitoring the budgeted amount with the actual balances posted from the subledger modules in
General Ledger

h. Financial reporting Center

Report ini berada di Oracle GL Balance Cube dan Oracle Transaction Tables
- Financial reporting studio
1. Management reporting
2. Snapsgots
3. Live Reports
4. Boardroom review
5. example - balance sheet, cash flow statement

- smart view
1. Ad-hoc analysis
2. pivot analysis
3. Graph/charts
4. internal use
5. example - trend analysis
6. operation review

- account monitor
1. Account Groups
2. Sunbursts
3. example - Budget PTD Comparison

- BI Publisher
1. Complex Analysis
2. High Volume Data

- Oracle Transactional Business Intellgence (OTBI)

1. Quick Analysis
2. Dynamic dashboard
3. User Selected columns

Notes :
- Financial reporting studio, Smart view, and Account Monitor report off => GL Balances Cube
- OTBI reports directly from the transactional table dan GL Balance cube
- BIP reports based on transactional table
** Can view BI Publisher reports from within the Financial Reporting Center but they have to
submitted using the scheduled process workarea first

i. The Three components of Journal Entry

- Batch (Name, Source, Accounting Period)
- Journals (Name, Accounting Date, Category, Currency, Ledger)
- Line (Account, Amount)

j. Key Activities in Capturing Journals

1. Create Journal [manual atau import]
2. Journal Approval [review and approve]
3. post journal [automatic or manual]
4. Update financial balance [General Financial Statement]
5. Journal Correction [reverse] maka akan membutuhkan journal approval kembali

note journal:
1 jurnal cuma bs di reverse 1 kali..
Jadi Misal Jurnal
A juni di reverse jd -A di juli..
Kita uda ga bs kutak katik si A lagi..

Kalau mao bikin -A di juni caranya cuma bs:

- Autocopy -A ke juni
Atau upload ulang si A dengan make sure Dr Cr nya di balik sendiri buat bikin 0 si jurnal A..

Emang bikin jurnal mesti di simulasi dl sih..

Ati2 kalau salah klik bisa nanti mengulung gulung mutasinya..

k.Automate Journal Processing:

1. Recurring Journal - To automate the capturing and posting of recurring journal transaction
2. Allocation Manager - To create automated journal entries when allocating pool cost / expense
3. View Performance and reconcile balance online - one of the most time-consuming activities when
performing general ledger accounting. functionalitu provides online and interactive reports for faster
and efficient reconciliatio between general ledger and subledger
4. ADFDI and Spreadsheets to Load and process large number of transaction

l. Key activities
1. Open period
2. Create manual journal and import subledger journal
3. Journal Approval and posting of journals
4. reversal of journal
5. Allocation journal and intercompany journals

**Accounting journal entries are recorded and posted in oracle general ledger
**ADFDI dan FBDI are standart template provided by oracle cloud applications to load large number
of transactions

L. Accounting Period
1. Future Enterable
2. Open
3. Closed
4. Permantly closed

M. Accounting Period Life Cycle

1. Open Period
2. Create and Post GL Transaction recording business transactions

Accounting Period Type

- Regular accounting period
- Adjusting Period

Rules Add New Period

- No Gap in regular accounting period
- regular period cannot overlap
- adjusting period must overlap
- period order

** Can open the general ledger period via the close period work area or through the scheduled
program only

M. Flow Process Period Closing

1. Oracle Fusion Cash Management => Oracle Fusion Account Receivables => Oracle Fusion General
Ledger
2. Oracle Fusion Purchashing => Oracle Fusion Inventory => Oracle Fusion General Ledger
3. Oracle Fusion Purchashing => Oracle Fusion Account Payables => Oracle Fusion Inventory => Oracle
Fusion General Ledger
4. Oracle Fusion Purchashing => Oracle Fusion Account Payables => Oracle Fusion Asset Management
=> Oracle Fusion General Ledger
5. Oracle Fusion Purchashing => Oracle Fusion Account Payables => Oracle Fusion Asset Management
=> Oracle Fusion Account Receivables => Oracle Fusion General Ledger

N. Ledger Set are a group of ledger that share the same chart of account and accounting calendar
combination
1. Open close period : user can open and close period for the multiple single operation
2. Translation revaluation accros multiple ledgers set
3. reporting : user can generate financial reporting on ledger set for group level reporing

O. Types of Ledger
1. Primary Ledger
2. Secondary Ledger
3. reporting Currencies

**Leger set is the foundation of close monitor. it provides the period closing status for all related
ledgers in a ledger set

P. How to Import Journal Entries to Oracle General Ledger

1. Manual : user run the import journal process as and when it is required
2. Scheduled : The import journal process is scheduled to run on a definite time interval

Process = Import journal from subledger

Input : accounting entry generated by SLA or FAH
Outcome : Journal entry Imported into Oracle General Ledger
Role : General Accountant/ Manager

** SLA ( Subledger Accounting Engine (SLA) is used to create accounting for transactions recorded in
Oracle Subledger. Generally, business approves transactions in subledger (oracle and non-oracle)

Q. Exchange Rate:
1. Seeded(coorporate, user, fixed, spot)
2. Custom (User defined)

R. Reasons to create manual journals

1. Correct Errors
2. Reclassify account balances
3. Accrue balances for unusual transactions

S. Reasons to copy manual journal

1. Record and post recurring journals
2. Reverse a posted journal with some changes

T. Stantdart journal two types:

1. Standart journal (created and posted GL to update accounting balances is called a standard journal
entry two types: Foreign currency journal entry dan ledger currency)
2. statistical journal(used to create/ upload STAT currency used basis to allocate expense) => Head
account, Area, Number oof units

U. Journal Entry dibagi menjadi 4 part:

1. Journal batch : need source name and unique batch name
2. journal: Ledger name, journal name, accounting date, source, category, currency
3. Journal line : berisi terkait account and amount. debit kredit harus sama kecuali statistic jurnal
4. distribution : hold the accounting code combination, amount, and accounting date

V. Modify Delete [Journal Batch] Copy Reverse

Closing acc book
1. Monthly,
2. Quarterly
3. Annually etc

W. R2R includes five, time consuming processes with repetitive steps

1. transaction recording
2. closing cycle
3. consolidation
4. reconciliaton
5. reporting

** GL balance cube is a multidimensional cube that holds GL balances in multidimension. it helps

users in running multidimensional data analysis and fast and efficient reporting

** The summary total revenue and total expenses is shown on the close monitor for every
ledger/ledger set that is derived from the account group assigned to ledger set

** A ledger set serves as the foundation of the foundation of the setup for close monitor. The
members of the close monitor hierarchy must share a common chart of account and calendar. In
addition, the ledgers assigned to a ledger set must share a common currency, or the common
currency represantation must be available fron an associated baance-level reporting currency for
ledger.

X. Regions in the period close work area

1. Close status
2. Outstanding subledger transaction
3. translation status
4. intercompany period status

** It divides the outsatanding subledger transaction into four categories: Unaccounted, accounted
but not transferred, error, and draft

Y. Review account Balance Activity

- Balance Inquiry tools
- balance inquiry
- reports

**Balance inquiry feature enable isers to review, analyse actual, budgeted, or average balances
** Financial Reporting Center is intended to be the primary interface for financial users to run
reports

Z. Tools and Reports Ussed to Review Consilidated Results

1. Trial Balance
2. Account Inquiry
3. Balance Sheet
4. Smart view
5. Profit and Loss Statement

AA Forecasting helps a business

1. Estimate the future finance
2. ensure consitency
3, right decisions
4. Formulate Plans
5. Improve weak area

BB Financial Plan
1. Cash Flow Projections
2. Balance Sheet
3. Profit and Loss Statement
DIAGRAM