How to write a reply to a resignation letter | Sample Letter | Singapore | Workipedia by MyCareersFuture 20/09/2023, 16:14

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How to Write a Reply to a

Resignation Letter as a Supportive
Employer
Employers must follow up on employee resignation letters in
writing, for reasons such as employment law. We share our best
practices in responding to an employment resignation letter.

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How to write a reply to a resignation letter | Sample Letter | Singapore | Workipedia by MyCareersFuture 20/09/2023, 16:14

From recruitment to performance management, employee management

comprises numerous elements. However, handling a response to an employee’s
resignation letter is an area that many employers are not completely confident or
familiar with.

Typically, resignations come unexpectedly. Employees may resign for a number

of reasons — a better opportunity, travel, family or to further their qualifications.
When an employee hands you a resignation letter, it is vital — for both legal and
professional reasons — that you, as the employer, acknowledge and reply to it
with tact and grace. How do you write a positive reply to a resignation letter?

Looking to grow your team? Tap on our 500,000-strong talent pool of

Singaporeans by posting your jobs on MyCareersFuture today.

Why is it important to respond to employee resignation letters?

written acknowledgement to accept the resignation
next steps required for a smooth exit
well-wishes for the employee in their future endeavours

In some instances, you may be considering a counter-offer to convince your

employee to stay. However you choose to respond, displaying positivity and

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How to write a reply to a resignation letter | Sample Letter | Singapore | Workipedia by MyCareersFuture 20/09/2023, 16:14

professionalism towards your employee is paramount to putting you and your

employee at ease during the process.

Tips on how to write an acknowledgement to a resignation letter

Acknowledging the resignation is one of the first steps you should take as an
employer.

To write a professional letter of acceptance, follow these tips:

Use a formal, business letter format

Include yours and the employee’s contact information along with the date,
aligned to the top left corner of the letter. Make sure you close the letter with
your handwritten signature and name and designation typed below it. Refrain
from informal writing and begin with a clear formal salutation. Keep the letter
professional to the end, regardless of your relationship with the employee.

Use a clear subject line

If you are emailing your reply, make sure you use a clear subject line such as
“Acceptance of Resignation” to prevent any misunderstanding or
miscommunication.

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How to write a reply to a resignation letter | Sample Letter | Singapore | Workipedia by MyCareersFuture 20/09/2023, 16:14

State your response to the resignation letter

First and foremost, it is important to state your response to the employee’s

resignation letter. Whether you accept or plan to counter-offer the resignation,
making your intention clear is necessary for a hassle-free and smooth
conversation.

Convey your well-wishes

No matter what the circumstances are, express your appreciation and gratitude
for your employee’s contribution to the company. If applicable, you may also
consider being a reference for them if they need it. You may not fully understand
your employee’s reasons for leaving, but showing compassion and sending well-
wishes is always appreciated.

Understanding how to write a reply to a resignation letter starts with a good

structure.

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How to write a reply to a resignation letter | Sample Letter | Singapore | Workipedia by MyCareersFuture 20/09/2023, 16:14

Sample reply to an employee resignation letter

[Date]

[Company Name]

[Company Address]

[Company Contact Number]

[Employee Name]

[Employee Job Title]

[Department]

Dear [Employee Name],

I am writing to formally acknowledge and accept your letter of resignation,

received on [Date] for the [Job Title] position at [Company], effective [last
working date].

[Use this section to express your gratitude and appreciation for the contributions
the employee has made to the company. This is also a good time to inform the
employee of the offboarding process with the company.]

Please do not hesitate to contact me or Human Resources if you have any

questions. [Thank the employee for the hard work and convey your well-wishes.]

Sincerely,

[Employer Name]

[Employer Designation]

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Having your employees leave is always a loss — here are some tips to hire
candidates to fill the roles!

Use these tips to hire your next candidate with MyCareersFuture.

Post your jobs now!

Related topics: RESIGNATION

Read next:

How Can Middle-Managers I Resigned But My Boss

Positively React to Gave a Counter-Offer.
Resignation Letters Should I Take it?

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