oe Republic of the Philippines Department of Education REGION XII. SCHOOLS DIVISION OF GENERAL SANTOS CITY 06 Sept 2023 DIVISION MEMORANDUM No.4.Q6 fs. 2023 To: Assistant Schools Division Superintendent Chief Education Supervisors - CID and SGOD Education Program Supervisors/Coordinators Public Schools District Supervisors/Principals In-Charge Principals and Heads of Public Elementary and Secondary Schools This Division SCHOOL SAFETY AND DRRM PREPAREDNESS FOR ‘THE SY 2023-2024 OPENING OF CLASSES, 1. Attached is Region Memorandum ESSD-2023-101 and its enclosures dated August 23, 2023 re: “School Safety and DRRM Preparedness for the SY 2023-2024 Opening of Classes” which is self-explanatory for information and guidance. 2. All public elementary and secondary schools shall submit their reports with MOVs (hard copy) to the Division Office using the attached DRRM Comprehensive School Safety Assessment Tool on or before September 15, 2023. The CSSA Tool and the findings and recommendations of the Bureau of Fire Protection are the basis of Division DRRM Monitoring Team in the conduct of monitoring and provision of technical assistance to all schools in this Division. 3. Further, in compliance with the pertinent provisions stipulated in DepEd Order No. 033, s. 2021 re: “School-Based Disaster Preparedness and Response Measures for Tropical Cyclones, Flooding, and other Weather-Related Disturbances and Calamities,” removal of any structures or items like plant boxes shall be implemented as these structures serve as obstruction for emergency vehicle and limit the effective evacuation of learners and personnel in times of disaster. 4. For inquiries, please contact Mr. Julius L. Urbano, Division DRRM Coordinator, through phone number 0992-923-8005 or FB account: Julius Lumauig Urbano. 5. For immediate dissemination and compliance. ISAGANI S. DI RUZ, CESO V Schools Division Superintendent RCLEASED ULU_DRRM_School_Safety_CSSA Trgcking io. REC2029-08-25-15192-32-231552 September 6, 2023Wise Soe. Hecorts U Republic of the Philippines: RECEIVED Department of Education are peso SOCCSKSARGEN REGION August 23, 2023 REGION MEMORANDUM ESSD-2023-101 SCHOOL SAFETY AND DRRM PREPAREDNESS FOR THE SY 2023-2024 OPENING OF CLASSESS To: Schools Division Superintendents DRRM Coordinators Public Elementary and Secondary School Heads All Others Concerned 1. SOCCSKSARGEN region remains to be highly vulnerable to natural hazards particularly hydrometcorological and geological such as tropical cyclones, landslides weather disturbances and earthquakes 2. To address these vulnerabilities and the posing threat of other natural and man-made hazards and in securing the safety and preparedness of schools for the SY 2023-2024 opening of classes, all concerned are directed to intensify the implementation of disaster preparedness measures and protocols on Disaster Risk Reduction and Management. 3. DRRM Coordinators are advised to enhance and maintain mechanisms of the four phases of Disaster Management (i.e. disaster prevention and mitigation, preparedness, response and rehabilitation and recovery) with reference to DepEd Order No. 37, s. 2015. Further, the Division DRRM Coordinators shall conduct monitoring and provide Technical Assistance on the Comprehensive School Safety Assessment Tool from August 25 to September 15, 2023. Hence, all reports using the tool shall be submitted not later than September 20, 2023. 4. Attached is the Comprehensive School Safety Assessment Tool to be used during the monitoring and reporting of DRRM preparedness activities, 5. For more information, contact Education Support Services Division -PSS- DRRM thru (083) 223-1667 or email at janneariwendell.lope@deped.gov.ph. 6. For information and compliance 7, | D. ROCAFORT Director | Encl: Comprehensive School Seety Assessment Tool v Reference: None ‘To be included in the Perpetual Index under the fallowing Subjects SAFETY EDUCATION, CALAMITY \JBWL/ BSSD-DRRM/RM/SCHOOL SAPETY AND DRRM PREPAREDNESS FOR THE SY 2029-2024 OPENING OF CLASSESS/ 100/August 23, 2029 gional Center, Brgy. Carpenter Hill, City of Koronadal Telefax No.: (083) 2288825/ (083) 2281893, Website: depedroxilorg Email: region12 @deped.gov.phRepublic of the Philippines Department of Education SOCCSKSARGEN REGION Enclosure No. 1 Region Memorandum ESSD No. ‘s. 2023 COMPREHENSIVE SCHOOL SAFETY ASSESSMENT TOOL IMPLEMENTATION OF DISASTER RISK REDUCTION AND MANAGEMENT (DRRM), AND CLIMATE CHANGE ADAPTATION (CCA) AT THE SCHOOL LEVEL Name of School : ‘School ID i District Rating Guide for A, B and C: Opt. Non-Compliance 2 pts. Partially Complied 4 pts. Completely Complied A. Safe Learning Facilities 1. Facilitate the inspection and assessment of | Inspection Report duly electrical system to make necessary repairs signed by the authorized and/or upgrades to prevent fire incident personnel (BFP, Brgy. Electrician, Mun. Electrical Engr, etc.); 2. Repair minor classroom damages such as Accomplished student led broken windows, doors, blackboards, roofs, watching and hazard ceilings, etc. mapping checklist in DO 23; pictures of repairs before during and after 3. Install appropriate and available fire Presence of fire suppression equipment or resources such as fire | extinguisher or indigenous extinguishers, water resource and other fire suppression materials indigenous materials. The school has set up (bucket of sand and water proper sanitation and hygiene facility for school- | in school and every goers. classroom); stand by buckets per school or drum in strategic places. WASH Facilities in school and inside the classroom ifnecessary. Address: Reglonal Center, Brey. Carpenter Hill, ity of Koronadal Telefax No.: (083) 2288825/ (083) 2281893 Website: depedroxiiorg Emall: reglon12@depeRepublic of ‘the Philippines: Department of Education SOCCSKSARGEN REGION [Ensure that conmdors and pataways arc unobstructed and that all sharp protruding objects which may cause harm to students are removed. The school has established safe entrance and exit procedures for teachers, students, non-teaching personnel, and school visitors. Pathways are clear flower pots/ garbage bins, shoe racks, ete. 5. Clean and clear drainage to prevent clogging. Cover drainage canals and provide necessary warnings. The school has ensured a proper disposal system of wastes in different receptacles. Putting up of warning signages (potential risks). MRF/ SWM System is establish. 6.Cordon off and post safety signage for ongoing construction, unfinished, damaged and condemned buildings Putting up of cordon or safety and warning signages if applicable 7. Secure cabinets and drawers and heavy objects are below head level. Heavy or breakable objects/ tv, glass etc. are below head level 8. Posted safety measures in laboratories and workshops. Poster, signages in computer labs and other laboratories 9. Prepared an evacuation/exit plan and directional signage on every floor of the building and set up clear and easy to understand signages, preferably in local languages and Braile and mechanisms to strengthen observance of health and safety protocols and protective measures. Putting up evacuation signages/ map, routes, fire exits, warning signages, DRRM structure, early warning system in conspicuous places; presence of DRRM info corner in every classroom. School Traffic emergencies Management 10. Identify Evacuation Areas and classrooms Post signages of that can be used as Temporary Learning Evacuation routes and Shelters/Spaces during disasters and identified TLSs | 11, Prune tress to avoid entanglement from electrical wirings and to avoid potential harm to life and property. Pictures; cutting of trees considered to be hazardous and to avoid entanglement of electrical rings Website: depedroxii.org Email: region12@deped.gov.ph ‘Address: Regional Center, Brey. Carpenter Hill, ity of Koronadal Telefax No.: (083) 2288825/ (083) 2281893,Bepartment of Education SOCCSKSARGEN REGION B, School Disaster Management 1, Posted a directory of emergency contact DRRM infor corner in | numbers of relevant government agencies and __| every classroom offices, in various areas of the school. The school | (evcauation map, has developed a communication plan, hotline numbers, learning materials, teachers-learners kits, first aid/emergency kits/bags, IECs, etc.) 2. Established early warning mechanisms and | Early Warning Plan informed all students and personnel on this. The | Tarpaulin posted at the school has pro-active local hotline/help desk or _| entrance of the school; any similar local mechanism that connects and _| DRRM Structure; coordinates to LGUs and other local partners. Hotline Numbers, Child Protection Committee, ‘School Zone of Pece, ete. 3. Equipped school with first aid kits, flash lights, | Presence of first aid kits megaphones and other necessary supplies that in every classroom, may be needed in times of emergencies. Ensured | capacity building and that these items can be easily located and skills trainings accessed. The school has prepared a re- conducted, drills every orientation session/drills for learners and quarter teachers on measures needed for the resurgences | accomplishment report and school lockdown, 4, Identify alternative sources and/or maintain | Pre-positined ready supply of drinking water within the school. The _| available drinking water school has sufficient supply of water and personal | in every classroom or in protective equipment for the learners and school | school | personnel. 5. Ensure that students, teachers and personnel _| Students and personnel have identification cards with relevant should have proper information. The school has identified learners _| identification records. who are most vulnerable and disadvantaged in _| EBEIS and LIS. terms of access to learning. 6. Created a database of students and their family | Posting of Student contact details. The school has established a clear | Family Reunification procedure of referral system. Protocol Form. 7. Vital school records are secured and stored in | Putting up labels and safe locations. The school has developed a system | number/ color scheme on number and color scheme of school vital to alll school and other records. vital records Address: Regional Center, Brey. Carpenter Hill, City of Koronadal Telefax No.: (083) 2288825/ (083) 2281893, Website: depedroxiiong Email: region12@deped.gov.ph ExDepartment of Education SOCCSKSARGEN REGION 8. Coordinated with Brgy. Officials on Pedestrian Safety of students. The school has developed a plan in coordinating with the BLGU or BHERT in ensuring that safety and health protocols are observed properly. The school has also identified a designated waiting area and dropping point. | MOAs/MOUs and Road | Safety Signages | 9. Documented accidents experienced by students and personnel within the school to improve prevention and mitigation measures Incident logbook and file Incident Narrative Reports C. Disaster Risk Reduction in Education 1. The school has provided an appropriate learning and development support plan in providing better quality basic education services. ‘The school also developed strategies in providing psychosocial support to the learners, teachers and personnel. Storage of DRRM booklet manuals, IEC materials, session guides, textbooks and other equipments Total Score (A,B and C) D, Other Notes to School Safety Preparedness Guide: Point Rating a. Updated School Disaster Risk Reduction and Management Plan; b. School Action Implementation Plan SY 2023-2024; c. Accomplishment Reports- Quarterly Conduct of Simultaneous Earthquake Drills; d. Accomplishment Reports/ After Activity Reports Total Score (D) Grand Total (A,B,C and D) Rating Scale: 0-20 Very Low Capacity 21-40 Low Capacity 41.60 Moderate Capacity 61-80 High Capacity 81-100 Very High Capacity Vetted / Certified Correct: Signature Over Printed Evaluator Name Position/ Designation Date of Monitoring and Evaluation Website: depedroxi.org Email: regioni2@deped.gov.ph ‘Address: Regional Center, Brey. Carpenter Hill, ity of Koronadal Telefax No.: (083) 2288825/ (083) 2281893,