5s Procedure

PURPOSE
The purpose of this procedure is to implement 5S principles to improve housekeeping & to
make the people tend to work more efficiently in clean surroundings.

DEFINITIONS
5S - 5Key principles
 sort
 stabilise
 shine
 standardise
 sustain

PROCEDURE

Sort
1.The objective of sort is to reduce the number of specific items in
the workplace to only what is actually needed. Potential items for red
tagging are any obsolete, defective, unused or unlikely to be used machines,
equipment, materials, vehicles or fixtures.

2.Each area to have a red tag holding area clearly identified and
demarcated.

3.A red tagging audit shall be carried out by the housekeeping co-
ordinator at least once in a month.

4. If the items are not kept at their designated area they are
identified using the Red Tag Form (MFQAF053) & the items moved to red
tag area and document the details in the Red Tag Master List / Red Tag
Register. Refer to Flow chart, for instructions on usage of Red Tag.

5.Zone Engineer / Appropriate personnel to review the red tagged

items & signoff followed by necessary actions.
 Stabilise
1. The objective of stabilise is to ensure that there is a place for
everything, and everything in its place.

2. Appropriate signage’s and visual control are to be provided such as

equipment labelling, line side part locations etc.

Shine
1.The purpose of shine is to make the workplace a clean, bright place
for everyone to work.

2.IFM co-ordinator is responsible for cleaning the facility as per the

scope of IFM Contract.

3.Workstations and the equipment will be cleaned by the concerned

individual to remove dirt, dust, oil, scrap and all other forms of
contamination on a daily basis by using Cotton rags , brooms , etc as
appropriate.

Standardise
1.The purpose of standardise is to prevent backsliding or setbacks, to
help maintain the first three S’s as a part of daily routine.

2.Individual 5S Check / Audit sheet (MFQAF097) are to be maintained

by the areas/teams as appropriate in order to ensure proper housekeeping.

Sustain
1.The purpose of sustain is implementation of a common process of 5S.

2.The effectiveness of implementation to be tracked by each individual

team /area through performance trend charts displayed on the Team
boards.