Accounting Software tutorial and workshop

Purpose
The purpose of this document is to guide you on

 Setting up the accounts

 Entering journal entries into the accounts

Your assignment may ask you to do more than what is taught here. One of the expectations of the University is
that students are “independent learners.” Thus, you are expected to read the support website and do research
on answering questions not found in this tutorial.

Step 1: Sign up your accounts at Zipbooks

1) Click on the link below:
https://app.zipbooks.com/ or https://zipbooks.com/

2) Click “Sign up” (top right hand side)

3) Click “Sign up now” in the 1st column.

4) Enter your name, Monash email and password

Step 2: Listing of the chart of the accounts
1) To look at your chart of accounts, one method is to click on the “Transactions” (left hand side) and then
“Categories”

Zipbooks organise your accounts in a tree like structure. Assets is the root level account and is the parent of
Current assets, Fixed assets and Other assets. In turn, Current assets is the parent account for cash, account
receivable, inventory and in transit account (don’t worry for your syllabus you can ignore the transit account).
See diagram below. Do not edit the parent classification as this WILL affect the balance sheet classifications.
Step 3: Setting up the accounts for the tutorial.
Some of the accounts have been automatically done. But you need to do the ones in red fonts, as shown below:

Account Action to be taken

Cash at bank Yes we need to edit the name “Cash” into “Cash at
Bank”
Account Receivable No – already created automatically
POS System Yes we need to add a new account
Account Payable No – already created automatically
Sales No – already created automatically
Purchases Yes we need to add a new account
Owner’s Equity Yes we need to add a new account
Advertising accounts, We need to delete these non-used accounts.
office expenses etc.
A) Changing the name of the account in the Chart of the Account
To change the name of an account, we click on “…” (right most) and then, edit. See diagram below. Once you
finish, click the save button to keep your account name changes. (Note: you can also delete the cash account
and create a new Cash at Bank account. But I want to show you how to change the name of the account)

B) Adding a new account

To add a new account, we click on the green plus sign (top right). We will need to click on the green plus sign
three times; 1) POS system 2) Purchases and 3) Owners Equity

POS system
To create the POS system account, enter POS system in the name box, parent category as Fixed Asset, leave the
value box empty and tick on the depreciable box. See diagram below. Remember to save to go on to the next
step.
Purchases
To create the Purchases account, enter Purchases in the name box and the parent category as Expenses. See
diagram below. Remember to save to go on to the next step.

Owner’s Equity
To create the Owner’s Equity account, enter Owner’s Equity in the name box and the parent category as Equity.
Leave the value box as empty. See diagram below. Remember to save to go on to the next step.

C) Deleting a new account

To delete the non-used accounts, click on the box (left hand side) and then, click on delete. See the diagrams
below.
Note: You will then, realise that not all accounts can be deleted (for example, other
assets, credit accounts etc.). Zipbooks consider this as essential accounts and cannot
be deleted. We can just ignore them.
Step 4: Entering the transactions.
We are going to enter transactions in the accounting software. To enter transactions, click “Transactions” on the
left-hand side menu. Then, click on pencil icon (custom).
1 Jun transaction

1 Jun Debit Cash at Bank 20,000

Credit Owner’s Equity 20,000
Owner deposit cash in the organisation.

Change your view to “Advance View”. Add in the data as shown in the 2 nd
diagram. Don’t forget to save.
3 Jun transaction

3 Jun Debit POS system 10,000

Credit Cash at Bank 10,000
Buying POS using cash.

Keep clicking on the green plus sign, the pencil icon and then, the advanced view. Enter data as shown in the
diagram. Don’t forget to save.
5 Jun transaction

5 Jun Debit Purchases 12,000

Credit Account Payable 12,000
Bought goods on credit.

Keep clicking on the green plus sign, the pencil icon and then, the advanced view. Enter data as shown in the
diagram. Don’t forget to save.
6 Jun transaction

6 Jun Debit Cash at Bank 8,000

Credit Sales 8,000
Sold goods by cash to various customers.

Keep clicking on the green plus sign, the pencil icon and then, the advanced view. Enter data as shown in the
diagram. Don’t forget to save.

7 Jun transaction

7 Jun Debit Account Receivable 19,000

Credit Sales 19,000
Sold goods on credit to AliBaba.

Keep clicking on the green plus sign, the pencil icon and then, the advanced view. Enter data as shown in the
diagram. Don’t forget to save.
Step 4: Generating reports.
Once you have done with the transactions, what reports can you generate? Click on the “Reports” on the top
menu.

We will only look at Income Statement and General Journal. You can examine the other reports on your own.