DCT621S ASSIGNMENT 2

TOPIC: TENDERING PROCESS

Group members:
1. PAULINA SHIIMI_220123438
2. SHIKU TOBIAS_220040443
3. SHIPINGANA PHILIPUS_221098224
4. TJAMUAHA TJAMUAHA_217105335
5. TJIPANGANDJARA KAIJANDA_221011315
1 Bid Invitation
2. Is the information provided in the advert adequate or lacking?

 Project Description: The description of the project is clear and specific, mentioning the
“provision of work: upgrading to interlock standards of Henk Willems Streets(phase2)
This provides potential bidders with a good understanding of the project’s scope.
 Reference number: The reference number “W/ONB/OTM/04/2023”is included, which helps
in uniquely identify this tender.
 Levy: The advertisement states a non-refundable bid document levy of N$300.00. This is
essential information as it informs bidders about the cost associated with obtaining the bid
documents.
 Bid document availability: The location and the date for obtaining the bid documents are
provided clearly, specifying that they will be available from August 1 st at the Cashiers office
and at the Municipality of Otjiwarongo Head Office. The information is crucial for potential
bidders to plan when and where to obtain the necessary documents.
 Pre-bid meeting: Details of the pre-bid meeting are mentioned, including the date, time, and
venue. This is valuable for bidders who wish to attend and seek clarifications or additional
information about the project.
 Closing date: The closing date for bid submissions is stated as September 12, 2023 at 11:00
AM. This deadline is clear and provides sufficient time for bidders to prepare and submit
their proposals.
 Contact information: Contact information for the procurement Management Unit (PMU) and
Technical Enquires is provided, including names, phone numbers and email addresses. This
allows potential bidders to seek clarification and assistance.
 Delivery address: The address for bid submission is clearly mentioned as the Municipality of
Otjiwarongo, Head Office, in the Bid Box. This is important to ensure that bids are submitted
to the correct location.
 Opening of Bids: information about the opening of bids is provided, including the date, time,
and location. It mentions that bids will be opened in the presence of bidders/representatives
who choose to attend, ensuring transparency in the process.

 Overall this tender invitation provides most of the essential information required for
potential bidders to understand the project, the bidding process, and how to participate.
However, it would be beneficial to include additional information on the evaluation of
criteria and any specific technical requirements to make the invitation even more
comprehensive. Nevertheless, the provided information is clear and should enable
interested parties to participate effectively.